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HomeMy WebLinkAbout05/22/2025 - CULTURAL RESOURCES BOARD - AGENDA - Agenda CULTURAL RESOURCES BOARD April 24, 2025 – 5:30 PM Center for Creativity – White Pine Room Teams – www.fcgov.com/culturalresourcesboardmeeting 1.CALL TO ORDER 2.ROLL CALL 3.AGENDA REVIEW 4.PUBLIC PARTICIPATION 5.APPROVAL OF MINUTES – April 24, 2025 6.UNFINISHED BUSINESS 7.NEW BUSINESS a.Recognition – Vicki Fogel Mykles b.Visit Fort Collins Update - Katy Schneider c.Fort Fu nd Program Changes – Presentation and Discussion d.Ju ne Special Event Scoring – Update 8.DIRECTOR’S REPORT Participation for this Cultural Resources Board Meeting will be in person at the Center for Creativity, 200 Mathews St, Fort Collins, CO 8052 4. You may also join online via Teams, using this link: www.fcgov.com/culturalresourcesboardmeeting Online Public Participation: The meeting will be available to join beginning at 5:15 pm . Participants should try to sign in prior to the 5:30 pm meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Teams session to ensure all participants have an opportunity to address the Board or Commission. To participate: •Use a laptop, computer, or internet -enabled smartphone. (Using earphones with a microphone will greatly improve your audio). •You need to have access to the internet. •Keep yourself on muted status. Masks Strongly Recommended in Indoor Public Spaces While there are currently no public health orders in place, Larimer County Public Health officials strongly recommend that well-fitting, high-quality masks are worn in crowded indoor spaces. For more information, please visit fcgov.com/covid 9. BOARD MEMBER REPORTS 10. OTHER BUSINESS 11. ADJOURNMENT Cultural Resources Board REGULAR MEETING Thursday, April 24, 2025 – 5:30 PM Visit Fort Collins Office CALL TO ORDER: 5:37 PM ROLL CALL •Board Members Present –Sheri Emerick (Chair), Conner Horak-Flood (Vice- Chair), Cori Hixon, Eleanor VanDeusen •Board Members Remote – Leslie Walker •Board Members Absent – Jessica MacMillan •Staff Members Present – Solara Clark •Guest(s) – Claire Addington, Kelly Mosher, Logan Webb AGENDA REVIEW PUBLIC PARTICIPATION •Claire Addington and Logan Webb, students from Colorado State University, attended the meeting as part of their honors seminar on Community Resiliency. They introduced themselves to the Board. •Kelly Mosher, a previous Cultural Resources Board member attended the meeting to say a final farewell to the Board. APPROVAL OF MINUTES • UNFINISHED BUSINESS • NEW BUSINESS •–   •–   DRA F T noting an increase over the previous months. • Grantee Presentation – LuneAseas, Leah Casper  Leah Casper from Lun eAseas presented on the organization's activities and achievements, supported by Fort Fund grants, including performances and workshops. • 2025 Program Support Grant: March Deadline – Discussion and Funding Recommendations  Solara Clark explained the funding recommendations based on the Board’s scoring to the Board and guests.  Leslie Walker made a motion to approve the funding recommendations for City Council for the Program Support – March Deadline Grants. Cori Hixon seconded the motion. ▪ The Board discussed the funding recommendations. Conner Horak-Flood raised a question about funding sister nonprofit organizations such as the Friends of the Gardens on Spring Creek. The Board was inf ormed that starting in 2026, City facility sister nonprofit organizations will no longer apply for Fort Fund grants.  The motion passed unanimously. Approved by roll call, Ayes: Sheri Emerick, Conner Horak-Flood, Cori Hixon, Eleanor VanDeusen, Leslie Walker. • LuneAseas Cross-Sector Grant Discussion  LuneAseas recieved a $3,974 cross-sector grant for a program that was not executed in February. LuneAseas has requested that the grant be transferred a new project in June. The board discussed whether to allow the funds to be used for a new project or to request the funds be returned.  After discussion, Cori Hixon made a motion to allow the funds to be transferred to the new project. Eleanor VanDeusen seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Sheri Emerick, Conner Horak-Flood, Cori Hixon, Eleanor VanDeusen, Leslie Walker.  Staff will follow up with LuneAseas and will inform them of the approval. The organization will be informed that the Board requests the incident not repeat itself in future grants. DIRECTOR’S REPORT • Solara Clark informed the Board that she will give a brief Director’s Report in place of Eileen May who was unable to attend the meeting due to sickness. She informed the Board that Eileen plans to send a detailed report before the next meeting. • Solara Clark provided an update on the merging of the Art and Public Places Board and the Cultural Resources Board, including the timeline and process for the merge. BOARD MEMBER REPORTS • Sheri Emerick attended a performance by the Canyon Concert Ballet. • Vicki Fogel Mykles was not able to attend the meeting, but Solara Clark read her report that was emailed prior to the meeting. Vicki Fogel Mykles attended the Northern Colorado Intertribal Powwow Association’s powwow event. OTHER BUSINESS • Sheri Emerick informed the Board that there are complimentary tickets available for the May 10th performance by the Centennial Children's Chorus. She asked that if DRA F T anyone would like the tickets, to let her know as soon as possible. • Katy Schneider informed the Board that the Sundance Film Festival is coming to Boulder, and regional collaboration is underway to support the event. • The Board took a moment to acknowledge the departure of Kelly Mosher and thanks her for her service to the Board. • The Board took a moment to acknowledge Cori Hixon and Eleanor VanDeusen for jumping in early to score Fort Fund grants. ADJOURNMENT: • Conner Horak-Flood made a motion to adjourn at 6:51 PM. Eleanor VanDeusen seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Sheri Emerick, Conner Horak-Flood, Cori Hixon, Eleanor VanDeusen, Leslie Walker. Respectfully submitted, Solara Clark Project Coordinator Minutes approved by the Chair and a vote of the Board/Commission on XX/XX/XX DRA F T Headline Copy Goes Here Project Coordinator, Cultural Services Solara Clark Fort Fund Grant Program Changes 5-22-2025 OpenStage Theatre & Company Headline Copy Goes HereSummary 2 •Staff proposes a shift from a board -based grant scoring model to a Community Grant Panel beginning in 2026. •The merging of the Art in Public Places Board and the Cultural Resources Board requires redistribution of responsibilities. •Aligns with recommendations from the FoCo Creates Arts and Culture Master Plan to evaluate Fort Fund grant program. •Best practice, as determined at the Grantmakers in the Arts conference. Fort Collins Wind Symphony Headline Copy Goes Here 3 Panel Structure •5 paid community panelists •Serve all grant categories in a year •1-2 Arts and Culture Board members to join on a rotating basis per category •Panelists serve one year with option to be invited back for one additional year •2 years on, 2 years off or •1 year on, 2 years off •$1,000 stipend split between two grant categories (TO BE DISCUSSED LATER IN PRESENTATION)Sustainable Living Association: Earth Day 2024Gregory Allicar Museum Headline Copy Goes HereTraining 4 •Panelists will participate in 1 - hour training session •Training to cover: •Grant Evaluations & Scoring Rubrics •ZoomGrants Software •Conflict of Interest Policies •Compensation Overview •Implicit Bias •Department Goals & Context Places Everyone – Teen Theater Program Headline Copy Goes HereNew Individual Artist Grant 5 •Cross-Sector Grant to change to an Individual Artist Grant •Cross-Sector Grant not fully serving our community •Community Survey shows a need for funding for individual artists •Individual Artist Grant to be modeled after Art to Live (ARPA funded grant program) •Lottery selection, no panel needed •Artists living and working in Fort Collins, CO •$1,000 grants, 25 grantees per year •Grants unrestricted, can be used for rent,groceries,art supplies, etc. •Grantees required to do a free "public display" of art. Larimer Choral Society – Dickens Carolers Dance Express Headline Copy Goes Here 6 We need a name for the individual artist grant! Please vote from the following: 1.Artist Opportunity Grant 2.FoCo Artist Grant Headline Copy Goes Here 7 Additional Fort Fund Changes •Return to 3 Categories per Calendar Year •March: Program Support Grant •June: Individual Artist Grant •September: Special Event Grant •Add language to guidelines to allow flexibility in funding applications based on budget restrictions. Fort Collins Symphony Headline Copy Goes Here 8 Community Panel Timeline •June: City Manager Approve Changes •July/August: Hold Community Meetings •October: Launch Marketing for Community Panels •December: Community Panel Applications Due •January: Interviews •February: Training •March: Review Begins Alysia Kraft FoCoMX 2024 Headline Copy Goes Here 9 NEW FORT FUND GRANT PROGRAM NAME! Headline Copy Goes HereArts and Culture Board 11 •Upon approval by City Council, new Board effective April 1, 2026 •Board Functions: •To assist, advise and make recommendations to the Director of Cultural Services and City Council on arts and culture matters and regarding opportunities to promote awareness, understanding, advocacy, and appreciation for the value of arts and culture in the community. This may include providing assistance, advice and recommendations regarding the following programs, facilities and plans: •Fort Collins Museum of Discovery •The Lincoln Center •Gardens on Spring Creek •Art in Public Places •Cultural Community Programs Community Arts •Center for Creativity •Fort Fund Grant Program •Arts and Culture Masterplan NCIPA Powwow Headline Copy Goes HereArts and Culture Board 12 •Upon approval by City Council, new Board effective April 1, 2026 •Board Functions: •To support the City’s Arts and Culture Masterplan; following programs, facilities and plans; •To encourage a diverse cross -section of City residents to participate in the City’s arts and culture programs and initiatives; •To review proposals for funding from the Cultural Development and Programming Account and the Tourism Programming Account, as requested by the Director of Cultural Services; •To advise and make recommendations to the Cultural Services Department and the City Council regarding works of art funded by or donated to the Art in Public Places program, as required in Chapter 23, Article XII of the City Code, and following the established and published Art in Public Places Guidelines, as defined in Section 23-302. NCIPA Powwow Headline Copy Goes Here 13 Board Merge Timeline •June 3: City Council First Reading •June 17: City Council Second Reading/Approval •July/August: Launch Marketing for New Board •December: Applications Due for Arts and Culture Board •January/February: Interviews •April 1: All APP and CuRB member terms terminate •April1: New Arts and Culture Board terms begin Soda Shop Movement Company Machmer Media Headline Copy Goes Here Thank you! 14OpenStage Theatre & CompanyTrees, Water & People Indigenous People’s Day Mural Trees, Water & People Indigenous People’s Day Mural