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Home My WebLink About04/23/2025 - PARKS AND RECREATION BOARD - AGENDA - Regular MeetingParks and Recreation Advisory Board REGULAR MEETING April 23, 2025 – 5:00 pm for Tour, 6:00pm Meeting start Edora Pool Ice Center (EPIC) – 1801 Riverside Ave in EPIC Green Room Microsoft Teams – See Link Below 1. Board Tour at EPIC – 5:00 PM a. Meet at 5pm in the lobby of EPIC b. Staff Presenting Tour • Karrie Torbeck – Sr. Supervisor, Aquatics • Jason Schofield – Sr. Supervisor, Ice • Tim Knox – Technician II, Ice • LeAnn Williams – Director, Recreation 2. CALL TO ORDER – 6:00 PM 3. ROLL CALL a. Board Members Present: • Nick Armstrong – Chair • Meghan Willis – Co-Chair • Josh Durand – Secretary Participation for this Parks and Recreation Advisory Board Meeting will be in person at 1801 Riverside Ave Fort Collins, CO 80525 You may also join online via Microsoft Teams, using: Meeting ID: 219 926 316 048 Passcode: os9go7N4 Online Public Participation: The meeting will be available to join beginning at 6:00 pm, April 23, 2025. Participants should try to sign in prior to the 6:00 pm meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Teams session to ensure all participants have an opportunity to address the Board. To participate: • Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio). • You need to have access to the internet. • Keep yourself on muted status. Documents to Share: If residents wish to share a document or presentation, the staff liaison needs to receive those materials via email by 24 hours before the meeting. Individuals uncomfortable attending in person or unable to access the Microsoft Teams platform are encouraged to participate by emailing general public comments to lewilliams@fcgov.com. The staff liaison will ensure the Boards or Commissions receives your comments. If you have specific comments on any of the discussion items scheduled, please make that clear in the subject line of the email and send 24 hours prior to the meeting. Parks and Recreation Advisory Board REGULAR MEETING April 23, 2025 – 5:00 pm for Tour, 6:00pm Meeting start • Ken Christensen • Marcia Richards • Paul Baker • Mike Novell • Lorena Falcon • John Mola b. Staff Members Present • LeAnn Williams – Director of Recreation • Mike Calhoon – Director of Parks • Jill Wuertz – Sr. Manager, Park Planning and Development • Kendra Benson – Executive Administrative Assistant • Karrie Torbeck – Sr. Supervisor, Aquatics • Jason Schofield – Sr. Supervisor, Ice • Tim Knox – Technician II, Ice • Scott Phelps – Sr. Manager, Parks • Valerie Van Ryn – Manager, Marketing c. Guests • Kate Penning – Clark & Enersen Design 4. AGENDA REVIEW 5. PUBLIC PARTICIPATION (10 minutes) 6. APPROVAL OF MINUTES – March 2025 7. STAFF REPORTS a. Golf Pre-Season Touchpoint – Scott Phelps b. Communications and Marketing Update – Valerie Van Ryn c. Southeast Community Center Engagement – Kate Penning 8. UNFINISHED BUSINESS a. STP Support Letter Follow-Up - Nick Armstrong 9. NEW BUSINESS 10. BOARD MEMBER REPORTS 11. ARTICLES IN THE RECREATOR a. 2025 Fall/Winter Articles due May 23rd b. Meghan and Nick working on an interview 12. UPDATES a. Recreation Update – LeAnn Williams b. Park Planning Update – Jill Wuertz Parks and Recreation Advisory Board REGULAR MEETING April 23, 2025 – 5:00 pm for Tour, 6:00pm Meeting start c. Parks Update – Mike Calhoon 13. SIX MONTH CALENDAR REVIEW https://www.fcgov.com/cityclerk/files/six-month-planning-calendar.pdf?1677855905 14. ADJOURNMENT Parks and Recreation Advisory Board REGULAR MEETING Page 1 March 26, 2025 – 5:30 PM 215 N Mason St – Conference Room 1A 1. CALL TO ORDER: 5:38 PM 2. ROLL CALL a. Board Members Present – • Nick Armstrong – Chair • Meghan Willis – Co-Chair • Josh Durand – Secretary • Ken Christensen • Marcia Richards • Paul Baker • Mike Novell • John Mola b. Board Members Absent – • Lorena Falcon c. Staff Members Present – • Mike Calhoon – Director of Parks • Jill Wuertz – Sr Manager, Park Planning and Development, Community Services • Kendra Benson – Executive Administrative Assistant • Dave “DK” Kemp – Sr Trails Planner, Parks d. Guest(s) - None 3. AGENDA REVIEW – a. Meghan made motion to approve, seconded by Josh, all approved at 5:40 4. PUBLIC PARTICIPATION – None 5. APPROVAL OF MINUTES – February 2025 a. Ken made motion to approve, seconded by Paul, all approved at 5:41 6. STRATEGIC TRAILS PLAN – Dave “DK” Kemp a. Asking for a letter of support from the Board to Council over the adoption of Strategic Trails Plan on May 20th. Nick will draft a letter of support for Board approval at next month’s (April’s) meeting. b. Board requested a clarification on how to provide feedback about the Strategic Trails Plan and suggested adding additional ways for people to interact with the trail maps to add comment. 7. UNFINISHED BUSINESS a. Civic Engagement Update - Hughes • Lorena sent in an update via email as she was not able to attend the meeting. Parks and Recreation Advisory Board REGULAR MEETING Page 2 • Last week they had their first information meeting and in the meeting brainstormed ideas of organizations, people, and departments that they think that the civic assembly should hear from for their first civic assembly meeting. • Healthy Democracy is now organizing those ideas to then bring to the meeting. • Lorena personally saw a disconnect with how people truly understand the process and what is actually being proposed for the area right now. • There is a lot of uncertainty after hearing from a lot of people because they don't understand that it's going to serve so many purposes but everyone is arguing about one purpose. • First Civic Assembly meeting is next week • If the Board has questions on Civic Assembly, please email them to Kendra and she will compile them to send to Lorena b. Pickleball Feasibility Update • The noise impact study is complete. It shows that with noise barriers in place, the noise level will remain within the noise ordinance from 7am to 8pm. • Parks Planning is confident that with a few changes of their design they would be able to adhere to the noise ordinance from 8pm to 7am. The conceptual design will also naturally iterate as it goes through next level design and development review. • This has confirmed that it is feasible to build the courts at Fossil Creek Park. • This project is a part of the Community Capital Improvement Program (CCIP) process • Estimated cost of project is $3.4 - $4 million. This is subject to change based on ongoing review from CCIP and City Council. • Working with the Marketing team to update the city website with this information. c. Bike Park Feasibility Update • Presented at City Council last night, March 25, 2025 • It was highlighted that this study is separate from the discussion of Hughes land use. While there is consideration of building a bike park on the Hughes land, it is just one of 10 possible locations. • There was much discussion about the range of costs for a bike park depending on which land is developed. Some sites are already owned by the city, while others would need to be procured before development. Coast transparency and total cost were a key point of discussion. • There are many unknowns surrounding this that makes it difficult to provide an exact cost of the bike park. • City Council will review the 10 sites in an Executive Session with Park Planning after further evaluation of the sites is completed. 8. NEW BUSINESS a. Community Capital Improvement Project Review – www.fcgov.com/voterapproved/ccip • A survey is available on the CCIP site to gather feedback • Please encourage others to take the survey to provide more feedback for Council, helping them to make an informed decision. Parks and Recreation Advisory Board REGULAR MEETING Page 3 9. STAFF REPORTS - None 10. BOARD MEMBER REPORTS a. Marcia and Nick attended the Transportation Fair • Marcia appreciated the variety of city groups represented and the personal connections she was able to make with those groups. b. Nick hosted Founded in FoCo at the Senior Center. This was a 3-day event and Nick said that the Senior Center staff was great to work with. He noted that Aaron Harris was great support for a technical issue and provided excellent customer service. All attendees and presenters were very pleased with the venue and staff. c. The Super Issues meeting is coming up on April 21st, which will discuss “Which Wheels Go Where”. d. PVH turns 100 this year. Meghan mentioned that they would love to highlight Parks and Rec activities that are available to their staff. e. John played in the St. Patty’s Meltdown two weekends ago, which attracted many people from outside the City. Parks provided support for this event and managed it very professionally. 11. ARTICLES IN THE RECREATOR a. 2025 Fall/Winter Articles due May 23rd • Meghan has followed up with her friend and she is excited to be a part of the article and to be interviewed. Nick will work with Meghan to create this article. b. Josh has an article about the Poudre Trail connection in the current Spring Recreator issue. 12. UPDATES a. Recreation Update – None b. Park Planning Update – Jill Wuertz • Closed the job posting for GIS position with 145 applications received. • Senior Park Planner started this week. • Greenbriar Park tennis court and basketball court have been resurfaced. • An open house for Rolland Moore Playground and Tennis Complex will be held on April 24th. More details will be posted on the website. • Construction on the Siphon Overpass is underway, which will help connect the Power Trail and the newly built Mail Creek Trail. • Schoolside Park had their first pre-construction meeting and fencing will be going up Thursday. The project is expected to be finished in September or October, depending on weather. • Fort Collins Loveland Water will be utilizing the parking lot at Overland Park. • Xcel was granted access and is working at the Whitewater Park • The All Staff Parks meeting was today, with approximately 170 staff in attendance. c. Parks Update – Mike Calhoon • Applied for internal funds for additional pollinator gardens and weed steamers for Parks and Recreation Advisory Board REGULAR MEETING Page 4 playgrounds. • We have been testing robotic painters to paint field lines via GPS, which has the potential labor savings for staff. This could be used for tasks such as painting soccer field lines. • City Park has an ongoing project with Sheldon Lateral to improve reliability of water supply to the park. • Downtown flowers are creating an interactive online map for Oak Street Plaza, so people can learn about the types of flowers in the beds. This will complement existing interactive maps of other flower beds. • An additional Ranger has been hired • City Council adopted the Urban Forest Strategic Plan last month • A tree friendly solution has been found for the utilities going through Soft Gold park • The Urban Forest Strategic Planner job has been posted, currently has 27 applications. • City Park Nine had the pump replaced in the pump house by Sheldon Lake • Warren Lake is still having issues with the dam, so the water is low. Golf Division has rented a pump and is bringing water into Collindale until this dam issue is resolved. • Southridge just finished a 5-year pruning rotation which went very well 13. SIX MONTH CALENDAR REVIEW - https://www.fcgov.com/cityclerk/files/six-month-planning- calendar.pdf?1677855905 14. ADJOURNMENT: 8:54 PM Minutes approved on XX/XX/XXXX Headline Copy Goes Here Senior Manager Parks/Golf Scott Phelps Parks and Recreation Board Spring 2025 04/25/2025 Headline Copy Goes Here GOLF DIVISION •Collindale (18 Holes) •Built in 1971 •SouthRidge (18 Holes) •Opened in 1984 •City Park Nine (9 Holes) •Opened in 1940 2 •3 COURSES –A FULL PORTFOLIO OF CHOICES CITY PARK COLLINDALE SOUTHRIDGE Headline Copy Goes HereGolf Organization 3 Scott Phelps Sr. Manager Parks/ Golf City Staff Contracted Golf Professionals Contracted Concessionaires Headline Copy Goes Here 4 Golf Enterprise Fund Budget: Golf Operations Budget 2024 Rounds: 2024 18 Hole Equiv Rounds 2023 18 Hole Equiv Rounds YOY GROWTH % 114,756 99,423 15.42% 2024 Revenue: 2024 Actual Revenue 2024 Revenue Budget % Revenue over Budget $6,179,935 $5,276,100 17.13% 2025 Actual Revenue 2025 Revenue Budget % Revenue over Budget $5,089,071 2025 Revenue: Headline Copy Goes Here 5 Projects Completed in 2024 and Plans for 2025 $1.1 Million in 2025 2024 Pump Pull and Rebuild City Park 9 PVNL Delivery Pipelining repair and clean out All Aspects of new Irrigation completed at SouthRidge Demo of 2 autonomous mowers brands and purchase Dynamic Pricing implemented in September Hydrogen sensor, HVAC upgrades and alarms Collindale 2025 Safety netting expansion City Park 9 Irrigation water agreements for SouthRidge with PSD and delivery pipe from Cottonwood Glen (Spring Canyon) Barn Roof replacement Parking lot Light replacement Headline Copy Goes Here 6 2025 Projects (continued) Asset replacement 18% of ongoing budget Bunker rebuilds Clubhouse painted SouthRidge Kitchen tile and walls replaced SouthRidge HVAC design SouthRidge and Collindale restaurants ADA counter SouthRidge Siphon Overpass onto SouthRidge Headline Copy Goes Here GOLF DIVISION •All 3 Courses Audubon Certified Sanctuaries. Collindale renewed in 2024 (3-year cycle) •Mitigating heat island effect •Electric equipment:overall Parks Department is currently at 91%. City Park 9 is at 100%, Collindale 72% and SouthRidge 87% 7 •Environmental Care Headline Copy Goes Here 8 Autonomous Mower Exploration Headline Copy Goes Here Golf: It’s All About Creating Relationships •2024 First Green Learning labs at all 3 courses. 2025 one large class with ARO and special attention to learning disabilities •Colorado Golf Association (Youth on Course), Poudre School district, Youth Golf Scholarship new program in 2025 •Partnerships with Poudre School District. Cross Country skiing. •Host US Open Qualifier, Colorado Open Qualifier and other USGA and CGA events •Hosts for Many non-profit fundraising events including the Steak Out Grill, •CSU Cross Country events Collindale 9 Headline Copy Goes Here Youth Golf Scholarship 10 Headline Copy Goes HereGolf Marketing – 2024 Highlights 11 Youth Golf Scholarship •$8,000+ awarded •Nearly 200 junior golf recipients Content Strategy •Staff highlights launched in newsletter Adaptive Golf •First event held at Collindale Social Media •Facebook Reach: up 26.4% •Instagram Reach: up 34.8% Photo: Junior Golf camp at City Park Nine. Headline Copy Goes HereGolf Marketing – 2025 Goals 12 New Media Tactic •NPR campaign for brand awareness Content Strategy •Behind-the-scenes and staff features Digital Marketing Tools •Review PITCH (email system) for automation opportunities •Audit and rebuild webpages for new City website Photo: Steve Wallace, Southridge Technician during winter maintenance. Headline Copy Goes Here Thank you! Scott Phelps sphelps@fcgov.com 970-221-6587 13 Headline Copy Goes Here Marketing Manager, Recreation & Parks Valerie Van Ryn Communications and Marketing Update April 2025 Headline Copy Goes HereAbout the Communications & Marketing Team 2 •Connects residents with Recreation and Park programs, services, and amenities •Oversees PR, event planning, sponsorship, promotion, digital/social communication, marketing, brand management, and engagement Position Key Responsibilities Manager Strategic lead, planning, budget, public engagement, compliance, executive liaison Sr. Communications Specialist Public outreach, sponsor relationships, digital content Communications Specialist(s) Project support, content creation, graphic/web/social/ print writing Headline Copy Goes HereCore Services 3 •Marketing & Promotion •Social Media Management •Digital Content & Strategy •Strategic Communication •Public Engagement & Participation •Event Planning •Brand Development •Videography & Creative Services •Print Media Production •Project Management •Advertising & Sponsorship •Media & Public Relations Headline Copy Goes Here2024 Highlights 4 •Rooted in Community: Urban Forest Strategic Plan •Northside Aztlan Childcare Wing – Grand Opening Celebration •Recreator Design/Promotion •Strategic Trails Plan – Brand design, community outreach and communications support •Events! – Independence Day Community Celebration, Kids in the Park, Treatsylvania, Downtown Holiday Lighting •Outdoor Pickleball Complex: Feasibility in Focus •Grand Opening: 9/11 Memorial at Spring Park •Downtown Flower Project •Poudre River Trail completion (in Fort Collins!) Headline Copy Goes Here2025 Goals 5 •Provide diverse, inclusive, accessible information to drive attendance and participation •Align communication with community needs through continuous engagement and innovation •Expand sponsorship and advertising •Enhance reporting and public accountability about 2050 tax dollar investments These goals, along with the team’s ongoing communications, marketing, and engagement efforts, are intended to reflect a robust and responsive work plan designed to meet the evolving needs of the Fort Collins community in 2025. Headline Copy Goes Here 6 2025 Key Projects & Initiatives Project/Initiative Strategy/Focus Area Strategic Trails Plan System-wide planning and public engagement Rolland Moore Tennis Complex Renovation Outreach, engagement, and renovation updates Southeast Community Center Public outreach, communications Community Bike Park Feasibility Public input and study communications Schoolside Park at Bacon Elementary New park development communications Poudre River Trail Connections Regional trail extension updates 9/11 Memorial at Spring Park Awareness and event support Seasonal Golf Marketing Promotion and participation campaigns Event Planning (July 4, Forestry, etc.)Comprehensive event support and outreach Recreator Print/Distribution Changes Implementation and public information Sponsorship & Advertising Expansion Community and business engagement 2050 Tax Transparency Public education and reporting Headline Copy Goes Here Thank you! 1 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome PDT Services Staff Report Update on School Transportation Safety Assessments Transportation & Mobility T&M 1 – Make significant progress toward the City’s Vision Zero goal to have no serious injury or fatal crashes for people walking, biking, rolling or driving in Fort The Future of Commercial Corridors and Centers: Land Use Code Updates Sounds of Fort Collins April 29, 2025 Fifth Tuesday Services Reading improve habitat conditions across the community and ensure equitable access to nature. Employee Reading Services and Programming barriers to local businesses and bolster economic mobility by facilitating workforce development Reading safety services and the municipal justice system through innovative service delivery models. Reading to have no serious injury or fatal crashes for people walking, biking, rolling or driving in Fort Reading safety services and the municipal justice system through innovative service delivery models. nance watersheds while delivering a resilient, economically responsible and high-quality water supply CITY COUNCIL AGENDA PLANNING - PUBLIC 6-MONTH CALENDAR Agenda items containing action on current Council priorities as adopted by Resolution 2024-013 through 2024-024 are shaded light orange. : This document is posted every Monday and Thursday. Changes made between postings will not be reflected until the next posting. May 6, 2025 Council Meeting Session 4/17/2025 6-Month Planning Page 1 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Community Services improve habitat conditions across the community and ensure equitable access to nature. Services North College Revenue Bonds Neighborhood Centers to accelerate progress toward our goal for everyone to have the daily goods and services they need and want available within a 15-minute walk or bike ride from their to have no serious injury or fatal crashes for people walking, biking, rolling or driving in Fort Fort Collins and Loveland Station Planning Study. to have no serious injury or fatal crashes for people walking, biking, rolling or driving in Fort Office Electrification greenhouse gas, energy and waste goals; reduce air pollution; and improve community resilience. Services Reading safety services and the municipal justice system through innovative service delivery models. Reading and opportunities and targeted reliability and resiliency levels, and make significant investments in utility infrastructure while communicating and mitigating cost impacts to the community Services equipment that will revitalize parks and recreational facilities, as the planned buildout of the May 13, 2025 Work Session Meeting 4/17/2025 6-Month Planning Page 2 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Sustainability Services affordability to address inequities in housing so that everyone has healthy, stable housing they May 20, 2025 Work Session City Attorney's Office Discussion Office Discussion existing City assets that addresses deferred maintenance and accessibility. Equity & Inclusion Office Employee Reading Community Commercial-North College (CCN) zone district.affordability to address inequities in housing so that everyone has healthy, stable housing they Services improve habitat conditions across the community and ensure equitable access to nature. Services affordability to address inequities in housing so that everyone has healthy, stable housing they June 24, 2025 Work Session June 10, 2025 Work Session Meeting Meeting Session 4/17/2025 6-Month Planning Page 3 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Community Services Proclamation Parks and Recreation Month Financial Services Work Session Discussion Capital Tax Renewal Part 2 Discussion Which Wheels Go Where: Micromobility Proclamation NOCO Foundation 50th Anniversary Community Services Resolution Approving Fort Fund Grant Disbursements - Special Event Grant, June Deadline Sustainability Services affordability to address inequities in housing so that everyone has healthy, stable housing they July 22, 2025 Work Session July 29, 2025 Fifth Tuesday July 1, 2025 Council Meeting Session Session Meeting 4/17/2025 6-Month Planning Page 4 Date Service Area Item Type Agenda Item Strategic Outcome 10/7/2025 10/7/2025 10/7/2025 10/7/2025 10/21/2025 11/18/2025 11/4/2025 Budget for General Improvement District (GID) No. 15 - Skyview. 11/4/2025 11/4/2025 11/4/2025 11/4/2025 adopted 2025-26 Biennial Budget and associated revisions to the 2026 11/25/2025 12/16/2025 No Date Development Partners on Magpie Meander Natural Area and Soft Gold No Date Date Agenda Item Strategic Outcome No Date No Date REGULAR MEETING ITEMS UNSCHEDULED/UPCOMING ITEMS WORK SESSION ITEMS