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Home My WebLink AboutCultural Resources Board - Minutes - 05/29/2003City of Fort Collins Cultural. ibrary and I:ecreationaI Service Lincoln Center CULTURAL BOARD MfNUTES Regular Meeting - Thursday, May 29, 2003 12:00 p.m. Lincoln Center 11 Council Liaison: Karen Weitkunat Staff Liaison: David Siever 11 Chairperson: Ayleen Burns Phone: 225-3937 (b) Vice -Chair: Ann Wilmsen 11 A regular meeting of the Cultural Resources Board was held on Thursday, May 29, 2003 at 12:00 p.m., at the Lincoln Center. The following members were present: Board Members present: Ayleen Burns, Loren Hooper, John Wilkinson, Arm Wilmsen, Jennifer Sterling Beccard, Marilyn Barnes. Board Members absent: Jack Steele Staff Members present: Marty Heffernan, Jill Stilwell, David Siever Guests: Gary Hixon I. Call to Order — (12:07p.m.) Ayleen Bums II. Consideration of agenda - No Changes III. Consideration of Minutes of April 23, 2003 — Motion to accept minutes without changes — Jennifer Sterling Beccard Second — Loren Hooper Passed Unanimously N. Colorado Committee For The Arts Business Award Nomination Process — The CRB told Gary Hixon they were going to nominate he and Carol Ann Hixon for the Colorado Businesses for the Arts Individual leadership award. The Hixons are being nominated for their tireless energy, commitment and vision to the arts and culture of the Fort Collins community. Gary was surprised and honored, and stated he and Carol Ann would be willing to accept the nomination. The CRB requested the Hixons review and expand the list of activities and supporters compiled thus far and return to Jermifer Beccard before June 25"'. The Hixons, Anne Wilmsen, and Jennifer Beccard will meet later in the summer to review the application materials. The Hixons willingness to assist in completing the required information for the nomination was greatly appreciated. 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 V. City Council "Period Review Process" — City Council requested all boards and commission answer a series of questions regarding their effectiveness and purpose. Jennifer Beccard distributed answers compiled from a CRB sub -committee assigned to completing the form. The form is due on July 7 and will be discussed at a City Council study session on July 22"a. Attached to the form will be the city code, work plan, and annual report. The CRB suggested the following items be added: estimated volunteer hours board members contribute including hours spent attending Fort Fund events; how many organizations and different events have been funded through Fort Fund; and the arts and economic prosperity document. Any other suggestions or changes should be forwarded to Jennifer Beccard, Ayleen Bums, or John Wilkinson as soon as possible, with final revisions to occur at the June 25`h meeting. A suggestion was also made to have the CRB chair regularly seek out an informal lunch or coffee appointment with the City Council liaison every few months to help increase communication. VI. Review of April FF Process - A few questions arose from the April applicants about the ranking process. The Board discussed this issue and determined that the subjective aspects of the process are balanced by using an average of all 7 board members' rankings. This is an accepted and widely used process. The board decided the ranking process does not require change, but thought it is important to remind the applicants to fully complete all aspects of the written application and prepare adequately for the oral presentation, making sure they cover everything to the best of their ability. June Funding session: Wednesday June 25, 3:30p.m. Dinner provided. Follow-up meeting, Thursday June 26, 12:00 p.m. Bring your own lunch. Applications are due on June P. Many new applicants are anticipated. VH. Whitebird Productions - Whitebird Productions returned their Fort Fund award, but then sent a letter requesting to have their award reinstated if they rescheduled their performance for the last day of their former contract. The Board cited their previous decision to revoke Whitebird's award and to require Whitebird to reapply at a future funding session. John Wilkinson moved to not fund this program Marilyn Barnes seconded Approved unanimously VIII. Review of Fort Fund Events — • Fort Collins Museum Gala Reopening - Ann • Canyon Concert Ballet's Cinderella - Jennifer • Debut Theatre's Little Mermaid Jennifer • Symphony Finale - Ayleen IX. Committee Reports/Event Updates - Fort Collins Museum: Jack Steele, liaison, absent Convention and Visitors Bureau - Marilyn Barnes: discussion items included new improved transportation to DIA and Performing Arts & Convention Center update. Art in Public Places: John Wilkinson - APP hosted presentations by Barry Rose for his sculpture at the Gardens at Spring Creek (which will incorporate sandstone recycled from the Fort Collins Museum and by the artist for the Power Trail. Discussions also covered 5 locations for artwork along the Mason Street Corridor. X. Other Business - David Siever announced that he will retire on September 19`h. He also announced Mark Breimhorst will be retiring on July 25`h. Libby Colbert will leave on maternity at the end of August. Marty Heffernan was on hand to answer questions from the Board. Jennifer Beccard expressed an interest in learning more about the Performing Arts Center discussions that are happening with the Convention and Visitors Bureau and the Downtown Development Authority. Ayleen Burns will contact Chip Steiner of the DDA and invite him to the August CRB meeting. Xl. Adjournment:1:45pm Respectfully submitted, Libby Colbert Public Relations Coordinator Cultural, ';brary and Recreational Service, Lincoln Center Citv of Fort Collins CULTURAL RESOURCES BOARD LINCOLN CENTER REPORT JUNE 25, 2003 ADMINISTRATION: The Outdoor Terrace concerts start in June. The schedule is: CHILDREN'S SERIES June 18 Liz Masterson & Sean Blackburn June 25 Kusogea Nobi Drum Ensemble July 9 Debut Theatre July 16 Sue Schnitzer July 23 Ken Lonquist OUT TO LUNCH SERIES June 20 Chuck Pyle June27 Tuku July 11 The Just Jazz Quintet July 18 Book `Em Danno July 25 Zebra Marima Events during May include: Canyon Concert Ballet Centennial Children's Chorus Rocky Mountain Youth Orchestra Fort Collins Symphony Orchestra Rainbow Chorus Openstage Theatre Debut Theatre Lutheran Family Services Fort Collins Board of Realtors Advanced Energy S.P.R.E. Norlarco Credit Union Arts Alive 14 regular users 13 private receptions ART IN PUBLIC PLACES: City Park Pool — The project will be complete after the signage is installed. Staff attended the grand reopening of the City Park Pool and distributed postcards on the art project. The piece consists of wave seats, a "fun house" mirror, and 100 aluminum disks that represent the summer swimming pool season. 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 FOKr FUND FINANCIAL REPORT FOR/rN. AME OF PERSON PREPARING THIS REPORT:-�df� (} Tier #1 Recipients Only: t f Please check appropriate box DDRESS: (!' ( S, �q)((�l�?�' DAYTIME PHONE: 2a�-S7�iS� � Mid -year Report 1� Tr AME OF ORGANIZATION: �� ' Y" G^I G K_ dFinal Report 1 AMEOFEVENT:�I iATE OF EVENT: %ky,: ,7 a8"3%STIMATED ATTENDANCE: &60 EATENSES REVENUES PROJECTED ACTUAL PROJECTED ACTUAL EES FOR SPEAKERS/ PERFORMERS: $ Sa ADMISSION CHARGES/ % D 3 s, TICKETS: $ 0 D b g� ECHNICAU % d� CONCESSIONS: PRODUCTION COSTS: PACE RENTAL: S a�o, ADVERTISING SALES: GRANTS ] a S (List): RAVEL: Fort Fund f�0 fARKETING/PUBLICITY: D D 0 1, �6, �� rlGrJ es✓ (� ,THER (List):// Ji OTAL CASH EXPENSES TOTAL CASH REVENUES: TOTAL PRO-r T: IT/LOSS FOR EVEN $ 1 / S. J-KIND CONTRIBUTIONS RECEIVED (IF APPLICABLE) FEES FOR SPEAKERSTERFORMERS: TECHNICAL/PRODUCTION COSTS: SPACE RENTAL: TRAVEL: MARKETING/PUBLICITY OTHER (List):/ b eq&r— $ 11 w WAS THE FORT FUND LOGO USED IN ALL P ,JBLICITY FOR THIS EVENT? V YES NO (Please provide examples) IF THE FORT FUND LOGO WAS NOT USED, PLEASE EXPLAIN WHY: TOTAL IN -KIND CONTRIBUTIONS: 027 11Q, r d 'HE UNDERSIGNED HEREBY CERTIFIES�AN R]REPRESENTS THAT TO THE BEST OF THEIR NOWLEDGE THE FOREGOING INFORMATION IS TRUE AND COMPLETE, AND ACKNOWLEDGES THAT 'HE CITY OF FORT COLLINS MAY REASONABLY RELY ON THIS INFORMATION IN TAKING ANY AND .LL FURTHER ACTIONS IN CONNECTION WITH THE SUBJECT CONTRACT AND ANY FUTURE .PPLICATIONS FOR FORT FUND FUNDS, PROJECTS OR CONTRACTS OF THE CONTRACTOR OR V �� TITLE: P� RT FUND FINANCIAL REPORT FORM NAME OF PERSON PREPARING THIS REPORT: Mary Elizabeth Lenahan ADDRESS: 633 S. College, Suite H DAYTIME PHONE: 493-2113 NAME OF ORGANIZATION: Dance NAME OF EVENT: Memory Lane: A Scrapbook of Dance Memories DATE OF EVENT: April 5 s 6 ESTIMATED ATTENDANCE: 200 Tier #1 Recipients Only: Please check appropriate box ❑ Mid -year Report x❑ Final Report EXPENSES (do not include video/audio production costs) REVENUES PROJECTED ACTUAL PROJECTED ACTUAL FEES FOR SPEAKERS/ ADMISSION CHARGES/ PERFORMERS: $ 6000 2414_n0 TICKETS: $ 5600 1366_nn TECHNICAL/ CONCESSIONS: PRODUCTION COSTS: 5000 1601.69 ADVERTISING SALES: 7sn 425 nn SPACE RENTAL: 2000 850.00 GRANTS (List): TRAVEL: 100 n Fort Fund 2750 2000_0n MARKETING/PUBLICITY: 2600 1060.01 Wpl 1 can— 1 nno 0 OTHER (List): Women's Found. 2000 n insurance 400 175.00 Gannett 2000 0 rp p�rsal =z 3500 n Business 1000 105_0n Private 500 30.00 TOTAL CASH EXPENSES: 17600 6120.70 Other 0 876.99 TOTAL CASH REVENUES: TOTAL PROFIT/LOSS FOR EVENT: $ 4802.99 IN -KIND CONTRIBUTIONS RECEIVED (IF APPLICABLE) FEES FOR SPEAKERSTERFORMERS: $ 5099 WAS THE FORT FUND LOGO USED TECHNICAUPRODUCTION COSTS: 270 IN ALL PUBLICITY FOR THIS EVENT? SPACE RENTAL: _ x— YES NO TRAVEL: 16 (Please provide examples) NLARKETING/PUBLICITY 1061 OTHER (List): rehearsal space IF THE FORT FUND LOGO WAS NOT USED, PLEASE EXPLAIN WHY: TOTAL IN -KIND CONTRIBUTIONS: $-767t I'HE UNDERSIGNED HEREBY CERTIFIES AND REPRESENTS THAT TO THE BEST OF THEIR KNOWLEDGE THE FOREGOING INFORMATION IS TRUE AND COMPLETE, AND ACKNOWLEDGES THAT rHE CITY OF FORT COLLINS MAY REASONABLY RELY ON THIS INFORMATION IN TAKING ANY AND 4LL FURTHER ACTIONS IN CONNECTION WITH THE SUBJECT CONTRACT AND ANY FUTURE 4PPLICATIONS FOR FORT FUND FUNDS, PROJECTS OR CONTRACTS OF THE CONTRACTOR OR ZELATED PERSONS OR ORGANIZATIONS. 3Y: /� ` — �� TITLE: &, /s/o S FORT FUND FINANCIAL REPORT FORM AME OF PERSON PREPARING THIS REPORT: Beth Higgins Tier #1 Recipients Only: Please check appropriate boa DDRESS: 200 Mathews St. Fort Collins, CO 90524 DAYTDAE PHONEA16.2727 ❑ Mid -year Report AME OF ORGANIZATION: Fort Collins Museum 0 Final Report AME OF EVENT: Community Gala Event ATE OF EVENT: 5/10/03 ESTIMATED ATTENDANCE: 800 EXPENSES REVENUES PROJECTED ACTUAL PROJECTED ACTUAL 3ES FOR SPEAKERS/ ADMISSION CHARGES/ 'ERFORMERS: $ 1500 1095 TICKETS: $ 3CHNICAL/ CONCESSIONS: _500 0 'RODUCTION COSTS: 5900 3679 ADVERTISING SALES: 'ACE RENTAL: GRANTS (List): 2AVEL: Fort Fund 3000 2750 ARKETING/PUBLICITY: 7365 3851 _ G&L Fund 5000 5000 THER (List): Colo Hist. Soc. 0 250 FoodBeveragp_ 1000 0 Wilkins Trust 0 550 Museum 0 75 Sponsorship_ 5000 0 DTAL CASH EXPENSES: 15,765 8625 TOTAL CASH REVENUES: 13,500 8625 TOTAL PROFIT/LOSS FOR EVENT: $ 0 I -KIND CONTRIBUTIONS RECEIVED (IF APPLICABLE) FEES FOR SPEAKERS/PERFORMERS: $ TEC[ NICALTRODUCTION COSTS: SPACE RENTAL: TRAVEL: MARKETING/PUBLICITY OTHER (List): WAS THE FORT FUND LOGO USED IN ALL PUBLICITY FOR THIS EVENT? XX YES NO (Please provide examples) IF THE FORT FUND LOGO WAS NOT USED, PLEASE EXPLAIN WHY: TOTAL IN -KIND CONTRIBUTIONS: 1835 IIE UNDERSIGNED HEREBY CERTIFIES AND REPRESENTS THAT TO THE BEST OF THEIR NOWLEDGE THE FOREGOING INFORMATION IS TRUE AND COMPLETE, AND ACKNOWLEDGES THAT HE CITY OF FORT COLLINS MAY REASONABLY RELY ON THIS INFORMATION IN TAKING ANY AND LL FURTHER ACTIONS IN CONNECTION WITH THE SUBJECT CONTRACT AND ANY FUTURE PPLICATIONS FOR FORT FUND FUNDS, PROJECTS OR CONTRACTS OF THE CONTRACTOR OR ELATED PERSONS OR ORGANIZATIONS. Y: TITLE: Pl, t( �� v' 1oc3 F:. T FUND FINANCIAL REPORT FOF, NAME OF PERSON PREPARING THIS REPORT:Anne Macdonald Tier #1 Recipients Only: Please check appropriate box ADDRESS:_Box 739 FC 80522 DAYTIME PHONE:_225-1772 ❑ Mid -year Report NAME OF ORGANIZATION: Arts Alive Fort Collins [�(Final Report NAME OF EVENT: Workshop DATE OF EVENT:_April 25; May 30 ESTIMATED ATTENDANCE:_53; EXPENSES PROJECTED ACTUAL FEES FOR SPEAKERS/ PERFORMERS: $ _4,000_ TECHNICAL/ PRODUCTION COSTS: _7,300_ SPACE RENTAL: 1,200 _ TRAVEL: 300 MARKETING/PUBLICITY: 1,600 _ OTHER (List): _ 400 _Refreshments _600_ _Material _Copies_ _400_ _1,925_ REVENUES PROJECTED ACTUAL ADMISSION CHARGES/ TICKETS: $ CONCESSIONS: 1,600 ADVERTISING SALES: _2,000_ _ GRANTS (List): 0 FortFund _3,800_ _950_ _ NEA _5,000_ _6,000 _ _300 Gay&Lesbian_ _4,000 _0 Arts Alive _3,000 _1,600 _ _l00_ CCA _500 _ _0 _1,000_ 200 _Bohemain _4,500 _4,500 _ TOTAL CASH EXPENSES: _15,800_ _7,125_ TOTAL CASH REVENUES: _16,500_ TOTAL PROFIT/LOSS FOR EVENT: $ 5,925 IN -KIND CONTRIBUTIONS RECEIVED (IF APPLICABLE) FEES FOR SPEAKERS/PERFORMERS TECHNICAL/PRODUCTION COSTS: SPACE RENTAL: TRAVEL: MARKETING/PUBLICITY OTHER (List): 500 _13,050_ WAS THE FORT FUND LOGO USED IN ALL PUBLICITY FOR THIS EVENT? YES NO (Please provide examples) IF THE FORT FUND LOGO WAS NOT USED, PLEASE EXPLAIN WHY: TOTAL IN -KIND CONTRIBUTIONS: _500 THE UNDERSIGNED HEREBY CERTIFIES AND REPRESENTS THAT TO THE BEST OF THEIR KNOWLEDGE THE FOREGOING INFORMATION IS TRUE AND COMPLETE, AND ACKNOWLEDGES THAT THE CITY OF FORT COLLINS MAY REASONABLY RELY ON THIS INFORMATION IN TAKING ANY AND ALL FURTHER ACTIONS IN CONNECTION WITH THE SUBJECT CONTRACT AND ANY FUTURE APPLICATIONS FOR FORT FUND FUNDS, PROJECTS OR CONTRACTS OF THE CONTRACTOR OR RF.I.ATF.n PFRSONS OR ORGANIZATIONS. I: 1 TITLE: 7n. G�