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Home My WebLink About08/27/2025 - PARKS AND RECREATION BOARD - AGENDA - Regular Meeting (2)Parks and Recreation Advisory Board REGULAR MEETING August 27, 2025 – 5:30 pm 5844 S Timberline Rd – Bacon Elementary Parking Lot Microsoft Teams – See Link Below Park Tour – Jill Wuertz 1. CALL TO ORDER 2. ROLL CALL a. Board Members Present: • Nick Armstrong – Chair • Meghan Willis – Co-Chair • Josh Durand – Secretary • Ken Christensen • Marcia Richards • Paul Baker • Mike Novell • Lorena Falcon • John Mola Participation for this Parks and Recreation Advisory Board Meeting will be in person at 5844 S Timberline Rd, Fort Collins, CO 80528 in the park. You may also join online via Microsoft Teams, using: Meeting ID: 219 926 316 048 Passcode: os9go7N4 Online Public Participation: The meeting will be available to join beginning at 5:30 pm, August 27, 2025. Participants should try to sign in prior to the 5:30 pm meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Teams session to ensure all participants have an opportunity to address the Board. To participate: • Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio). • You need to have access to the internet. • Keep yourself on muted status. Documents to Share: If residents wish to share a document or presentation, the staff liaison needs to receive those materials via email by 24 hours before the meeting. Individuals uncomfortable attending in person or unable to access the Microsoft Teams platform are encouraged to participate by emailing general public comments to lewilliams@fcgov.com. The staff liaison will ensure the Boards or Commissions receives your comments. If you have specific comments on any of the discussion items scheduled, please make that clear in the subject line of the email and send 24 hours prior to the meeting. Parks and Recreation Advisory Board REGULAR MEETING August 27, 2025 – 5:30 pm b. Staff Members Present • LeAnn Williams – Director of Recreation • Mike Calhoon – Director of Parks • Jill Wuertz – Sr Manager, Park Planning and Development • Kendra Benson – Executive Administrative Assistant 3. AGENDA REVIEW 4. PUBLIC PARTICIPATION (10 minutes) 5. APPROVAL OF MINUTES – July 2025 6. STAFF REPORTS a. Communications and Marketing Update - memo 7. UPDATES – Department Memos 8. SIX MONTH CALENDAR REVIEW https://www.fcgov.com/cityclerk/files/six-month-planning-calendar.pdf?1677855905 a. Super Issues Meeting • When: September 8th 5:30-6:45pm • Where: Lincoln Center – Founder’s Room • Topic: Vision Zero • RSVP through Engage b. The Farm’s 40th Anniversary • When: September 13th 10:00-2:00pm • Where: The Farm at Lee Martinez Park • https://www.fcgov.com/recreation/the-farm-lee-martinez-park#cb-56609-5274 c. October 3rd – Elk Meadow Trail Preview 9. ADJOURNMENT Parks and Recreation Advisory Board REGULAR MEETING Page 1 July 23rd, 2025 – 5:30pm 222 Laporte Ave – Colorado River Room 1. CALL TO ORDER: 5:43 PM 2. ROLL CALL a. Board Members Present – • Nick Armstrong – Chair • Meghan Willis – Co-Chair • Marcia Richards • Paul Baker (attended remotely) • Lorena Falcon • John Mola b. Board Members Absent – • Josh Durand – Secretary • Ken Christensen • Mike Novell c. Staff Members Present – • LeAnn Williams – Director of Recreation • Kevin Williams – Interim Senior Manager, Parks • Jill Wuertz – Sr Manager, Park Planning and Development • Kendra Benson – Executive Administrative Assistant • Kristy Bruce – Senior Planner, Park Planning and Development • David Hansen – Manager, Park Planning and Development d. Guest(s) – • Hanna Jensen 3. AGENDA REVIEW a. Motion to approve made by John, seconded by Marcia, all approved at 5:45 4. PUBLIC PARTICIPATION a. Iceland parks and programs – Hanna Jensen • Shared how Iceland has disc golf courses that are shorter to be more approachable to beginners, children, and elderly. Also shared that these courses are built on the outskirts of parks and utilizes parts of these parks that would normally not be used by the community. • Discussed having pop-ups at city events for disc golf to introduce people into the sport. • Brought the idea of adding in more 3 or 6 hole courses with shorter drives to parks throughout the city to bring in more people to the sport. • LeAnn will connect with Hanna for further discussion on upcoming events and other possible locations for courses. Parks and Recreation Advisory Board REGULAR MEETING Page 2 5. STAFF REPORTS a. Rolland Moore Design Concepts – David Hansen and Kristy Bruce • Tennis Complex (1) Goal is to renovate to meet current codes, expand programming, improve safety, accessibility and aesthetics (2) Plan to reconstruct courts in current configuration with new lighting, fencing and more accessible pathways. (3) Updating the pro shop and restroom (4) Improving access for maintenance and emergency vehicles with an updated bridge and reconfiguration of parking to accommodate new access requirements. (5) Racquetball structure is underused, in poor condition, and poses a safety concern, likely to be repurposed or removed (6) Maintaining and reconfiguring the sand Volleyball courts (7) Considering the addition of two full-sized tennis courts if feasible to realize programming potential for recreation. • Playground Design (1) Two nature-themed concepts for design (2) The floodplain that runs through the playground area does require careful placement of the larger structures (3) Lots of community engagement in design, emphasis on art, pollinator gardens, and educational signage • Online engagement and pop-up events for feedback starting August 1st • Construction is targeted to begin in 2026 • Follow up presentation at PRAB meeting in the fall as schematic design is advanced. 6. APPROVAL OF MINUTES – June 2025 a. Motion to approve made by John, seconded by Meghan, all approved at 7:15 7. UNFINISHED BUSINESS a. Review and Approve WEP Letter of Support b. Motion to approve made by Marcia, seconded by Meghan, all approved at 7:18 8. NEW BUSINESS a. 2050 Reserve Funding for Ice Chiller Replacement at EPIC • Appropriation of $6 million will be asked for to replace the chiller, $5 million, and an additional $1 million for building changes and resurfacing of the rinks. • Chillers are at end of life and have frequent costly repairs to keep them working • If the chillers were to fail then the ice would not be able to be used at all and that would be a large revenue loss for the City. • EPIC has the only ice rinks in the area and are heavily used by the community. • The replacement of the chiller will require a shut down of the ice rinks for a couple of months, but this lost revenue has been considered and will be replaced with reserves. Parks and Recreation Advisory Board REGULAR MEETING Page 3 • This upgrade will also improve the efficiency of EPIC and will reduce yearly costs. • Discussed that the 2050 tax is to be used by both Parks and Recreation and that they are working together well to address priority issues. • Seeking board approval of this appropriation before presenting the ask to City Council • Board in favor of asking for the appropriation. (1) Motion to approve by John, seconded by Marcia, all voted in favor at 7:37. b. Golf Outing • Lunch at 11am at Pots and play 9-holes after at Collindale • Fridays would be the best day for this outing as there are no leagues • Late September or October would be best for the Board. Will confirm available dates with Golf and then schedule. 9. BOARD MEMBER REPORTS a. Marcia, John and Nick attended the Parks and Recreation proclamation at City Council at the start of this month. b. Marcia attended the 4th of July parade and the staff lunch. c. Marcia requested additional bike racks at Spring Creek park by the tennis courts. Parks will follow up d. Marcia complimented Greenbriar park, noting it looks great and she appreciates the recent upgrades and improvements. e. Nick observed that two school parks have been updated with large signs highlighting the funding source. He reiterated the importance of signage that shares funding information and communicates how voter-approved taxes are benefiting the community. f. Meghan attended the July 4th celebrations as well and thanked the city for hosting the event. She also expressed appreciation for City services, such as the MAX bus and the public pianos, that make Fort Collins unique. g. Meghan continues to serves as a SECC volunteer to gather community feedback and requested information on any upcoming events where volunteers can engage with the public. 10. ARTICLES IN THE RECREATOR a. Spring 2026 articles due October 3rd • CAPRA reaccreditation • Won’t be officially reaccredited until the National Recreation and Park Association conference in September • Could include the national accreditation for the arboretum at City Park as part of this article • Also want to highlight the small parts of Parks and Recreation that made the CAPRA accreditation possible. • Nick will start a draft of this article and Meghan will assist. 11. UPDATES a. Recreation Update – LeAnn Williams • Reviewed new schematic designs for Southeast Community Center Parks and Recreation Advisory Board REGULAR MEETING Page 4 • Budget updates (1) City has asked for budget reductions in 2026 (2) Recreation will be utilizing reserves to offset the general fund reduction (3) Recreation will begin paying Parks for field maintenance for their scheduled events to help offset their reductions (4) Other reductions are not public yet and are still going through revisions (5) Council Finance is meeting on September 4th to discuss budget revisions (6) City Council will discuss 2026 budget at September 23rd and October 14th meetings • Summer recreation is in full swing b. Park Planning Update – Jill Wuertz • GIS position is hired and starting in 2 weeks • A P1 Landscape Architect position for Capital Expansion projects is currently open and being advertised • At the July Council Finance meeting, the discussion focused on capital expansion fees and related Park Planning projects, which were well received by Council members. The next step will be presentation and approval at the full City Council meeting. • On August 19th, City Council is scheduled to discuss sales tax items related to the Civic Assembly and Hughes projects, including multi-year project funding and upcoming ballot considerations. • Landings Park A walkthrough was conducted to better understand park needs and prepare for upcoming improvements. • Spring Canyon Splash Pad pump controls are being relocated above ground. Additional restrooms will be added within the existing facility. • Twin Silo playground has a major repair planned for September, which will require a temporary closure of the playground. • Development review continues with ELCO on their water line through Lee Martinez park. • Park in Willox Farms next to Soft Gold park is slowly moving towards final design • Strategic Trail Plan was adopted by City Council • Siphon Overpass trail is currently open in limited capacity. Full closure is expected in late August or early September when powerlines can be shut down. Installation of the overpass is expected to take about a month. • Harmony Underpass: Additional coordination with engineering is underway. The project is expected to take about a year to complete. Current work is focused on bids for the project. • Schoolside Park next to Bacon Elementary is under construction, possibly have a tour for the board in August or September depending on construction schedule. • Mosaic Park is moving into second phase of engagement, with more detailed planning and community involvement to come. c. Parks Update – Kevin Williams • 4th of July parade and City Park event combined Parks and Recreation staff, huge lift from both teams. Went very successfully and had an estimated 25,000-45,000 attendees. • P5 Triple Crown and Sparkler tournaments occurred around the 4th of July weekend bringing in teams, college scouts, and utilized multiple park locations. Parks and Recreation Advisory Board REGULAR MEETING Page 5 • Parks has been working on 2026 budget reductions as well with a 6% reduction proposal submitted • FoCo Pop-Up music events held in several parks last week • City Park 9 fairway update (1) Bluegrass in full bloom is now gone (2) Helped to remove some unwanted growth on the fairways (3) Perennial ryegrass was unaffected, only the bluegrass was impacted (4) Test spots are being done on Fairway 2 to guide next steps (5) Must wait 8 weeks between reseeding to avoid turf damage. (6) Closure decisions have not been made yet 12. SIX MONTH CALENDAR REVIEW https://www.fcgov.com/cityclerk/files/six-month-planning-calendar.pdf?1677855905 a. Super Issues Meetings • August 11, 2025 (1) Topic: Ranked Choice Voting Informational (2) Location: Columbine Room at Lincoln Center (3) Open to friends and family as well as board members 13. ADJOURNMENT: 8:44 PM Minutes approved on XX/XX/XXXX First year Fort Collins has coordinated events in recognition of Parks and Recreation Month, tied in with NRPA Full month of free activities, hosted at various locations throughout Fort Collins Selection of passive and active options (attend and watch style, scavenger hunt, live music, drop ins) Attendance Stats (approximate; based on cell data): July 4 - 30,000 people for Parade/Park combined Kids in the Park - 2,700 people Try-o-thon & Movie - 300 people PARKS & RECREATION MONTH 2025 EVENT RECAP Goal: Celebrate Parks and Recreation month in Fort Collins through free, fun and family-friendly events/activities that encourage future participation and awareness. Key Events: July 1 - Proclamation at City Council July 4 - Independence Day Celebration July 19 - Try-o-thon at EPIC July 25 - Kids in the Park at Twin Silo July 31 - Outdoor Movie at Legacy Park Other activities - Scavenger hunt at The Farm, Walking Challenge Event Highlights: Celebrating our Grand Marshal, Mike Calhoon, at July 4 Welcoming the community to EPIC for the Try-o-thon Making bubble magic at Kids in the Park at Twin Silo Enjoying a fun night out at Legacy Park RECREATION UPDATE August 2025 Southeast Community Center • Please see attached presentation slides EPIC Ice Chiller and Renovation • Approved on 1st reading last week • $6 million project • $3 million current 2050 appropriated funding • $2 million 2050 reserve funding • $1 million Recreation reserve funding • Project Dates: May – November 2026 Recreation CIP P roject • Facility Tours with consultant team over the next two weeks Rec Trac Improvements • Transitioned to NextGen (latest software release) – May 2025 • Migrated to cloud servers – May 2025 • Updated interface (more updates to come) – July 2025 Up Next • Mobile App – October 2025 • Online Pass Sales/Simplification of passes – September 2025 • Pay Trac – December 2025 • Self-Check-in Kiosks – March 2026 • Online Facility Rentals – April 2026 • Finance and Reporting Module – April 2026 Parks Leadership Transition • More to come in October with Dean Klingner, Community Services Director • Changes o Golf Division – moving to the Recreation Department o Rangers – Parks Ranger Team is moving to the Natural Areas Department to join with their current Ranger Team o Parks Operations, Park Planning and Development, and Forestry – will report directly to the Community Services Director in the interim Headline Copy Goes Here Southeast Community Center Update LeAnn Williams Recreation Director, City of Fort Collins 08.05.25 Headline Copy Goes Here 2 Design Process PROGRAMMING / CONCEPTUAL DESIGN SCHEMATIC DESIGN DESIGN DEVELOPMENT CONSTRUCTION DOCUMENTS CONSTRUCTION ADMINISTRATION We are here! Schematic Design and Major Amendment Submission September 2025 Headline Copy Goes Here Site and Schematic Design Updates 3 Headline Copy Goes HereSite Plan Update 4 Headline Copy Goes HereSchematic Design Exterior 5 Headline Copy Goes Here 6 Schematic Design Exterior Headline Copy Goes HereSchematic Design Level 1 7 Headline Copy Goes HereSchematic Design Level 2 8 Headline Copy Goes HereSchematic Design Indoor Square Footage 9 Headline Copy Goes Here 10 City/PSD Collaboration Raw Water Shared Drive Access point to sewer Joint facility use Technology – w/ Library Shared parking Geothermal drilling safety on site Internships with General Contractor Headline Copy Goes HereUpcoming 2025 Key Dates 11 9 September APP artist(s) join design team 15-20 September Schematic Design Cost Review by Project Core Team 2 October Council Finance Committee •Schematic Design Cost Estimate •Operational Revenue/Expense Projections •Staffing Plan 3 or 18 November Resolution for project funding Public Presentation IGA with Poudre Libraries Adoption Headline Copy Goes Here Questions? PARK PLANNING UPDATE August 2025 Team Updates • Onboarding new GIS Analyst II position • P1 Landscape Architect Position – Application closed on August 18 • August 19th Council meeting: CCIP list was approved to go to the November ballot on resolution. The Hughes/Civic Assembly ordinance was passed on first reading (August 19th Council) • 2026 Budget Discussions • Southeast Community Center – site review from PPD • Parkour facility tour 2025 IRP & 2050 Tax • Rolland Moore Tennis Complex & Renovation –online public engagement closed 8/15 (~300 responses) https://ourcity.fcgov.com/rollandmoore • Landings Park – Website live https://www.fcgov.com/parkplanning/landings-park • Twin Silo playground repairs – installation planned for September • SCCP Splashpad pump controls and restroom expansion –in design Development Review • Willox Farms – final round of FDP, electric through Soft Gold Park • Coordination with ELCO on existing water line through Lee Martinez Trails • Siphon overpass – construction paused until bridge fabricated and installed • Power Trail/Harmony Underpass - The Project was advertised in May 2025 with five bids received. A procedural error found during evaluation led FHWA and CDOT to require cancellation. A rebid will be posted soon. Since most bids exceeded estimates, additional TCEF funds are included to prevent delays. Council gave first consent on 8/19/25. New Parks • Tailwinds Park (aka Schoolside Park) – construction substantially underway and opening in the late September/October & PRAB Tour https://www.fcgov.com/parkplanning/bacon-elementary-schoolside-park • Neighborhood Park off Sykes Drive – preparations for open house #2 on Sept 10 https://www.fcgov.com/parkplanning/future-park-near-mosaic-neighborhood PARKS UPDATE August 2025 Rooted in Community Tree Sale • Successfully transitioned the former Community Canopy Program to the new Rooted in Community Tree Sale. • Sale logistics, communications, and platform migration were supported by Parks & Recreation staff. • The sale was hosted on WebTrac, selling out in under 12 hours. • Transition saved Forestry an estimated $20,000, demonstrating improved efficiency and community engagement. Nature in the City Projects • Lee Martinez Park: Installation of a new pollinator bed to support native habitat and biodiversity. • Library Park: A vibrant pollinator garden was planted to enhance ecological education and beautification. Reseeding Plan at City Park Nine • A comprehensive reseeding plan is in place to address turf damage from earlier in the summer. • Preparations include: o $6,000 in select seed ordered o Equipment staged and ready o Volunteer support secured o Reseeding scheduled to begin the week of August 18th. Community Recreation Events • Kids in the Park event held at Twin Silo Community Park. • Activities focused on outdoor play, environmental education, and family-friendly recreation. • Strong attendance and positive community feedback. Golf Championship & Water Supply Update • Collindale and SouthRidge Golf Courses successfully hosted the annual City Championship. • Water Resources: Raw water supplies are critically low, with the Poudre River call now at 11th priority. • Staff are monitoring conditions and adjusting irrigation strategies accordingly. THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome IES-CPIO Community Report community and increase the City’s effectiveness by simplifying processes and delivering modern Office Office community and increase the City’s effectiveness by simplifying processes and delivering modern Tree Preservation and Proposed Mitigation Policies Update Employee meaningful engagement and by providing timely access to accurate information. Appropriation: Water Fund reserves for Lemay Waterline Replacement Safe Community Environmental Health Environmental Health Reading have no serious injury or fatal crashes for people walking, biking, rolling or driving in Fort Collins. Services Reading Appropriation of 2050 Tax Reserves for the replacement and renovation of EPIC Chillers and equipment that will revitalize parks and recreational facilities, as the planned buildout of the parks Reading opportunities and targeted reliability and resiliency levels, and make significant investments in utility infrastructure while communicating and mitigating cost impacts to the community where Reading Drive Project have no serious injury or fatal crashes for people walking, biking, rolling or driving in Fort Collins. 2025 Sales Tax Code Updates August 26, 2025 Work Session Resolution 2024-013 through 2024-024 are shaded light orange. : This document is posted every Monday and Thursday. Changes made between postings will not be reflected until the next posting. September 2, 2025 Council Meeting 8/25/2025 6-Month Planning Page 1 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. City Manager's Office Reading Vacating a portion the Giddings Road Right-of-Way Zoning for Moor Annexation Parcel: 9710200008 Office Adopting the Fort Collins Utilities Water Efficiency Plan 2025 watersheds while delivering a resilient, economically responsible and high-quality water supply for Office Related Waiver of Claims High Performing Government Discussion greenhouse gas, energy and waste goals; reduce air pollution; and improve community resilience. Office Reading Improvements Project and Related Art in Public Places have no serious injury or fatal crashes for people walking, biking, rolling or driving in Fort Collins. Employee Office Office Office September 9, 2025 Work Session Council Meeting 8/25/2025 6-Month Planning Page 2 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. City Attorney's Office Expanding the Boundaries of the Fort Collins, Colorado Downtown Development Authority Board for Protected Mitigation Releases From Halligan Project watersheds while delivering a resilient, economically responsible and high-quality water supply for September 16, 2025 Electric Utility Discussion Mobile Home Park Enforcement & Livability equity so that persons of all identities, including race, ethnicity, religion, sexual orientation, gender identity, gender expression, age, mental and physical abilities, and socioeconomic levels can access programs and services with ease and experience equitable outcomes. Discussion have no serious injury or fatal crashes for people walking, biking, rolling or driving in Fort Collins. September 30, 2025 Fifth Tuesday City Manager's Discussion Transportation & Mobility T&M 1 – Make significant progress toward the City’s Vision Zero goal to Sustainability Discussion Pursue an Integrated Approach to Economic Health Update Economic Health ECON 1 – Foster diverse and attractive employment opportunities, remove barriers to local businesses and bolster economic mobility by facilitating workforce development October 7, 2025 Council Meeting October 14, 2025 Work Session Council Meeting Work Session 8/25/2025 6-Month Planning Page 3 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. City Manager's and services they need and want available within a 15-minute walk or bike ride from their home. Sustainability Discussion Environmental Health ENV 1 – Implement the Our Climate Future Plan to advance the City's Discussion Environmental Health ENV 1 – Implement the Our Climate Future Plan to advance the City's 2026 Utility Rates High Performing Government - HPG 1 City Manager's November 3, 2025 Council Meeting (moved to Monday due to Election Day) November 11, 2025 Work Session Council Meeting Cancelled October 28, 2025 Work Session 8/25/2025 6-Month Planning Page 4 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Resolution Motion Motion to Adjourn to November 25 for Council Employee Annual Reviews Internal & Employee City Manager's Discussion End of Term Report High Performing Government Transportation & Mobility T&M 3 – Transform the parking system to better align supply and CANCELLED No Meeting Fifth Tuesday December 16, 2025 Council Meeting November 25, 2025 Adjourned Meeting Council Meeting December 9, 2025 Work Session Council Meeting January 13, 2025 Special Meeting Council Meeting January 27, 2025 Work Session December 30, 2025 8/25/2025 6-Month Planning Page 5 Date Service Area Item Type Agenda Item Strategic Outcome No Date Community Services Ord-1st Rdg Appropriation: DOLA Grant for Construction of the Southeast Community Center Culture & Recreation 2.1 No Date Development Partners on Magpie Meander Natural Area and Soft Gold Date Agenda Item Strategic Outcome No Date REGULAR MEETING ITEMS UNSCHEDULED/UPCOMING ITEMS WORK SESSION ITEMS