HomeMy WebLinkAbout11/20/2025 - Water Commission - AGENDA - Regular MeetingWATER COMMISSION
REGULAR MEETING November 20, 2025 Revised 11/17/2025 4:55PM
11/20/2025 Agenda (Revised 11/17/2025 4:55 PM) Page 1 of 3
Participate online via Microsoft Teams or in person at 222 Laporte Ave.,
Colorado River Community Room, 1st Floor
Microsoft Teams – See Link Below
1. CALL TO ORDER
a. 5:30 PM
2. ROLL CALL
3. AGENDA REVIEW
4. PUBLIC PARTICIPATION (3 minutes per individual)
5. APPROVAL OF MINUTES: Oct. 16
(continued on next page)
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Online Public Participation
The meeting will be available to join beginning at 5 p.m., Nov. 20, 2025. Participants
should try to sign in prior to the 5:30 p.m. meeting start time, if possible. For public
comments, the Chair will ask participants to click the “Raise Hand” button to indicate
you would like to speak at that time. Staff will moderate the online Teams session to
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Masks Strongly Recommended in Indoor Public Spaces
While there are currently no public health orders in place, Larimer County Public Health
officials strongly recommend that well-fitting, high-quality masks are worn in crowded
indoor spaces.
For more information, please visit fcgov.com/covid
WATER COMMISSION
REGULAR MEETING November 20, 2025 Revised 11/17/2025 4:55PM
11/20/2025 Agenda (Revised 11/17/2025 4:55 PM) Page 2 of 3
6. Proposed Bylaws Amendment
(Presentation: 5-10 minutes, Discussion: 5-10 minutes)
Eric Potyondy, Water Attorney (Senior Assistant City Attorney)
In the Nov. 4 election, voters approved an amendment to the City Charter to allow
executive sessions for broader purposes.
Proposed Water Commission Bylaws Amendment: “Executive sessions may be …
for the stated purpose of: discussing personnel matters as described in the City
Code; potential conflicts of interest; property acquisition and sales by the
City; meeting with the City Attorney or other attorneys representing the City
regarding legal issues, or discussing and considering any other matter authorized
by the Colorado Open Meetings Law, Section 24-6-401 Colorado Revised
Statutes, as amended.”
Article IX, Section 2 of the Water Commission Bylaws states: “Proposed
amendments shall be presented for consideration at a regular Board meeting, and
adopted at the next meeting.”
This proposed Bylaws amendment is presented for consideration, and is meant to
align Water Commission Bylaws with the City Charter. Potential adoption is
scheduled for the Dec. 4 Water Commission meeting.
7. Tentative: Optional EXECUTIVE SESSION Regarding Floodplain Variance
Public Hearing
(15 minutes)
Eric Potyondy, Water Attorney (Senor Assistant City Attorney)
The purpose of this Executive Session is for Commissioners to receive legal
advice regarding the Commission’s role. Attendees include Commissioners,
applicable staff, the City’s water attorney, staff liaison and business support.
8. PUBLIC HEARING: Floodplain Variance for Advanced Energy,
1625 Sharp Point Dr.
(Presentation: 20 minutes, Discussion & Action: 15 minutes)
Ken Sampley, Stormwater Engineering and Development Review Director
Taryn Tigges, Floodplain Manager
Advanced Energy proposes interior renovations to laboratory and equipment
areas.
(continued on next page)
WATER COMMISSION
REGULAR MEETING November 20, 2025 Revised 11/17/2025 4:55PM
11/20/2025 Agenda (Revised 11/17/2025 4:55 PM) Page 3 of 3
Please note: The Water Commission’s decisions regarding variance requests
may be appealed to the City Council. Contact the City Clerk’s Office for appeal
guidelines: www.fcgov.com/cityclerk/
9. STAFF REPORTS
a. Financial Monthly Report
(Meeting packet only/No presentation)
b. One Water Utilities Biannual Update & 2025 Goals Update
(Presentation: 10 minutes, Discussion: 5 minutes)
Nicole Poncelet-Johnson, One Water Executive Director
10. COMMISSIONER REPORTS
(Committees, event attendance, etc.)
11. OTHER BUSINESS
(Commissioner concerns, announcements)
a. Dec. 4 is the final meeting of the year. Location will be Utilities Service
Center, 700 Wood St.
12. ADJOURNMENT
a. 7:30 PM
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1
Memorandum
Date: November 7, 2025
To: Water Commissioners
Through: Nicole Poncelet-Johnson, One Water Executive Director
Matt Fater, Senior Director, Infrastructure Engineering
Ken Sampley, Director, Stormwater Engineering and Development Review
From: Taryn Tigges, Floodplain Manager
Subject: Advanced Energy Substantial Improvement Floodplain Variance Request –
1625 Sharp Point Dr.
Variance Request Description
The attached application (Attachment A) for a Floodplain Variance has been submitted for your
consideration and action.
The application requests a variance to certain requirements in City Code as cited below:
10-76(2)a. – Additions to a non-residential structure is allowed, provided that all applicable
requirements, including but not limited to the requirement of 10 -37, are met.
10-76(3)a. - Remodeling or repair of a structure is allowed, provided that, after completion of
any cumulative substantial improvement, all applicable requirements, including, but not limited
to, the requirements of 10 -37, are met.
10-37 – Requirement to Elevate
10-76(9) and 10-48 – Emergency Response and Preparedness Plan
Variance Request
• Approve a variance from the requirements to elevate a cumulative substantial
improvement that is to be constructed at 1625 Sharp Point Drive in the Zone AE area of
the FEMA Flood Insurance Rate Map (Poudre River 100 -year floodplain).
• Approve a variance from the requirement to develop an Emergency Response and
Preparedness Plan (ERPP) for a cumulative substantial improvement that is to be
Docusign Envelope ID: C0FE2647-87B6-4955-9B15-20EF246B1E9C
2
constructed at 1625 Sharp Point Drive in the Zone AE area of the FEMA Flood
Insurance Rate Map (Poudre River 100 -year floodplain).
Notice of this hearing has been given in accordance with City Code Section 10 -28.
Project Proposal
The project is located at 1625 Sharp Point Dr. The owner of the building is CS1031 Colorado
Power, DST and is leased by Advanced Energy Industries, Inc. ("Advanced Energy”). The
applicant, Advanced Energy, is proposing a cumulative substantial improvement and is
requesting a variance from the requirements in Chapter 10 of City Code to elevate and to
develop an Emergency Response and Preparedness Plan.
There have been multiple previous remodels that have been permitted for this property (Table
1). Because the Poudre River floodplain has a cumulative substantial improvement requirement
over the life of the structure, all remodels are added together to compare with the value of the
structure to determine substantial improvement.
Once a structure meets the substantial improvement threshold (City Code 10 -76(3)(a)), the
structure is required to be elevated 2 ft. above the 100 -year flood elevation (City Code 10-37).
and an Emergency Response and Preparedness Plan (City Code 10 -76(9) and 10-48) is also
required to be developed. As a substitute for the elevation requi rement, floodproofing is allowed
for non-residential structures (City Code 10 -38).
Based on the latest appraisal of the property, the value of the structure is $9,893,700.
Floodplain Use Permits #11884, #11926, and #11941 reference a previous variance granted on
July 21, 2022. Advanced Energy expects additional remodel work, as part of this application, to
be $1,579,439.
Docusign Envelope ID: C0FE2647-87B6-4955-9B15-20EF246B1E9C
3
Table 1. List of remodel permits and value of improvements.
Floodplain Use Permit # Building
Permit #
Date of Permit Value of Improvements
Permit #10928 B1006112 10/7/2010 $19,000
Permit #11062 B1111072 12/31/2011 $48,522
Permit #11820 B2108322 1/26/2022 $4,490,483
Permit #11884 B2202567 8/29/2022 $3,200,000
Permit #11926 B2206052 2/23/2023 $1,610,000
Permit #11941 B2310938 4/14/2023 $750,000
Pending B2503313 - $1,579,439
TOTAL $11,697,444
FEMA RiskMAP Floodplain Information
The Colorado Water Conservation Board (CWCB) and FEMA have been working since 2012 to
update the Poudre River floodplain mapping through the Risk Mapping, Assessment, and
Planning (RiskMAP) program. Preliminary maps were released on October 16, 2023; however,
the project has since experienced delays.
CWCB is coordinating with FEMA to issue the Letter of Final Determination (LFD). The LFD was
expected to be issued on November 12, 2025. That date has since been delayed and CWCB
has not provided a new estimated issuance date. Once issued, the new maps will become
effective six months later.
Under the current effective floodplain mapping, the property is located within the Poudre River
100-year floodplain (Zone AE). The updated RiskMAP data, however, shows the property at
1625 Sharp Point as being outside both the 100 -year and 500-year floodplains. The preliminary
RiskMAP mapping is therefore less restrictive than the effective mapping (see Attachment B).
Docusign Envelope ID: C0FE2647-87B6-4955-9B15-20EF246B1E9C
4
FEMA Guidance on Utilizing Less Restrictive Data
Pages 8-9 of FEMA Policy #104-008-2 (Attachment C), regarding the Use of Available Flood
Hazard Data, reference the use of less restrictive data and specifically advises not utilizing this
data until all appeals have been resolved and FEMA has issued the LFD. Therefore, the staff
recommendation includes a condition that any variance approval shall not take effect until
FEMA issues the LFD. However, Advanced Energy would not be required to wait for the
effective date of new floodplain maps, six months after issuance of the LFD.
CWCB Support
State floodplain development regulations specify that preliminary mapping may only be used if it
is more restrictive than the effective mapping:
“In the event that a Community is aware of and has access to better available information on a
previously designated flooding source, then the CWCB allows for that undesignated information
to be used for regulatory purposes if …. the revised Floodplain map ping is more restrictive.”
Because the Preliminary RiskMAP mapping for 1625 Sharp Point Drive is less restrictive, City
staff consulted with CWCB regarding the applicability of this rule and the proposed variance.
On October 31, 2025, City staff met with CWCB staff to discuss the variance request for
Advanced Energy. CWCB indicated their support for the proposed variance, noting that the
community has exercised due diligence, is acting in good faith, and that the pr oposal aligns with
the intent of the State’s floodplain development regulations.
Applicant Information
The applicant prepared a variance submittal (Attachment A) including a memo summarizing the
reasons the applicant is requesting the variance and the variance application form.
Hardship Requirement
This variance request would have to meet the hardship requirement of Sec. 10 -29(f)(2) because
the substantial improvement provision is a minimum federal and state standard.
Docusign Envelope ID: C0FE2647-87B6-4955-9B15-20EF246B1E9C
5
Notification to Applicant Regarding Flood Insurance
It should be noted that the cost of flood insurance could be significantly higher for a structure
that has undergone a substantial improvement and has not been protected to the freeboard
level. Flood insurance would use the map that is in effect at the ti me and is not based on a
future map such as the RiskMAP until that new map becomes effective (six months after the
LFD is issued). Therefore, it is the applicant’s risk in pursuing this variance and the City of Fort
Collins is not responsible for any additional costs associated with flood insurance based on any
action taken as part of this variance request.
Variance Options
In the hearing, the Water Commission will need to hear the evidence and apply the facts to the
requirements and standards in City Code. Depending on the Water Commission’s findings and
determinations, Water Commission could conceivably approve or deny the floodplain variance
for Advanced Energy located at 1625 Sharp Point Dr. requesting a variance from the
requirements of City Code Sections 10 -76(2)(a), 10-76(3)(a), 10-37, 10-76(9) and 10-48 which
would allow construction of a cumulative substantial improvement without being elevated and
without developing an Emergency Response and Preparedness Plan in the Zone AE area of the
FEMA Flood Insurance Rate Map (Poudre River 100 -year floodplain).
Possible conditions the Water Commission may consider are, but are not limited to:
1. The floodplain use permit and building permit shall not be approved until the RiskMAP
Letter of Final Determination (LFD) has been issued.
Staff Recommendation
Staff recommends approval of the variance with the condition that the floodplain use permit and
building permit shall not be approved until the LFD has been issued for RiskMAP.
The reasons for staff’s recommendation for approval of the variance are:
1. The Preliminary RiskMAP mapping shows the site to be out of the 100 -year floodplain
and once the maps are approved, the site will no longer be required to comply with
floodplain regulations; and
Docusign Envelope ID: C0FE2647-87B6-4955-9B15-20EF246B1E9C
6
2. The staff recommendation is specifically based on the timing of the LFD being issued.
When the mapping reaches this stage, it is far enough along in the process to have
confidence that the mapping likely will not change; and
3. FEMA Policy #104-008-2, is related to the use of less restrictive data and this variance, if
the condition is added, would be in compliance with this policy document; and
4. Staff’s discussion with CWCB indicated that CWCB would support the granting of the
variance; and
5. Not granting the variance would lead to an exceptional hardship for the applicant due to
the uncertainty in timing of approval of the RiskMAP maps. The maps have already been
delayed numerous times.
Suggested Motion for the Variance
Staff has prepared the following draft motion for the Water Commission’s consideration to
facilitate its consideration and decision of the request.
I move to approve or deny the floodplain variance for Advanced Energy located at 1625 Sharp
Point Dr., requesting a variance from the requirements of City Code Sections 10 -76(2)a, 10-
76(3)a, 10-37, 10-76(9) and 10-48 which would allow construction of a cumulative substantial
improvement without being elevated and without developing an Emergency Response and
Preparedness Plan in the Zone AE area of the FEMA Flood Insurance Rate Map (Poudre River
100-year floodplain).
Possible conditions the Board may consider are, but are not limited to, the following:
• The floodplain use permit and building permit shall not be approved until the LFD is
issued for RiskMAP.
I make this motion based on the evidence in the record showing that the relevant factors and
standards set forth in Article III, Chapter 10 of the City Code have or have not been met and as
required in City Code Section 10 -29, the determination that 1) the variance is the minimum
necessary, considering the flood hazard, to afford relief; and 2) that there is good and sufficient
cause for the variance to be granted; and 3) th at failure to grant the variance would result in
exceptional hardship to the applicant; and 4) that the granting of the variance will not result in
Docusign Envelope ID: C0FE2647-87B6-4955-9B15-20EF246B1E9C
7
any increased flood heights, any additional threat to public safety or to public or private property,
any extraordinary public expense, any nuisance or trespass, any fraud on or victimization of the
public, or any conflict with existing local laws or ordin ances.
I further note the following in support of this motion of approval or denial:
1. ___________________
2. ___________________
Attachments
1. Attachment A: Floodplain Variance Application
2. Attachment B: Effective Floodplain and Preliminary RiskMAP Floodplain
3. Attachment C: FEMA Policy #104-008-2 Use of Available Flood Hazard Data
CC: Eric Potyondy, Senior Assistant City Attorney
Docusign Envelope ID: C0FE2647-87B6-4955-9B15-20EF246B1E9C
ADVANCED ENERGY INDUSTRIES, INC.
1595 WYNKOOP STREET, SUITE 800 | DENVER, CO 80202 | USA | +1.970.221.0108 | ADVANCEDENERGY.COM
November 7, 2025
To: City of Fort Collins Water Board
From: Scott Strzinek, Advanced Energy Industries, Inc
Subject: Floodplain Variance Request
Background
Advanced Energy Industries, Inc. is a global leader in the design and manufacturing of highly engineered,
precision power conversion, measurement and control solutions for mission-critical applications and
processes. Founded in Fort Collins in 1981, with 600+ Colorado employees (400+ in Fort Collins), AEI
has devoted four decades to perfecting power for its global customers. In 2018, the company moved its
headquarters to Denver allowing for more research, development and engineering space in the original
Fort Collins location.
AEI is a tenant of four buildings in the Prospect Park East business park, which were constructed in the
early 1980’s. The owner of the building is CS1031 Colorado Power, DST, represented by Capital Square
Asset Management, LLC.
AEI, with the Owner’s approval, is looking to modernize a small 920sf space to install cutting-edge,
customer provided technology along with the associated required utilities. While the project is small in
footprint, it is incredibly important to the future of precision power research and development and will
contribute to Advanced Energy’s differentiation in the market.
The total value of the project is projected to be $1.5M.
The space within the red square represents the footprint of the project.
ADVANCED ENERGY INDUSTRIES, INC.
1595 WYNKOOP STREET, SUITE 800 | DENVER, CO 80202 | USA | +1.970.221.0108 | ADVANCEDENERGY.COM
Enlarged area showing equipment locations and overall plan.
It is our understanding that the Colorado Water Conservation Board (CWCB) and FEMA have been
working since 2012 to update the regulatory floodplain mapping for the Cache la Poudre River and
associated Flood Insurance Rate Maps (FIRMs. The final step is FEMA’s issuance of the Letter of Final
Determination (LFD).
Upon FEMA’s issuance of the LFD, Fort Collins City Code automatically incorporates the revisions to their
regulatory floodplain mapping. The new floodplain mapping is effective six months after the issuance of
the LFD.
FEMA may allow communities use of the updated mapping after the LFD has been issued but before the
effective date:
ADVANCED ENERGY INDUSTRIES, INC.
1595 WYNKOOP STREET, SUITE 800 | DENVER, CO 80202 | USA | +1.970.221.0108 | ADVANCEDENERGY.COM
“In cases where BFEs decrease, the community should not use work maps, Preliminary FIRMs and the
FIS or when ABFEs are available to regulate floodplain development until the LFD has been issued …”.
https://www.fema.gov/sites/default/files/2020-04/Available_Flood_Hazard_Information_Policy_104-008-
2.pdf
However, CWCB floodplain regulations specify that preliminary mapping may only be used if it is more
restrictive than the effective mapping. Therefore, support from CWCB has also been obtained for this
variance.
In summary:
1. FEMA is expected to issue the LFD for the Poudre River PMR, which will update the floodplain
mapping at this site’s location
2. The site is not shown to be in the 100-year or 500-year year regulatory floodplain on preliminary
maps
3. FEMA may allow communities to regulate to the preliminary mapping after the LFD has been
issued and before the mapping becomes effective six months after issuance of the LFD
Variance Request
AEI is requesting a Variance, allowing us to proceed with the above site improvements immediately
following the issuance of the LFD but before the typical effective date six months following the LFD.
Variance Factors
Factors identified by the City of Fort Collins Code Section 10-28(e) and 10-29(e-g) have been recognized
and addressed below. It is noted that the hardship requirement of 10-29(f)(2) does apply.
Section 10-28. Appeals/Variance Procedure:
(e)(1) The danger that materials may be swept onto other lands to the injury of others; (e)(2) The
danger to life and property due to flooding or erosion damage; (e)(3) The susceptibility of the proposed
facility and its contents to flood damage and the effect of such damage on the individual owner;
Based on the issuance of the LFD, the site is no longer going to be within regulatory floodplain..
(e)(4) The importance of the service provided by the proposed facility to the community;
The Fort Collins facility currently employees 400+ employees and AEI partners with local
businesses and training centers to attract and retain a workforce that is resident within the
community. AEI expects continuous growth and use local talent to develop more advanced
technologies within the campus. AEI is also a large tenant renting close to 170,000 SF within the
community. This prime employer contributes to all aspects of the community with its workforce.
(e)(5) The availability of alternate locations for the proposed use which are not subject to flood or
erosion damage;
Due to the nature of specialized engineering labs that have been set up on -site, it would be
extremely difficult and costly to move or grow in a different location. The current space currently
covers close to 170,000 SF across four buildings. The downtime associated with any such move
would result in new product development delays and potential business losses.
(e)(6) The compatibility of the proposed use with existing and anticipated development;
There is no change in the use of the building, it is within a long-established business park.
These improvements are consistent with other improvements AE has made throughout the
campus.
(e)(7) The relationship of the proposed use to the comprehensive plan and floodplain management
program of that area;
The proposed improvements do not affect the floodplain management program in the area as the
project is wholly within the interior of the existing building.
(e)(8) The safety of access to the property in times of flood for ordinary and emergency vehicles;
ADVANCED ENERGY INDUSTRIES, INC.
1595 WYNKOOP STREET, SUITE 800 | DENVER, CO 80202 | USA | +1.970.221.0108 | ADVANCEDENERGY.COM
Access to the site will remain unchanged and has been shown to be adequate even in the 2013
floods.
(e)(9) The expected flood elevation, velocity, duration, rate of rise and sediment transport of the
floodwaters and the effects of wave action, if applicable, expected at the site.
Based on the Preliminary FIRM, the facility is no longer going to be within the floodplain.
Section 10-29 Conditions for variances:
(d) Variances shall not be issued within any designated floodway if any increase in base flood
elevations would result.
No changes are being made to the floodway.
(e) Variances shall only be issued upon the determination that the variance is the minimum
necessary, considering the flood hazard, to afford relief.
This variance request will be effective after the issuance of the LFD , which eliminates the site from
any flood hazard.
(f) Variances shall only be issued upon:
(1) The showing of good and sufficient cause;
The Preliminary FIRM indicates that the building will be removed from all floodplains when
the process is complete. A variance is a request to begin improvements immediately after the
issuance of the LFD but before the effective date.
(2) A determination that failure to grant the variance would result in exceptional hardship to the
applicant;
Given the new floodplain map shows the site to be out of the floodplain, this is simply a timing
issue for the City of Fort Collins to adopt the updated map. The company is losing productivity
and revenue due to our inability to progress our capabilities within the current space. Further
delay continues the hardship and exacerbates future revenue loss.
(3) A determination that the granting of the variance would not result in any increased flood
elevations contrary to the applicable requirements of this Article or any additional threat to public safety or
to public or private property, any extraordinary public expense, any nuisance or trespass, any fraud on or
victimization of the public as identified in this Article, or conflict with local laws or ordinances.
No changes are being made to the grading or flood elevations outside of the building.
Summary
This Variance request allows our planned improvements to occur immediately following the issuance of
the LFD, but before the effective date typically six months later. As the determination is met at the
issuance of the LFD, our Variance request poses no risk to the City or the Community, but simply enables
us to make improvements without further delay.
We submit this request with gratitude for the collaboration with the great Floodplain Administration staff
along with appreciation for your time and attention to this important request.
Sincerely,
Scott Strzinek
Vice President, Global Facilities and Real Estate
Attach $50 application fee, plus applicable
review fee, payable to City of Fort Collins.
fcgov.com/gis/maps.php
Floodplain Use Permit
(City of Fort Collins, Section 10-27)
Building Permit #
Parcel #
Section A: Owner and Property Information
Petitioner Name: Owner Name:
Address: Address:
City: State: Zip: City: Glen Allen State: Zip:
Phone: Phone:
Contact Email: Contact Email:
Property address or location:
Section B: Proposed Project Information
Description of project:
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Structural:new structure (Building) addition remodel redevelopment
mobile home/building attached garage accessory structure N/A
Non-Structural:return to existing grade change of use excavation fill
Other:
Existing Use:residential non-residential mixed-use vacant ground
ROW/drainage easement other
Proposed Use:residential non-residential mixed-use
ROW/drainage easement other
If non-residential or mixed-use, describe in detail:
Critical facility?yes no
Type of foundation:enclosed area not sub-grade
N/A
slab on grade basement crawl
space (attach pg.3, crawl space worksheet)
other
Remodels, Damaged Structures and Redevelopment Only
Cost of improvement for this project: (submit itemized cost list of improvements)$
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Value of Structure: (submit County assessor’s or appraiser’s valuation of structure)$
Cumulative value of improvements:$
Substantial improvement? yes no
Section C: Floodplain Information
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Floodplain Designation:Poudre River FEMA Basin City Basin
Floodplain name:
FEMA Zone:A AE AH AO X-500 X
FEMA Base Flood Elevation (BFE): ft NAVD88
City Zone:100-year
City Base Flood Elevation (BFE):
Regulatory flood elevation (highest BFE+freeboard) ft NAVD88
Floodway yes no (if yes, include technical evaluation that shows “no-rise” per city Code 10-45.)
Erosion Buffer yes no
Updated 6/14 Page 1
ft NAVD88
Advanced Energy Industries CS1031 Colorado Power DST
1625 Sharp Point Drive
Fort Collins CO 80525
970-407-6967 804-290-7900
scott.strzinek@aei.com none
same as petitioner
920sf interiors project in an existing building
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Existing building in an industrial park built in the 1980s
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1.5M
4851 Lake Brook Drive
VA 23060
Section D: Survey Requirements
To convert to NAVD88 from NGVD29, please visit the City Surveyor's ground control network at fcgov.com/gis/maps.php
Structure is: elevated floodproofed vented n/a
If floodproofed, describe method used:
Benchmark Number:
Elevation of benchmark: ft NAVD88
Lowest existing ground elevation: ft NAVD88
Highest existing ground elevation: ft NAVD88
Lowest finished ground elevation: ft NAVD88
Highest finished ground elevation: ft NAVD88
Lowest floor elevation (refer to City Code 10-37(d)): ft NAVD88
Elevation of garage slab: ft NAVD88
Lowest elevation of HVAC equipment: ft NAVD88
Enclosed area (not elevated or floodproofed): ft2
Number of vents:#
Total open area of vents:in2
Section E: Regulatory Requirements
yes no Requesting a variance from City Code?
If yes, attach variance application with additional $1,000 variance fee. Variance application can be obtained from Fort Collins Utilities. Variance request requires consideration by Water Board.
Attached N/A
Structures: Attach building plans showing foundation design, flood elevation, floor elevations, HVAC elevations.
Site work: Attach site and grading plans and other relevant information.
Property in floodway: Attach No-Rise Certification and documentation.
Non-Residential Structures in the Poudre River: Attach Emergency Response and Preparedness Plan.
Freeboard # inches freeboard
Poudre River Freeboard: Twenty four (24) inches above the base flood elevation.
FEMA basin AND City basin freeboard:
-New construction and redevelopments: eighteen (18) inches above base flood elevation.
-Additions and substantial improvements: twelve (12) inches above base flood elevation.
-Accessory structures: twelve (12) inches above base flood elevation or meet venting requirements.
Section F: Signature Block
Signature of petitioner: Date:
Signature of owner: Date:
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Floodplain Use Permit: approved denied Permit # Paid Date:
Signature of floodplain administrator: Date:
Comments:
If you have questions or need assistance filling out forms, contact Fort Collins Utilities at:
•Phone: 970-221-6700
•TDD: 970-224-6003
•Web: fcgov.com/stormwater
•E-mail: utilities@fcgov.com
700 Wood Street
P.O. Box 580
Fort Collins, CO 80522
Updated 6/14 Page 2
Conversion to NAVD88 from NGVD29 ft
Paid Amt.
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4900.2
52000
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Scott Strzinek 11/5/2025
Jerad Nielsen 11/5/2025
Crawl Space Worksheet
(Page 3 of Floodplain Use Permit)
Building Permit #
Parcel #
Section A: Owner and Property Information
Petitioner Name: Owner Name:
Section B: Crawl Space Information
Description of project:
A. Velocity of flood flows hitting structure (must be less than 5 feet/second):
B. Base Flood Elevation (BFE): NAVD88
C. Finished Floor: NAVD88
D. Bottom of ductwork: NAVD88
E. Lowest Adjacent Grade (LAG): NAVD88
F. Elevation of bottom of crawl space: NAVD88
G. If the elevation of the crawl space (F) is lower than the elevation of the BFE (B), provide the distance between the bottom of the crawl space and
the lowest adjacent grade (maximum 2 ft): ft
H. Height of crawl space (maximum 4 ft, Measure from lowest interior grade of crawl space to top of foundation wall): ft
I. Freeboard = finished floor (F) or bottom of ductwork (D) (whichever is lowest) – BFE: in
Poudre River: Freeboard – 24”
FEMA basin AND City basins: New construction and redevelopments – 18”; Additions and substantial improvements – 12”;
Accessory structures – 12” or meet venting requirements.
Additional Requirements
Describe interior drainage system: .
Pump is totally immersible. Yes No
All HVAC, including ductwork, is above the regulatory flood protection elevation. Yes No
Hot water heater is above the regulatory flood protection elevation. Yes No
Electrical is above the regulatory flood protection elevation. Yes No
All venting requirements have been met (section 10-39). Yes No
If you have questions or need assistance filling out forms, contact Fort Collins Utilities at:
•Phone: 970-221-6700
•TDD: 970-224-6003
•Web: fcgov.com/stormwater
•E-mail: utilities@fcgov.com
700 Wood Street
P.O. Box 580
Fort Collins, CO 80522
Updated 6/14 Page 3
To convert to NAVD88 from NGVD29, please visit the City Surveyor's ground control network at fcgov.com/gis/maps.php
ft/sec
AE Plasma Center Architect:
1625 Sharp Point Drive Plans Dated:
Fort Collins, CO Approximate AOW:
Page 1 of 2
DIV.DESCRIPTION QTY UNIT UNIT COST TOTAL COST COST/RSF % OF COST
1100 Supervision and general conditions
Project Manager 12 wks 2,600.00 31,200 $33.91 2.37%
Superintendent 1 12 wks 3,500.00 42,000 $45.65 3.19%
Project Engineer 12 wks 850.00 10,200 $11.09 0.77%
Office/Signage/Blue Prints 1 ls 3,125.00 3,125 $3.40 0.24%
1200 Permits 1 ls 56,598.00 56,598 $61.52 4.30%
1400 Architectural Engineering nic 0 $0.00 0.00%
1800 Interim Cleanup 1 ls 1,450 1,450 $1.58 0.11%
1800 Final cleanup 1 ls 1,652 1,652 $1.80 0.13%
1800 Protection during construction 1 ls 9,998 9,998 $10.87 0.76%
2100 Demolition 1 ls 5,652 5,652 $6.14 0.43%
2200 Dumpsters 1 ls 4,200 4,200 $4.57 0.32%
3100 Concrete 1 allow 9,874 9,874 $10.73 0.75%
5100 Metals nic 0 $0.00 0.00%
6100 Rough Carpentry 1 ls 2,652 2,652 $2.88 0.20%
6200 Millwork nic 0 $0.00 0.00%
6300 Fire Extinguishers 1 ls 650 650 $0.71 0.05%
7100 Roofing 1 allow 4,500 4,500 $4.89 0.34%
8100 Doors/Hardware 1 ls 19,874 19,874 $21.60 1.51%
8200 Glazing (glass insets/film)1 ls 7,500 7,500 $8.15 0.57%
9100 Drywall and metal studs 1 ls 36,254 36,254 $39.41 2.75%
9200 Paint/caulking 1 ls 3,165 3,165 $3.44 0.24%
9300 Wallcovering nic 0 $0.00 0.00%
9400 Acoustical ceiling 1 ls 8,125 8,125 $8.83 0.62%
9500 Flooring 1 ls 16,254 16,254 $17.67 1.23%
9500 Floor prep 1 allow 4,500 4,500 $4.89 0.34%
10900 Accessories/FRP 1 ls 13,365 13,365 $14.53 1.02%
10900 Install OFCI items 1 allow 25,000 25,000 $27.17 1.90%
10900 Lift 1 allow 4,500 4,500 $4.89 0.34%
12100 Blinds nic 0 $0.00 0.00%
15100 Fire Protection 1 allow 8,248 8,248 $8.96 0.63%
15200 HVAC/Plumbing 1 allow 554,486 554,486 $602.70 42.13%
16100 Low Voltage/Security 1 allow 25,000 25,000 $27.17 1.90%
16100 Electrical 1 allow 285,000 285,000 $309.78 21.65%
16200 Fire Alarm 1 allow 6,987 6,987 $7.59 0.53%
SUB-TOTAL 1202008 1306.53
INSURANCE 18030 19.60
OH & P %8.00%96161 104.52
PROJECT COSTS $1,316,199 $1,430.65
Contingency 263240 286.13
PROJECT COSTS WITH CONTINGENCY $1,579,439 $1,716.78
G2 Design
3/24/2025
920
BID DATE: 4/15/2025
AE Plasma Center
Page 2 of 2
PROJECT COSTS $1,579,439 $1,717
COST $/SF
Accepted
YES/NO
1 $0 $0.00
2 $0 $0.00
3 $0 $0.00
4 $0 $0.00
5 $0 $0.00
6 $0 $0.00
7 $0 $0.00
8 $0 $0.00
TOTAL ACCEPTED ALTERNATE COSTS #REF!
TOTAL PROJECT COSTS WITH ACCEPTED ALTERNATES #REF!
∙ Pricing assumes we can place our dumpsters in the loading dock during construction.
∙ All signage is by others.
∙ Pricing assumes standard AIA lump sum contract.
∙ Pricing assumes lead times are able to support the schedule.
∙ Painting areas affected by this construction only.
∙ Pricing is valid for 30 days due to fluctuation in material cost.
∙ Pricing assumes we can use the restroom on the floor during construction.
∙ All items denoted above as allow. are considered allowances and may increase or decrease after further investigation.
∙ An allowance to help with the install of owner provied items has been included, more information is needed for a final price.
∙ Pricing is a ROM only and owner contingency is recommended.
∙ All architect specified material that require a deposit will need to be paid for by others.
∙ Major Floor Prep
∙ All keying and doors cores are assumed by others.
∙ Work or code corrections outside of the area of work.
∙ Equipment, material and or furniture moving.
∙ Costs and or lead times issues associated with potential Tariffs.
∙ BIM Modeling
∙ Builders Risk, P&P Bonds, Professional Liability Insurance and or Pollution Insurance.
∙ 3rd Party Commissioning
∙ Hidden Conditions
∙ Structural modificaitons and or support.
∙ Security access, mag locks, low voltage, and phone and data
∙ Hazardous material work.
∙ Moisture Mitigation
∙ After hours work
∙ Monokote or fire proofing.
∙ Relamping and/or reballasting of existing light fixtures
∙ Pre-balancing of the space
∙ Repairs to the existing equipment
∙ Repairs to the existing blinds
∙ Xcel permitting any utility permitting. This is assumed by the owner.
∙ Items denoted as nic
∙ Major repairs to the existing or relocated doors
∙ New equipment; ie, VAV boxes, fire and or smoke dampers
∙ Fire Watch or turning sprinkler heads upright during construction
EXCLUSIONS
BID CLARIFICATIONS
ALTERNATES
BID DATE: 4/15/2025
Section A: Owner Information
Petitioner name_______________________________________________________________________________________
Address__________________________________________________________Phone______________________________
Owner name_________________________________________________________________________________________
Address__________________________________________________________Phone______________________________
City_______________________________________________State________________________Zip___________________
Legal description and/or address of property_______________________________________________________________
____________________________________________________________________________________________________
page 1
Section B: Proposed Project Information
check all that apply): new structure addition remodel redevelopment
mobile home/building attached garage accessory structure fill excavation change of use
describe)_____________________________________________________________________________________
check one): residential non-residential mixed-use vacant ground
check one): residential non-residential mixed-use other_________________________________
yes no
check one): slab-on-grade basement crawl space* enclosed area not subgrade
describe)_____________________________________________________________________________________
*If crawl space, submit crawl space worksheet.
Remodels and Redevelopment Only
Section C: Floodplain Information
attach drawing)
if available):___________________________________________________________________
City Code for which variance is being requested:_________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
Floodplain Variance Application
1625 Sharp Point Dr., Fort Collins, CO 80525
Advanced Energy Industries, Inc
970-407-6967
1625 Sharp Point Dr., Fort Collins, CO 80525
Interior tenant improvements
$1,500,000
Sections 10-76(2)a, 10-76(3)a, 10-37 , 10-76(9), 10-48
Allow an interiors renovation that exceeds the Cumulative Substantial Improvement threshold after the LFD is issued
but prior to the 6 month effective date without meeting the freeboard requirement and also not requiring an emergency response plan
FEMA has issued Preliminary FIRM data removing the location of the proposed site
4900.2 feet NAVD88
from the floodplain. The FEMA process to get to final Effective FIRM data is in the final Appeal period and approaching LFD issuance. New floodplain mapping will
be effective six months after the LFD. AEI requests to proceed with improvements upon issuance of the LFD but prior to the effective date.
IL 60602-3918
Manager: Jerad NielsenCS1031 Colorado Power DST
1 N LA Salle St Suite 2100
Chicago
(804) 290-7900 x 1147
4896.1 feet NAVD88
other applicable sections of the City Code Land Use Code City Plan and all other laws and ordinances affecting the
insurance may increase for the property.
If you have questions or need assistance filling out forms, contact Fort Collins Utilities at:
fcgov.com/stormwater
utilities@fcgov.com
page 2
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approved denied
Notes/condiditons:________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
November 5,2025
This document has been prepared to assist those
persons requesting a variance to Chapter 10 of City Code
pertaining to oodplain regulations. The requirements
listed below will cover most conditions, however,
additional information may be needed for unique
situations. An up-front meeting is recommended with
the applicant and their engineer or architect as early as
possible so the City’s Floodplain Administrator can assist
in the variance process and ensure the variance hearing
by the City’s Water Board goes as smoothly as possible.
Submittal Deadline
A completed application packet must be submitted to
the City’s Floodplain Administrator at least three weeks
in advance of the Water Board meeting for which the
variance will be considered. This allows time for review
by sta , printing adequate copies of the packet and
distributing the packet to the board.
Water Board Meeting
The Water Board meets the third Thursday of each
month. In November and December, the meetings are
sometimes combined and held before the Christmas
holidays. Professional engineers or architects are
encouraged to attend the variance hearing.
Variance Fee
A $300 variance fee is due at the time the variance
packet is submitted. If a variance to the $300 fee is
requested, this fee variance must be considered by the
Water Board at a separate meeting before the variance
to the oodplain regulation is considered. The variance
to the oodplain regulation would be heard at the next
board meeting the following month.
Application Packet
The application packet for the oodplain regulation
variance must include:
variance to the City Code being requested. It must
include the reason for requesting the variance,
alternatives that were evaluated and why they will
Floodplain Variance Submittal Requirements
or will not work, any hardship (if any) if the variance
is not granted, and any extenuating or mitigating
circumstances. Comments should also address City
Code section 10-27, 10-28, and 10-29 as they apply to
variance. Items to be included on the site plan should
be discussed with the Floodplain Administrator.
Information generally shown on the site plan includes:
–size, location and spatial arrangement of all
–building layout showing any existing buildings
–elevation of the lowest oor including basement or
crawl space for any structures or additions that are
–landscaping and fences.
Notes:
requests color drawings, 18 originals will be needed.
–cross-section of proposed improvements.
oodway, no rise calculations following the City’s
Floodplain Modeling Guidelines shall be submitted for
approval. A Colorado registered professional engineer
calculations shall be by the professional engineer using
standard engineering methods.
Post Construction Requirements
variance approval conditions. Additional site inspection
page 3
Effective Floodplain
This map is a user generated static output from the City of Fort Collins FCMaps
Internet mapping site and is for reference only. Data layers that appear on this
map may or may not be accurate, current, or otherwise reliable.
4,514
City of Fort Collins - GIS
0.1
1:
WGS_1984_Web_Mercator_Auxiliary_Sphere
Miles0.100.07
Notes
Legend
Growth Management Area
City Limits
Floodway
High Risk Floodplains
Moderate Risk Floodplains
Citations
Preliminary RiskMAP Floodplain
This map is a user generated static output from the City of Fort Collins FCMaps
Internet mapping site and is for reference only. Data layers that appear on this
map may or may not be accurate, current, or otherwise reliable.
4,514
City of Fort Collins - GIS
0.1
1:
WGS_1984_Web_Mercator_Auxiliary_Sphere
Miles0.100.07
Notes
Legend
Growth Management Area
City Limits
Whitewater Park LOMR
Floodway
FloodWay No Change
High Risk Floodplains
High Risk No Change
Moderate Risk Floodplains
Moderate Risk No Change
Citations
1
FEMA POLICY: GUIDANCE ON
THE USE OF AVAILABLE FLOOD
HAZARD INFORMATION
FEMA Policy #104-008-2
BACKGROUND
The policy is for FEMA Headquarters, Regional program staff, and for the Field
Staff at the Joint Field Office (JFO) interacting with states, tribal, and local
officials, and other federal agencies and grantees following a Presidential
declared disaster. This policy is also for states, tribal, and local officials following
a Presidential declared disaster.
SUPERSESSION
This policy supersedes Policy 108.024.5 Issuance and Use of Advisory Base
Flood Elevations in the Implementation of FEMA Assistance issued December
18, 2013.
PURPOSE
The purpose of this policy is fourfold:
Section1. To provide available and Advisory Flood Hazard Information for state,
tribal, and local officials in order to mitigate future flood damages;
Sections 2, 3, and 4: To provide guidance on the use of work maps, Preliminary
Flood Insurance Rate Maps (FIRMs) and a Flood Insurance Study (FIS) or when
Advisory Base Flood Elevations (ABFEs) are available to communities for new
and substantially improved/substantially damaged structures. The purpose is also
to describe the insurance implications of using this information and using it for
Increased Cost of Compliance. (See the Definitions section for the definition of
“community.”)
Section 5: To provide guidance for FEMA in complying with requirements in 44
CFR Section 9.7(c) and Executive Order (EO) 11988 Sec. 2(a)(1) on the use of
best available flood hazard information in making FEMA mitigation and recovery
decisions in areas impacted by the severe storms and flooding;
Section 6. To acknowledge the coordination responsibilities under the Unified
2
Federal Review Process for federal agencies to communicate and allow for an
informed and collaborative approach to unifying environmental and historic
preservation compliance reviews for disaster recovery work.
PRINCIPLES
A. Principle 1. FEMA has the responsibility to help ensure that communities
affected by disaster events become less vulnerable to the loss of life and
property from future disasters.
B. Principle 2. FEMA is committed to providing flood hazard information to guide
recovery. FEMA will identify available flood hazard information and develop
Advisory Flood Hazard Information in situations where the Effective FIRMs
and FIS and Preliminary FIRMs and FIS may not be adequate.
C. Principle 3. FEMA is committed to coordinating across program areas and
between and among FEMA Headquarters staff, FEMA Regional staff, and the
staff at the JFO.
D. Principle 4. FEMA is committed to implementing objective 4.1 of the FEMA
Strategic Plan by ensuring communities use available and Advisory Flood
Hazard Information and analytic tools to make better risk-informed decisions
before, during, and after disasters.
REQUIREMENTS
A. SECTION 1: AVAILABLE AND ADVISORY FLOOD HAZARD
INFORMATION
Outcome: FEMA will communicate to stakeholders the availability of flood
hazard information that will be used to guide recovery in areas impacted by
severe storms and flooding. In situations where the Effective or Preliminary
FIS and FIRM may not be adequate for use in the recovery process, FEMA
may develop Advisory Flood Hazard Information in coordination with states,
tribes, local officials and other federal agencies.
1. Available Flood Hazard Information. Because flood risk can change over
time, FEMA continually updates its inventory of flood hazard information.
Therefore, available flood hazard information can vary depending upon the
different phases of data development within the flood hazard mapping
project lifecycle (see Attachment A.1 for a summary of project phases and
the data developed during each phase). Following a severe weather
event, impacted communities rely on FEMA’s flood hazard information to
guide recovery efforts. For this reason, it is important to identify and
evaluate all available sources of flood hazard information in order to
provide stakeholders the appropriate information needed to support
recovery.
3
a. Identify: The identification of available flood hazard information may
begin while the severe weather event is still occurring. Immediately
following a Presidential disaster declaration, the FEMA Region’s
Mitigation Division (Risk Analysis Branch) should develop an
Available Flood Hazard Information Table and Exhibit (for
examples, see Attachments A.2 and A.3) containing data that can
be used both internally to make decisions and externally to
communicate available flood hazard information to stakeholders.
The following information should be identified for each
county/community/jurisdiction in the impacted area:
i. Effective FIRM date(s)
ii. Active or Completed Letters of Map Revision (LOMRs)
iii. Preliminary FIRM date(s)
iv. Ongoing Study Identification (i.e.
Watershed/Study Name, Countywide or
Physical Map Revision (PMR) Name)
v. Flood Hazard Mapping Project Phase (for ongoing
studies)
vi. Detailed Status of Flood Hazard Mapping Project Phase
(for ongoing studies) including next milestone and its
projected date
vii. Available Flood Risk Products
b. Evaluate: Once the Available Flood Hazard Information Table and
Exhibit have been prepared, the FEMA Region’s Mitigation Division
(Risk Analysis Branch) should evaluate the status of all available
flood hazard information in the impacted communities and
determine what data should be used to guide recovery. For ongoing
studies that are in the Data Development and Sharing phase of the
Flood Hazard Map project lifecycle, FEMA should coordinate with
the mapping partner and state, tribe, and local entities to evaluate
the feasibility of accelerating project schedules to the Preliminary
FIRM stage if appropriate. Considerations include:
i. whether work map products have been completed
and shared with the community during a Flood Risk
Review meeting, and if so, were any significant
technical concerns raised?
ii. whether the community was provided a 30 day period
to provide data to FEMA that can be used to
supplement or modify the existing data, to comply with
Section 30 (C) of the Homeowner’s Flood Insurance
Affordability Act
iii. if the hydrologic and hydraulic analyses have
been completed and passed all quality review
processes
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iv. the availability of local, state and/or federal
leverage data
v. the need for additional or improved data
vi. the current schedule for Preliminary FIRM issuance
vii. post-event changes to hydrology and/or hydraulics based
on impacts from flood, fire, earthquake, and/or other
disaster event(s)
Based on the evaluation of the impacts versus benefits of the
considerations analysis, FEMA will determine to accelerate the
ongoing project or utilize other methods of determining available
information. For example, if FEMA determines that accelerating a
project to the Preliminary FIRM phase is not feasible, or if there is
a need to provide supplemental flood hazard information to
support recovery efforts, FEMA may develop Advisory Flood
Hazard Information as outlined in Sub-Section A.2 of this policy.
c. Communicate: Once FEMA has identified available flood hazard
information and evaluated the feasibility of accelerating to
Preliminary FIRM phase or developing new data, the FEMA
Region’s Mitigation Division (Risk Analysis Branch) should
communicate to stakeholders the available sources of flood
hazard information to guide recovery. Available flood hazard
information should be communicated from the Region to the
Federal Coordinating Officer (FCO) and stakeholders via a
Memorandum on Available Flood Hazard Information (see
Attachment A.3). The memorandum should provide a table and
exhibit (map) summarizing available flood hazard information in
the affected area, and guidance related to the availability of
current and future flood hazard information as follows:
i. “The status of the Effective FIS and FIRM, active or
completed Letters of Map Revision (LOMR), and
available Preliminary FEMA flood hazard information for
all [Insert counties/communities/other jurisdictions] in
[Insert state] are identified on Table 1 and Exhibit 1. It
should be noted that available data may change over
the course of time, and this information may be updated
periodically in the future to reflect these changes. The
most current versions of Table 1 and Exhibit 1 are
available at this website: [Insert appropriate
FEMA/state/local website]:
ii. FEMA is committed to providing Available Flood Hazard
Information to guide recovery. In situations where the
Effective or Preliminary FIS and FIRM may not be
adequate for use in the recovery process, FEMA may
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develop Advisory Flood Hazard Information and release
Advisory Base Flood Elevations (ABFE) in coordination
with state officials.”
d. Provide: The FEMA Region should consider using local, state or
FEMA GIS Data Services such as the GeoPlatform
(https://fema.maps.arcgis.com/home/index.html) to maintain a
summary table and exhibit of available flood hazard information in
disaster designated communities. Further, FEMA will direct
communities and Federal stakeholders to the Flood Map Service
Center (MSC) to download available Effective and Preliminary
flood hazard information for declared disaster areas
(https://msc.fema.gov/).
2. Advisory Flood Hazard Information. Once the available flood hazard
information has been determined and the locations where the delivery of
accelerated Preliminary FIRMs are known, then FEMA will determine if
there is a need to develop Advisory Flood Hazard Information which
may include Advisory Base Flood Elevations (ABFEs).
a. The decision to develop Advisory Flood Hazard Information shall
be made in a timely manner and be based on an evaluation of the
need for such information, which is directly informed by the timely
ability to deliver advisory information to influence recovery. The
decision making process includes: a review of the event to
assess the adequacy of the Effective or Preliminary flood hazard
information; a technical analysis of the available data elements
including those data being collected during and after the event;
and an assessment of whether and how the data would be used
at the state and local levels. See Attachment A.4, Advisory Flood
Hazard Information, for a detailed description of the data
considerations, decision making process, and considerations for
release of Advisory Flood Hazard Information.
b. The FEMA Regional Office (Regional Administrator and Mitigation
Division, Risk Analysis Branch) shall collaborate with the Federal
Coordinating Officer (FCO) and Hazard Mitigation Branch Director
(and other appropriate staff) at the Joint Field Office (JFO), the
State Coordinating Officer (SCO), and tribal and/or local
jurisdictions to determine the need for Advisory Flood Hazard
Information to support recovery. The decision to not develop new
Advisory Flood Hazard Information shall be made by the Regional
Administrator and Mitigation Division, Risk Analysis Branch, in
consultation with the FCO and SCO. The decision to develop new
Advisory Flood Hazard Information shall require approval by the
Deputy Associate Administrator for Insurance and Mitigation.
6
c. If the development of Advisory Flood Hazard Information and
associated products will be funded by the Disaster Fund through
the JFO, then concurrence from the FCO is essential.
B. SECTION 2: WORK MAPS, PRELIMINARY FIRMs AND FIS, OR
WHEN ABFEs ARE AVAILABLE FOR COMMUNITIES FOR
FLOODPLAIN MANAGEMENT PURPOSES
Outcome: In order to minimize future flood damages, the goal of this policy
is for communities participating in the NFIP to use work maps, Preliminary
FIRM and FIS, or when ABFEs are available where the Effective FIRM and
FIS may not represent current flooding conditions.
Information about work maps, Preliminary FIRM and FIS, and ABFEs
referenced in this section is described in Section 1 and Attachments A.1 and
A.4.
1. Using information from work maps, Preliminary FIRM and FIS, or
when ABFEs are available for floodplain management purposes.
a. For Zone A:
Zone A are those parts of the Special Flood Hazard Area (SFHA)
where BFEs or floodways have not been developed on the
community’s Flood Hazard Boundary Maps (FHBMs) or FIRM and
FIS. In areas designated as Zone A, communities are required to
apply the provision of 44 CFR §60.3(b)(4) of the NFIP Regulations.
The information obtained under Subparagraph §60.3(b)(4)
constitute available information which requires that communities:
Obtain, review and reasonably utilize any base flood elevation
and floodway data available from a Federal, State, or other
source... [44 CFR §60.3(b)(4)]
Information obtained are to be used by communities as criteria for
requiring that new and substantially improved/substantially
damaged structures have their lowest floors elevated to or above
the BFE (non-residential structures can also be floodproofed to or
above the BFE) and for prohibiting any encroachments in a
floodway that would result in any increase in flood levels during
occurrence of the base flood discharge. The information obtained
should be used by communities as long as they reasonably reflect
flooding conditions expected during the base flood (1% annual
chance flood), are not known to be scientifically or technically
incorrect, and represent the best information available.
Information from work maps, Preliminary FIRM and FIS or ABFEs,
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when available, constitute available information under 44 CFR
§60.3(b)(4).
The requirement at Subparagraph 60.3(b)(4) is an important
floodplain management tool for reducing flood damages in areas
where a detailed study to develop BFEs and designate floodways
on rivers and streams has not been conducted. Communities are
required to reasonably utilize work maps, Preliminary FIRM and
FIS or when ABFEs are available under the section of their
ordinance that applies to this subparagraph. A community is
allowed discretion in using this information only to the extent that
the technical or scientific validity of the work maps, Preliminary
FIRMs and the FIS or when ABFEs are available is questioned.
In Zone A areas, the rationale for requiring reasonable utilization of
information from work maps, Preliminary FIRM and FIS or when
BFEs
are available is premised on the absence of BFE or floodway
information on Effective FIRMs and FIS and the need to protect
new or substantially improved/substantially damaged structures
from flood damage. The use of the qualifier "reasonable" at
subparagraph §60.3(b)(4) reflects FEMA's statutory obligation to
provide the public an opportunity to appeal the proposed elevation
information.
If a community decides not to use the BFE or floodway information
from work maps, Preliminary FIRM and FIS, or when ABFEs are
available because it is questioning the information through a valid
appeal, the community must continue to ensure that structures are
constructed using methods and practices that minimize flood
damages in accordance with the floodplain management
requirements under subparagraphs §60.3(a)(3) and (4).
Subparagraph §60.3(a)(3) requires communities to review permit
applications to determine whether proposed building sites are
reasonably safe from flooding. If a proposed building site is
floodprone, communities are to require that new or substantial
improved/substantially damaged structures are adequately
anchored, be constructed with flood resistant materials, be
constructed to minimize flood damages, and have attendant utilities
protected during the conditions of flooding.
Subparagraph §60.3(a)(4) requires communities to review
subdivision proposals and other proposed new developments,
including manufactured home parks or subdivisions, to determine
whether proposals will be reasonably safe from flooding. If a
subdivision proposal or other proposed new development is
8
floodprone, communities are required to review such proposals to
assure potential flood damages are minimized, utilities are
constructed to minimize or eliminate damages, and adequate
drainage is provided to reduce the exposure to flood hazards.
When all appeals have been resolved and a notice of final flood
elevation determination has been provided in a Letter of Final
Determination (LFD), communities are required to use the BFE and
floodway information for regulating floodplain development in
accordance with 44 CFR 60.3(b)(4) since the information
represents the best information available. This includes meeting
the standards at 44 CFR 60.3(c), and (d) pertaining to the elevation
of residential and nonresidential structures (or dry floodproofing
non-residential structures) and floodways. Communities must
regulate floodplain development using the information from the
FIRMs and the FIS under 60.3(b)(4) until such time as the
community has adopted the revised FIRM and FIS.
b. For Zones AE, A1-30, AH, AO, VE, and V1-30
The NFIP floodplain management criteria do not require
communities to use BFE and floodway information from work
maps, Preliminary FIRMs and the FIS or when ABFEs are available
in Zones AE, A1-30, AH, AO, VE, and V1-30 in lieu of using the
BFE and floodway information contained on an Effective FIRM and
FIS. Because communities are afforded the opportunity to appeal
BFE information after issuance of a Preliminary FIRM and FIS in
accordance with Section 1363 of the National Flood Insurance Act
of 1968, as amended, a presumption of validity is given to the
Effective BFEs that have gone through the formal statutory appeals
process and which have been adopted by the community.
However, in cases where BFEs increase in the restudied area,
communities have the responsibility to ensure that new or
substantially improved/ substantial damaged structures are
protected, particularly if the increases in BFEs are significant. While
FEMA cannot mandate or require a community to use BFE and
floodway information from work maps, Preliminary FIRMs and the
FIS or when ABFEs are available or to use the information at the
time FEMA issues the LFD to the community until such time that
the revised FIRMs and FIS have been adopted, FEMA encourages
communities to reasonably utilize this information in instances
where BFEs increase and floodways are revised to ensure that the
health, safety, and property of their citizens are protected.
In cases where BFEs decrease, the community should not use
work maps, Preliminary FIRMs and the FIS or when ABFEs are
9
available to regulate floodplain development until the LFD has been
issued or at least until all appeals have been resolved. If the work
maps, Preliminary FIRMs and FIS or when ABFEs are available
provides information that BFEs are decreasing, but a valid appeal
actually results in higher BFEs, the community could place its
citizens at a greater flood risk by using work maps, Preliminary
FIRMs and the FIS or when ABFEs are available to regulate
floodplain development. Also, these structures could be subject to
increased flood insurance premiums.
In communities where floodways have not been designated for all
or some of the flooding sources, but BFEs have been provided,
communities are required to apply the criteria at 44 CFR
§60.3(c)(10):
Require until a floodway is designated, no new construction,
substantial improvements, or other development (including fill)
shall be permitted within Zones A-30 and AE on the
community’s FIRM, unless it is demonstrated that the
cumulative effect of the proposed development, when combined
with all other existing and anticipated development, will not
increase the water surface elevation of the base flood more
than one foot at any point within the community. [44 CFR
60.3(c)(10)].
However, if work maps, Preliminary FIRMs and FIS or when
ABFEs are available and designated floodways where none had
previously existed, communities should reasonably utilize this
information in lieu of applying the encroachment performance
standard of subparagraph §60.3(c)(10) since the information from
the work maps, Preliminary FIRMs and the FIS or when ABFEs are
available represents information that could minimize any increase
in flood levels within the community during the occurrence of the
base flood discharge.
By utilizing the floodway information from work maps, Preliminary
FIRMs and FIS or when ABFEs are available, communities avoid
the expense of conducting the hydraulic analysis necessary to
demonstrate compliance with 60.3 (c)(10). In addition, communities
can minimize flood damages by ensuring that the flood carrying
capacity of the floodway is preserved since obstruction of
floodways can significantly increase potential flooding upstream
(§60.3(d)(3).
c. For Zones B, C, and X
The NFIP floodplain management criteria do not require the use of
10
BFE and floodway information from work maps, Preliminary FIRMs
and the FIS or when ABFEs are available under 44 CFR 60.3(b)(4)
for an area or areas within Zones B, C, or X on the community's
FIRM that are being revised to Zone AE, A1-30, AH, AO, VE, or
V1-30.
While FEMA cannot mandate or require a community to use the
information from work maps, Preliminary FIRMs and the FIS or
when ABFEs are available pertaining to areas designated as Zone
B, C, or X as available information or use the information at the
time FEMA issues the LFD to the community, FEMA encourages
communities to reasonably utilize this information to ensure that the
health, safety, and property of their citizens are protected.
2. Ordinance Requirements: Adoption of the Revised FIRMs and FIS
a.
For Zone A
When all appeals have been resolved and a notice of a final flood
elevation determination has been provided in a LFD for areas
previously designated as Zone A, communities are required to use
the BFE and floodway from the revised FIRM and FIS for regulating
floodplain development in accordance with subparagraph
§60.3(b)(4) since the information represents the best information
available. This includes meeting the standards of §60.3(c), (d),
and/or (e) pertaining to the floodplain requirements of the NFIP for
new and substantially improved/substantially damaged structures.
Communities must regulate floodplain development using the
information on the revised FIRM and in the FIS under
subparagraph §60.3(b)(4) until such time as the community has
adopted the revised FIRM and FIS.
b. For Zones AE, A1-30, AH, AO, VE, V1-30, B, C, and X
Communities are given six months from the date of the LFD in
which to adopt the revised FIRM and FIS. This is in keeping with
FEMA's statutory obligation to provide a reasonable time for the
community to adopt floodplain management regulations consistent
with the revised FIRM and FIS. Subparagraph §59.24(a) of the
NFIP Regulations provides for a six month compliance period in
which the community must adopt the revised FIRM and FIS and
amend existing regulations to incorporate any additional floodplain
management requirements under §60.3.
Floodplain management ordinances generally contain a section
entitled "Basis for Establishing the Areas of Special Flood Hazard"
in which the revised FIRMs and FIS are cited. Language in the
11
ordinance may include any subsequent amendments thereto (i.e.,
to include any subsequent revised FIRM and FIS); however, this
language should not be used as the basis for a community to use
the Preliminary FIRMs and the FIS or when ABFEs are available
prior to the issuance of the LFD. If a community chooses to use
Preliminary FIRMs and FIS or when ABFEs are available prior to
the LFD being issued or use the information after a LFD is issued
but before the community has adopted the revised FIRM and FIS, it
is advised that the community adopt this information before its use.
C. SECTION 3: INSURANCE IMPLICATIONS OF USING AVAILABLE AND
ADVISORY FLOOD HAZARD INFORMATION
Outcome: This section explains the insurance implications when using work
maps, Preliminary FIRM and FIS, or when ABFEs are available.
Information about work maps, Preliminary FIRM and FIS, and ABFEs
referenced in this section is described in Section 1 and Attachments A.1 and
A.4.
Zone A
For a new or substantially improved/substantially damaged structure,
communities can use information from work maps, Preliminary FIRM and
FIS, or when ABFEs are available for completing the Elevation Certificate
in Zone A areas. The flood insurance policies for new or substantially
improved/substantially damaged structures in Zone A that are rated using
BFE data from work maps, Preliminary FIRM and the FIS, and when
ABFEs are available will often qualify for significantly lower insurance
rates than policies that are rated without a BFE.
Zones AE, A1-30, AH, AO, VE, and V1-30
For flood insurance rating purposes, in Zones AE, A1-30, AH, AO, VE, or
V1-30, new or substantially improved/substantially damaged structures
are rated based on the BFE and FIRM Zone in effect on the date of
construction until the revised FIRM becomes effective. This is the case
regardless of whether the work maps, Preliminary FIRMs and the FIS, or
available ABFEs indicate that the proposed BFEs will increase or
decrease.
If a community chooses to use BFEs from work maps, Preliminary FIRMs
and the FIS or when ABFEs are available for a new or substantially
improved/substantially damaged structure, the flood insurance rate is still
based on the BFE and FIRM Zone in effect on the date of construction.
The flood insurance rate will be based on the FIRM Zone in effect and the
elevation difference between the BFE in effect and the elevation of the
12
lowest floor. Therefore, if a new or substantially improved/substantially
damaged structure is built to the proposed BFE from a work map,
Preliminary FIRM and FIS or when ABFE are available and this BFE is
higher than the BFE in effect, the flood insurance rate may be significantly
lower. In this case, the insured will qualify for a premium pro rata refund
once the revised FIRM and FIS are effective. However, a new or
substantially improved/substantially damaged structure built to a BFE from
a work map, Preliminary FIRM and FIS or when ABFE are available is
lower than the BFE in effect it may result in a significantly higher flood
insurance rate.
Zones B, C, and X
For flood insurance rating purposes, new or substantially
improved/substantially damaged structures are rated based on the FIRM
Zone in effect (i.e., Zone B, C, or X) on the date of start of construction. If
a community chooses to use BFEs from work maps, Preliminary FIRMs
and FIS, or when ABFEs are available for a new or substantially
improved/substantially damaged structure, the flood insurance rate is still
based on the FIRM Zone in effect (i.e., Zone B, C or X) on the date of
construction.
D. SECTION 4: INCREASED COST OF COMPLIACE (ICC) COVERAGE
Outcome: To provide information on how ICC uses available and Advisory
Flood Hazard Information for mitigation purposes.
Information about Preliminary FIRMs and the FIS or when ABFEs are
available referenced in this section is described in Section 1 and
Attachments A.1 and A.4.
ICC coverage is a standard coverage in most NFIP policies. The
coverage provides up to $30,000 to help property owners reduce the risk
of damage from future floods by elevating residential and nonresidential
structures (or floodproofing nonresidential structures only), demolishing,
or relocating their structure to meet the requirements of a community’s
floodplain management ordinance.
If the community adopts and enforces a Preliminary FIRM and FIS or
when ABFEs are available, ICC benefits will be available to elevate
residential and nonresidential structures (or floodproofing nonresidential
structures only), demolish, or relocate their structure. If the community
does not adopt and enforce a Preliminary FIRM and FIS or when ABFEs
are available, ICC benefits will only pay to elevate residential and
nonresidential structures (or floodproofing nonresidential structures only)
to the BFE on the Effective FIRM and FIS or BFE plus freeboard if the
community has adopted this standard.
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The community must declare the building to be substantially damaged by
flood by the time the repair permit is issued by the community. The NFIP
requires that the ICC claim be filed as soon as the property owner is
notified by the community that the building has been substantially
damaged by flood.
For additional information on ICC see the following website:
https://www.fema.gov/pdf/plan/floodplain/fema301.pdf
E. SECTION 5: USE OF BEST AVAILABLE FLOOD HAZARD
INFORMATION FOR MITIGATION AND RECOVERY DECISIONS
Outcome: FEMA will use the best available flood hazard information to
determine the flood zone and Base Flood Elevation (BFE) when making
mitigation and recovery decisions for construction and repair.
Information about Preliminary FIRMs and the FIS or Advisory Flood Hazard
Information referenced in this section is described in Section 1 and
Attachments A.1 and A.4.
1. This section provides guidance for FEMA in complying with
requirements in 44 CFR Section 9.7(c) and Executive Order (EO)
11988 Section 2(a)(1) on the use of best available flood hazard
information for FEMA actions.
2. For Public Assistance, this policy applies to projects for which funds have
not yet been obligated as of the date of this Policy. For Hazard Mitigation
Assistance, this policy applies to disasters declared on or after the date of
this Policy or application periods that start on or after this Policy.
3. The best available flood hazard information must be determined for each
proposed project site.
4. To determine the best available information, FEMA will first identify the
available sources of flood hazard information for a proposed project site
by consulting:
a. the Effective and/or Preliminary FIRMs and FIS as identified in the
latest Available Flood Hazard Information Table, and
b. the Advisory Flood Hazard Information, if developed.
5. If only one source of flood hazard information is available for the
proposed project site, then that source is the best available
information.
14
6. Where multiple sources of flood hazard information are available for a
proposed project site, such as where there is both an Effective and
Preliminary FIRM or both an Effective FIRM and Advisory Flood Hazard
Information, FEMA will compare each source. The best available
information is the source which provides the more restrictive flood
hazard zone, the highest Base Flood Elevation, and/or the greatest
discharge.
7. Projects funded by FEMA must be designed to the best available
information or a State or local floodplain management standard,
whichever is more restrictive.
8. If additional flood hazard information is needed, FEMA will seek additional
information from Federal, State, or local sources. Examples of situations
where additional flood hazard information may be needed are where a
proposed project site is in an area where FEMA has not conducted a flood
study, where a FIRM and FIS do not provide a Base Flood Elevation, or
where a FIRM and FIS do not delineate the flood hazard boundaries in the
vicinity of the proposed site. If no flood hazard information can be found
from existing sources, FEMA will seek the services of a professional
engineer with the ability to develop information about the floodplain.
F. SECTION 6: USE OF BEST AVAILABLE INFORMATION FOR UNIFIED
FEDERAL REVIEW PROCESS
Outcome: The Unified Federal Review Advisor will message and share
flood hazard information standards and sources of available information to
ensure all agencies completing EHP compliance reviews have a unified
understanding of agencies’ standards.
1. The Unified Federal Review (UFR) Process enhances the ability of
federal agencies to collaborate and expedite the reviews of disaster
recovery projects for compliance with environmental and historic
preservation (EHP) requirements.
2. The UFR Advisor serves as a liaison and coordinator between
disaster recovery agencies in the field, and helps to identify
opportunities to expedite environmental and historic preservation
compliance and promote unification during disaster recovery.
a. The UFR Advisor serves an important role in the messaging and
sharing of flood hazard information standards and sources of
available information with other federal agencies’ EHP compliance
staff, ensuring all agencies completing EHP compliance reviews
have a unified understanding of agencies’ standards.
15
b. The UFR Advisor may also assist/coordinate federal agencies’
application of available information for specific projects when
necessary, facilitating agreements between multiple agencies
funding the same/similar facilities to allow for a unified review
standard.
More information on the Unified Federal Review Process can be located at
the following web link:
http://www.fema.gov/unified-federal-environmental-and-historic-
preservation-review-presidentially-declared-disasters.
Roy E. Wright
Deputy Associate Administrator for
Insurance and Mitigation
October 11, 2016
16
ADDITIONAL INFORMATION
REVIEW CYCLE
FEMA Policy, insert FEA #, Guidance on the Use of Available Flood Hazard
Information, will be reviewed, reissued, revised, or rescinded within four
years of the issue date.
AUTHORITIES
A. National Flood Insurance Act of 1968 as amended
B. Robert T. Stafford Disaster Relief and Emergency Assistance Act of
1988
C. Flood Disaster Protection Act of 1973, as amended
D. National Environmental Policy Act of 1969
REFERENCES
A. Executive Order 11988 – Floodplain Management, as amended
B. Executive Order 13690 Establishing a Federal Flood Risk
Management Standard and a Process for Further Soliciting and
Considering Stakeholder Input, January 30, 2015
C. Guidelines for Implementing Executive Order 11988 - Floodplain
Management as amended and Executive Order 13690 Establishing a
Federal Flood Risk Management Standard and a Process for Further
Soliciting and Considering Stakeholder Input, issued January 30,
2015
D. Floodplain Management Bulletin 1-98 – Use of Flood Insurance
Study (FIS) Data As Available Data
ATTACHMENTS
A. Attachment A.1: Flood Hazard Mapping Project Phases and Available
Work Products
B. Attachment A.2: Available Flood Hazard Information Table (Internal)
C. Attachment A.3. Memorandum on Available Flood Hazard Information
D. Attachment A.4. Advisory Flood Hazard Information and Advisory
Base Flood Elevations
17
DEFINITIONS
A. For purpose of Sections 1, 2, 3, and 4, this Policy will refer to
“community” which is defined in 44 CFR §59.1 Definitions as:
“…any state or area or political subdivision thereof, or any Indian tribe or
authorized tribal organization, or Alaska Native village or authorized
native organization, which has authority to adopt and enforce floodplain
management regulations for the areas within its jurisdiction.”
MONITORING AND EVALUATION
Monitoring of this policy will take place throughout implementation of the
policy. An evaluation will take place at the close of the disaster to
determine if any adjustment needs to occur with the policy.
QUESTIONS
Direct questions to FEMA-Floodplain-Management-Division@fema.dhs.gov
Attachment A.1
Page 1 of 4
Attachment A.1: Flood Hazard Mapping Project Phases and Available Information
Project Planning: W ith input from State, tribal and local leaders, a watershed (or other project
area definition) is reviewed to determine the need for new or updated flood hazard information.
The data developed may be used to revise or update existing Flood Insurance Rate Map (FIRM)
and/or create other flood risk products and datasets. The decision to initiate a project is based
on the current flood risk in the area, available data, increases in development, population
growth, population affected and other related factors.
Discovery: Discovery occurs when watersheds of interest have been selected for further
examination in coordination with Federal and State-level stakeholders. Discovery activities
include data collection and engagement with local stakeholders, the State, Tribal nations, Other
Federal Agencies, non-profit entities, and others. Discovery provides for the exchange of
information among various stakeholders. The process includes one or more meetings with
stakeholders to better understand the watershed, deciding whether a Flood Hazard Mapping
Project is appropriate, and, if so, collaborating on the scope of the project in detail. A Discovery
Map and Discovery Report are produced as part of the Discovery Phase. If a Flood Hazard
Mapping Project is appropriate for the watershed, a large scale automated engineering (LSAE)
analysis may be performed and a project scope and charter will also be finalized. Datasets and
information available at this point in the Flood Risk Project timeline include:
a. Large Scale Automated Engineering (LSAE) Data – The LSAE process uses available
data and automated modeling techniques early in the Flood Hazard Mapping Project
process to produce estimated flood hazard boundaries for the 1% annual chance recurrence
interval at a minimum. In some cases, the LSAE datasets are prepared for multiple storm
frequencies providing additional flood recurrence intervals for the watershed of interest. The
LSAE data may be leveraged to provide more detailed analysis and inform a future update
of regulatory and/or non-regulatory flood risk datasets and products.
b. Discovery Report & Maps –A Discovery Map and Discovery Report are produced that
documents the local knowledge and insight related to existing flood risk and includes
potential projects, detailing data existing in the watershed of interest. Locally generated
study and engineering analysis identified during Discovery is also captured within the
Discovery Report and Map.
Attachment A.1
Page 2 of 4
Data Development and Sharing: Once a Flood Hazard Mapping Project is initiated, FEMA and
its mapping partners move forward with preparing the data, maps, and flood risk products.
These may include the regulatory FIRM and Flood Insurance Study (FIS) report used for
floodplain management and insurance requirements and non-regulatory flood risk products and
datasets which can be used by local officials to support mitigation and community planning and
public outreach efforts.
a. Base Data – The planimetric, or horizontal representation, of map features that show
georeferenced locations and contain attribute information (i.e., names) about the items. A
base map does not include topographic or elevation data
b. Digital Elevation Data – Includes topographic data and ground survey acquired and/or
collected for the purpose of hydrologic and hydraulic analysis, floodplain delineation, and the
development of Flood Risk Datasets.
c. Field Survey – Includes cross section and structure (i.e. bridges, culverts, etc) survey
information acquired and/or collected for the purpose of hydrologic and hydraulic analysis,
floodplain delineation, and the development of Flood Risk Datasets.
d. Hydrologic and Hydraulic Data – Hydrologic analysis determines the discharge-frequency
relations along the flooding source and hydraulic analysis determines the extent of the
flooding and the elevations associated with the water surface of each recurrence interval
studied.
e. Coastal Data – Offshore coastal analyses typically include a characterization of extreme
water levels associated with hurricanes, storms, high tides, El Nino, and other large-scale
coastal phenomenon contributing to major coastal flooding. These analyses may also
include contributions from wave setup. Results are typically multi-frequency water level
data. Onshore coastal analyses typically include analysis of erosion, wave runup and
overtopping, and the overland propagation of waves but may also include analysis of other
coastal hazards. Results are typically the identification of the Primary Frontal Dune, Base
Flood Elevations, Coastal High Hazard Areas and other Flood Hazard Zones, and the Limit
of Moderate Wave Action.
Risk Awareness and Mitigation Outreach: An optional Flood Risk Review Meeting may be
organized prior to the issuance of preliminary FIRMs to provide community officials a chance to
review and provide early feedback on draft versions of the work maps and in some cases flood
risk products and datasets. Using the information provided, community officials can begin
identifying mitigation opportunities in their community and communicating with the public about
possible changes in flood risk. Communities may also be engaged in a Resilience Meeting that
may take place before or after the release of preliminary FIRMs to help communities plan for the
future. During this meeting, FEMA, State, and local leaders discuss factors contributing to flood
hazard mapping updates in the project area, ways the flood risk products and datasets can
support ongoing risk assessment and planning efforts, and work to identify additional ways to
reduce flood risk. Relationships built during the course of Flood Hazard Mapping Projects can
and should be leveraged to support disaster recovery.
a. Work Maps – Prior to issuing Preliminary FIRMs, FEMA may provide work maps during a
Flood Risk Review Meeting to give community officials the opportunity to review the results
of the flood hazard information.
b. Flood Risk Datasets - Flood Risk Datasets are a component of the flood risk products.
Flood risk products help community members and officials view and visualize their local
Attachment A.1
Page 3 of 4
flood risk, allowing communities to make informed decisions about reducing flood loss and
mitigating potential damage from flood hazards. Flood Risk Datasets may include;
i. Changes Since Last FIRM shows where the Special Flood Hazard Area (SFHA) has
changed since the last effective FIRM;
ii. Areas of Mitigation Interest communicates where conditions have contributed to the
severity of flooding losses, allowing for better prioritization of flood mitigation efforts
and use of funds;
iii. Flood Depth and Analysis Grids communicate the depth and velocity of floodwaters as
well as the probability of an area being flooded over time;
iv. Flood Risk Assessment Data provides an assessment of potential financial
consequences and other impacts associated with structures located in a SFHA. This
data also enables communities to make informed decisions regarding future land
development and community infrastructure.
v. Other Flood Risk Datasets that communicate additional hazard information such as the
location and relative size of Primary Frontal Dunes, areas exposed to floods greater
than the 1% annual chance, and identification of Coastal A Zones.
Preliminary NFIP Map Release: At this stage of the Flood Hazard Mapping Project, FEMA
releases a Preliminary FIRM which provides the public with an early look at the updated flood
hazards in the community and how their effective FIRM might change when the updated
information becomes effective. Community officials are provided the opportunity to review and
comment on the Preliminary FIRM, Database and FIS Report. These Preliminary products are
available at the FEMA Map Service Center (MSC) www.msc.fema.gov.
a. Preliminary FIRM - The Preliminary map of a community on which FEMA has delineated
the boundaries of the SFHA and base flood elevation (where determined), and the risk
premium zones applicable to the community.
b. Preliminary FIRM Database - The Preliminary FIRM Database stores the preliminary digital
GIS data used in the FIRM production process, as well as tabular information inside the
Preliminary FIS Report. The Preliminary FIRM Database provides a standard, systematic
method for FEMA to distribute comprehensive details of flood hazard identification studies to
the public and others in digital format.
c. Preliminary Flood Insurance Study (FIS) - A compilation and presentation of flood hazard
data for specific watercourses, lakes, and coastal flood hazard areas within a community.
The Preliminary FIS Report contains detailed information of the FIS including flood elevation
data in flood profiles and data tables.
Community Engagement: After the release of preliminary FIRMs and FIS reports, FEMA often
holds meetings to present them first to community officials (Consultation Coordination Officer
[CCO] Meeting) and then the general public (Open House). Any changes in flood risk will be
explained and participants will have an opportunity to provide feedback on the products.
Appeal Process: After the Final CCO Meeting, a 90-day appeal period for communities with
new or updated flood hazards begins after a public notification process is completed. During this
period, communities or the public (through their community officials) may submit data to revise
the FIRM if they believe the Preliminary FIRM is scientifically or technically incorrect. FEMA will
review all appeals and, if necessary, make changes to the Preliminary FIRM, FIRM Database,
and/or FIS, based on the information submitted.
Attachment A.1
Page 4 of 4
Issuance of Letter of Final Determination (LFD): After all appeals are resolved, FEMA sends
community officials the LFD six months before the new FIRM and FIS report become effective.
During this six-month period, communities must adopt or amend their floodplain management
ordinance to reflect the new maps.
Effective FIRM: Once the new effective FIRM takes effect, the FIRM and FIS are available
through FEMA’s Flood Map Service Center (MSC) and will affect floodplain development
requirements and/or flood insurance rates.
a. Effective FIRM – The official map of a community on which FEMA has delineated the
boundaries of the SFHA and base flood elevation (where determined), and the risk premium
zones applicable to the community.
b. Effective FIRM Database - The FIRM Database stores the digital GIS data used in the
FIRM production process, as well as tabular information inside the FIS Report. The FIRM
Database provides a standard, systematic method for FEMA to distribute comprehensive
details of flood hazard mapping studies to the public and others in digital format.
c. Effective FIS - A compilation and presentation of flood hazard data for specific
watercourses, lakes, and coastal flood hazard areas within a community. When a flood
study is completed for the NFIP, the information and maps are assembled into an FIS. The
FIS Report contains detailed information of the FIS including flood elevation data in flood
profiles and data tables.
Attachment A.2: Available Flood Hazard Information Table (Internal)
Current as of: [Insert DATE]
County Effective
FIRM Date
Preliminary
FIRM Date Ongoing Study In Declared Area
(Y/N)Flood Hazard Mapping Project Phase Detailed Status within Flood Hazard
Mapping Project Phase
Next Milestone and
Projected Date
County Name Effective Date Preliminary FIRM
Date Watershed Name, PMR Name, Countywide
County Name Effective Date Preliminary FIRM
Date*Watershed Name, PMR Name, Countywide
County Name Effective Date ** Watershed Name, PMR Name, Countywide
County Name (NI) Effective Date
Available Flood Insurance Rate Maps (FIRM) can be obtained at FEMA’s website: www.msc.fema.gov
* estimated preliminary FIRM date; preliminary FIRMs not yet available
** no estimated preliminary FIRM date; preliminary FIRMs not yet available
(NI) County not included in Federal Disaster Declaration [Insert FEMA‐####‐DR]
[Insert FEMA‐####‐DR]
TABLE 1. FEMA Flood Hazard Information Available in [Insert STATE] Counties
1
U.S. Department of Homeland Security
Washington, DC 20472
Attachment A.3
Page 1 of 3
DATE
MEMORANDUM FOR: [Insert FCO]
FROM: [Insert FEMA Region and JFO HM Branch Director]
SUBJECT: Available Flood Hazard Information for [Insert STATE] re: [Insert FEMA-####-
DR] in complying with FEMA Policy [Insert Policy Number 2016-X…]
Purpose of memorandum
Background
Flood Hazard Information in STATE Affected Communities
The status of the effective the Flood Insurance Study (FIS) and Flood Insurance Rate
Map (FIRM), active or completed Letters of Map Revision (LOMR), and available
Preliminary FEMA flood hazard information for all [Insert counties/communities/other
jurisdictions] in [Insert state] are identified on Table 1 and Exhibit 1. It should be noted
that available data may change over the course of time, and this information may be
updated periodically in the future to reflect these changes. The most current versions of
Table 1 and Exhibit 1 are available at this website: [Insert appropriate FEMA/state/local
website]
FEMA is committed to providing Available Flood Hazard Information to guide recovery.
In situations where the effective or Preliminary FIS and FIRM may not be adequate for
use in the recovery process, FEMA may develop Advisory Flood Hazard Information and
release Advisory Base Flood Elevations (ABFE) in coordination with state officials.
Table 1: Available Flood Hazard Information
County Ongoing Study
County Name Effective Date 4/1/2016*
County Name Effective Date **
Available Flood Insurance Rate Maps (FIRM) can be obtained at FEMA’s
website: www.msc.fema.gov/
* estimated preliminary FIRM date; preliminary FIRMs not yet available
** no estimated preliminary FIRM date; preliminary FIRMs not yet available
(NI) County not included in Federal Disaster Declaration [Insert FEMA-####-DR]
Attachment
cc:
Attachment A.3
Page 2 of 3
Example TABLE 1:
Attachment A.3
Page 3 of 3
Example EXHIBIT 1
Attachment A.4: Advisory Flood Hazard Information
Attachment A.4
Page 1 of 11
Introduction
Following a Presidential declared disaster, FEMA strives to provide communities with the most current
hazard information to consider in supporting the repair and rebuilding of public infrastructure and non-
residential and residential structures. The decision to develop Advisory Flood Hazard Information, which
may include Advisory Base Flood Elevations (ABFEs), is informed by the ability to deliver advisory
information in a timely manner to influence recovery. This requires collaboration between the FEMA
Regional Office, the Joint Field Office (JFO) including the Federal Coordinating Officer (FCO), the State
Coordinating Officer (SCO), and the impacted communities. The decision to develop new Advisory
Flood Hazard Information shall require approval from the Deputy Associate Administrator of Insurance
and Mitigation, and if the development of these associated products will be funded by the Disaster Fund
through the JFO, then concurrence from the FCO is essential.
The timely decision making process should be based on an assessment of the need for such information,
a review of the event and the available data to assess the adequacy of the Effective or Preliminary Flood
Hazard Information, and an understanding of the communities anticipated use of the data. This
document highlights three main phases to assist in making the decision to develop Advisory Flood
Hazard Information: the Decision-Making Process, the Final Decision, and the Release of Advisory
Information.
I. Decision-Making Process
In general, the uses of Advisory Flood Hazard Information include supporting rebuilding efforts and
providing the available data at the time of reconstruction for siting and elevating critical facilities and
other Public Assistance projects, planning and evaluating Mitigation Grant projects, informing any new
and substantially improved/substantially damaged structures in the areas receiving the data, and
increasing community resiliency. Knowing how Advisory Flood Hazard Information may be used by
different stakeholders can assist in determining whether the data should be developed and in what
format. The users and uses of Advisory Flood Hazard Information may differ depending on the type of
severe weather event; the Tribal Nations, state(s), Commonwealths, or territories affected; the region of
the country; and other factors. A list of stakeholders and how they may use Advisory Flood Hazard
Information are described below:
• Building and permit officials, local floodplain administrators, local elected
officials, and community planners can use the information to make key
decisions on how their communities plan for the future and guide rebuilding
efforts. States can use the information to assist communities and address their
structures and infrastructure. These stakeholders also have a role in ensuring
compliance with the National Flood Insurance Program (NFIP) floodplain
management requirements and may be used by other programs.
• Builders (architects, engineers, and the construction community) can use this
information to assist their clients, such as business-owners and home-owners,
with rebuilding decisions. Builders and property owners are required to obtain
building permits from the local permit office and to work alongside local officials
in using this information when rebuilding.
Attachment A.4: Advisory Flood Hazard Information
Attachment A.4
Page 2 of 11
• Recovery Support Functions for community planning and capacity building,
infrastructure, and housing may rely on hazard information to guide overall
planning efforts during the rebuilding and recovery process under the National
Disaster Recovery Framework, supporting communities in their recovery efforts.
• Federal agency partners may use the information to comply with the Federal
Flood Risk Management Standard (FFRMS) of Executive Order 11988, as
amended.
• Local insurance agents in affected areas may use this information to inform
business- and property-owners who are making decisions on insurance coverage
that may be needed if/when this information is depicted on Effective Flood
Insurance Rate Maps (FIRMs).
The decision to develop Advisory Flood Hazard Information is a four-step process. If it is determined that
there is not a need for Advisory Flood Hazard Information in Step 1, or that advisory information cannot
be delivered in a timely manner to support recovery, then there may be no need to move on to Step 2; if
there is a need identified in Step 1, but the review of the data in Step 2 shows that the current available
data is sufficient for recovery, then there may be no need to move on to Step 3, and so on.
1. Need
•Level of damage to buildings
•Level of change to flood hazard characteristics
•Focus on timeliness of ability to deliver
information that informs recovery
2. Data •Event data
•Available data
•Adequacy of Effective or Preliminary data
3.
Options •Content of Advisory Information
•Format of Advisory Information
4. Engage •Federal, state and
local needs
•Timing
Attachment A.4: Advisory Flood Hazard Information
Attachment A.4
Page 3 of 11
Step 1: Need for Advisory Flood Hazard Information
Advisory Flood Hazard Information may be needed when the Region determines that there has been
significant damages and when there will therefore be efforts during recovery to repair and rebuild public
infrastructure and non-residential and residential structures.
At this stage, the topography and geographic conditions must be considered. For example, if there were
a large fire or mudslide that dramatically changed the geomorphological components of the area and
thus influences the flow dynamics in a manner different than what is represented by the current Base
(1-percent-annual-chance) Flood Elevations (BFEs), then there may be a need to develop Advisory Flood
Hazard Information to inform long-term recovery.
If the damages were not considered to be significant causing large scale rebuilding in the impacted area,
if the event did not change the characteristics of the 1-percent-annual-chance-event, if data are not
needed for compliance with other requirements, and/or if advisory information cannot be developed
within a relatively short amount of time to inform recovery decisions, then the need for Advisory Flood
Hazard Information may be low and the decision process may end at this stage.
Step 2: Review of Data and Assessment of the Adequacy of the Effective or
Preliminary FIRM
If it is determined that there is a need (Step 1), then an assessment of the available data must be
conducted which will assist in an assessment of the adequacy of the Effective or Preliminary FIRM. In
addition, an inventory of existing topography and available engineering models and methodologies can
assist in determining the existing technical data that can be leveraged for Advisory Flood Hazard
Information, if developed. There are generally three types of data that may be available for review:
FEMA project data, data from outside sources, and event-related data.
•Flood hazard data
•Work Maps
•Modeling
A. Available flood
hazard data from
ongoing FEMA studies
•Other Federal Agencies
•Academia
•State and Local Data
B. Available flood
hazard data from
other sources
•Flood Frequency
•High Water Marks
•Other Information
C. Available event-
based flood hazard
data
Attachment A.4: Advisory Flood Hazard Information
Attachment A.4
Page 4 of 11
A. Even if a Preliminary FIRM has not been recently issued, data may be available from ongoing FEMA
studies. If an ongoing FIRM update project is in process, there may be flood hazard data available or
data may be able to be quickly generated for the affected area that depicts a better understanding
of the 1-percent-annual-chance event or that can be leveraged for the development of Advisory
Flood Hazard Information. See Attachment A.1 for more information about the types of data
available at different stages in the process. If the data under development is determined to be
better or more appropriate than the Effective FIRM and the hazard event does not change our
understanding of the base flood extent and depth (for instance, if the hydrology has changed due to
the event), then it may be decided at this stage that accelerated delivery of Preliminary FIRMs is the
best path forward and that Advisory Flood Hazard Information is not necessary.
B. If there is no ongoing FEMA-led study, data may be available from states, communities, private,
academic, or other federal agency sources (for example, modeled hindcasting of the storm event)
that impact our understanding of the 1-percent-annual-chance flood event and/or can be leveraged
for the development of Advisory Flood Hazard Information.
C. A review of post-event data must include an assessment of the nature of the severe weather event,
including information about the type of event and its relation to other types of hazards. If the event
changes our understanding of the 1-percent-annual-chance flood hazard, including all its
complementary requirements, or impacts other natural hazards (such as a fire event impacting flood
or erosion risk), Advisory Flood Hazard Information may be needed. Identifying the frequency of a
flood event is critical for assessing the adequacy of the Effective FIRM. In addition, high-quality high
water mark (HWM) data, surveyed debris lines, and damage assessments may be available after a
flood event. Note that the quantity, quality, and distribution throughout the area of HWM data and
its event correlation to the 1-percent-annual chance event is critical in creating event-based ABFEs.
Efforts to identify, request, and organize perishable data that is being collected (e.g., gage data,
HWM locations and elevations, aerial imagery, weather event analysis, debris lines , damage
assessments, dune erosion assessments, dam breach and flood protection structure failure
information, etc.) after the flood or other hazard event must be coordinated with federal, state,
communities, academic, and other stakeholders. If the event produced flooding that differed from
the 1-percent-annual-chance flood in certain areas, a frequency analysis can assist in understanding
and communicating the estimated frequency of the event in those areas.
Assessment of the Adequacy of the Effective Flood Hazard Data
In the absence of Preliminary FIRMs or Advisory Flood Hazard Information, participating NFIP
communities must use the Effective FIRM and FIS to make development decisions in Special Flood
Hazard Areas (SFHAs) in the post-disaster environment. Therefore, an assessment of the limits and
extent of the Effective (or Preliminary, if applicable) flood hazard data is an important part of the
decision of whether to create Advisory Flood Hazard Information. In areas where there is no mapped
SFHA (Zone D, unmapped areas, or NSFHA communities), Advisory Flood Hazard Information may be the
only resource to inform recovery.
If there are significant damages outside the SFHA or the initial post-event data indicates that the BFEs,
SFHA extents, zone designations, or other information important for recovery on the Effective or
Preliminary FIRMs are not reflective of the 1-percent-annual-chance hazard, Advisory Flood Hazard
Information will be considered.
Attachment A.4: Advisory Flood Hazard Information
Attachment A.4
Page 5 of 11
If the frequency of a flood event has been determined to be close to a 1-percent-annual-chance flood,
an understanding about how the affected areas compare with the Effective FIRM is important, as this
comparison may prove/disprove the adequacy of the Effective FIRMs. For instance, if the flood event
inundation limit and/or flood elevations exceed the limit and extent of the SFHAs shown on the Effective
or Preliminary FIRMs (i.e., the event was much larger or included larger damages than expected),
providing Advisory Flood Hazard Information may be vital to supporting reconstruction efforts. This is
also critical to understanding by stakeholders of the need for Advisory Flood Hazard Information
(applicable in Step 4).
Note that disaster events impact areas differently; an event that is determined to be close to a
1-percent-annual chance event in one area may not necessarily be considered a 1-percent-annual
chance event in the entire impacted area. Also note that an older FIRM will not necessarily contain
outdated flood hazard information and a newer FIRM and FIS will not necessarily contain updated
modeling information in all areas of coverage. It is recommended that this assessment be led by the
FEMA Regional Office partnering directly with, and requesting participation from the state, regional
technical experts (such as river authorities or other stakeholder groups) and local subject matter experts
(engineering firms, academia, etc.) and entities. This assessment must include a review of Coordinated
Needs Management Strategy data to determine whether any study needs have been identified in the
affected area and whether the flood hazard information for a flooding source was considered to be
“valid” prior to the event.
Step 3: Advisory Flood Hazard Information Options
If it has been determined that there is a need (Step 1) and the event or other available information
changes our understanding of the flood risk and/or the Effective or Preliminary FIRMs and FIS are not
sufficient for recovery (Step 2), then the type of Advisory Flood Hazard Information that is possible to
produce with the resources available will be considered. If there are no data available to leverage in the
affected area, the timeline to produce the Advisory Flood Hazard Information may be outside of the
window of influence for recovery operations (see Step 4). If there is a need to develop additional data in
order to ensure that other requirements are met in the post-event environment, it could precipitate the
need for Advisory Flood Hazard Information.
Advisory Flood Hazard Information can take many forms. ABFEs can be accompanied by revised SFHAs,
zone designations, Limits of Moderate Wave Action (LiMWA), velocity zones, and other information;
Advisory data can also include storm event information, depth grids, updated hydrology, debris-flow
information, and many other types of information. There are several sources of data that may be
leveraged for use in releasing Advisory Flood Hazard Information, including FEMA data, data from other
sources, and event-based information.
Examples of Advisory Products include, but are not limited to the following:
• ABFEs for the 1-percent-annual-chance event and additional flood frequencies
• Advisory Flood Zones that provide a representation of the ABFEs and additional flood frequencies
• Products that include storm surge and wave components in coastal areas
• Advisory Limit to provide the limits of Advisory Information coverage
• Advisory Zone V and Zone A Boundary to approximate the landward limit of the 3-foot breaking
wave in coastal areas
Attachment A.4: Advisory Flood Hazard Information
Attachment A.4
Page 6 of 11
• Advisory LiMWA to approximate the landward limit of the 1.5-foot breaking wave and the
associated Area of Moderate Wave Action (MOWA) to approximate the extent of breaking waves
less than 3 feet but greater than 1.5 feet in height in coastal areas
• Advisory Limit of ABFEs to define the transition of coastal advisory data and riverine Advisory Data
• Storm Event information (i.e. HWM, debris lines, gage data, surge contours, model results, or other
information)
• 1-percent-annual-chance and 0.2-percent-annual-chance Depth Grids
• Multi-Profile Water Surface Elevation Grids (for use in online displays or for informational purposes)
• Areas of Expanded or Reduced Flood Risk (i.e., Changes Since Last FIRM)
• ABFE Water Surface Elevation Profiles
• 1-percent-annual-chance Velocity Grids
• An ABFE + 2 feet layer to assist federal, state, tribes, and local officials for recovery planning
• An ABFE + “n” feet layer to depict flood elevations from larger storms or future sea level rise
scenarios
• Burn area flood hazard information
• Post-event wildfire, debris flow, alluvial fan, and increased flooding maps
• Erosion corridors or landslide zones
• Primary Frontal Dune location and relative size
• Other advisory information as needed
Step 4: Engaging With States and Communities
If there is a need (Step 1), coupled with a lack of sufficient information to effectively support recovery
(Step 2), and an understanding of the type and format of Advisory Flood Hazard Information that might
be issued (Step 3), then the final step is to determine the extent to which the information is desired and
how the data will be received and understood by the state, tribes, and local officials. This can be
impacted by timing, coverage area, stakeholder understanding of the adequacy of the Effective or
Preliminary FIRMs and FIS, and support of Advisory Flood Hazard Information.
The timeline to data availability is one of the most important factors impacting the decision to develop
Advisory Flood Hazard Information. If there is no FEMA flood hazard study or data available from other
sources in the affected area, the time needed to produce the Advisory Flood Hazard Information may
impact timelines such that the data are not available during recovery operations. Data development
timelines must be discussed among state, communities, academic, or other federal agencies to
determine if Advisory Flood Hazard Information should be addressed in the next map update.
The limit and extent of possible Advisory Flood Hazard Information will be reviewed. The coverage area
should include only those areas impacted significantly, as identified in Step 1. Producing Advisory Flood
Hazard Information for areas outside the significantly-impacted locations is not an efficient use of
resources. For example, hurricanes can have major impacts but frequently only in relatively specific
geographic locations, so a decision to develop Advisory Flood Hazard Information for the entire coast of
a state may be unnecessary.
FEMA will research Stakeholder perception of the adequacy of the Effective or Preliminary FIRMs and
FIS with respect to the flood event’s actual frequency. This may be informed by the assessment
completed in Step 2.
Attachment A.4: Advisory Flood Hazard Information
Attachment A.4
Page 7 of 11
In heavily impacted areas that may require Advisory Flood Hazard Information, feedback from
stakeholders should also be considered in order to determine whether or not Advisory information is
needed, and if so, where it is most needed, what format it should take, and how it will be utilized.
FEMA will evaluate State, tribal, and local input and interest in Advisory Flood Hazard Information. If the
state and/or tribes and affected communities request such information, it is more likely to be received
positively and used on the local level. The level of interest in/willingness to adopt the Advisory Flood
Hazard Information including ABFEs for rebuilding purposes is also an important factor.
II. Final Decision
Focusing on the availability of data and timeliness to develop information, the FEMA Regional Office
(Regional Administrator and Mitigation Division, Risk Analysis Branch) shall collaborate with the Federal
Coordinating Officer (FCO) and Hazard Mitigation Branch Director (and other appropriate staff) at the
Joint Field Office (JFO), the State Coordinating Officer (SCO), and tribal and/or local jurisdictions to
determine the need for Advisory Flood Hazard Information to support recovery.
The decision to not develop new Advisory Flood Hazard Information shall be made by the Regional
Administrator and Mitigation Division, Risk Analysis Branch, in consultation with the FCO and SCO. The
decision to develop new Advisory Flood Hazard Information shall require approval by the Deputy
Associate Administrator for Insurance and Mitigation.
If the development of Advisory Flood Hazard Information and associated products will be funded by
the Disaster Fund through the JFO, then concurrence from the FCO is essential.
It is important to document the reasons for (or against) the development of Advisory Flood Hazard
Information. The team members shall document:
• Available data and on-going study information for the disaster-effected area
• Areas of interest/concern to review for possible Advisory Flood Hazard Information preparation
• Preliminary and Effective FIRM dates
• Available data that could be used to prepare Advisory Flood Hazard Information
• Local, tribal, Regional, and state inputs and considerations for Advisory Flood Hazard Information
preparation
• Data timeline for Advisory Flood Hazard Information to aid discussions
• Final decision regarding Advisory Flood Hazard Information preparation
Consider conducting a Strengths, Weaknesses, Opportunities, and Threats (SWOT) analysis to assist in
the decision making process to develop Advisory Information and to identify potential communication
challenges. An example SWOT is provided below:
Attachment A.4: Advisory Flood Hazard Information
Attachment A.4
Page 8 of 11
Sample Strengths Sample Weaknesses Sample Opportunities Sample Threats
state leadership and local
communities
Negative perception of
FEMA/the Federal
Government
to share risk information to rebuild quickly and
Advisory Information
may slow/complicate
this process
Congressional
representatives and other
locally influential political
entities
Lack of political support
from local Congressional
representatives
transparency and inform
stakeholders how Advisory
Information can benefit
them before release
local citizens
resources in post-disaster
environment
Timeline: Communities are
trying to rebuild quickly
and there is minimal
state/community support
to slow the rebuilding
process
points for regulating to a
higher standard available
needs flood insurance
and why
already underway
Challenges for local
officials to understand
how to administer
floodplain management
regulations in light of
Advisory Information
to build back stronger data is only being issued
due to the magnitude of
the event, and not
because it is truly best
available data on the 1-
percent-annual-chance
flood
known by state and local
entities, and even the
public, to underestimate
the 1-percent-annual-
chance flood hazard
Negative connotations of
prior Advisory Information
in other areas
insured structures outside
the SFHA may receive
extra money through
Increased Cost of
Compliance to rebuild if
communities adopt
Advisory Information
Information out quickly
could result in failure to
take enough time to get
all stakeholders on
board and in support
before public release of
the Information
the area
Uncertainty inherent in
the results—the
impression is that FEMA
now wants local
governments to regulate
to a higher standard than
the 1-percent-annual-
chance flood by issuing
advisory mapping
with OFAs/state agencies discussion of structural
solutions to protect the
area could distract from
the conversation on
appropriate
reconstruction
Attachment A.4: Advisory Flood Hazard Information
Attachment A.4
Page 9 of 11
III. Release of Advisory Flood Hazard Information
If the decision is made to produce Advisory Flood Hazard Information, important considerations include
timing, format and dissemination of the information, stakeholder engagement, and internal messaging
and preparation. There are also several resources available to assist in the effort to release Advisory
Flood Hazard Information.
Timing
If the decision is made to produce Advisory Flood Hazard Information, it is understood that this
information will need to be produced on an expedited schedule. However, the quality of the advisory
products cannot be sacrificed to expedite the release of the data. All advisory products will be based on
sound engineering and science, should leverage any current restudy efforts to the maximum extent
possible, and must include a consistent and tiered quality review process to ensure product releases are
of the highest quality and defect free.
Consider the timing of various activities as short-term, mid-term, and long-term. Examples of each are
provided below:
Short-Term (2 weeks post-event, for example):
• Provide Advisory Flood Hazard Information messaging for FCO, JFO, External Affairs (EA), Public
Assistance (PA), Mitigation, and other JFO recovery partners.
• Hold information/education sessions for PA, Mitigation, and other JFO recovery partners as well
as states, communities, and other entities including elected officials, floodplain administrators,
insurance professionals, Federal agencies, and other identified stakeholders to inform them
about the recovery process and how to use the Advisory Flood Hazard Information.
• Identify questions about and provide clear answers to potential recovery policy challenges
associated with the development and implementation of Advisory Flood Hazard Information.
• Develop an ABFE delivery platform and begin disseminating information and support for users
Mid-Term (2-4 weeks post-event, for example)
• Develop and provide Advisory Flood Hazard Information to PA, Mitigation, and other JFO
recovery partners. Allow adequate time to ensure that a defined and consistent quality review
process has been developed and followed for data development.
• Develop a dataset highlighting the differences between the Effective and Advisory Flood Hazard
Information (Similar to Changes Since the Last FIRM Risk MAP dataset).
• Provide Advisory Flood Hazard Information and other related products for the project area that
communities can adopt and enforce for floodplain management purposes and other recovery
purposes.
• Provide information, messaging, and usage resources.
Long-Term (4-8 weeks post-event, for example)
• Provide continuing support to stakeholders as they use the Advisory Flood Hazard Information.
• Provide continuing community support as they adopt and implement Advisory Flood Hazard
Information to minimize future flood damages.
Attachment A.4: Advisory Flood Hazard Information
Attachment A.4
Page 10 of 11
Format and Dissemination
Consider how best to format and disseminate the information both internally and externally, using
methods that best serve the communities in the focus area, assist stakeholders in using the data for the
intended purposes (paper, geospatial, both), and is compatible with the platforms used to disseminate
the information. Consider using technology to assist in communicating updated risk information, and
innovative delivery channels to get Advisory Flood Hazard Information into the hands of key audiences.
These could include online tools for locating a property and determining its ABFE vs. effective BFE or
other options. In addition, a product similar to the Changes Since the Last FIRM can help to visually and
spatially identify areas of greatest concern. Consider using the FEMA geoportal or other state, regional,
or partner websites and/or viewers if possible.
Stakeholder Engagement
Stakeholder and community engagement is extremely important when delivering Advisory Flood Hazard
Information. An Advisory Information Team consisting of key staff from FEMA Headquarters, the FEMA
Regional Office, and the JFO staff, as well as state staff (NFIP State Coordinator, State Hazard Mitigation
Officer, Emergency Management Staff, and other partners) will be considered. The Advisory Information
Team must prioritize and plan for community engagement throughout the project timeline. Many pre-
existing relationships are likely to exist and should be leveraged for these efforts. The Team will identify
existing community engagement contacts and relationships, tools, and other resources through
coordination with the Region and flood hazard mapping project teams, if applicable. Internally, assign
and prepare team members to engage key community stakeholders and decision-makers, and
implement an approach to engaging communities that will increase understanding, acceptance, and
productive use of the information.
Conduct meetings and other consultative visits/contacts with states and communities before, during,
and after releasing Advisory Flood Hazard Information to raise their awareness, understanding, and use
of the information in making building decisions during recovery. Engage multiple community
stakeholders to build their understanding of Advisory Flood Hazard Information to inform responsible
recovery decisions. Identify and leverage existing relationships to validate and assist with the
dissemination of Advisory Information.
Establish continuity of engagement with key community stakeholders, providing clear, consistent,
simplified communication to generate positive interest in Advisory Flood Hazard Information within a
broad group of stakeholders.
Along with the Advisory Flood Hazard Products themselves, develop and include consistent information
about the products and how they can be used (key messaging, fact sheets, user guides, web content,
engagement scripts, and other needed items) before and during their release. Identifying the audiences
for Advisory Flood Hazard Information and understanding their needs will assist in the development of
Advisory Flood Hazard Information and accompanying messaging that meet these needs. Include
specific information about the products in your communication and messaging plan, such as whether
the datum is different from the current effective information and datum conversion information, if
necessary, so that stakeholders can more easily discern the most conservative information if required
by their program.
Attachment A.4: Advisory Flood Hazard Information
Attachment A.4
Page 11 of 11
Team members must be well-versed in the Advisory Flood Hazard Information to ensure
communications with stakeholders is clear, honest, consistent, and transparent. Stakeholder
engagement should seek to ensure that states and communities have the same understanding and
support of the Advisory Flood Hazard Information.
In addition, team members must plan for community and stakeholder input once the data is released,
including a detailed and systematic approach that allows a community to comment and/or change the
data. Communities and others may be able to identify problems or issues with the data that can be
quickly revised or updated, especially if the data is delivered in an online format and updates are easily
made.
To ensure appropriate messaging, teams will familiarize themselves with best practices and lessons
learned to communicate risk in areas where FEMA has previously developed Advisory Flood Hazard
Information.
Internal Messaging
Internal messaging and communications is just as important as external messaging and communications.
Assuring that all internal parties have the same information and are providing the same consistent
messages is an important consideration. It is important to build an understanding of the data availability
and use within the JFO, Region and Headquarters. Review the need for internal communications and
trainings across the teams within the JFO to best support the data roll out. Include state staff and others
who will be in regular communication with affected communities and assure that these staff have the
most up to date information that has been released. Environmental and Historic Preservation, Hazard
Performance Analysis, Community Education and Outreach, and Floodplain Management and Insurance
groups within the JFO are important to supporting the data release and successful implementation of
Advisory Flood Hazard Information.
Resources
The development of Advisory Flood Hazard Information is often an iterative process. If the decision is
made to produce Advisory Flood Hazard Information, several resources are available including the
Hazard Mitigation Field Operations Guide, which includes templates of presentations and provides
guidance on Advisory Flood Hazard Information roll-out strategies. Other resources include best
practices from past data releases of Advisory Flood Hazard Information that detail format and content
examples; implementation plans; internal and external communications plans and messaging; methods
to obtain stakeholder comments on the data; template presentations, sample emails, letters, and media
materials; task force/team development considerations and approaches; business cards, trifolds, fact
sheets, tough questions, checklists, and other materials. In addition, a communications and
implementation plan has proven beneficial in past Advisory Information releases and should be
consulted to identify additional best practices and updated presentation contents. These and other
materials are available on https://rmd.msc.fema.gov/.
Utilities Monthly Budget Report
Expenses by Type
550000 - Supplies 40%
510000 - Personnel Costs 16%
13%
9%
Other 8%
8%
560000 - Capital Outlay 3%
540000 - Other Purchased Services
530000 - Purchased Propert…
520000 - Purchased Prof & Tech Services
Revenues
0
50,000
100,000
150,000
00501 - Light &
Power Fund
00502 - Water Fund 00503 - Wastewater
Fund
00605 - U lity CS&A
Fund
00504 - Stormwater
Fund
YTD Budget YTD Actuals
Annual Expense Budget
$339,352
YTD Expense Budget
$284,139
YTD Expenditures
$262,284
YTD Revenues
$279,819
Note: Page includes revenues & expenses from the five utilities funds. All numbers shown in thousands. Unrealized gains and losses are excluded from revenues.
Light & Power Fund Summary
Utility Revenues
MFS Level 1 Name YTD
Budget
YTD
Actuals
Over/
(Under)
Budget
Total Annual
Budget
% Annual
Budget
Received
% Current
Actuals vs.
Prior Actuals
Inc/(Dec) from
Prior Year
Electric Charges for Services $144,404 $145,072 $668 $170,389 85%105%$7,194
Develop Fees/PIFs/Contribution $4,367 $7,151 $2,784 $4,940 145%125%$1,414
Investment & Loan Revenue/loss $1,601 $2,910 $1,309 $1,921 151%124%$559
Other Miscellaneous $1,010 $9,088 $8,078 $1,171 776%821%$7,981
Intergovernmental Revenue $0 $0 $0 $0 0% $0
Internal Fees $0 $0 $0 $0 0% $0
Transfers $0 $0 $0 $0 0% $0
Total $151,382 $164,221 $12,840 $178,420 92%112%$17,148
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Department Expense View
Internal Reporting Name YTD Budget
YTD Actuals (Over)/Under Open POs Total Annual Budget % Spent & Encumbered
L&P Purch Pwr Tarrif 1 PRPA $95,415 $92,542 $2,873 $29,229 $113,400 107%
Not Applicable $30,236 $18,271 $11,965 $36,739 50%
L&P Operations $10,047 $9,889 $158 $216 $12,106 83%
L&P Syst Addition/Replacement $7,175 $6,958 $217 $1,696 $10,171 85%
L&P Energy Srvcs/ClimateWise $5,924 $4,410 $1,514 $2,012 $7,929 81%
L&P Purch Pwr Comm Renewables $2,588 $2,361 $227 $2,934 80%
L&P Other Payments & Transfers $0 $0 $0 $0 0%
L&P Purch Pwr Renewables PRPA $0 $0 $0 $0 0%
Total $151,385 $134,432 $16,954 $33,152 $183,279 91%
Expense Type View
IS - Level 4
YTD Budget YTD Actuals (Over)/Under Open POs Total Annual
Budget
% Spent & Encumbered
510000 - Personnel Costs $12,287 $12,654 ($367) $14,969 85%
520000 - Purchased Prof & Tech
Services
$2,568 $1,481 $1,087 $983 $3,280 75%
530000 - Purchased Property Services $1,519 $1,390 $129 $461 $1,800 103%
540000 - Other Purchased Services $17,371 $17,160 $211 $7 $20,628 83%
550000 - Supplies $101,827 $98,461 $3,366 $29,251 $120,740 106%
560000 - Capital Outlay $894 $647 $247 $1,623 $2,206 103%
570000 - Other $1,771 $1,257 $514 $828 $3,646 57%
580000 - Debt & Other Uses $953 $953 $0 $3,496 27%
590000 - Transfers $12,195 $428 $11,767 $12,514 3%
Total $151,385 $134,432 $16,954 $33,152 $183,279 91%
Monthly Analysis
Revenues
- Residential Revenues are 7% over budget and are 10.9% higher than YTD 2024.
- Commercial Revenues are 2.34% over budget and are 7.1% higher than YTD
2024.
- Industrial Revenues are 6.5% over budget and are 13.4% higher than YTD 2024.
- Interest Revenue: $1,424 over budget.
- Development Fees/PIFs/Contributions - Development/PIF fees are 63.8% over
budget and are 124.7% higher than YTD 2024.
Expense
System Addition/Replacement $217: Attributed to Personnel over budget
based on Assumed Vacancy Factor offset by underspend in Warehouse Supplies.
Underspend in Warehouse Supplies is attributed to addition of budget from
2025 Annual Budget Adjustment. Based on Subdivision Construction projects,
Warehouse Supplies expected to align with budget as of year-end.
Energy Ser vices/Climate Wise $1,514: Based on timing over Consultant
Services billings and underspend in Conservation Incentives. Based on open
PO's, 87% of Demand Response's Total 2025 budget accounted for as of
10.31.25.
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Note: All numbers shown in thousands. Unrealized gains and losses are excluded from revenues. Fund views exclude depreciation. Frozen appropriations are excluded from all expense views.
October Month-End
Water Fund Summary
Note: All numbers shown in thousands. Unrealized gains and losses are excluded from revenues. Fund views exclude depreciation. Frozen appropriations are excluded from all expense views.
RESET
Department Expense View
Internal Reporting Name YTD Budget
YTD Actuals (Over)/Under Open POs Total Annual Budget % Spent & Encumbered
Not Applicable $9,062 $8,906 $156 $3 $11,297 79%
Water Treatment $5,460 $5,438 $23 $276 $6,707 85%
W Transmission & Distribution $3,689 $4,148 ($459)$3 $4,798 87%
Water Resources $3,564 $3,405 $159 $101 $3,912 90%
Water Minor Capital $1,659 $1,114 $545 $559 $2,090 80%
Water Conservation $1,215 $1,040 $175 $107 $1,482 77%
Water Quality Lab $1,099 $1,042 $57 $60 $1,345 82%
Water Meters $882 $963 ($82)$32 $1,065 93%
Water Engineering $660 $413 $247 $45 $830 55%
Total $27,290 $26,468 $822 $1,186 $33,525 82%
Expense Type View
IS - Level 4
YTD Budget YTD Actuals (Over)/Under Open POs Total Annual
Budget
% Spent & Encumbered
510000 - Personnel Costs $8,781 $9,164 ($383) $10,693 86%
520000 - Purchased Prof & Tech
Services
$1,421 $941 $479 $332 $1,675 76%
530000 - Purchased Property Services $4,478 $4,659 ($181)$150 $5,372 90%
540000 - Other Purchased Services $8,645 $8,451 $194 $1 $10,274 82%
550000 - Supplies $2,081 $1,977 $103 $250 $2,499 89%
560000 - Capital Outlay $1,259 $759 $499 $421 $1,650 72%
570000 - Other $270 $160 $110 $33 $935 21%
580000 - Debt & Other Uses $0 $0 $0 $0 0%
590000 - Transfers $356 $356 $0 $427 83%
Total $27,290 $26,468 $822 $1,186 $33,525 82%
Utility Revenues
MFS Level 1 Name YTD
Budget
YTD
Actuals
Over/
(Under)
Budget
Total Annual
Budget
% Annual
Budget
Received
% Current
Actuals vs.
Prior Actuals
Inc/(Dec) from
Prior Year
Water Charges for Services $31,224 $32,502 $1,278 $36,445 89%101%$449
Investment & Loan Revenue/loss $2,127 $2,304 $177 $2,552 90%111%$231
Develop Fees/PIFs/Contribution $1,040 $1,528 $488 $1,250 122%84%($290)
Other Miscellaneous $345 $5,141 $4,797 $393 1308%612%$4,301
Transfers $119 $119 $0 $143 83%101%$2
Cust Svcs/Admin Fund Charges $0 $0 $0 $0 0% $0
External Fees $0 $0 $0 $0 0% $0
Intergovernmental Revenue $0 $0 $0 $0 0% $0
Total $34,855 $41,595 $6,739 $40,783 102%113%$4,693
Monthly Analysis
Revenue
- Residential sales are 1.6% over budget and 2.1% more than YTD 2024
- Other sales are 6.9% over budget and 0.6% more than YTD 2024
- Lab Services are under budget by $56 but $2 over YTD 2024
- Plant Investment fees are 32.2% over budget.
Expenses
Transmission & Distribution ($459): Potential to exceed total 2025 budget
based on impacts from prior year 2024 costs not being properly accrued back to
2024 combined with the unprecedented number of water leaks in spring 2025
along Lemay and more recent water leaks. The 2025 supplemental appropriation
supported unexpected costs from the substantial number of water leaks along
Lemay but increased internal service fees by City's Streets department combined
with a large number of more recent water leaks is impacting total 2025 budget.
Water Meters ($82): Associated with the crawlspace conversion program. Based
on response by residents, demand on personnel time, combined with increased
costs for supplies has impacted the total yearly budget.
Water Conser vation $175: Associated with underspend in Rebates & Incentives,
which are highly variable and historically underspent.
Water Minor Capital $545: Primarily due to timing over receipt of purchased
capital equipment, with $559 in open PO's.
Infrastructure Engineering $247: Timing over FTE position being filled
combined with underspend in Supplies and timing over payments for Purchased
Professional & Technical Services.
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October Month-End
Wastewater Fund Summary
Department Expense View
Internal Reporting Name YTD Budget
YTD Actuals (Over)/Under Open POs Total Annual Budget % Spent & Encumbered
WW Water Reclam & Biosolids $6,622 $6,083 $539 $319 $8,095 79%
Not Applicable $6,433 $6,406 $26 $2 $10,367 62%
WW Trunk & Collection $2,015 $1,858 $157 $78 $2,502 77%
WW Minor Capital $1,088 $741 $346 $456 $1,287 93%
WW Pollution Ctrl Lab $1,082 $1,057 $25 $96 $1,312 88%
WW Engineering $687 $423 $264 $110 $829 64%
WW Other Payments & Transfers $0 $0 $0 $0 0%
Total $17,927 $16,569 $1,357 $1,059 $24,392 72%
Expense Type View
IS - Level 4
YTD Budget YTD Actuals (Over)/Under Open POs Total Annual
Budget
% Spent & Encumbered
510000 - Personnel Costs $6,294 $5,959 $335 $7,674 78%
520000 - Purchased Prof & Tech
Services
$1,093 $627 $466 $292 $1,284 72%
530000 - Purchased Property Services $1,461 $1,468 ($7)$105 $1,717 92%
540000 - Other Purchased Services $6,049 $5,987 $61 $7,250 83%
550000 - Supplies $1,623 $1,465 $158 $206 $2,099 80%
560000 - Capital Outlay $1,084 $741 $344 $456 $1,283 93%
570000 - Other $0 $0 ($0) $565 0%
580000 - Debt & Other Uses $150 $150 $0 $2,316 6%
590000 - Transfers $171 $171 $0 $206 83%
Total $17,927 $16,569 $1,357 $1,059 $24,392 72%
Utility Revenues
MFS Level 1 Name YTD
Budget
YTD
Actuals
Over/
(Under)
Budget
Total Annual
Budget
% Annual
Budget
Received
% Current
Actuals vs.
Prior Actuals
Inc/(Dec) from
Prior Year
Wastewater Charges for Svcs $22,151 $22,582 $430 $26,520 85%106%$1,231
Investment & Loan Revenue/loss $1,228 $1,423 $195 $1,474 97%114%$179
Develop Fees/PIFs/Contribution $264 $1,289 $1,025 $520 248%214%$686
Other Miscellaneous $126 $3,177 $3,050 $168 1885%2729%$3,060
Intergovernmental Revenue $0 $0 $0 $0 0% $0
Transfers $0 $0 $0 $0 0% $0
Total $23,770 $28,470 $4,700 $28,682 99%122%$5,157
Monthly Analysis
Revenue
- Residential sales 1.5% over budget and 5.8% higher than YTD 2024
- Commercial Sales 1.1% over budget and 3.6% higher than YTD 2024 with other
charges over by a collective $148
- Plant Investment Fees over budget by $996
Expense
Water Reclamation & Biosolids is under budget primarily in consulting (some
encumbered) and parts (some encumbered, lead times have delayed invoices)
offset by overages in chemicals (use depends on treatment levels and processes)
and vehicle repairs (due to high milage vehicle needing repairs required for
safety).
Minor Capital Trunk & Collection $213: Mechanical & Heavy Equipment (dump
truck invoice paid in Nov - flat by YE); Water Reclamation & Biosolids $149:
Motor Vehicles and Accessories $160 (using to offset eventual $75 overage in
Building Improvements for electrical at Meadow Springs Ranch (MSR)) offset by
Building Improvements ($33) (MSR electrical work).
Note: All numbers shown in thousands. Unrealized gains and losses are excluded from revenues. Fund views exclude depreciation. Frozen appropriations are excluded from all expense views.
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October Month-End
Stormwater Fund Summary
Department Expense View
Internal Reporting Name YTD Budget
YTD Actuals (Over)/Under Open POs Total Annual Budget % Spent & Encumbered
Not Applicable $6,336 $6,345 ($9)$2 $10,205 62%
SW Drainage & Detention $2,537 $2,615 ($78)$8 $3,094 85%
SW Engineering $1,550 $1,483 $68 $140 $1,892 86%
SW Minor Capital $1,370 $1,168 $202 $202 $1,370 100%
SW Quality Programs $272 $213 $59 $88 $517 58%
CSA Env Reg Affairs $0 $0 $0 $0 0%
SW Other Payments & Transfers $0 $0 $0 $0 0%
Total $12,066 $11,824 $241 $438 $17,078 72%
Expense Type View
IS - Level 4
YTD Budget YTD Actuals (Over)/Under Open POs Total Annual
Budget
% Spent & Encumbered
510000 - Personnel Costs $2,918 $2,987 ($68) $3,541 84%
520000 - Purchased Prof & Tech
Services
$504 $374 $130 $228 $1,302 46%
530000 - Purchased Property Services $637 $716 ($79)$9 $763 95%
540000 - Other Purchased Services $4,906 $4,904 $2 $5,886 83%
550000 - Supplies $315 $258 $58 $407 63%
560000 - Capital Outlay $1,372 $1,172 $200 $202 $1,373 100%
570000 - Other $0 $0 ($0) $170 0%
580000 - Debt & Other Uses $900 $900 $0 $3,021 30%
590000 - Transfers $513 $513 $0 $616 83%
Total $12,066 $11,824 $241 $438 $17,078 72%
Utility Revenues
MFS Level 1 Name YTD
Budget
YTD
Actuals
Over/
(Under)
Budget
Total Annual
Budget
% Annual
Budget
Received
% Current
Actuals vs.
Prior Actuals
Inc/(Dec) from
Prior Year
Stormwater Charges for Svcs $16,704 $17,369 $665 $20,070 87%107%$1,063
Investment & Loan Revenue/loss $1,153 $2,004 $851 $1,384 145%99%($30)
Develop Fees/PIFs/Contribution $735 $1,207 $472 $882 137%153%$419
Transfers $115 $115 $0 $138 83%121%$20
Other Miscellaneous $64 $2,752 $2,688 $66 4140%4350%$2,689
Intergovernmental Revenue $0 $0 $0 $0 0% $0
Total $18,771 $23,448 $4,677 $22,540 104%122%$4,161
Monthly Analysis
Revenue
- Single Family SW Services are 4%, or $305, over budget and 7% more than YTD
2024.
- Non-single Family SW Services are 3.9%, or $361, over budget and 6.1% more
than YTD 2024.
- Interest Revenue $851 over budget.
- Stormwater Development Fees $432 over budget.
Expense
Stormwater Quality Programs $43 Consulting $40 (follow up for the E Coli TMDL
monitoring and regular monitoring has shifted to align with the State's seasonal
timeframes), Other Professional & Technical $16 (Poudre Water Quality Network
contract/PO is in progress), and Educational Programs $15, offset by Disposal of
Hazardous Material ($77) (all $40 of 2025 budget for spill response inadvertently
all in January, expenses vary greatly based on spills).
Minor Capital $202 in Drainage & Detention, which is all encumbered for an
excavator and a flood warning system vehicle.
Note: All numbers shown in thousands. Unrealized gains and losses are excluded from revenues. Fund views exclude depreciation. Frozen appropriations are excluded from all expense views.
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October Month-End
CS&A Fund Summary
Expense Type View
IS - Level 4 YTD Budget
YTD Actuals (Over)/Under Open POs Total Annual
Budget
% Spent & Encumbered
510000 - Personnel Costs $11,650 $11,312 $338 $14,199 80%
520000 - Purchased Prof & Tech
Services
$3,349 $2,829 $520 $1,357 $4,063 103%
530000 - Purchased Property Services $2,592 $1,974 $618 $113 $3,060 68%
590000 - Transfers $2,569 $2,569 $0 $3,083 83%
540000 - Other Purchased Services $1,024 $981 $43 $58 $1,288 81%
550000 - Supplies $319 $278 $41 $1 $407 69%
560000 - Capital Outlay $103 $117 ($14)$11 $300 43%
570000 - Other $8 $8 ($0) $110 8%
580000 - Debt & Other Uses $0 $0 $0 $0 0%
Total $21,615 $20,070 $1,546 $1,541 $26,509 82%
Utility Revenues
MFS Level 1 Name YTD
Budget
YTD
Actuals
Over/
(Under)
Budget
Total Annual
Budget
% Annual
Budget
Received
% Current
Actuals vs.
Prior Actuals
Inc/(Dec) from
Prior Year
Cust Svcs/Admin Fund Charges $19,065 $19,065 $0 $22,877 83%108%$1,339
Other Miscellaneous $973 $1,218 $244 $1,225 99%95%($58)
Transfers $351 $351 ($0)$421 83%32%($749)
Investment & Loan Revenue/loss $213 $352 $139 $255 138%81%($82)
Develop Fees/PIFs/Contribution $0 $17 $17 $0 0%102%$0
External Fees $0 $0 $0 $0 0% $0
Intergovernmental Revenue $0 $0 $0 $0 0% $0
Internal Fees $0 $0 $0 $0 0% $0
Total $20,602 $21,003 $401 $24,779 85%102%$451
Monthly Analysis
Revenue
- Other Miscellaneous 25% or $244 over budget but 4.5% under YTD 2024
- Interest on Investments $139 over budget.
Expense
IT $771: Attributed to timing over software related purchases, with pending
purchases to occur in November and December.
Finance & Asset Management $300: Attributed to vacant position in Asset
Management with timing over filling vacant positions in Finance.
Customer Care & Technology $329: Based on Personnel vacancies combined
with timing over payment for services.
Light & Power ($147): Attributed to Locating Operations. 94% of Total 2025
Personnel Budget accounted for based on Assumed Vacancy Factor combined
with Overtime and Standby needs. Based on number of projects and timing over
working hours (at night or early morning) Personnel Costs, which is majority of
total year budget, exceeds total 2025 budget.
Environmental Regulatory Affairs ($94): Regulation 38 hearing provided a
larger demand for Legal Services in 2025. Combine ($22) overspend in Legal
Services with Assumed Vacancy Factor ($93) and required ambient monitoring at
Aztlan, ERA expected to be over total 2025 budget.
Minor Cap ($23): Purchased capital assets are greater than budget loaded as of
10/31. Actuals to align with Budget by year-end.
Note: All numbers shown in thousands. Unrealized gains and losses are excluded from revenues. Fund views exclude depreciation. Frozen appropriations are excluded from all expense views.
Department Expense View
Internal Reporting Name YTD Budget
YTD Actuals (Over)/Under Open POs Total Annual Budget % Spent & Encumbered
CSA IT $6,602 $5,831 $771 $196 $7,856 77%
CSA Finance & Asset Mgmt $4,212 $3,912 $300 $296 $4,993 84%
CSA Customer Care & Technology $1,946 $1,617 $329 $97 $2,374 72%
CSA Support Srvs $1,863 $1,805 $58 $42 $2,154 86%
CSA Community, Workforce & Env $1,320 $1,317 $3 $1,621 81%
CSA Env Reg Affairs $1,231 $1,324 ($94)$16 $1,531 88%
CSA Light & Power $1,114 $1,261 ($147)$26 $1,371 94%
Water Director's Office $1,013 $929 $84 $442 $1,440 95%
CSA Communications & Executive $825 $802 $23 $20 $1,050 78%
CSA Executive Directors Office $590 $393 $197 $395 $858 92%
CSA Minor Capital $487 $510 ($23)$11 $760 69%
CSA Customer Ops Support $306 $256 $50 $373 69%
CSA Safety/Security/Wellness $107 $112 ($5) $130 86%
CSA Grafitti Abatement $0 $0 $0 $0 0%
CSA Meter Reading $0 $0 $0 $0 0%
Total $21,615 $20,070 $1,546 $1,541 $26,509 82%
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October Month-End
Operating Expenses
$0M $10M $20M
Company Name
Water Fund
Wastewater Fund
Stormwater Fund
Actuals $25.00M
Actuals $15.51M
Actuals $9.24M
Budget $25.27M
Budget $16.52M
Budget $9.28M
Actuals Budget
Operating Revenues
0M 10M 20M 30M
Company Name
Water Fund
Wastewater Fund
Stormwater Fund
Actuals 32.50M
Actuals 22.58M
Actuals 17.37M
Budget 31.22M
Budget 22.15M
Budget 16.70M
Actuals Budget