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HomeMy WebLinkAbout09/25/2025 - CULTURAL RESOURCES BOARD - AGENDA - Agenda CULTURAL RESOURCES BOARD September 25, 2025 – 5:30 PM Center for Creativity, White Pine (200 Mathews St, Fort Collins, CO 80524 ) Teams – www.fcgov.com/culturalresourcesboardmeeting 1.CALL TO ORDER 2.ROLL CALL 3.AGENDA REVIEW 4.PUBLIC PARTICIPATION 5.APPROVAL OF MINUTES – JULY 24, 2025 6.UNFINISHED BUSINESS 7.NEW BUSINESS a.Review of Fu nding Recommendation s for Program Support Grant, August Deadline b.Fort Fu nd and Arts and Culture Board Program Changes Presentation – Solara Clark Participation for this Cultural Resources Board Meeting will be in person at the Center for Creativity, 200 Mathews St, Fort Collins, CO 8052 4. You may also join online via Teams, using this link: www.fcgov.com/culturalresourcesboardmeeting Online Public Participation: The meeting will be available to join beginning at 5:15 pm . Participants should try to sign in prior to the 5:30 pm meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Teams session to ensure all participants have an opportunity to address the Board or Commission. To participate: •Use a laptop, computer, or internet -enabled smartphone. (Using earphones with a microphone will greatly improve your audio). •You need to have access to the internet. •Keep yourself on muted status. Masks Strongly Recommended in Indoor Public Spaces While there are currently no public health orders in place, Larimer County Public Health officials strongly recommend that well-fitting, high-quality masks are worn in crowded indoor spaces. For more information, please visit fcgov.com/covid 8. DIRECTOR’S REPORT 9. BOARD MEMBER REPORTS 10. OTHER BUSINESS 11. ADJOURNMENT Cultural Resources Board REGULAR MEETING Thursday, Ju ly 24, 2025 – 5:30 PM Center for Creativity, White Pine Room CALL TO ORDER: 5:30 PM ROLL CALL • Board Members Present –Sheri Emerick (Chair), Cori Hixon, Jessica MacMillan, Eleanor VanDeusen • Board Members Remote – • Board Members Absent – Conner Horak-Flood (Vice-Chair), Leslie Walker • Staff Members Present – Solara Clark, Eileen May, Elizabeth Messerli • Guest(s) – Katy Schneider AGENDA REVIEW • The Visit Fort Collins update will be added to New Business. CITIZEN PARTICIPATION APPROVAL OF MINUTES • Approval of June 2025 minutes. Jessica MacMillan made a motion to accept the minutes. Cori Hixon seconded the motion. The motion passed unanimously. UNFINISHED BUSINESS NEW BUSINESS • Visit Fort Collins Update – Katy Schneider, Director of Marketing  Katy Schneider reported that lodging tax remains flat despite economic conditions. May and June were down, but July is expected to be strong. Business travel declined due to federal changes, but leisure and youth sports remain strong.  A staff position in Visit Fort Collins for sports tourism has shown immediate ROI.  Focus is shifting to fall and winter events, with an emphasis on creative support and marketing for winter events. • CityGive Overview – Elizabeth Messerli  Elizabeth Messerli gave a presentation about City Give, its staff, and its mission to centralize and professionalize the City's philanthropic activities.  Elizabeth Messerli answered questions from the Board. • Arts and Culture Board – Q&A  Eileen May gave a brief overview of the new Arts and Culture Board starting in April 2026 to the Board. She then answered any questions DRA F T the Board had including scoring responsibilities shifting to a community panel (pending approval), Board recruitment, Board responsibilities and structure. DIRECTOR’S REPORT • Eileen May updated the Board on department operations:  The Lincoln Center single ticket sales start August 13, 2025. There will be a new series of Cabaret on the main stage in the Performance Hall.  There is intention to put out a Request for Proposal (RFP) soon to hire a contracted program manager to handle agent relationships and booking for The Lincoln Center and Gardens on Spring Creek shows.  The City faces a 5% budget cut for 2025 and a 6% cut for 2026, affecting only the general fund (about 30% of the budget). Team is developing an earned revenue strategy to maximize venue return on investment (ROI).  The Sound in the City survey has about 10,000 -2,000 responses received so far. There is anticipated feedback related to CSU stadium noise. ▪ There was brief discussion on CSU's exemption from city noise policies.  Positive developments in a collaboration meeting/group among city arts and culture nonprofits, with plans to include more stakeholders in future meetings  The Gardens on Spring Creek Summer Concert Series shows are selling well. BOARD MEMBER REPORTS • Eleanor VanDeusen attended the Fort Collins Children’s Theatre’s summer workshop. • Jessica MacMillan attended a performance at the Gardens on Spring Creek. • Sheri Emerick went to an event put on by KRFC at the Magic Rat. OTHER BUSINESS ADJOURNMENT: • Jessica MacMillan made a motion to adjourn at 6:36 PM. Sheri Emerick seconded the motion. The motion passed unanimously. • Respectfully submitted, Solara Clark Lead Specialist Minutes approved by the Chair and a vote of the Board/Commission on XX/XX/XX DRA F T Headline Copy Goes Here Solara Clark, Lead Specialist, FoCo Creates Grant Program Fort Fund Grant Program and Arts and Culture Board Changes/Updates Headline Copy Goes Here 2 New Name Announcement! • Program Name Change to FoCo Creates Grant Program Fort Collins Symphony Headline Copy Goes HereCross-Sector Impact Grant Discontinued 3 •Cross-Sector Grant to change to an Individual Artist Grant •Department may revisit this offering in the future •Funding from the cross-sector grant will be reallocated to the other organizational grant categories Center for Creativity Exhibit Headline Copy Goes HereNew Artist Opportunity Grant 4 •Lottery selection, no panel needed •$3,000 grants, number of grants TBD •Grants unrestricted, can be used for rent, groceries, art supplies, etc. •Grantees required to do a free "public display" of art in Fort Collins. •Artist not required to live in Fort Collins •Artists receiving $3,000+ in the previous calendar year from either the Art in Public Places program or the Cultural Community Program will not be eligible for this grant.Garden a’Fare 2025 Headline Copy Goes HereNew Grant Deadlines 5 Return to 3 Categories per Calendar Year • Spring (March): Program Support Grant • Summer (June): Individual Artist Grant • Late Summer/Early Fall (September): Special Event Grant Places Everyone – Teen Theater ProgramInternational Women’s Day Headline Copy Goes Here2026 Grant Deadlines 6 • Program Support Grant: •Grant Opens: January 5, 2026 •Early Review: February 18, 2026 •Deadline: March 4, 2026 • Individual Artist Grant •Grant Opens: May 1, 2026 •Deadline: June 10, 2026 • Special Event Grant •Grant Opens: July 8, 2026 •Early Review: August 19, 2026 •Deadline: September 2, 2026 Michael Cavanaugh at the Gardens on Spring Creek Headline Copy Goes HereAdditional Grant Changes 7 •Applicants will receive scores and written feedback regardless of funding status (new process) •New FoCo Creates Guideline language to allow flexibility in funding •No more Board liaison assignments Garden a’Fare 2025 Headline Copy Goes HereCommunity Panel 8 • Shift from Board scoring to community panel • 7 paid community panelists to score across 2 grant categories (Program Support and Special Event) • Panelists selected by selection committee made up of FoCo Creates Grant Administrator, Community Arts manager, Visit Fort Collins, Arts and Culture Board member, other department representative (Neighborhood Services) Summer Concert Series Gardens on Spring Creek Headline Copy Goes Here 9 Panel Process • Online application, 10-minute interview • Training: •Implicit Bias •Grant Evaluation and Scoring Rubrics Overview •Conflict of Interest Policy •ZoomGrants Software Tutorial •Compensation Overview •Department Goals and Context • Panelists serve one year with option to be invited back for one additional year •2 years on, 2 years off or •1 year on, 2 years offSustainable Living Association: Earth Day 2024FoCo Pop Headline Copy Goes HerePanel Compensation 10 • Training Session: $50 • Program Support: $350 • Special Event: $150 • Total grant cycle amount per reviewer: $550 • Panelists set up as a volunteer with "gratitude payments" FoCo POP Headline Copy Goes HereScoring 11 •Olympic Scoring •ZoomGrants •Panel must convene for 1-hour hybrid or in- person meeting to review funding results. •Scoring window = 3-4 weeks Eddie Montgomery at the Gardens on Spring Creek Headline Copy Goes Here 12 New Arts and Culture Board (ACB) • Set to begin April 1, 2026 • Meeting date and time TBD • Applications open early December and close January 10, 2026. • Promote awareness and provide advocacy for the City of Fort Collins Arts and Culture department • To advise and make recommendations to the Arts and Culture Department regarding works of art funded by or donated to the Art in Public Places program. • To support the City’s Arts and Culture Masterplan Soda Shop Movement Company Headline Copy Goes Here 13 FoCo Creates Grant Program Timeline •August/September: Launch communication about changes •October 1: Applications for Community Panel opens •November 5: Applications for Community Panel closes •November 2025: Community Panel Interviews/Selection •January 2026: Open Program Support Grant •February 2026: Train Community Panel •March 2026: Community Panel first scoring cycle Headline Copy Goes Here 14 Arts and Culture Board Timeline: •Fall 2025: Launch Marketing for New Board •December:Applications for Boards and Commissions open •January:Applications for Boards and Commissions close •February:Arts and Culture Board Interviews/Selection •April 1:All APP and CuRB member terms terminate, Boards discontinued •April1:New Arts and Culture Board terms begin Headline Copy Goes Here Questions?