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Home My WebLink About07/24/2025 - CULTURAL RESOURCES BOARD - AGENDA - Regular Meeting CULTURAL RESOURCES BOARD July 24, 2025 – 5:30 PM Center for Creativity, White Pine (200 Mathews St, Fort Collins, CO 80524 ) Teams – www.fcgov.com/culturalresourcesboardmeeting 1.CALL TO ORDER 2.ROLL CALL 3.AGENDA REVIEW 4.PUBLIC PARTICIPATION 5.APPROVAL OF MINUTES – June 26, 2025 6.UNFINISHED BUSINESS 7.NEW BUSINESS a.CityGive Overview – Elizabeth Messerli b.Arts and Culture Board – Q&A 8.DIRECTOR’S REPORT 9.BOARD MEMBER REPORT S Participation for this Cultural Resources Board Meeting will be in person at the Center for Creativity, 200 Mathews St, Fort Collins, CO 8052 4. You may also join online via Teams, using this link: www.fcgov.com/culturalresourcesboardmeeting Online Public Participation: The meeting will be available to join beginning at 5:15 pm . Participants should try to sign in prior to the 5:30 pm meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Teams session to ensure all participants have an opportunity to address the Board or Commission. To participate: •Use a laptop, computer, or internet -enabled smartphone. (Using earphones with a microphone will greatly improve your audio). •You need to have access to the internet. •Keep yourself on muted status. Masks Strongly Recommended in Indoor Public Spaces While there are currently no public health orders in place, Larimer County Public Health officials strongly recommend that well-fitting, high-quality masks are worn in crowded indoor spaces. For more information, please visit fcgov.com/covid 10. OTHER BUSINESS 11. ADJOURNMENT Cultural Resources Board REGULAR MEETING Thursday, June 26, 2025 – 5:30 PM Center for Creativity, Blue Spruce Room CALL TO ORDER: 5:36 PM ROLL CALL • Board Members Present –Sheri Emerick (Chair), Jessica MacMillan, Eleanor VanDeusen, Leslie Walker • Board Members Remote – Cori Hixon • Board Members Absent – Conner Horak-Flood (Vice-Chair) • Staff Members Present – Solara Clark, Eileen May • Guest(s) – AGENDA REVIEW • The Visit Fort Collins update will be removed from New Business. Katy Schneider was unable to join the meeting. CITIZEN PARTICIPATION APPROVAL OF MINUTES • Approval of May 2025 minutes. Jessica MacMillan made a motion to accept the minutes. Eleanor VanDeusen seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Sheri Emerick, Cori Hixon , Jessica MacMillan, Eleanor VanDeusen, Leslie Walker. UNFINISHED BUSINESS NEW BUSINESS • 2025 Special Event Grant: June Deadline – Discussion and Funding Recommendations  Solara Clark presented the funding results to the Board.  The Board held a brief discussion about the grant applications.  Leslie Walker made a motion to accept the funding recommendations. Jessica MacMillan seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Sheri Emerick, Cori Hixon, Jessica MacMillan, Eleanor VanDeusen, Leslie Walker. DIRECTOR’S REPORT • Eileen May updated the Board on department operations:  Solara Clark has been pro moted and will now be managing the Fort Fund grant program, rather than just providing administrative support.  Cultural Community Programs, Art in Public Places, Center for Creativity and the Fort Fund Grant Program are all going to be a part of the new Community Arts work group, led by Cheryl Donaldson - Moses. DRA F T  FoCo POP, a new initiative bringing arts and culture to local parks, has its first event tonight (June 26, 2025) in Library Park. The program is replacing the Lincoln Center Children’s Series for a year. Upcoming events include the Concert Turck in mid -July.  The new Arts and Culture Board was approved by City Council at the June 17 meeting. More details about what that means for the current Board will be coming in July.  The City is undergoing a 5% reduction in budget, which the department will manage throug h expense reductions like office supplies and conference travel and without job losses.  The Lincoln Center General Manager position is being re -evaluated and will be split into two jobs due to uncompetitive salary and to better address department needs.  The Gardens on Spring Creek Summer Concert Series kicks off on Saturday, June 28.  The department and City are pursuing a change in the Noise Ordinan ce. More information about how the Board can be involved will come later.  Arts and Culture Publication is in the works and information has been complied. The publication aims to detail the impact of Arts and Culture in the community.  Art in Public Places is celebrating their 30 th anniversary this year. A celebration will take place in October. The Board will receive an invitation. BOARD MEMBER REPORTS • Eleanor VanDeusen attended a performance by OpenStage . • Cori Hixon attended the Art Song Colorado summit. • Jessica MacMillan attended a performance by LuneAseas and a performance from Off the Hook Arts. • Leslie Walker attended a performance from Off the Hook Arts , a performance by Bas Bleu Theatre Company , and a performance by the Canyon Concert Ballet. • Sheri Emerick went to the Poudre Heritage Alliance photography exhibit and attended the KRFC Birthday Bash. OTHER BUSINESS ADJOURNMENT: • Jessica MacMillan made a motion to adjourn at 6:38 PM. Leslie Walker seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Sheri Emerick, Cori Hixon, Jessica MacMillan, Eleanor VanDeusen, Leslie Walker. Respectfully submitted, Solara Clark Project Coordinator DRA F T Minutes approved by the Chair and a vote of the Board/Commission on XX/XX/XX DRA F T Who we are Emily Land Director of Philanthropy and Strategic Partnerships, City Give ELand@fcgov.com 970-581-9765 (cell) 970-221-6687 (office) Elizabeth (Beth) Messerli Cultural Resources Development Officer, City Give EMesserli@fcgov.com 970-325-6115 (cell) 970-416-2697 (office) History A Community Audit, 2019 Pioneering Vehicle To Align •All City charitable activities: capital campaigns to sponsorships. •Grant Submissions. •Financial Governance of Charitable Gifts. •Community & Donor Relations. •Community Fundraisers. City Give responds to strategic priorities and community needs that fall outside the city budget but are well-positioned for private funding. City Give is Not •A foundation or grant-making entity. •A vehicle to fund programs and services not prioritized through the City’s budget. History •Purpose: o Coordinate the many points of contacts and requests local donors and businesses receive from the City of Fort Collins. o Share information across our organization to build our collective success. o Reduce and/or eliminate duplicate asks and track the requests City staff make of our local partners. o Provide you with suggestions and contact information for community partners who are a good match for your project. o *Customer Service Signature Relationships The best ask of the right person at the appropriate time for the right reasons. ACTIVE or RECENT CAMPAIGNS FoCo Parks Forever Pickle Ball Police Services Renovation Sponsorships Share Some Shade Veterans Plaza NoCo Entry Sign Youth Volunteers, NextGen Youth Golf Scholarship Fund COMPLETED IN 2024 Center for Creativity at the Historic Carnegie Library, $3.2 M 9-11 Memorial at Spring Park, $600K Showmobile, $250K Grants •Types: Government (state/federal) & charitable grants •City Give’s Role: o Ensure project viability, cost recovery, and alignment. o Prevent competing City requests. o Review applications, process agreements, and allocate funds. Sponsorships •Purpose: Typically, event-related with marketing value o The City is redefining sponsorship policies •City Give’s Role: o Coordinate citywide sponsorships o Assess viability o Ensure fair value o Prevent conflicts Individual Giving & Stewardship •Purpose: Focus on relational giving o Giving by individuals comprised 66% of total giving in 2024. o Retaining current donors is far more cost-effective than acquiring new ones. •Planned giving is: any major gift, made in lifetime or at death as part of a donor’s overall financial and/or estate planning. These include gifts of equity, life insurance, real estate, living trust, personal property, retirement accounts, or cash. o Most often: Beneficiary Designation, Bequest (gift through a will or estate) o Why? 21% of FoCo population is 65+ Individual Giving – Planned Giving •Goal is to leverage, resource, & honor •501c3 partnerships – The Friends of the Gardens on Spring Creek, The Lincoln Center Support League •Volunteer and external fundraisers •Define/Standardize o Shared mission and goals; alignment with City priorities and dept master plan o Fundraising protocols (asking on behalf of City) o Mutual contributions and collaborations o Clear and shared communication channels o MOUs Friends and Support Groups