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HomeMy WebLinkAboutCitizen Review Board - Minutes - 02/21/2001Citizen Review Board Regular Meeting Wednesday, February 21, 2001 City of Fort Collins Human Resources Conference Room Present: Rick Aulino, Brian Carroll, Maria Martinez, Carole Stansfield, and Becky Richardson. Absent: Monica Garcia, Jay Molock Staff: Lt. Karen Carlson, Greg Tempel, Wendy Hartzell Public: Students from CSU to observe. Call to order: The meeting was called to order at 5:39 p.m. The January minutes were reviewed. The Board corrected it's statement regarding the absence policy that a member may have four absences, excused or unexcused in any calendar year. This is incorrect and the policy is that a member may not have 4 or more absences from regularly scheduled meetings in a calendar year, without written notification. Rick Aulino made a motion to approve the minutes as changed. Carole Stansfield seconded the motion. No discussion and the motion carried 5-0. Public Input: The Board explained its meeting process and answered questions from CSU students present. Absences: Monica Garcia is absent as her son is in Children's Hospital in Denver. She gave advance verbal notification but could not provide written notification due to the circumstances. Jay Molock did not give prior notice of his absence. Voice Mail Message: Becky Richardson reported that she has been unable to respond to the caller who had left a voice mail message. There have been no other contacts. Discussion of Cases Reviewed: Case #00-31 — Rick Aulino reported that the subcommittee reviewed the case and returned it to Police Services for further investigation. The subcommittee will complete its review after the case is returned to it from Police Services. Subcommittee member Jay Molock was absent from the scheduled subcommittee meeting, and the subcommittee members voted to proceed with the alternate member taking his place. Pending Cases: A new case will be coming to the Board next month. New Business: Board improvement - Rick Aulino made a motion to table this discussion to March. Maria Martinez seconded the motion. There was no discussion and the motion passed 5 — 0. CRB Satisfaction Survey — Rick Aulino passed out a draft survey for the Board to review. Mr. Aulino asked if the Board still considered the survey a good idea. Becky Richardson commented that the Board should not expect to get a lot of response. Brian Carroll suggested tailoring one for Police Services feedback, e.g., how knowledgeable was Police Services in answering Police/CRB process questions. Board members will review and comment on the survey at the March meeting. Becky Richardson commented that she is concerned about subcommittee members talking to complainants in one-on-one situations before a subcommittee hearing on the case. There was discussion regarding whether information given in this conversation would be considered new information. Some complainants cannot attend a meeting or are reluctant to participate and may want to speak with an individual subcommittee member. The group reviewed the Bylaws, Section 5.4, and its intent. If subcommittee members conduct one-on-one interviews with complainants or other witnesses, this would be considered receiving information outside of the process. Mr. Tempel stated that "clarifying questions" could be considered new information that should only be received by the entire subcommittee, per section 5.4. The Board decided that the subcommittee chair should be responsible for notifying the complainant of the subcommittee hearing. Lt. Carlson will be notifying officers and CSO's of the hearing pursuant to the Bylaws. Greg Tempel will draft language to amend the Bylaws to clarify that the subcommittee chair or designee will contact the complainant to give notification of a subcommittee hearing. He will bring a draft to the March meeting. There was discussion regarding absent members at subcommittee hearings. Brian Carroll commented that an unexcused absence at a subcommittee hearing has much more impact on other members and the process than an unexcused absence from a regular Board meeting. It was clarified that there must be three subcommittee members present for the hearing to proceed. A flyer regarding what happens after a complaint is filed was reviewed. It will be handed out after a person files a complaint. The Board may consider giving something to Police to hand out at the time of incident. 2 Old Business: Rick Aulino commented that he found articles regarding other citizen review boards and will forward the internet address to interested Board members. Pet Project — Brian Carroll stated there still is a lot that can be done with regard to getting more information out to the public about the process. Further discussion will be tabled to March. Board Terms — Lt. Carlson reported that when a Board is first created, the first term is not counted toward eligibility for other terms if the first term is a partial term. The second term of a Board member is counted toward term limits. Greg Tempel commented that the Boards and Commission Handbook states: "No person may serve for more than 8 consecutive years (2 complete terms)." Adjournment: Rick Aulino made a motion to adjourn the meeting. Becky Richardson seconded the motion. There was no discussion and the motion passed 5-0. The meeting adjourned at 6:37 p.m. Next Wednesday, March 21, at 5:30 p.m. in the Human Resources Conference Room. 3 City of Fort Collins City of Fort Collins Citizen Review Board Minutes Subcommittee for Case IA#00-33 Wednesday, February 21, 2001 Human Resources Conference Room, 200 W. Mountain Ave. Present: Rick Aulino (Chair), Becky Richardson, Carole Stansfield, Brian Carroll (Alternate) Others: Lt. Karen Carlson (Police Services), Sgt. Francis Gonzales (Police Services), Greg Tempel (Asst. City Attorney) Agenda: • Call To Order • Listen to public input • Go into executive session to discuss the case • Come out of executive session and vote (if needed) Call To Order: The meeting was called to order at 6:47 p.m. Listen to public input: There were two members of the public attending the meeting, but neither of them had any input. Go into executive session: Becky made a motion to enter executive session to consider case #IA00-33. It is requested that both Greg and Francis join us in the executive session to answer some specific questions we had. Carole seconded. There was no discussion and the motion passed 3-0. We entered executive session at 6:5o p.m. At around 7:10 p.m., Francis left executive session. At around 7:25 p.m., Greg left executive session. At 8:55 p.m. the subcommittee left executive session. Come out of executive session and vote: The subcommittee left executive session at 8:55 p.m. Carole made a motion to reconvene to continue discussing case #IA00-33 on Wednesday, February 28 at 5:30 at Human Resources Conference Room, 200 W. Mountain. Becky seconded. There was no discussion and the motion passed 3-0. The meeting adjourned at 9:00. Citizen Review Board • P.O. Box 580 • Fort Collins, CO 80522 •