HomeMy WebLinkAbout04/17/2025 - Water Commission - AGENDA - Regular MeetingWATER COMMISSION
REGULAR MEETING APRIL 17, 2025
04/17/2025 Agenda Page 1 of 3
Participate online via Microsoft Teams or in person at 222 Laporte Ave.,
Colorado River Community Room, 1st Floor
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1. CALL TO ORDER
a. 5:30 p.m.
2. ROLL CALL
3. INTRODUCTION OF NEW WATER COMMISSIONERS
a. City Council recently appointed Commissioners Laura Chartrand
and Carson Madryga.
b. City Council re-appointed Commissioner Paul Herman.
4. AGENDA REVIEW
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WATER COMMISSION
REGULAR MEETING APRIL 17, 2025
04/17/2025 Agenda Page 2 of 3
5. PUBLIC PARTICIPATION (3 minutes per individual)
6. APPROVAL OF MINUTES
a. March 20
7. UNFINISHED BUSINESS
a. None
8. NEW BUSINESS
a. Staff Reports
i. Financial Monthly Report (Meeting packet only/No presentation/Staff
available for questions) (5 minutes)
Jen Authier, Senior Financial Analyst
ii. Water Resources Quarterly Report (Meeting packet only/No
presentation/Staff available for questions) (5 minutes)
Michael Neale, Water Resources Engineer
iii. Discussion: Fort Collins Utilities’ Approach to Addressing PFAS
(Presentation: 15 minutes, Discussion: 15 minutes)
Jesse Schlam, Senior Environmental Regulatory Affairs Specialist
There is a rapidly evolving body of research and regulatory guidance for
per- and polyfluoroalkyl substances (known as PFAS). Fort Collins Utilities
is committed to protecting public health and the environment. Staff will
present current state and efforts to address PFAS in our water systems.
b. Regular Items
i. Michigan Ditch Forest Health and Pre-Fire Mitigation Project: Phase 2
(Presentation: 15 minutes, Discussion & Action: 10 minutes)
Richard Thorp, Watershed Program Manager
The City owns the Michigan Ditch, a critical water supply infrastructure
located near Cameron Pass within Colorado State Forest State Park.
Watershed Program staff along with regional partners from the Colorado
State Forest Service and Colorado Parks and Wildlife recently completed
a multi-phase Michigan Ditch Pre-Fire Mitigation Plan. The plan identifies
forest thinning treatments that will help reduce the risk to the Michigan
Ditch infrastructure and water supply from future large-scale wildfires.
WATER COMMISSION
REGULAR MEETING APRIL 17, 2025
04/17/2025 Agenda Page 3 of 3
The Watershed Program was recently awarded a $1 million grant from the
Colorado Department of Natural Resources to implement the project’s
Phase 2, which will include up to an additional 180 acres of targeted forest
treatments designed to create fuels breaks and reduce the risk of future
large-scale wildfires reaching the ditch from the north and west.
Staff seeks a recommendation from Water Commission that City Council
approve accepting the grant and entering into an intergovernmental
agreement regarding the project’s Phase 2 services.
9. COMMISSIONER REPORTS
(Committees, event attendance, etc.)
10. OTHER BUSINESS
(Commissioner concerns, announcements)
a. Officer Elections at May 15 regular meeting
i. Chair and Vice Chair
11. ADJOURNMENT
a. 5:30 PM
03/20/2025 Water Commission DRAFT UNAPPROVED MINUTES Page 1 of 5
Water Commission DRAFT UNAPPROVED MINUTES
REGULAR MEETING
March 20, 2025 – 5:30 PM
222 Laporte Ave., 1st Floor, Colorado River Room
The Water Commission advises the City Council regarding water, wastewater and
stormwater policy issues such as water rights, planning, acquisition and
management, conservation and public education, floodplain regulations, storm
drainage and development design criteria. Read more:
https://www.fcgov.com/cityclerk/boards/water
1. CALL TO ORDER
a. 5:30 PM
2. ROLL CALL
a. Commissioners Present (in person): Chairperson Jordan Radin, Vice Chair
Tyler Eldridge, Commissioners Kahn, Martin, Bishop
b. Commissioners Absent: Commissioners Herman, Ng, Primsky, Steed
c. Staff Members Present (in person): Jill Oropeza, Katherine Martinez, Matt Fater,
Honora Thompson, Alice Conovitz, Joe Wimmer. Online: Randy Reuscher, Wes
Lamarque
d. Guests (in person): Carson Madryga. Online: Neil Princic
3. AGENDA REVIEW
4. COMMUNITY PARTICIPATION
a. None
5. APPROVAL OF MINUTES: Feb. 20, 2025
Commissioner Kahn moved to approve the minutes as presented
Commissioner Martin seconded the motion
Vote on the motion: it passed unanimously, 5-0
6. INTRODUCTION OF NEW WATER COMMISSIONER
Newly appointed Commissioner Carson Madryga attended as a guest and will join the
Water Commission in April.
7. UNFINISHED BUSINESS
a. None
8. NEW BUSINESS
a. STAFF REPORTS
i. Financial Monthly Report
Report as of Dec. 31, 2024; issued February 2025.
03/20/2025 Water Commission DRAFT UNAPPROVED MINUTES Page 2 of 5
Discussion Highlights:
Commissioners commented on or inquired about various related
topics, including a suggestion for the page 1 bar chart to include a %
in the comparison of budget to actual regarding operating revenue
and operating expenses; the City’s financial year (calendar year);
annual end-of-year audit to finalize fund balances; overage (from
development fees and favorable interest on investments).
Joe Wimmer has been Utilities Finance Director since last month
after working in the City’s Finance Department. He previously worked
for two municipalities and utilities finance in Kansas: Topeka and
Pittsburg.
ii. Memo: Items Relating to Code Updates for Water Utility Fees
Staff is proposing to amend two sections of City code. City Council
will consider approving two related ordinances on April 1: (1)
regarding fees when a single water service for a duplex is split
between the two dwelling units (2) revising the water supply
requirement calculation for residential lots. See details in the memo.
Utility Rates Lead Analyst Randy Reuscher answered questions.
Discussion Highlights: Commissioners commented on or inquired
about various related topics including appreciation for lowering the
bar for duplexes to split their meters; common sense, good changes;
code updates help provide incentive for large property owners to be
on the Utilities system; minimal impacts to Water Fund; inquired
about whether the updates are meant to support Accessory Dwelling
Units (ADUs) (Mr. Reuscher responded that updates are to address
existing customers not new ADUs; only a few dozen cases since
1970s related to the duplex issue: one customer was stuck with the
entire water bill; Ms. Oropeza stated ADUs are assumed to have a
single owner; if they split the lot and sell, the owner would need to
request a second water line).
iii. Water Efficiency Plan (WEP)
Water Conservation Specialist Alice Conovitz provided an overview
of the WEP update, which is intended to review programs, and
modernize strategies. Staff met with the Water Commission in April
and May 2023 at the start of the update process, and seeks
commissioners’ feedback prior to sharing the draft for public
comment this spring and City Council approval of the final plan this
summer.
In Fort Collins, conservation is a tool to manage demand.
Conservation decreases demand by 2% (or in other terms: 155 MG
or 475 AF). As part of the update, staff and consultants conduct an
equity analysis of barriers to participation or negative unintended
consequences.
03/20/2025 Water Commission DRAFT UNAPPROVED MINUTES Page 3 of 5
Community feedback on water use priorities from 2019 included #1
Indoor Home (99%), #2 Health and Safety (94%) #6 Turf Grass
(Higher Water Use) 14%. Staff also conducted extensive community
and staff feedback for the WEP for this update. Considering
community members’ concerns about water scarcity and providing
for future generations and their willingness to act, staff is proposing
Goal #1: Reach 3% annual reduction in water use by 2040 to reduce
risk of shortages. See other goals, targets and more information in
the memo.
Next Steps include finalizing goals and strategies (Feb-Mar), public
comment and staff feedback (April-June), seek City Council approval
(July).
Discussion Highlights: Commissioners commented on or inquired
about various related topics including: how Fort Collins compares
with other municipalities in the U.S.; “high growth/hot and dry” and
“moderate growth/no climate changes” scenarios in the presentation,
and science behind the scenarios; question about difficulty in
achieving 50% increase in water conservation program savings;
Halligan Water Supply Project will give more flexibility in using our
existing water rights (store more of our water rather than being forced
to let it flow down the river); considerations of water costs increasing
during dry years (staff responded that the assumption is water costs
will continue to increase as it becomes more scarce); customer use
of water and treatment costs; inflation; new state legislation focuses
on commercial and another bill in process proposes building on that
and extending to residential; biggest unknown is water City receives
from Northern Colorado Water Conservancy District (“Northern
Water”) due to the demands downstream of Fort Collins.
Commissioners expressed appreciation for the presentation and
inquired about future risk and uncertainty, such as evaluating
progress in five years and adjusting strategies as necessary; and
commented on other related topics including the large amount of
community education required and encouragement to celebrate
customer and staff successes along the way; Colorado Water
Conservation Board; impact of annexations (Ms. Conovitz confirmed
that the percentage-based goal, with an increase in customers,
would require a larger volume of savings) and how to avoid having
the updated goals be a disincentive for annexations; request for
future presentations to include a stronger tie between conservation
and water supply; any attempt to conserve is great; inquiry about
elastic and inelastic demands and request for more context, i.e.
outline how much we could demand as it relates to goal of 3%
reduction goal; question as to whether 3% goal could be increased.
Ms. Conovitz replied potential cost impacts will be included in future
presentations.
03/20/2025 Water Commission DRAFT UNAPPROVED MINUTES Page 4 of 5
b. REGULAR ITEMS
i.Oak Street Stormwater Project: Additional Appropriation
Director of Civil Engineering Matt Fater provided an overview of the project,
currently under construction since July 2024 and progressing as planned.
Staff has identified need for an additional $1.5 million appropriation from
Stormwater reserve funds for remaining project support services (such as
added soil and backfill needs, added concrete and asphalt replacements, Art
in Public Places, and Utility tie-in and inspections) as well as a minor
contingency for unanticipated costs to complete the project; completion is
scheduled for June 2026. Total appropriated budget to date is $42.8 million.
To date, about 35% of the work has been completed, including 772 linear feet
(LF) of tunneling and 1,555 LF of mainline storm sewer.
Staff requested a recommendation for approval from Water Commission for
the April 15 City Council meeting.
The Oak Street Stormwater Improvements Project is a priority stormwater
project for the City because it will significantly contribute to resolving the urban
flooding and stormwater quality issues in downtown Fort Collins. The project
includes street enhancements such as a rain garden installation in progress at
Oak and Howes streets.
Total project appropriations is $44,382,815. Appropriations request, balance
provides 1.6% contingency: $1.5 million. Mr. Fater complimented the great
work of Special Projects Manager Heather McDowell, the project team, and
contractors.
Discussion Highlights: Commissioners commented on and inquired about
various related topics including the 1.6% contingency; impacts on insurance
rates for residents and businesses upon project completion (Mr. Fater
responded downtown floodplain is not a federally recognized floodplain but the
City maintains a good rating -- one of the highest in the U.S. -- with the
national flood insurance program.)
Vice Chair Eldridge moved for Water Commission to recommend approval to
City Council for a supplemental appropriation of $1,500,000 from Stormwater
reserves to complete the Oak Street Stormwater Project.
Commissioner Bishop seconded the motion.
Vote on the motion: it passed unanimously, 5-0
9. COMMISSIONER REPORTS
a. None
10. OTHER BUSINESS
a. Recognition of Outgoing Commissioners Eldridge and Primsky
Staff presented an engraved gift to Vice Chair Eldridge. Chairperson Radin
expressed special thanks to Commissioner Primsky for service since 2017
03/20/2025 Water Commission DRAFT UNAPPROVED MINUTES Page 5 of 5
and to Vice Chair Eldridge for service since 2021. Ms. Oropeza expressed
gratitude on behalf of Utilities staff. Vice Chair Eldridge stated he appreciates
staff’s time in preparing for the monthly meetings, especially since having
served in a similar role at City of Greeley. He volunteered to serve on the
commission to expand his industry knowledge as well as knowledge of Fort
Collins water issues, and expressed gratitude for the experience.
b. Reappointment and New Commissioners
i. Commissioner Herman has been reappointed by City Council
ii. Commissioners Laura Chartrand and Carson Madryga have been
appointed and will officially join the commission in April.
c. Officer Election at May 15 Regular Meeting
i. Chairperson Radin asked commissioners to consider nominating
themselves or others for Chair and Vice Chair.
d. 2025 Tours for Water Commissioners
i. Commissioners and staff briefly discussed ideas for potential tours in
late summer and early fall, including Water Quality Lab (at the Water
Treatment Facility), Pollution Control Lab (at Drake Water
Reclamation Facility), Meadow Springs Ranch, Halligan Water
Supply Project, and timber harvesting at Michigan Ditch. Staff will
compile a list and email a survey to Water Commissioners.
ii. CSU’s Halligan Water Supply Project outlet flow model “tour” may be
scheduled sometime in the next few months. The model is used to
test different spillway configurations.
e. Work Session: April 3
i. Location: 700 Wood St., Utilities Service Center
ii. Director of Water Field Operations Andrew Gingerich will provide an
update on operations, programs, and projects.
11. ADJOURNMENT
a. 7:19 PM
Minutes will be approved by the Chair and a vote of the Water Commission on 04/17/2025.
Water
Wastewater
Stormwater
$6,256,273
$6,416,101
$0.0 $2.0 $4.0 $6.0 $8.0 $10.0
Budget
Actual
Operating Revenues
Percent over budget: 2.6%
$6,930,169
$6,436,079
$0.0 $2.0 $4.0 $6.0 $8.0 $10.0
Budget
Actual
Operating Expenses
Percent under budget: 7.1%
$6,318,466
$6,510,362
$0.0 $2.0 $4.0 $6.0 $8.0 $10.0
Budget
Actual
Operating Revenues
Percent over budget: 3.0%
$4,551,382
$4,463,495
$0.0 $2.0 $4.0 $6.0 $8.0 $10.0
Budget
Actual
Operating Expenses
Percent under budget: 1.9%
$5,007,599
$6,060,059
$0.0 $2.0 $4.0 $6.0 $8.0 $10.0
Budget
Actual
Operating Revenues
Percent over budget: 21.0%
$2,530,475
$2,475,981
$0.0 $2.0 $4.0 $6.0 $8.0 $10.0
Budget
Actual
Operating Expenses
Percent under budget: 2.2%
Water Fund Revenue
in thousands Percent of Year 25.0%
March Year to Date
Actual
Over/
(Under)Budget Actual
Over/
(Under) Inc/(Dec)
% Bud
Recvd % Act Recvd
2025 2025 Bud 2025 2025 2025 Bud 2024 2025 2024
Residential Water Sales $ 1,220 * $ 19 $ 3,671 $ 3,703 $ 32 $ 217 19% 20%
Com/Indl Water Sales 648 * 55 1,775 1,870 95 203 17% 18%
Excess Water Use Surcharge 4 * (8) 15 6 (8)(A)(0) 1% 0%
District Water Sales 153 * 4 399 422 23 78 15% 14%
Other Water Sales 40 * (1) 46 42 (3)(B)34 8% 4%
PILOTs 121 6 351 373 22 43 19% 19%
Operating Revenue 2,187 76 6,256 6,416 160 574 18% 17%
Interest Revenue 257 45 638 669 31 (C)134 26% 25%
Development Fees/PIFs/Contributions 204 99 311 231 (81)(D)(1,527) 18% 9%
Financing Sources 0 0 0 0 0 (6) 0%
Other Misc.19 (5) 73 63 (9)(E)(171) 22% 13%
Total Lapsing Revenue**2,666 214 7,278 7,379 101 (996)18%17%
Non-lapsing Revenue 0 0 0
TOTAL**$ 2,666 $ 7,379 $ (996)
Variance Analysis:
(A)
(B)
(C)
(D)
(E)
*
**
Over budget based on City continuing to see greater bond yields in the market.
Irrigation Sales over by $4.6, with Standpipe sales below ($7). Based on issues, the Point of Sale associated with Standpipe sales was deactivated end of 2024 to allow customers access to
water. Evaluating budget to replace the Point of Sale.
Underspend aligns with timing of year, with Use Surcharge being low in Q1.
Excludes transfers and unrealized gain/loss on value.
Note: Wastewater rate increase of 7.0% for 2025, as budgeted.
Infrastructure Development Inspection over $23 associated with new development but based on only site infrastructure work no associated Water Rights. Water rights below ($75). Offset by
Rents and Use Charges over $17.
Lab Services under ($18), offset by Iron and Metal reclamation sales.
Water Fund 2025 Department Expense
In thousands `Percent of Year 25.0%
March Year to Date
Actual
(Over)/
Under YTD Bdgt Actual
(Over)/
Under (Inc)/Dec
Actual +
PO's
Spent &
Committed
2025 2025 Bud 2025 2025 2025 Bud 2024 2025 by PO's
Water Treatment $ 449 $ 75 $ 1,233 $ 1,147 $ 86 (A)$ 87 $ 2,226 33%
Water Resources 861 330 1,396 1,043 353 (B)174 $ 1,166 30%
Water Quality Lab 98 8 291 253 38 26 $ 401 30%
Subtotal WR&T $ 1,408 $ 413 $ 2,919 $ 2,442 $ 478 $ 288 $ 3,792 32%
Transmission & Distribution 432 (93) 889 968 (79)(C)(32) $ 986 21%
Water Meters O&M 71 5 194 189 6 5 $ 365 34%
Engineering 31 29 154 86 69 (1) $ 86 10%
Subtotal WEFS 534 (59) 1,238 1,243 (5) (27) $ 1,436 22%
Water Conservation 95 (9) 313 250 63 (54) $ 364 25%
PILOTs 121 (6) 351 372 (21)(D)(43) $ 372 19%
Admin Services - CS&A 498 (0) 1,494 1,494 (0) (177) $ 1,494 25%
Other Payments & Transfers 179 (23) 614 634 (20)(E)(79) $ 652 25%
Subtotal Operating Expenses $ 2,836 $ 317 $ 6,930 $ 6,436 0 $ 494 $ (92) $ 8,111 27%
Debt Service 0 0 0 0 0 0 $ 0
Minor Capital 19 75 497 306 191 (285) $ 1,076 52%
Total Lapsing $ 2,854 $ 392 $ 7,427 $ 6,742 $ 686 $ (377) $ 9,187 28%
Non-lapsing Expenses 0 0 0
TOTAL $ 2,854 $ 6,742 $ (377)
Variance Analysis:
(A)
(B)
(C)
(D)
(E)
WTF operations under $47 in personnel due to two FTE's with new titles to align with One Water Operator alignment incorrectly having business unit allocated to wastewater business unit. Payroll correcting entry to be
completed in April. Chemicals under $70k based on lower demand over produced water. Dues and subscription over ($8k) based on larger payment to CDPHE for July 2024 to June 2025 Drinking Water fee (state's fiscal
year), which is consistent to prior years, with timing of payment varying. Machinery and equipment costs over ($16) based on higher preventative maintenance measures in preparation for spring runoff season.
Street and Bridge Services over ($74) and Traffic Control Services over ($27), both related to a large number of water main breaks in December 2024 and Jan/Feb 2025. A large portion of overage for Street and Bridge
services is associated with $63 that should have been accrued back to December 2024. Sand and Gravel Supplies over ($33) based on replacing the after hours stock pile. Overages associated with watermain breaks was
offset by underspend in Vehicle and Equipment supplies $26, Vehicle Repair services $17, and Water Pipe & Accessories $15.
Water Assessment Services under $284 due to Q1 25' invoice hitting 4.1.2025. Professional technical services under $59, associated with consulting services under offset by legal services over. PO's open for consulting
service work associated with a water bank analysis related to Montava, offsetting Q1 underspend. Legal costs at ~40% of 2025 budget, associated with trial work, with the trial moved to fiscal year, 2026. Legal costs will slow,
with future costs anticipated to be within total 2025 annual budget .
Legal Services over ($20) for the Open International lawsuit, with appeal filed by defendant pending outcome.
PILOTs (Payment In Lieu Of Taxes) are 6% of operating revenues that are paid to the General Fund. Revenue is over budget thus this expense is as well.
Wastewater Fund Revenue
in thousands Percent of Year 25.0%
March Year to Date
Actual
Over/
(Under)Budget Actual
Over/
(Under) Inc/(Dec)
% Bud
Recvd % Act Recvd
2025 2025 Bud 2025 2025 2025 Bud 2024 2025 2024
Residential WW Sales $ 1,512 * $ 20 $ 4,469 $ 4,535 $ 66 (A)$ 248 25% 27%
Com/Indl WW Sales 502 * 47 1,342 1,417 75 (B)93 22% 23%
District WW Sales 39 * 2 112 118 5 6 26% 26%
Other WW Sales 26 * 13 40 77 37 (C)8 26% 18%
PILOTs 123 4 355 364 9 21 25% 26%
Operating Revenue 2,202 86 6,318 6,510 192 376 25% 25%
Interest Revenue 150 27 368 389 21 78 26% 25%
Development Fees/PIFs/Contributions 648 592 84 678 594 (D)313 130% 78%
Financing Sources 0 0 0 0 0 0
Other Misc.2 1 3 61 58 54 52% 120%
Total Lapsing Revenue**3,002 707 6,774 7,638 865 821 27%27%
Non-lapsing Revenue 0 0 0
TOTAL**$ 3,002 $ 7,638 $ 821
Variance Analysis:
(A)
(B)
(C)Septage Treatment Charge $36.
(D)
(E)
*
**
Residential sales are 1.5% over budget and 5.8% more than YTD 2024.
Commercial/Industrial sales are 5.6% over budget and 7.1% more than YTD 2024.
Excludes transfers and unrealized gain/loss on value.
Plant Investment Fees $581.
March billed revenue is for February and early March.
Note: Wastewater rate increase of 6.0% for 2025, as budgeted.
Wastewater Fund 2025 Department Expense
In thousands Percent of Year 25.0%
Excludes depreciation and transfers
March Year to Date
Actual
(Over)/
Under YTD Bdgt Actual
(Over)/
Under YTD (Inc)/Dec
Actual +
PO's
% Bud Spent &
Committed
2025 2025 Bud 2025 2025 2025 Bud 2024 2025 by PO's
Water Reclamation & Biosolids $ 845 $ (220) $ 1,703 $ 1,728 $ (25)(A)$ (486) $ 2,585 32%
Pollution Control Lab 86 13 288 239 49 (10) 399 30%
Subtotal WR&T 931 (206) 1,991 1,966 24 (496) 2,984 32%
Trunk & Collection 174 20 494 498 (4)(B)(79) 504 20%
Engineering 34 56 183 97 86 (C)(11) 147 18%
Subtotal WEFS 209 76 677 594 83 (90) 651 20%
PILOTs 123 (4) 355 364 (9)(D)(21) 364 25%
Admin Services - CS&A 348 (0) 1,044 1,044 (0) (273) 1,044 25%
Other Payments & Transfers 126 (12) 485 495 (10)(E)(0) 503 24%
Subtotal Operating Expenses $ 1,738 $ (146) $ 4,551 $ 4,463 $ 88 $ (880) $ 5,546 27%
Debt Service 0 0 0 0 0 $ 0 0 0%
Minor Capital 307 166 571 356 216 (F)$ (294) 669 52%
Total Lapsing $ 2,045 $ 20 $ 5,122 $ 4,819 $ 303 $ (1,174) $ 6,215 17%
Non-lapsing Expenses 520 552 54
TOTAL $ 2,564 $ 5,371 $ (1,120)
-$ 0
Variance Analysis:
(A)
(B)
(C)
(D)
(E)
(F)
Chemicals ($72) (Polymer ($59), Carbon ($27), Ferric Chloride ($14), offset by Magnesium Chloride $13, and Other Chemical Supplies $13; typically varies with market price volatility and in response to
process needs), Personnel ($55) (2 Water Treatment Facility employees' time inadvertently charged here, corrections pending, and lead operator pay increased with the One Water Operator effort),
Vehicle Repair Services ($11) (Resource Recovery truck has high mileage and has had repairs, associated with the mileage, required for safety), offset by Electricity $42 (preventative maintenance
activities (basin drain downs)), Machinery Equipment & Parts $15 ($12 encumbered, lead times have delayed invoices), Consulting Services $15 (scoping work orders with on-call consultants, flat by
year-end (YE)), and Other Professional & Tech $11 (will spend by YE).
Vehicle Repair ($18) (costly repairs on large equipment, e.g. main pump on the vactor truck, needed to keep equipment in service), Software Maintenance & Support ($16) (Granitenet Software, will be
~$15+ over budget by YE), and other smaller overages, offset by Personnel $32 and Education & Training $12.
Consulting Services $48 (DWRF mapping slower than expected due to competing priorities; remainder used as needed and planning to spend for modeling work) and Personnel $26.
Legal Services ($10) (related to Open International lawsuit, over budget by YE).
PILOTs (Payment In Lieu Of Taxes) are 6% of operating revenues that are paid to the General Fund. Revenue is over budget thus this expense is as well.
Trunk & Collection $177: Mechanical & Heavy Equipment (waiting delivery of F550 crew truck and body, upfitting underway); Water Reclamation & Biosolids: Motor Vehicles and Accessories $46 (using
to offset eventual $75 overage in Building Improvements for electrical at MSR) and Plant & Garage Equipment $11 (will spend by YE).
Stormwater Fund Revenue
in thousands Percent of Year 25.0%
March Year to Date
Actual
Over/
(Under)Budget Actual
Over/
(Under) Inc/(Dec)
% Bud
Recvd % Act Recvd
2025 2025 Bud 2025 2025 2025 Bud 2024 2025 2024
Single Family Residential SW Services $ 784 * $ 28 $ 2,267 $ 2,351 $ 83 (A)$ 150 26% 27%
Non-single Family SW Services 955 * 39 2,740 2,818 78 (B)160 26% 26%
Operating Revenue 1,739 67 5,008 5,169 161 310 26% 26%
Interest Revenue 225 110 346 590 245 (C)82 43% 23%
Development Fees/PIFs/Contributions 139 65 221 296 76 (D)99 34% 28%
Financing Sources 0 0 0 0 0 0
Other Misc.1 (0) 2 5 2 (E)(28) 30% 6%
Total Lapsing Revenue**2,104 242 5,576 6,060 484 463 27%26%
Non-lapsing Revenue 0 0 0
TOTAL**$ 2,104 $ 6,060 $ 463
Variance Analysis:
Note: Stormwater rate increase of 6.0% for 2025, as budgeted.
(A)
(B)
(C)
(D)
(E)
*
**
Per Treasury: higher than budgeted income due to being able to take advantage of the higher bond yields the market has been producing.
Non-Single Family fees are 2.8% over budget and are 6.0% greater than 2023.
Single Family Residential fees are 3.7% over budget and are 6.8% greater than 2023.
Excludes transfers and unrealized gain/loss on value.
Stormwater Development Fees $87.
March billed revenue is for February and early March.
Stormwater Fund 2025 Department Expense
In thousands Percent of Year 25.0%
Excludes depreciation and transfers
March Year to Date
Actual
(Over)/
Under Budget Actual (Over)/ Under (Inc)/Dec Actual + PO's
% Bud Spent
& Committed
2025 2025 Bud 2025 2025 2025 Bud 2024 2025 by PO's
Drainage and Detention $ 225 $ 4 $ 543 $ 535 $ 7 (A)$ (97) $ 554 18%
Engineering 125 28 410 348 63 (B)(23) 440 23%
Stormwater Quality Programs 29 (17) 85 91 (5)(C)(8) 243 47%
Admin Services - CS&A 400 (0) 1,200 1,200 (0) (280) 1,200 25%
Other Payments & Transfers 551 (468) 292 302 (10)(D)(43) 311 18%
Subtotal Operating Expenses $ 1,330 $ (453) $ 2,530 $ 2,476 $ 54 $ (450) $ 2,748 23%
Debt Service 0 0 0 0 0 0 0 0%
Minor Capital 53 476 798 263 535 (E)(263) 1,183 86%
Total Lapsing $ 1,382 $ 23 $ 3,329 $ 2,739 $ 590 $ (713) $ 3,931 24%
Non-lapsing Expenses 2,109 2,096 (1,521)
TOTAL $ 3,491 $ 4,835 $ (2,234)
Variance Analysis:
(A)
(B)
(C)
(D)
(E)
Personnel $43, offset by Software Maintenance & Support ($17) (new GraniteNet services, over by year-end (YE) and planning to offset in Computer Software and Motor Fuel, Oil, and
Grease), and Land Maintenance ($12) (reactionary and can differ from estimated timing).
Drainage & Detention Min Cap $535: Mechanical & Heavy Equipment $500 ($785 encumbered for a camera truck & dump truck (~June delivery), vactor upfitting (complete late April), and
an F150 (awaiting invoicing, expected in April)), and Motor Vehicles and Accessories $35 (upfitting delays as vendors are extremely behind).
Consulting $60, Other Professional & Technical $18, and Software Maintenance & Support $12, offset by Personnel ($30) (potentially incorrect labor distributions, investigating).
Personnel ($78) – (Personnel budget was moved to ERA in the CS&A Fund and recently corrected, but prior pay periods haven’t been moved, yet; flat by May), offset by Disposal of
Hazardous Material $33 (all $40 of 2025 budget for spill response inadvertently all in January, expenses vary greatly based on spills; ~$11 not paid, yet), and Consulting $25 (follow up for
the E Coli TMDL monitoring and regular monitoring has shifted to align with the State's seasonal timeframes).
Legal Services ($10) (related to Open International lawsuit, over budget by YE).
Utilities
electric · stormwater · wastewater · water
Fort Collins, CO 80522
970.212.2900
V/TDD: 711
utilities@fcgov.com
/utilities
M E M O R A N D U M
DATE: April 9, 2025
TO: Water Commission
FROM: Michael Neale, Water Resources Engineer
& Water Resources Division Staff
RE: April 2025, Quarterly Water Resources Division Staff Report
Purpose
This memorandum is intended to update the Water Commission on current water resource
conditions for the City of Fort Collins Water Utility (Water Utility) and provide updated outlook of
supply and demand information for the remainder of the water year. For additional information,
please refer to the City’s website: https://www.fcgov.com/utilities/water-status
Supply and Demand
• Running total treated water demand since January 1st is currently 93% of projected.
• Since January 1, water supply has consisted of 61% from the Cache La Poudre River, and
39% from Horsetooth Reservoir.
Cache la Poudre River flow:
• Graphical data for the Poudre River is available on-line at:
https://dwr.state.co.us/Tools/Stations/CLAFTCCO?params=DISCHRG
General Updates:
• Water supply conditions are adequate to meet projected demand as well as a high demand
scenario while meeting the full CBT carryover capacity to take into next year.
• Northern Water has allocated a quota of 70% for the 2025 water year. See the Northern
District Storage and Delivery Report attached for more information.
• Utilities will rent excess supplies of Water Supply and Storage Company (WSSC) to WSSC
system agricultural producers this year. Utilities will also be renting North Poudre Irrigation
Company (NPIC) agricultural shares as is done each year. In addition, excess multiple-use
(MU CBT) supply will be rented to agriculture as well, the amount still to be determined.
• If drought management action is deemed necessary, the Water Shortage Action Plan
(WSAP) is in place to guide our decisions and actions (fcgov.com/WSAP).
City of Fort Collins Utilities
Scenario Demand Poudre Supply CBT + WG NPIC C-BT C-BT Carryover
Supply --7,065 8,573 8,920 4,190
High Demand 18,391 --------
Projected Demand 15,072 --------
Low Demand 14,316 --------
Remaining Water Demand and Supply
from April 10 - October 31, 2024
Poudre
Supply
CBT
+
WG
NPIC
CBT
C-BT Carryover
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
Supply High Demand Projected Demand Low Demand
Vo
l
u
m
e
(
a
c
r
e
-fe
e
t
)
Demand Poudre Supply CBT + WG NPIC C-BT C-BT Carryover
ASSUMPTIONS
• Values look at remaining demands and supplies
through the end of the Water Year (Oct 31st )
DEMANDS
•Projected demand based on GPCD, 2025 population,
and the daily 10-yr avg proportion of projected total
annual demand
• Low demand is projected demand reduced by 10%
• High demand applies a monthly historical worse
case factor to projected demand. Total water year:
27,300 AF
SUPPLIES
Cache la Poudre
• Poudre Supply is remaining projected needed
intake:90% of 10-yr annual average intake
Horsetooth Reservoir
• Horsetooth Supplies: CBT, NPIC Multiple -Use (CBT),
Windy Gap
• CBT: 80% quota
• NPIC MU allocation:2.50 AF/share.
• Windy Gap: 1,750 AF from PRPA (Jun-Oct)
• 2024 CBT Carryover: Showing none. (TBD)
• Additional CBT from NPIC-Joe Wright exchange
• All remaining Horsetooth raw water CBT obligations
have been deducted.
CBT Carryover Objective
• Max amount allowable is 4,190 AF before 10%
shrink
City of Fort Collins Utilities
Treated Water Monthly Summary
2025
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Year to
Date
WTF Water Supply (MG)
From Poudre 297.5 281.3 310.5 889.3
From Horsetooth 197.1 174.8 198.8 570.8
Total Raw Water 494.6 456.1 509.3 1,460.0
Demands (MG)
WTF Production 475.6 434.5 479.7 1,389.8
Change in Storage 4.7 0.5 5.6 10.8
Demand on WTF 470.8 434.0 474.2 1,379.0
From Soldier Canyon 2.0 0.5 0.0 2.5
To Soldier Canyon 0.0 0.0 0.0 0.0
To FC-Lov/NWCWD -36.5 -33.4 -39.5 -109.4
For City 436.4 401.1 434.6 1,272.1
Daily Deliveries to City (MG)
Max During Month 19.9 15.9 16.4 19.9
Min During Month 11.4 12.4 12.5 11.4
Avg During Month 14.1 14.3 14.0 14.1
Monthly Deliveries (Ac-Ft)
Projected 1,439 1,358 1,449 1,553 1,943 2,815 3,302 3,177 2,806 1,768 1,379 1,378 24,368
Actual 1,339 1,231 1,334 3,904
Ratio 93% 91% 92%16%
Year to Date Deliveries (Ac-Ft)
Projected 1,439 2,797 4,246 5,799 7,742 10,557 13,859 17,036 19,842 21,611 22,989 24,368 24,368
Actual 1,339 2,570 3,904 3,904
Ratio 93% 92% 92%16%
Cache la Poudre Basin Snow Water Equivalent (SWE)
This Year This Year Average Last Year
Depth Inches/Water Inches/Water Inches/water
Cameron Pass - 10,285 ft 75 25.8 25.6 20.8 101%124%
Deadman Hill - 10,220 ft 48 15.8 15.3 16.4 103%96%
Long Draw Reservoir - 9,980 ft 50 14.7 14.8 15.0 99%98%
Hourglass Lake - 9,360 ft 28 8.1 7.6 9.6 107%84%
Lost Lake - 9,300 ft 43 15.6 11.3 13.7 138%114%
Bennett Creek - 9,200 ft 13 3.5 6.3 8.0 56%44%
Chambers Hill - 9,120 ft 27 8 8.7 7.9 92%101%
Red Feather - 9,000 ft 21 6.2 7.2 8.1 86%77%
Chambers Lake - 9,000 ft 25 7.7 8.1 8.0 95%96%
Big South - 8,600 ft 16 4.2 3.1 7.0 135%60%
Basin Average 2025 Basin
Historic Average Basin Average 2024 % of Average % of Last Year
11.0 10.8 11.5 101%96%
This Year This Year Average Last Year
Depth Inches/Water Inches/Water Inches/water
Willow Park - 10,732 ft 54 17.8 17.4 17.9 102%99%
Lake Irene - 10,682 ft 23.3 24.0 21.6 97%108%
Deadman Hill - 10,239 ft 58 17.7 16.8 19.2 105%92%
Joe Wright - 10,158 ft 63 22.3 20.8 18.6 107%120%
Long Draw Resv - 10,008 ft 48 16.5 16.5 17.2 100%96%
Hourglass Lake - 9,417 ft 30 11.1 11.2 12.6 99%88%
Black Mountain - 8,980 ft 33 9.7 10.8 11.7 90%83%
Basin Average 2025 Basin
Historic Average Basin Average 2024 % of Average % of Last Year
16.9 16.8 17.0 101%100%
% of Last Year
CACHE LA POUDRE BASIN SNOW SURVEY
April 1, 2025
Manually Measured Sites
% of Average
- AVERAGES COMPUTED USING ENTIRE AVAILABLE DATASET FOR EACH SITE
Poudre Basin Totals
Manually Measured Sites
SNOTEL Measured Sites
% of Average % of Last Year
Poudre Basin Totals
SNOTEL Measured Sites
- Lake Irene and Willow Park Sites measure the adjacent Upper Colorado & Big Thompson River Basins
Snowpack and Streamflow Comparisons
Snow Water Content
Location % Avg
Colorado's Statewide Snowpack 84%
105%
100%
Snow-Water Content Comparisons (inches)
Snow-Water Content
2025 Average % Avg 2024 2023 2022 2002
Blue River 14.9 14.0 107%103%97%84%69%
Upper Colorado River 15.6 15.7 99%105%111%88%64%
Willow Creek 10.7 11.0 97%106%138%98%61%
Fraser River 18.1 15.5 117%112%99%83%59%
Poudre River 13.7 13.8 99%93%106%91%64%
Big Thompson River 14.6 14.6 100%108%127%94%60%
St. Vrain River 10.9 11.0 99%118%125%101%48%
Boulder Creek 11.7 11.5 102%122%102%91%55%
Apr-Jul Maximum, Minimum and Most Probable Streamflow Forecasts (1000 af)
Forecast Most Forecast Apr-Jul Most Prob
Minimum Probable Maximum
Blue River 218 283 348 283 100%
Upper Colorado River 164 211 271 226 93%
Willow Creek 32 48 64 50 96%
Fraser River 104 131 161 118 111%
Poudre River 149 230 311 230 100%
Big Thompson River 51 88 125 91 97%
St. Vrain River 49 82 115 90 91%
Boulder Creek 37 53 69 54 98%
South Platte Tributaries --453 --465 97%
Precipitation within District Boundaries (4)
Month Totals Avg % Avg
March 1.13 1.10 103%
Nov - Mar 3.28 2.91 113%
April 1, 2025 April 1 Comparative
Snow-Water Content
Watershed
Watershed
4/7/2025 - 1:49 PM
C-BT Project Storage
Lake Granb Storage in Lake Granby decreased 19,989 acre-feet last month
Horsetooth Reservoi Storage in Horsetooth Reservoir increased 6,763 acre-feet last month
Carter Lake Storage in Carter Lake increased 12,893 acre-feet last month
Note: Storage in pie charts represents total storage (active and dead storage).
April 1, 2025
344,753
110,415
151,541
198,389
Total Storage
Granby Carter Horsetooth Empty
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
19
5
7
19
6
1
19
6
5
19
6
9
19
7
3
19
7
7
19
8
1
19
8
5
19
8
9
19
9
3
19
9
7
20
0
1
20
0
5
20
0
9
20
1
3
20
1
7
20
2
1
20
2
5
Ac
r
e
‐Fe
e
t
April 1 Total Storage
344,753
191,380
Acre‐Feet
8240
8250
8260
8270
8280
8290
El
e
v
a
t
i
o
n
(f
t
)
151,541
5,194
Acre‐Feet
5360
5380
5400
5420
5440
El
e
v
a
t
i
o
n
(f
t
)
110,415
1,815
Acre‐Feet
5660
5680
5700
5720
5740
5760
5780
El
e
v
a
t
i
o
n
(f
t
)
C-BT Project Allocated Water
C-BT Active Storage
C-BT Delivery Obligations
Notes:
April 1, 2025
1) Initial Quota was set at 50%.
2) Carryover - Carryover will not be certified until April 30. Until that date, the Maximum Potential Carryover is reported for
Carryover so that adequate supplies are set aside to fulfill all potential obligations.
3) Regional Pool - Additional water will accrue to the Regional Pool until April 30. The current volume reflects water supplie
not eligible for the Carryover Program.
4) Pie chart reflects the active storage in Granby, Carter, Horsetooth and Boulder Reservoir.
97%, Project Reserves
0%, Regional Pool
(Allocated)
7%, Regional Pool
(Unallocated)
43%, Certified Quota
3%, Collateral
17%, Carryover
4%, Replacement and
Contracts
0%, Windy Gap
67%, Empty Project Reserves
Regional Pool (Allocated)
Regional Pool (Unallocated)
Certified Quota
Collateral
Carryover
Replacement and Contracts
Windy Gap
Empty
% number represents
equivalent quota
0 50,000 100,000 150,000 200,000
Acre-Feet
Quota
Delivered Remaining
0 10,000 20,000 30,000 40,000 50,000 60,000 70,000
Acre-Feet
Carryover
Delivered Remaining Max Potential
0 1,000 2,000 3,000 4,000
Acre-Feet
Replacement
Delivered Remaining
0 5,000 10,000 15,000 20,000 25,000
Acre-Feet
Regional Pool
Delivered Remaining Unallocated
C-BT Project Deliveries
April 1, 2025
Deliveries by Area Deliveries by Use
0
50,000
100,000
150,000
200,000
250,000
300,000
20
1
6
20
1
7
20
1
8
20
1
9
20
2
0
20
2
1
20
2
2
20
2
3
20
2
4
20
2
5
Ac
r
e
-
F
e
e
t
Adams Tunnel
Total YTD
0 50,000 100,000 150,000 200,000 250,000
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
Acre-Feet
C-BT Project Deliveries
Includes Quota, Carryover, Regional Pool and Noncharge
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
60%
38%
2%
March
Carter
Horsetooth
Other 58%
40%
2%
Water Year
Carter
Horsetooth
Other
0
5,000
10,000
15,000
20,000
25,000
2016201720182019202020212022202320242025
Ac
r
e
-
F
e
e
t
Horsetooth Carter Other
0%
100%
March
Agriculture
M&I
0%
100%
Water Year
Agriculture
M&I
0
5,000
10,000
15,000
20,000
25,000
2016201720182019202020212022202320242025
Ac
r
e
-
F
e
e
t
Agriculture M&I
Headline Copy Goes Here
Senior Environmental Regulatory
Specialist
Jesse Schlam
Water Commission
Per-and Polyfluoroalkyl
Substances
(PFAS)
April 17, 2025
Headline Copy Goes HereWhat Are We Going to Talk About?
2
1.What are PFAS?
2.What are the concerns?
3.What are the federal and state governments
doing?
4.What is the City of Fort Collins doing?
5.What can I do?
6.Takeaways
Headline Copy Goes HereWhat Are PFAS?
3
•Thousands of synthetic chemicals
•Manufactured since the 1940s
•Temperature resistant
•Repel oil and water
•Nonstick
Headline Copy Goes HereWhat Are the Concerns?
4
C-F Bonds are strong
•Difficult to degrade
•Don’t breakdown naturally
•Ubiquitous
•Bioaccumulate
PFBA - Perfluorobutanoic acid
Headline Copy Goes HereWhat Are the Concerns?
5
•Negative health effects
•Studies have found exposure to
PFAS may:
•Impact the immune system
•Impact the cardiovascular system
•Lead to decreased birth weight
•Lead to cancer
•While this is a concern, it is not a
crisis.
Headline Copy Goes Here
6
EPA Strategic Roadmap & Colorado PFAS Action Plan
EPA’s PFAS Strategic Roadmap
Restrict
•Protect drinking water
•Safeguard waterways
•Advance chemical safety
Remediate
•Clean up contamination
•Hold polluters accountable
Research
•Test methods
•Data collection
•Studies
CDPHE PFAS Action Plan
Identify and Minimize Exposure
•Drinking water
•Food and agriculture
•Consumer product
Assess and Provide Info
•Health risk
•Healthcare services
Limit and Address Contamination
•Regulatory action
•Firefighting foam
Headline Copy Goes Here
BiosolidsDischarge PermitsDrinking Water (Enforceable)
Roadmap and Action Plan in Fort Collins
7
•Establish drinking water
limits (for 6 PFAS)
•Require quarterly sampling
(29 compounds in 2025)
•Ongoing sampling (starting
2026)
•Monitoring every other
month (40 compounds)
•Source investigation and
reduction
•Monitoring (40 compounds)
•Source investigation and
reduction
Headline Copy Goes Here
8
PFAS Limits Summary
Item PFOA PFOS
Drinking Water Limit
Maximum Contamination Level (MCL)
4 ppt 4 ppt
Water Quality Criteria Health Assessment
(water plus organism)
0.0009 ppt *0.06 ppt *
Sewage Sludge Risk Assessment 1 ppb = 1 ug/Kg *1 ppb = 1 ug/Kg *
Colorado Wastewater Discharge 70 ppt for both PFOA + PFOS combined
(includes parent compounds)
Colorado Biosolids N/A 50 ug/Kg
Test Method Reporting Levels 1 ppt *1 ppt *
*Non-Enforceable ppt – Parts per trillion ppb – Parts per billion ug/Kg - microgram/Kilogram
Headline Copy Goes HereFort Collins’ Water System
9
•Drinking water
•Wastewater/
collection system
•Biosolids
•Groundwater
dewatering
Headline Copy Goes HereUtilities Drinking Water Actions
10
2013
START
Tested finished drinking
water (UCMR 3) – No
detect
Source Water Protection Plan – No
industrial sources in watershed
Initial monitoring, four
consecutive quarters (UCMR 5)
Ongoing monitoring begins (based on initial
results, with potential for gradual reduction
from quarterly to annually, and then
Complete solutions to ensure MCLs
are met (if necessary) & violations
begin for MCL exceedances
CDPHE voluntary sampling –
Detection
Sampled raw water sources
– No detect
Sampled raw water sources
– No detect
*2020 Contractor for CDPHE with no quality control blank
2016 2020
2023 2022
2025 2027 2029
Headline Copy Goes HereOur Wastewater
11
•CDPHE grant to explore source
identification in our collection
system
•Collection system
•6 quarters of sampling
•20+ sites including influent and
effluent
•118 samples total of 40 PFAS
Headline Copy Goes HereUtilities Biosolids Investigation
12
•Biosolids application
•12 bimonthly sampling since
2023
•For 40 PFAS
•Open communication with
ranchers at Meadow Springs
Ranch
•CSU study to evaluate PFAS on
ranch site
Headline Copy Goes HereFort Collins Utilities’ Commitments
13
Protecting public health and the environment through:
•Proactive approaches
•Data-informed decisions
•Transparency
Headline Copy Goes HereWhat Can I Do?
•Reduce exposure
•Choose PFAS-free consumer products
Headline Copy Goes HereTakeaways
15
•Source reduction
•Rapid changes
•Engage and adjust
Plan
Do
Check
Act
Headline Copy Goes Here
Jesse Schlam, Sr. Environmental Regulatory Specialist
jschlam@fcgov.com
970-218-2932 - cell
Thank you!
Headline Copy Goes HereAbbreviations
17
•PFAS: per- and polyfluoroalkyl substances
•PFOA: perfluorooctanoic acid
•PFOS: perfluorooctanesulfonic acid
•PFBS: perfluorobutanesulfonic acid
•HFPO-DA/GenX: hexafluoropropylene oxide-dimer acid (also known as GenX)
•PFNA: Perfluorononanoic acid
•PFHxS: Perfluorohexanesulfonic acid
•Health Advisory: The level at which adverse health effects are not anticipated to occur; these are not
enforceable.
•MCL: The highest level of a contaminant allowed in drinking water. These are enforceable-meaning drinking
water utilities must monitor them and meet them.
•Aqueous Film-Forming Foam (AFFF)
Headline Copy Goes Here
18
Links With More Info
•EPA PFAS Drinking Water Regulations: epa.gov/sdwa/and-polyfluoroalkyl-substances-pfas
•EPA PFAS Strategic Roadmap:epa.gov/pfas/pfas-strategic-roadmap-epas-commitments-action-
2021-2024
•EPA key actions: epa.gov/pfas/epa-actions-address-pfas
•CDPHE PFAS: cdphe.colorado.gov/pfas
•CDPHE PFAS Action Plan:cdphe.colorado.gov/chemicals-from-toxic-firefighting-foam-pfas/pfas-
action-plan
•City of Fort Collins: fcgov.com/pfas
1
April 17th, 2025
Water Commission Regular Meeting
Michigan Ditch Forest Health and
Pre-Fire Mitigation Project Phase-
Richard Thorp, Watershed Program Manager
Water Quality Services Division
City of Fort Collins Utilities
2
Seeking Recommendation
1)The Intergovernmental Agreement Regarding Michigan Ditch Forest Health
and Pre-Fire Mitigation Project Phase-2 Services through the Colorado State
Forest Service; and
2)The Colorado Department of Natural Resources’ Colorado Strategic Wildfire
Program (COSWAP) Grant
3
Monitor and protect the
City’s source water supplies
and the health of the Cache
la Poudre Watershed
Our Mission
Upper Poudre River
4
Fort Collins’ Source Watersheds
Cache la Poudre River
Horsetooth Reservoir
Michigan
Ditch
Joe Wright
Reservoir
Halligan
Reservoir
Guidance for watershed protection
5
Fort Collins’ Source Water Protection Plan
Potential Contaminant Source or Issue of Concern Priority Ranking
Forest Health: Wildfires High
Algal Blooms Moderate
Flooding Moderate
State Highways Moderate
County & Forest Roads Moderate
Septic Systems Moderate
Forest Health: Insect Mortality /Disease Low
Recreation Low
Grazing/Agriculture Low
Storage Tanks Low
Water Wells Low Cameron Peak Wildfire
Guidance for watershed protection
6
Fort Collins’ Source Water Protection Plan
Potential Contaminant Source or Issue of Concern Priority Ranking
Forest Health: Wildfires High
Algal Blooms Moderate
Flooding Moderate
State Highways Moderate
County & Forest Roads Moderate
Septic Systems Moderate
Forest Health: Insect Mortality /Disease Low
Recreation Low
Grazing/Agriculture Low
Storage Tanks Low
Water Wells Low Cameron Peak Wildfire
7
Michigan Ditch
•Critical water supply infrastructure
o $428 million valuation (2023)
o 11% of FC water supply
o ~5,500 acre-feet/year
•Wildfire threats
o Direct infrastructure impacts
o Erosion and sedimentation
o Water supply and quality
o Landslides
Michigan Ditch Joe Wright Reservoir
8
Forest Health and Pre-Fire Mitigation Project
Goal: reduce risk of future large-scale
wildfires to Michigan Ditch & water
supply
Collaborative Partners:
Colorado State Land Board
Colorado Parks & Wildlife
Colorado State Forest Service
Project Planning (2022-2023):
•Data collection and analyses
•Prioritizing forest treatments
•Multi-phase approach Michigan Ditch Cabins
9
Project Phase-1
Phase-1 (2025-2026):
•Forest thinning of ~150 acres
adjacent to ditch
•Three treatment units
10
Project Phase-
Phase-1 (2025-2026):
•Forest thinning of ~150 acres
adjacent to ditch
•Three treatment units
Phase-2 (2026-2028):
•Forest thinning of ~180 acres
•Three treatment units:
tying to existing features
fuels breaks
Lessening fire risk
11
Strategic Alignment and Budget
STRATEGIC ALIGNMENT
•City Plan’s Environmental Health
Outcome
•Council Priority: Protect community
water systems in an integrated way
to ensure resilient water resources
and healthy watersheds
BUDGET >$1.3 million
•Colorado Department of Natural
Resources Grant - $1Million
•Utilities’ Watershed Protection
Funding ~ $317K
Grant Agreement
The Colorado Department of Natural Resources’ Colorado Strategic Wildfire
Program (COSWAP) Grant
•Outlines terms and conditions
•Includes detailed scope of work:
Acreage, treatment units, methods and timeline
•Budget allocation:
$995,000 COSWAP grant
$5,000 COSWAP grant
$317,000 FC grant match
12
Project Implementation
Grant Agreement
The Colorado Department of Natural Resources’ Colorado Strategic Wildfire
Program (COSWAP) Grant
•Outlines terms and conditions
•Includes detailed scope of work:
Acreage, treatment units, methods and timeline
•Budget allocation:
$995,000 COSWAP grant
$5,000 COSWAP grant
$317,000 FC grant match
13
CSFS personnel costs and overhead
Project Services Agreement
Agreement Regarding Michigan Ditch Forest Health and Pre-Fire Mitigation
Project Phase-2 Services through the Colorado State Forest Service
•Provides mechanism for City to pay CSFS
•Includes detailed scope of work:
Acreage, treatment units, methods and timeline
•Roles and responsibilities:
City is grant recipient, responsible for reimbursements and grant reporting
CSFS is grant subrecipient, responsible for project implementation and
oversight
•Detailed budget for personnel costs and overhead
14
15
Suggested Motion
‘I move that the Water Commission recommend that City Council formally
approve of the City entering into the Intergovernmental Agreement Regarding
Michigan Ditch Forest Health and Pre-Fire Mitigation Project Phase-2 Services
through the Colorado State Forest Service and accepting the Colorado
Department of Natural Resources’ Colorado Strategic Wildfire Program Grant’
Thank you!
Richard Thorp
Watershed Program Manager
970-416-4327
rthorp@fcgov.com
fcgov.com/source-water-monitoring
Upper Michigan River Watershed
1
INTERGOVERNMENTAL AGREEMENT REGARDING
FOREST HEALTH AND PRE-FIRE MITIGATION SERVICES
THROUGH THE COLORADO STATE FOREST SERVICE
THIS INTERGOVERNMENTAL AGREEMENT FOR FOREST HEALTH AND PRE-
FIRE MITIGATION SERVICES (“Agreement”), is made and entered into on the day and year
that it is fully executed by all Parties (“Effective Date”), by and between the City of Fort Collins,
Colorado, a home rule municipality of the State of Colorado (“City”) and The Board of
Governors of The Colorado State University System, acting by and through Colorado State
University, an institution of higher education of the State of Colorado, for the use and benefit of
the Colorado State Forest Service (“CSFS”), (collectively, the “Parties”).
WHEREAS, the City owns and operates, through Fort Collins Utilities, the Michigan
Ditch and associated infrastructure for the purpose of providing raw water for water supply,
including for drinking water treatment; and
WHEREAS, between August and December 2020, the Cameron Peak Fire significantly
impacted federal and state lands abutting the Michigan Ditch; and
WHEREAS, the City has identified a need to develop and execute forest health treatment
activities in priority areas at risk of future large scale catastrophic wildfires with regards to pre-
fire mitigation thinning, fuel breaks and forest restoration; and
WHEREAS, the CSFS is willing to develop and provide access to environmental
information and expertise to provide relevant data analysis and to complete certain forest fuels
reduction work to mitigate the risk of future large scale wildfires; and
WHEREAS, the Parties have previously entered into agreements related to such work,
including: (1) Intergovernmental Agreement Regarding Forest Health and Pre-Fire Mitigation
Services Through the Colorado State Forest Service, dated August 22, 2022; and
(2) Intergovernmental Agreement Regarding Forest Health and Pre-Fire Mitigation Services
Through the Colorado State Forest Service, dated October 16, 2024; and
WHEREAS, the City and the State of Colorado have entered into a grant agreement
related to such work (“State Grant Agreement”), a copy of which is attached as Appendix A; and
WHEREAS, the Parties desire to enter into this new Agreement setting forth the terms
for development and access to CSFS resources regarding data analysis, forest fuels treatment and
hazards mitigation; and
WHEREAS, the Parties have authority pursuant to Article XIV, Section 18 of the
Colorado Constitution and Section 29-1-201, et seq., Colorado Revised Statutes, to enter into
intergovernmental agreements for the purpose of providing any service or performing any
function which they can perform individually.
2
NOW, THEREFORE, in consideration of the mutual promises contained herein, the
parties hereto agree as follows:
1. Independent Contractors. It is understood and agreed by the Parties that the CSFS is an
independent contractor with respect to the City and that this Agreement is not intended and
shall not be construed to create an employer/employee or a joint venture relationship between
the CSFS and the City. The CSFS shall be free from the direction and control of the City in
the performance of the CSFS’s obligations under this Agreement, except that the City may
indicate specifications, standards requirements and deliverables for satisfaction of the
CSFS’s obligations under this Agreement.
2. Term. This Agreement shall be effective on the date of final signature (the “Effective Date”)
and shall terminate on February 1, 2028, unless sooner terminated as provided herein or
extended by written agreement of the Parties or extended pursuant to this paragraph. The
Parties agree that the term of this Agreement shall be extended automatically if the City
obtains an Option Letter per Section 2.A. of the State Grant Agreement, with the extension of
the term of this Agreement being the same as the extension provided in the Option Letter.
3. State Grant Agreement. The Parties agree that the CSFS shall be deemed a subgrantee under
the State Grant Agreement. The CSFS, in its capacity as a subgrantee under the State Grant
Agreement, must follow the terms and conditions of the State Grant Agreement, including its
Section 8 – Confidential Information – State Records.
4. Scope of Work. The CSFS agrees to perform the services (the “Services”) described in the
Statement of Work attached as Exhibit A of the State Grant Agreement and as may be more
specifically set forth in project work orders issued pursuant to this Agreement (“Statement of
Work”).
5. Budget and Compensation.
5.1. As described in the Statement of Work, the work completed by the CSFS will be funded:
(a) from the Colorado Department of Natural Resources (“CO DNR”) through the
Colorado Strategic Wildfire Program ($1,000,000), which was awarded to the
City through the State Grant Agreement; and
(b) from the City ($316,682), which was the City’s matching funds under the State
Grant Agreement.
5.2. As compensation for the Services rendered under this Agreement, City agrees to
reimburse the CSFS for “Allowable Costs,” which shall mean those costs that are:
(1) necessary and proper for the Services described in the Statement of Work, and (2) in
alignment with eligible expenses as described in the Colorado Strategic Wildfire Action
Program Landscape Resilience Investment Policies (“Policies”), attached as Appendix
B.
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5.3. In no event shall the total amount paid by the City through such project work orders
exceed the sum of one million three hundred sixteen thousand six hundred and eighty-
two dollars ($1,316,682.00), being the sum of the funds identified in paragraph 5.1.
5.4. The CSFS shall notify the City for any proposed adjustment to a line item of the budget
presented in the Statement of Work. Any proposed change to the budget shall first be
provided to and approved by the CO DNR. An approved change for a line item of the
budget will be by written agreement of the Parties, such an email from each Party
approving the change.
6. Reimbursement
6.1. The CSFS shall request from the City reimbursement for incurred and paid Allowable
Costs for Services rendered under this Agreement each quarter.
6.2. All Allowable Costs for which the CSFS seeks reimbursement from the City shall be
supported by documentation that at minimum meets documentation requirements of the
Policies.
6.3. The City will not pay the CSFS for any expenses incurred and paid by the CSFS that are
not Allowable Costs, including “Ineligible Expenses,” which, per the CO DNR, include
food and beverages; hardware, software, technology, office supplies, printing; marketing
and educational materials; maintenance and equipment repair; equipment purchases; and
construction and infrastructure.
7. Ownership of Information. At all times during and following the term of this Agreement,
including any extensions or renewals hereof, all records, information and data provided to the
CSFS by the City or developed during the performance of the Services under this Agreement
by the CSFS and/or the City (“Project Records”) shall be and remain the sole property of the
City. The CSFS retains the right to use the Project Records for academic and research
purposes; subject to prior written notice to and approval from the City before publication,
which the City shall not unreasonably withhold. Except as provided in paragraph 7 of this
Agreement, the CSFS shall provide any Project Records or return to the City upon request
after termination of this Agreement.
8. Reporting Requirements.
8.1. The CSFS shall provide information required by the City for quarterly reporting to the
CO DNR. Quarterly reporting includes all required information for Colorado Strategic
Wildfire Action Program Landscape Resilience Investment Grants per CO DNR at
https://forms.gle/gWKTBug6Wp1NqQaW8. The CSFS shall provide this information by
third day of month following each fiscal quarter through at least March 2028. The CSFS
will work with the City in completing final reporting in accordance with the CO DNR’s
requirements within 45 days of project completion or expiration of the State Grant
Agreement.
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8.2. The CSFS agrees that it will make all Project Records as defined in the Statement of
Work or project work orders available to City at any reasonable time, subject to the
reporting requirements set forth by the CO DNR.
8.3. The City shall have the right to audit the records of the CSFS, to the extent such records
are related to the Services performed under this Agreement, during normal business
hours and upon reasonable notice to CSFS. Such audit may include the financial records
of CSFS relating to the Services. The CSFS shall reasonably cooperate with the City in
satisfying any requirement or order issued by any governmental agency or court,
including but not limited to the inspection of CSFS records or facility.
9. Confidentiality.
9.1. Each Party has certain documents, data, information, and methodologies that are
confidential and proprietary to that Party (“Confidential Information”). During the term
of this Agreement, either Party may, as the “Disclosing Party,” disclose its Confidential
Information to the other Party (the “Recipient”), in writing, visually, or orally. Recipient
shall receive and use the Confidential Information for the sole purpose of the
performance of this Agreement, and for no other purpose (except as may be specifically
authorized by the Disclosing Party, in writing). Recipient agrees not to make use of the
Confidential Information except for such Services and agrees not to disclose the
Confidential Information to any third party or parties without the prior written consent of
the Discloser, subject to paragraph 9.4.
9.2. Recipient shall use its reasonable best efforts to preserve the confidentiality of the
Confidential Information (using the same or similar protections as it would as if the
Confidential Information were Recipient’s own, and in any event, not less than
reasonable care). Recipient shall obligate its affiliates with access to any portion of the
Confidential Information to protect the proprietary nature of the Confidential
Information.
9.3. “Confidential Information” shall not include, and Recipient shall have no obligation to
refrain from disclosing or using, information which: (i) is generally available to the
public at the time of this Agreement; (ii) becomes part of the public domain or publicly
known or available by publication or otherwise, not through any unauthorized act or
omission of Recipient; (iii) is lawfully disclosed to the Recipient by third parties without
breaching any obligation of non-use or confidentiality; (iv) has been independently
developed by persons in Recipient’s employ or otherwise who have no contact with
Confidential Information, as proven with written records; or (v) is required to be
disclosed by law; provided that, in the event that Recipient is required to disclose
Confidential Information under this paragraph 9.3, it will promptly notify the Disclosing
Party, and the Disclosing Party may, at its sole discretion and expense, initiate legal
action to prevent, limit or condition such disclosure.
9.4. With respect to paragraph 9.3, the Parties acknowledge that each is subject to the
Colorado Open Records Act, C.R.S. §§ 24-72-200.1, et seq. (“CORA”). If disclosure of
any Confidential Information is required pursuant to CORA, the Parties shall reasonably
5
cooperate to review and identify any information not subject to disclosure. However,
each Party shall retain the right to proceed in the manner it believes, in its sole discretion
and judgment, is required to be compliant with the law with regard to any records
request received by that Party.
9.5. Notwithstanding any other provision of this Agreement, a Party may retain one copy of
the other Party’s Confidential Information in its confidential files, for the sole purpose of
establishing compliance with the terms hereof.
10. Liability; Insurance. Each Party hereto agrees to be responsible for its own wrongful or
negligent acts or omissions, or those of its officers, agents, or employees to the full extent
allowed by law. Liability of the CSFS, and City is at all times herein strictly limited and
controlled by the provisions of the Colorado Government Immunity Act, C.R.S. §§ 24-10-
101, et seq. as now or hereafter amended (the “GIA”). Pursuant to Section 10 – Insurance of
the State Grant Agreement, each Party shall ensure that any subcontractors maintain all
insurance customary for the completion of the work done by that subcontractor as required
by the State of Colorado or the GIA. Nothing in this Agreement shall be construed as a
waiver of the protections of the GIA. As public entities of the State of Colorado, neither
Party is authorized to indemnify any party, public or private, as against the claims and
demands of third parties and any such indemnification provision in this Agreement shall be
null and void.
11. Exclusive Warranty; Disclaimer. CSFS warrants that it will provide all deliverables under
this Agreement substantially in accordance with the Statement of Work and as may be more
specifically set forth in project work orders issued pursuant to this Agreement. All other
warranties, express and implied, are hereby expressly disclaimed INCLUDING
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE. CSFS does not perform any Services under this Agreement that may be subject
to United Stated Food and Drug Administration regulations, e.g. Good Manufacturing
Practice (GMP), Current Good Manufacturing Practice (cGMP), Good Laboratory Practice
(GLP), Good Clinical Practice (GCP) work/services. Neither Party is liable for any indirect,
special, incidental, consequential or punitive loss or damage of any kind, including but not
limited to lost profits (regardless of whether such Party knows or should know of the
possibility of such loss or damages). The liability of either Party under this Agreement shall
not exceed the amount paid or payable to the CSFS under this Agreement.
12. Termination. In the event of termination under this paragraph 12, the CSFS will be
reimbursed for all Allowable Costs incurred and paid by the CSFS that align with required
supporting documentation per paragraph 5. The CSFS shall exert its best efforts to limit or
terminate any outstanding financial commitment for which the City is liable.
12.1. Termination for Convenience. This Agreement may be terminated for
convenience with sixty (60) days written notice, given in accordance with the Notice
provisions of this Agreement. The written notification must set forth reasons for the
termination and the effective date.
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12.2. Termination for Withdrawal, Reduction or Limitation of Funding. In the event the
City does not receive the CO DNR funding, or the CO DNR funds are withdrawn,
reduced or limited in any way after the effective date of this Agreement, the City may
summarily terminate or suspend this Agreement as to the CO DNR funds not received,
reduced or limited, notwithstanding any other termination provision of this Agreement. If
the level of funding is reduced to such an extent that the City deems that the continuation
of the Services to be provided by CSFS is no longer in the best interest of the public, the
City may summarily terminate this Agreement in whole or part notwithstanding any other
termination provisions of this Agreement. Termination under this section shall be
effective thirty (30) days upon receipt of written notice by the CSFS.
12.3. Continuing Obligations. When this Agreement is terminated the CSFS remains
responsible for the responsibilities of the Reporting Requirements provisions of this
Agreement.
13. City Representative. The City will designate, prior to commencement of work, its project
representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. The CSFS shall direct all requests for contract
interpretation, change orders, and other clarification or instruction to the City representative.
14. Notices. Any notice, request, demand, consent or approval, or other communication
required or permitted hereunder will be in writing and will be deemed to have been given
when personally delivered or deposited in the United States mail or with an overnight
courier, with proper postage and address as follows:
If to CSFS: Weston Toll
5060 Campus Delivery
Colorado State University
Fort Collins, CO 80523-5060
Phone: 970-491-8760
weston.toll@colostate.edu
With a Copy to: Office of the General Counsel
0006 Campus Delivery
Colorado State University
Fort Collins, CO 80523-0006
Phone: 970-491-6270
contracts@colostate.edu
If to City: Richard Thorp
City of Fort Collins Utilities
City of Fort Collins
Water Quality Services Division, Watershed
Program
P.O. Box 580
7
Fort Collins, CO 80522-0580
With a Copy to: City Attorney's Office
City of Fort Collins
300 LaPorte Avenue
P.O. Box 580
Fort Collins, CO 80522-0580
15. Binding Effect; Third Party Beneficiaries. This writing, together with the exhibits hereto,
constitutes the entire agreement between the Parties and binding upon the Parties, their
officers, employees, successors, and permitted assigns, and shall inure to the benefit of
the respective successors, and permitted assigns of the Parties. It is expressly understood
and agreed that the enforcement of the terms and conditions of this Agreement and all
rights of action relating to such enforcement, shall be strictly reserved to the Parties.
Nothing contained in this contract shall give or allow any claim or right of action
whatsoever by any other third person. It is the express intention of the Parties that any
such person or entity, other than the Parties, receiving services or benefits under this
Agreement shall be deemed an incidental beneficiary only.
16. Amendment. No modification or amendment to this Agreement shall be valid unless it is
made in a writing signed by the authorized representatives of the Parties.
17. Default; Termination; Dispute Resolution.
17.1. Default. A Party will be considered in default of its obligations under this
Agreement if such Party fails to observe, to comply with, or to perform any term,
condition, or covenant contained in this Agreement and such failure continues for 10 days
after a non-defaulting Party gives the defaulting Party written notice thereof.
17.2. Termination for Cause. In the event of default, a non-defaulting Party, upon
written notice to the defaulting Party, may terminate this Agreement as of the date
specified in the notice.
17.3. Dispute Resolution. Any dispute concerning the performance of this
Agreement not resolved by the designated representatives of the Parties shall be
referred to superior departmental management staff designated by each Party (which,
for the CSFS, shall be the Vice President for University Operations, and for the City,
shall be the City Manager), whose decisions shall be made within thirty (30) days after
notice or such other period as the Parties may agree. Failing resolution at that level,
either Party has the right to bring legal action to recover only such damages and
remedies as are authorized pursuant to this Agreement, in accordance with Colorado
law, and only in a court of competent jurisdiction located within the City of Fort
Collins, County of Larimer, Colorado. Notwithstanding any other provision contained
herein, neither Party shall be liable to the other for any indirect, consequential,
incidental, exemplary (punitive) or special damages. In the event of any default or
dispute, each Party shall be solely responsible for its own attorneys’ fees.
18. Appropriation. The City’s financial obligations under this Agreement are contingent upon the
annual appropriation, budgeting and availability of specific funds to discharge those
8
obligations. Nothing in this Agreement shall create a payment guaranty by either Party or a
debt or a multiple-fiscal year financial obligation under the Colorado Constitution or any
similar provisions of the City’s charter or ordinances.
19. Legal Authority. Each Party to this Agreement warrants that it possesses the legal authority
to enter into this Agreement and that it has taken all actions required by its procedures,
bylaws and/or applicable law to exercise that authority, and to lawfully authorize its
undersigned signatory to execute this Agreement and to bind it to its terms. The person(s)
executing this Agreement on behalf of a Party warrant(s) that such person(s) have full
authorization to execute this Agreement. This Agreement is not binding upon the CSFS, its
governing board or the State of Colorado unless signed by the Associate Vice-President for
Finance or his/her authorized delegate.
20. Survival of Certain Terms. Notwithstanding anything herein to the contrary, the Parties
understand and agree that all terms and conditions of this Agreement and the exhibits and
attachments hereto which may require continued performance, compliance or effect beyond
the termination date of this Agreement shall survive such termination date.
21. Waiver. The waiver by either P arty of a breach or violation of any provision of this
Agreement shall not operate as or construed as a waiver of any subsequent breach of the
same or other provision hereof.
22. Severability. In the event that any provision of this Agreement is held unenforceable for any
reason, the remaining provisions of this Agreement shall remain in full force and effect.
23. Counterparts and Facsimiles. This Agreement may be executed with any number of
counterparts, each of which, when executed and delivered will constitute an original, but all
such counterparts will constitute one and the same instrument.
[Signatures appear on following page]
9
IN WITNESS WHEREOF, THE PARTIES HERETO HAVE EXECUTED THIS
AGREEMENT THE DAY AND YEAR WRITTEN BELOW
CITY
CITY OF FORT COLLINS, A COLORADO
MUNICIPAL CORPORATION
By:
______________________________________
Jeni Arndt
Mayor, City of Fort Collins
Date:
ATTEST:
_______________________________
City Clerk
APPROVED AS TO FORM
_______________________________
Eric Potyondy, Senior Assistant City Attorney
STATE FOREST:
BOARD OF GOVERNORS OF THE
COLORADO STATE UNIVERSITY
SYSTEM, acting by and through Colorado
State University
By:
_____________________________________
Angela Nielsen
Director, Office of Budgets
Date:
___________________________________
By:
Matthew McCombs
State Forester and Director
*APPROVED AS TO FORM:
By:
Brian Anderson, Esq
Office of the General Counsel
*Not required unless legal changes made to this
APPENDIX A
Intergovernmental Agreement among State of Colorado and City of Fort Collins
APPENDIX B
Colorado Strategic Wildfire Action Program Landscape Resilience Investment Policies
GRANT AWARD LETTER
SUMMARY OF GRANT AWARD TERMS AND CONDITIONS
State Agency
Colorado Department of Natural Resources
Executive Director’s Office
Colorado Strategic Wildfire Program (COSWAP)
1313 Sherman Street
Denver, Colorado 80203
Grant Agreement Number:
CORE: CTGG` PAAA 2025*3540
CMS: 196764
Grantee
City of Fort Collins
Grant Issuance Date
The Effective Date
Grant Expiration Date
February 1, 2028
Grant Amount
Total for all State Fiscal Years: $1,000,000.00
Local Match Amount
Total for all State Fiscal Years: $316,682.00
Grant Authority
This grant is authorized by section 24-33-117, C.R.S..
Grant Purpose
COSWAP’s Landscape Resilience Grant program facilitates the planning and implementation of landscape scale, cross
boundary wildfire mitigation to protect life, property, and infrastructure.
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Grant:
1. Exhibit A, Statement of Work.
2. Exhibit B, Budget.
3. Exhibit C, PII Certification
4. Exhibit D, Sample Option Letter
In the event of a conflict or inconsistency between this Grant and any Exhibit or attachment, such conflict or inconsistency
shall be resolved by reference to the documents in the following order of priority:
1. Colorado Special Provisions in §17 of the main body of this Grant
2. The provisions of the other sections of the main body of this Grant.
3. Exhibit A, Statement of Work.
4. Exhibit C, PII Certification
5. Exhibit D, Sample Option Letter
6. Exhibit B, Budget.
1
SIGNATURE PAGE
THE SIGNATORIES LISTED BELOW AUTHORIZE THIS GRANT
STATE OF COLORADO
Jared S. Polis, Governor
Dan Gibbs, Executive Director
______________________________________________
By:
Date: _________________________
In accordance with §24-30-202 C.R.S., this Grant is not valid
until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
______________________________________________
By:
Date: _________________________
Page 2 of 24
1. GRANT
As of the Grant Issuance Date, the State Agency shown on the first page of this Grant Award
Letter (the “State”) hereby obligates and awards to Grantee shown on the first page of this Grant
Award Letter (the “Grantee”) an award of Grant Funds in the amounts shown on the first page of
this Grant Award Letter. By accepting the Grant Funds provided under this Grant Award Letter,
Grantee agrees to comply with the terms and conditions of this Grant Award Letter and
requirements and provisions of all Exhibits to this Grant Award Letter.
2. TERM
A. Initial Grant Term and Extension
The Parties’ respective performances under this Grant Award Letter shall commence on the
Grant Issuance Date and shall terminate on the Grant Expiration Date unless sooner
terminated or further extended in accordance with the terms of this Grant Award Letter.
Upon request of Grantee, the State may, in its sole discretion, extend the term of this Grant
Award Letter by providing Grantee with an Option Letter in a form substantially similar to
Exhibit D showing the new Grant Expiration Date.
B. Early Termination in the Public Interest
The State is entering into this Grant Award Letter to serve the public interest of the State of
Colorado as determined by its Governor, General Assembly, or Courts. If this Grant Award
Letter ceases to further the public interest of the State or if State or other funds used for this
Grant Award Letter are not appropriated, or otherwise become unavailable to fund this
Grant Award Letter, the State, in its discretion, may terminate this Grant Award Letter in
whole or in part by providing written notice to Grantee that includes, to the extent
practicable, the public interest justification for the termination. If the State terminates this
Grant Award Letter in the public interest, the State shall pay Grantee an amount equal to the
percentage of the total reimbursement payable under this Grant Award Letter that
corresponds to the percentage of Work satisfactorily completed, as determined by the State,
less payments previously made. Additionally, the State, in its discretion, may reimburse
Grantee for a portion of actual, out-of-pocket expenses not otherwise reimbursed under this
Grant Award Letter that are incurred by Grantee and are directly attributable to the
uncompleted portion of Grantee’s obligations, provided that the sum of any and all
reimbursements shall not exceed the maximum amount payable to Grantee hereunder. This
subsection shall not apply to a termination of this Grant Award Letter by the State for
breach by Grantee.
3. DEFINITIONS
The following terms shall be construed and interpreted as follows:
A. “Budget” means the budget for the Work described in Exhibit B.
B. “Business Day” means any day in which the State is open and conducting business, but
shall not include Saturday, Sunday or any day on which the State observes one of the
holidays listed in §24-11-101(1) C.R.S.
C. “CJI” means criminal justice information collected by criminal justice agencies needed for
the performance of their authorized functions, including, without limitation, all information
defined as criminal justice information by the U.S. Department of Justice, Federal Bureau
Page 3 of 24
of Investigation, Criminal Justice Information Services Security Policy, as amended and all
Criminal Justice Records as defined under §24-72-302 C.R.S.
D. “CORA” means the Colorado Open Records Act, §§24-72-200.1 et seq., C.R.S.
E. “Grant Award Letter” means this letter which offers Grant Funds to Grantee, including all
attached Exhibits, all documents incorporated by reference, all referenced statutes, rules and
cited authorities, and any future updates thereto.
F. “Grant Funds” means the funds that have been appropriated, designated, encumbered, or
otherwise made available for payment by the State under this Grant Award Letter.
G. “Grant Expiration Date” means the Grant Expiration Date shown on the first page of this
Grant Award Letter.
H. “Grant Issuance Date” means the Grant Issuance Date shown on the first page of this
Grant Award Letter.
I. “Exhibits” exhibits and attachments included with this Grant as shown on the first page of
this Grant
J. “Extension Term” means the period of time by which the Grant Expiration Date is
extended by the State through delivery of an updated Grant Award Letter
K. “Goods” means any movable material acquired, produced, or delivered by Grantee as set
forth in this Grant Award Letter and shall include any movable material acquired, produced,
or delivered by Grantee in connection with the Services.
L. “Incident” means any accidental or deliberate event that results in or constitutes an
imminent threat of the unauthorized access or disclosure of State Confidential Information
or of the unauthorized modification, disruption, or destruction of any State Records.
M. “Initial Term” means the time period between the Grant Issuance Date and the Grant
Expiration Date.
N. “Matching Funds” means the funds provided Grantee as a match required to receive the
Grant Funds.
O. “Party” means the State or Grantee, and “Parties” means both the State and Grantee.
P. “PCI” means payment card information including any data related to credit card holders’
names, credit card numbers, or the other credit card information as may be protected by
state or federal law.
Q. “PII” means personally identifiable information including, without limitation, any
information maintained by the State about an individual that can be used to distinguish or
trace an individual’s identity, such as name, social security number, date and place of birth,
mother ’s maiden name, or biometric records; and any other information that is linked or
linkable to an individual, such as medical, educational, financial, and employment
information. PII includes, but is not limited to, all information defined as personally
identifiable information in §§24-72-501 and 24-73-101 C.R.S. “PII” shall also mean
“personal identifying information” as set forth at § 24-74-102, et. seq., C.R.S.
R. “PHI” means any protected health information, including, without limitation any
information whether oral or recorded in any form or medium: (i) that relates to the past,
present or future physical or mental condition of an individual; the provision of health care
to an individual; or the past, present or future payment for the provision of health care to an
Page 4 of 24
individual; and (ii) that identifies the individual or with respect to which there is a
reasonable basis to believe the information can be used to identify the individual. PHI
includes, but is not limited to, any information defined as Individually Identifiable Health
Information by the federal Health Insurance Portability and Accountability Act.
S. “Recipient” means the State Agency shown on the first page of this Grant Award Letter, for
the purposes of the Award.
T. “Services” means the services to be performed by Grantee as set forth in this Grant Award
Letter, and shall include any services to be rendered by Grantee in connection with the
Goods.
U. “State Confidential Information” means any and all State Records not subject to
disclosure under CORA. State Confidential Information shall include, but is not limited to,
PII, PHI, PCI, Tax Information, CJI, and State personnel records not subject to disclosure
under CORA. State Confidential Information shall not include information or data
concerning individuals that is not deemed confidential but nevertheless belongs to the State,
which has been communicated, furnished, or disclosed by the State to Contractor which (i)
is subject to disclosure pursuant to CORA; (ii) is already known to Contractor without
restrictions at the time of its disclosure to Contractor; (iii) is or subsequently becomes
publicly available without breach of any obligation owed by Contractor to the State; (iv) is
disclosed to Contractor, without confidentiality obligations, by a third party who has the
right to disclose such information; or (v) was independently developed without reliance on
any State Confidential Information.
V. “State Fiscal Rules” means the fiscal rules promulgated by the Colorado State Controller
pursuant to §24-30-202(13)(a) C.R.S.
W. “State Fiscal Year” means a 12 month period beginning on July 1 of each calendar year
and ending on June 30 of the following calendar year. If a single calendar year follows the
term, then it means the State Fiscal Year ending in that calendar year.
X. “State Records” means any and all State data, information, and records, regardless of
physical form, including, but not limited to, information subject to disclosure under CORA.
Y. “Subcontractor” means third-parties, if any, engaged by Grantee to aid in performance of
the Work. “Subcontractor” also includes sub-grantees.
Z. “Work” means the delivery of the Goods and performance of the Services described in this
Grant Award Letter.
AA. “Work Product” means the tangible and intangible results of the Work, whether finished or
unfinished, including drafts. Work Product includes, but is not limited to, documents, text,
software (including source code), research, reports, proposals, specifications, plans, notes,
studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys,
maps, materials, ideas, concepts, know-how, and any other results of the Work. “Work
Product” does not include any material that was developed prior to the Grant Issuance Date
that is used, without modification, in the performance of the Work.
Any other term used in this Grant Award Letter that is defined in an Exhibit shall be construed and
interpreted as defined in that Exhibit.
4. STATEMENT OF WORK
Page 5 of 24
Grantee shall complete the Work as described in this Grant Award Letter and in accordance with
the provisions of Exhibit A. The State shall have no liability to compensate or reimburse Grantee
for the delivery of any goods or the performance of any services that are not specifically set forth
in this Grant Award Letter.
5. PAYMENTS TO GRANTEE
A. Maximum Amount
Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds.
Financial obligations of the State payable after the current State Fiscal Year are contingent
upon funds for that purpose being appropriated, budgeted, and otherwise made available.
The State shall not be liable to pay or reimburse Grantee for any Work performed or
expense incurred before the Grant Issuance Date or after the Grant Expiration Date;
provided, however, that Work performed and expenses incurred by Grantee before the
Grant Issuance Date that are chargeable to an active Federal Award may be submitted for
reimbursement as permitted by the terms of the Federal Award.
B. Matching Funds.
Grantee shall provide the Local Match Amount shown on the first page of this Grant Award
Letter and described in Exhibit A (the “Local Match Amount”). Grantee’s obligation to pay
all or part of any matching funds, whether direct or contingent, only extends to funds duly
and lawfully appropriated for the purpose of this Agreement by the authorized
representatives of Grantee and paid into Grantee’s treasury or bank account. Grantee shall
appropriate and allocate all Local Match Amounts to the purpose of this Grant Award
Letter each fiscal year prior to accepting any Grant Funds for that fiscal year. Grantee does
not by accepting this Grant Award Letter irrevocably pledge present cash reserves for
payments in future fiscal years, and this Grant Award Letter is not intended to create a
multiple-fiscal year debt of Grantee. Grantee shall not pay or be liable for any claimed
interest, late charges, fees, taxes or penalties of any nature, except as required by Grantee’s
laws or policies..
D. Reimbursement of Grantee Costs
Upon prior written approval, the State shall reimburse Grantee’s allowable costs, not
exceeding the maximum total amount described in this Grant Award Letter for all allowable
costs described in this Grant Award Letter and shown in the Budget, except that Grantee
may adjust the amounts between each line item of the Budget without formal modification
to this Agreement as long as the Grantee provides notice to the State of the change, the
change does not modify the total maximum amount of this Grant Award Letter or the
maximum amount for any state fiscal year, and the change does not modify any
requirements of the Work. The State shall only reimburse allowable costs if those costs are:
(i) reasonable and necessary to accomplish the Work and for the Goods and Services
provided; and (ii) equal to the actual net cost to Grantee (i.e. the price paid minus any items
of value received by Grantee that reduce the cost actually incurred).
E. Close-Out.
Page 6 of 24
Grantee shall close out this Grant within 45 days after the Grant Expiration Date. To
complete close out, Grantee shall submit to the State all deliverables (including
documentation) as defined in this Grant Award Letter and Grantee’s final reimbursement
request or invoice. The State will withhold 5% of allowable costs until all final
documentation has been submitted and accepted by the State as substantially complete.
F. Grant Funding Change- State’s Option
The State, at its discretion, shall have the option to increase or decrease the funding provided
under the same terms specified herein. In order to exercise this option, the State shall provide
written notice to Contractor in a form substantially equivalent to the Sample Option Letter
attached to this Grant Award Letter.
6. REPORTING - NOTIFICATION
A. Performance and Final Status
Grantee shall submit all financial, performance and other reports to the State no later than
the end of the close out described in §5.E, containing an evaluation and review of Grantee’s
performance and the final status of Grantee’s obligations hereunder.
B. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State, all violations of State
criminal law involving fraud, bribery, or gratuity violations potentially affecting the Award.
The State Agency may impose any penalties for noncompliance allowed under 2 CFR Part
180 and 31 U.S.C. 3321, which may include, without limitation, suspension or debarment.
7. GRANTEE RECORDS
A. Maintenance and Inspection
Grantee shall make, keep, and maintain, all records, documents, communications, notes and
other written materials, electronic media files, and communications, pertaining in any
manner to this Grant for a period of three years following the completion of the close out of
this Grant. Grantee shall permit the State to audit, inspect, examine, excerpt, copy and
transcribe all such records during normal business hours at Grantee’s office or place of
business, unless the State determines that an audit or inspection is required without notice at
a different time to protect the interests of the State.
B. Monitoring
The State will monitor Grantee’s performance of its obligations under this Grant Award
Letter using procedures as determined by the State. The State shall have the right, in its sole
discretion, to change its monitoring procedures and requirements at any time during the
term of this Agreement. The State shall monitor Grantee’s performance in a manner that
does not unduly interfere with Grantee’s performance of the Work.
C. Final Audit Report
Grantee shall promptly submit to the State a copy of any final audit report of an audit
performed on Grantee’s records that relates to or affects this Grant or the Work, whether the
audit is conducted by Grantee or a third party.
8. CONFIDENTIAL INFORMATION-STATE RECORDS
A. Confidentiality
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Grantee shall hold and maintain, and cause all Subcontractors to hold and maintain, any and
all State Records that the State provides or makes available to Grantee for the sole and
exclusive benefit of the State, unless those State Records are otherwise publically available
at the time of disclosure or are subject to disclosure by Grantee under CORA. Grantee shall
not, without prior written approval of the State, use for Grantee’s own benefit, publish,
copy, or otherwise disclose to any third party, or permit the use by any third party for its
benefit or to the detriment of the State, any State Records, except as otherwise stated in this
Grant Award Letter. Grantee shall provide for the security of all State Confidential
Information in accordance with all policies promulgated by the Colorado Office of
Information Security and all applicable laws, rules, policies, publications, and guidelines. If
Grantee or any of its Subcontractors will or may receive the following types of data,
Grantee or its Subcontractors shall provide for the security of such data according to the
following: (i) the most recently promulgated IRS Publication 1075 for all Tax Information
and in accordance with the Safeguarding Requirements for Federal Tax Information
attached to this Grant as an Exhibit, if applicable, (ii) the most recently updated PCI Data
Security Standard from the PCI Security Standards Council for all PCI, (iii) the most
recently issued version of the U.S. Department of Justice, Federal Bureau of Investigation,
Criminal Justice Information Services Security Policy for all CJI, and (iv) the federal
Health Insurance Portability and Accountability Act for all PHI and the HIPAA Business
Associate Agreement attached to this Grant, if applicable. Grantee shall immediately
forward any request or demand for State Records to the State’s principal representative.
B. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns and Subcontractors as
necessary to perform the Work, but shall restrict access to State Confidential Information to
those agents, employees, assigns and Subcontractors who require access to perform their
obligations under this Grant Award Letter. Grantee shall ensure all such agents, employees,
assigns, and Subcontractors sign nondisclosure agreements with provisions at least as
protective as those in this Grant, and that the nondisclosure agreements are in force at all
times the agent, employee, assign or Subcontractor has access to any State Confidential
Information. Grantee shall provide copies of those signed nondisclosure restrictions to the
State upon request.
C. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with any
and all applicable laws and regulations in facilities located within the United States, and
shall maintain a secure environment that ensures confidentiality of all State Confidential
Information wherever located. Grantee shall provide the State with access, subject to
Grantee’s reasonable security requirements, for purposes of inspecting and monitoring
access and use of State Confidential Information and evaluating security control
effectiveness. Upon the expiration or termination of this Grant, Grantee shall return State
Records provided to Grantee or destroy such State Records and certify to the State that it
has done so, as directed by the State. If Grantee is prevented by law or regulation from
returning or destroying State Confidential Information, Grantee warrants it will guarantee
the confidentiality of, and cease to use, such State Confidential Information.
D. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and
cooperate with the State regarding recovery, remediation, and the necessity to involve law
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enforcement, as determined by the State. After an Incident, Grantee shall take steps to
reduce the risk of incurring a similar type of Incident in the future as directed by the State,
which may include, but is not limited to, developing and implementing a remediation plan
that is approved by the State at no additional cost to the State.
E. Safeguarding PII
If Grantee or any of its Subcontractors will or may receive PII under this Agreement,
Grantee shall provide for the security of such PII, in a manner and form acceptable to the
State, including, without limitation, State non-disclosure requirements, use of appropriate
technology, security practices, computer access security, data access security, data storage
encryption, data transmission encryption, security inspections, and audits. Grantee shall be
a “Third-Party Service Provider” as defined in §24-73-103(1)(i), C.R.S. and shall maintain
security procedures and practices consistent with §§24-73-101 et seq., C.R.S. In addition,
as set forth in § 24-74-102, et. seq., C.R.S., Contractor, including, but not limited to,
Contractor ’s employees, agents and Subcontractors, agrees not to share any PII with any
third parties for the purpose of investigating for, participating in, cooperating with, or
assisting with Federal immigration enforcement. If Contractor is given direct access to any
State databases containing PII, Contractor shall execute, on behalf of itself and its
employees, the certification attached hereto as Exhibit __ on an annual basis Contractor ’s
duty and obligation to certify as set forth in Exhibit __ shall continue as long as Contractor
has direct access to any State databases containing PII. If Contractor uses any
Subcontractors to perform services requiring direct access to State databases containing PII,
the Contractor shall require such Subcontractors to execute and deliver the certification to
the State on an annual basis, so long as the Subcontractor has access to State databases
containing PII.
9. CONFLICTS OF INTEREST
Grantee shall not engage in any business or activities, or maintain any relationships that conflict
in any way with the full performance of the obligations of Grantee under this Grant. Grantee
acknowledges that, with respect to this Grant, even the appearance of a conflict of interest shall
be harmful to the State’s interests and absent the State’s prior written approval, Grantee shall
refrain from any practices, activities or relationships that reasonably appear to be in conflict with
the full performance of Grantee’s obligations under this Grant. If a conflict or the appearance of a
conflict arises, or if Grantee is uncertain whether a conflict or the appearance of a conflict has
arisen, Grantee shall submit to the State a disclosure statement setting forth the relevant details
for the State’s consideration. Grantee acknowledges that all State employees are subject to the
ethical principles described in §24-18-105, C.R.S. Grantee further acknowledges that State
employees may be subject to the requirements of §24-18-105, C.R.S. with regard to this Grant.
10. INSURANCE
Grantee shall maintain at all times during the term of this Grant such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado
Governmental Immunity Act, §24-10-101, et seq., C.R.S. (the “GIA”). Grantee shall ensure that
any Subcontractors maintain all insurance customary for the completion of the Work done by that
Subcontractor and as required by the State or the GIA.
11. REMEDIES
In addition to any remedies available under any exhibit to this Grant Award Letter, if Grantee
fails to comply with any term or condition of this Grant, the State may terminate some or all of
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this Grant and require Grantee to repay any or all Grant funds to the State in the State’s sole
discretion. The State may also terminate this Grant Award Letter at any time if the State has
determined, in its sole discretion, that Grantee has ceased performing the Work without intent to
resume performance, prior to the completion of the Work.
12. DISPUTE RESOLUTION
Except as herein specifically provided, disputes concerning the performance of this Grant that
cannot be resolved by the designated Party representatives shall be referred in writing to a senior
departmental management staff member designated by the State and a senior manager or official
designated by Grantee for resolution.
13. NOTICES AND REPRESENTATIVES
Each Party shall identify an individual to be the principal representative of the designating Party
and shall provide this information to the other Party. All notices required or permitted to be given
under this Grant Award Letter shall be in writing, and shall be delivered either in hard copy or by
email to the representative of the other Party. Either Party may change its principal representative
or principal representative contact information by notice submitted in accordance with this §13.
14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION
Grantee hereby grants to the State a perpetual, irrevocable, non-exclusive, royalty free license,
with the right to sublicense, to make, use, reproduce, distribute, perform, display, create
derivatives of and otherwise exploit all intellectual property created by Grantee or any
Subcontractors or Subgrantees and paid for with Grant Funds provided by the State pursuant to
this Grant.
15. GOVERNMENTAL IMMUNITY
Liability for claims for injuries to persons or property arising from the negligence of the Parties,
their departments, boards, commissions committees, bureaus, offices, employees and officials
shall be controlled and limited by the provisions of the Colorado Governmental Immunity Act,
§24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28
U.S.C. 1346(b), and the State’s risk management statutes, §§24-30-1501, et seq. C.R.S. No term
or condition of this Contract shall be construed or interpreted as a waiver, express or implied, of
any of the immunities, rights, benefits, protections, or other provisions, contained in these
statutes.
16. GENERAL PROVISIONS
A. Assignment
Grantee’s rights and obligations under this Grant are personal and may not be transferred or
assigned without the prior, written consent of the State. Any attempt at assignment or
transfer without such consent shall be void. Any assignment or transfer of Grantee’s rights
and obligations approved by the State shall be subject to the provisions of this Grant Award
Letter.
B. Captions and References
The captions and headings in this Grant Award Letter are for convenience of reference only,
and shall not be used to interpret, define, or limit its provisions. All references in this Grant
Award Letter to sections (whether spelled out or using the § symbol), subsections, exhibits
or other attachments, are references to sections, subsections, exhibits or other attachments
contained herein or incorporated as a part hereof, unless otherwise noted.
Page 10 of 24
C. Entire Understanding
This Grant Award Letter represents the complete integration of all understandings between
the Parties related to the Work, and all prior representations and understandings related to
the Work, oral or written, are merged into this Grant Award Letter.
D. Modification
The State may modify the terms and conditions of this Grant by issuance of an updated
Grant Award Letter, which shall be effective if Grantee accepts Grant Funds following
receipt of the updated letter. The Parties may also agree to modification of the terms and
conditions of the Grant in a formal amendment to this Grant, properly executed and
approved in accordance with applicable Colorado State law and State Fiscal Rules.
E. Statutes, Regulations, Fiscal Rules, and Other Authority.
Any reference in this Grant Award Letter to a statute, regulation, State Fiscal Rule, fiscal
policy or other authority shall be interpreted to refer to such authority then current, as may
have been changed or amended since the Grant Issuance Date. Grantee shall strictly comply
with all applicable Federal and State laws, rules, and regulations in effect or hereafter
established, including, without limitation, laws applicable to discrimination and unfair
employment practices.
F. Digital Signatures
If any signatory signs this agreement using a digital signature in accordance with the
Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use of
digital signatures issued under the State Fiscal Rules, then any agreement or consent to use
digital signatures within the electronic system through which that signatory signed shall be
incorporated into this Contract by reference.
G. Severability
The invalidity or unenforceability of any provision of this Grant Award Letter shall not
affect the validity or enforceability of any other provision of this Grant Award Letter, which
shall remain in full force and effect, provided that the Parties can continue to perform their
obligations under the Grant in accordance with the intent of the Grant.
H. Survival of Certain Grant Award Letter Terms
Any provision of this Grant Award Letter that imposes an obligation on a Party after
termination or expiration of the Grant shall survive the termination or expiration of the
Grant and shall be enforceable by the other Party.
I. Third Party Beneficiaries
Except for the Parties’ respective successors and assigns described above, this Grant Award
Letter does not and is not intended to confer any rights or remedies upon any person or
entity other than the Parties. Any services or benefits which third parties receive as a result
of this Grant are incidental to the Grant, and do not create any rights for such third parties.
J. Waiver
A Party’s failure or delay in exercising any right, power, or privilege under this Grant
Award Letter, whether explicit or by lack of enforcement, shall not operate as a waiver, nor
shall any single or partial exercise of any right, power, or privilege preclude any other or
further exercise of such right, power, or privilege.
Page 11 of 24
K. Accessibility
i. Contractor shall comply with and the Work Product provided under this Contract
shall be in compliance with all applicable provisions of §§24-85-101, et seq.,
C.R.S., and the Accessibility Standards for Individuals with a Disability, as
established by OIT pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall
also comply with all State of Colorado technology standards related to technology
accessibility and with Level AA of the most current version of the Web Content
Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology
standards.
ii. The State may require Contractor ’s compliance to the State’s Accessibility
Standards to be determined by a third party selected by the State to attest to
Contractor ’s Work Product and software is in compliance with §§24-85-101, et seq.,
C.R.S., and the Accessibility Standards for Individuals with a Disability as
established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
17. COLORADO SPECIAL PROVISIONS (Colorado Fiscal Rule 3-3)
A. STATUTORY APPROVAL. §24-30-202(1) C.R.S.
This Contract shall not be valid until it has been approved by the Colorado State Controller
or designee. If this Contract is for a Major Information Technology Project, as defined in
§24-37.5-102(2.6), then this Contract shall not be valid until it has been approved by the
State’s Chief Information Officer or designee.
B. FUND AVAILABILITY. §24-30-202(5.5) C.R.S.
Financial obligations of the State payable after the current fiscal year are contingent upon
funds for that purpose being appropriated, budgeted, and otherwise made available.
C. GOVERNMENTAL IMMUNITY.
Liability for claims for injuries to persons or property arising from the negligence of the
Parties, its departments, boards, commissions committees, bureaus, offices, employees and
officials shall be controlled and limited by the provisions of the Colorado Governmental
Immunity Act, §24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI,
Ch. 171 and 28 U.S.C. 1346(b), and the Parties's risk management statutes, §§24-30-1501,
et seq. C.R.S. No term or condition of this Contract shall be construed or interpreted as a
waiver, express or implied, of any of the immunities, rights, benefits, protections, or other
provisions, contained in these statutes.
D. INDEPENDENT CONTRACTOR.
Contractor shall perform its duties hereunder as an independent contractor and not as an
employee. Neither Contractor nor any agent or employee of Contractor shall be deemed to
be an agent or employee of the State. Contractor shall not have authorization, express or
implied, to bind the State to any agreement, liability, or understanding, except as expressly
set forth herein. Contractor and its employees and agents are not entitled to
unemployment insurance or workers compensation benefits through the State and the
State shall not pay for or otherwise provide such coverage for Contractor or any of its
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agents or employees. Contractor shall pay when due all applicable employment taxes
and income taxes and local head taxes incurred pursuant to this Contract. Contractor
shall (a) provide and keep in force workers' compensation and unemployment
compensation insurance in the amounts required by law, (b) provide proof thereof
when requested by the State, and (c) be solely responsible for its acts and those of its
employees and agents.
E. COMPLIANCE WITH LAW.
Contractor shall comply with all applicable federal and State laws, rules, and regulations in
effect or hereafter established, including, without limitation, laws applicable to
discrimination and unfair employment practices.
F. CHOICE OF LAW, JURISDICTION, AND VENUE.
Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the
interpretation, execution, and enforcement of this Contract. Any provision included or
incorporated herein by reference which conflicts with said laws, rules, and regulations shall
be null and void. All suits or actions related to this Contract shall be filed and proceedings
held in the State of Colorado and exclusive venue shall be in the City and County of
Denver.
G. PROHIBITED TERMS.
Any term included in this Contract that requires the State to indemnify or hold Contractor
harmless; requires the State to agree to binding arbitration; limits Contractor ’s liability for
damages resulting from death, bodily injury, or damage to tangible property; or that
conflicts with this provision in any way shall be void ab initio. Nothing in this Contract
shall be construed as a waiver of any provision of §24-106-109 C.R.S.
H. SOFTWARE PIRACY PROHIBITION.
State or other public funds payable under this Contract shall not be used for the acquisition,
operation, or maintenance of computer software in violation of federal copyright laws or
applicable licensing restrictions. Contractor hereby certifies and warrants that, during the
term of this Contract and any extensions, Contractor has and shall maintain in place
appropriate systems and controls to prevent such improper use of public funds. If the State
determines that Contractor is in violation of this provision, the State may exercise any
remedy available at law or in equity or under this Contract, including, without limitation,
immediate termination of this Contract and any remedy consistent with federal copyright
laws or applicable licensing restrictions.
I. EMPLOYEE FINANCIAL INTEREST/CONFLICT OF INTEREST.
§§24-18-201 and 24-50-507 C.R.S.
The signatories aver that to their knowledge, no employee of the State has any personal or
beneficial interest whatsoever in the service or property described in this Contract.
Contractor has no interest and shall not acquire any interest, direct or indirect, that would
conflict in any manner or degree with the performance of Contractor ’s services and
Contractor shall not employ any person having such known interests.
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EXHIBIT A, STATEMENT OF WORK
PROPOSAL
GRANTEE and FISCAL AGENT (if different)
City of Fort Collins
PRIMARY CONTACT
Richard Thorp, Watershed Program Manager
ADDRESS
PO Box 580
Fort Collins, CO 80522
PHONE
970-416-4327
EMAIL
rthorp@fcgov.com
PROJECT NAME
Michigan Ditch Pre-Fire Mitigation Phase 2
GRANT AMOUNT
Amount shall not exceed $1,000,000
FUND EXPENDITURE
2/1/2028 or upon completion of the project.
INTRODUCTION AND BACKGROUND
The Colorado Strategic Wildfire Action Program (COSWAP) Landscape Resilience Investment grant
was created to facilitate the planning and implementation of landscape scale, cross boundary wildfire
mitigation to protect life, property and infrastructure. For a special release of the Landscape Resilience
Investment program, COSWAP has partnered with the Colorado Water Conservation Board through
the Wildfire Ready Watersheds program to support landscape scale wildfire mitigation and forest
health projects focused on improving watershed health and/or protecting critical water infrastructure.
TREATMENT OBJECTIVES
1. Reduced risk from future large-scale wildfires to water supply and water supply infrastructure
2. Improvement of forest health and release of advanced regeneration
3. Improvement of recreational opportunities and wildlife habitat
BRIEF DESCRIPTION OF PROJECT
Michigan Ditch is a critical element of the City’s drinking water supply infrastructure. The proposed
project would reduce risks of damage to this infrastructure from future larger-scale wildfires and help
maintain the availability and quality of the City’s raw water supply. Funding for this project will be
used to continue targeted forest treatments to protect Michigan Ditch and help meet broader landscape
Exhibit A Page 14 of 1
level goals identified within the Poudre Water Supply Infrastructure Wildfire Ready Action Plan
(WRAP).
SCOPE OF WORK
The Phase 2 Project area is located within the Colorado State Forest State Park, southwest of Cameron
Pass.
Treatment 1 prescription: Focuses on the removal of 15-30 acres of dead trees/surface fuels near the
ditch in spruce bark beetle impacted forest with post-harvest target live basal area (BA) of 70-90
ft2/acre. Most standing dead trees will be removed (BA 102ft2/acre), excluding 2 snags/acre for
wildlife (spruce & fir >10”diameter breast height). Surface fuels will be reduced to 20-30 tons/acre,
which will lower extreme fire behavior potential and post-fire erosion from high soil burn severity.
Removal of live overstory fir greater than 30ft in height at risk of blowdown or declining from western
balsam bark beetle. Retains all live lodgepole & aspen and favors spruce over fir.
Helicopter treatment will be used with whole trees harvested. Merchantable material will be sold as a
“deck sale” and hauled to nearby wood processing facilities with proceeds going to the Colorado State
Land Board. Slash piles will be built with any non-merchantable material and Colorado State Forest
Service (CSFS) will conduct winter burning operations.
Treatment 2 prescription: Focuses on the creation of a firebreak through thinning and expanding an
existing treeless wetland area. The planned firebreak connects to rocky alpine areas to the north and
south of Hwy 14 and has the following prescriptions:
1. Forest thinning (80-125 acres) will reduce canopy cover and density by spacing mature and
established trees to approximately 10’ between tree crowns and up to 30’ on steeper slopes.
Small, isolated groups of trees may be retained to improve forest aesthetics. In extremely dense
pockets of less mature subalpine fir, the retained canopy will consist of small “islands” of trees.
Subalpine fir grows in dense clumps and thinning to a 10’ crown spacing may cause mortality
and decrease overall moisture retention in the stand. On machine operable slopes, merchantable
material will be hauled to nearby wood processing facilities. On steer slopes, and areas with
non-merchantable material woody biomass, harvested trees will either be burned or chipped.
For any slash piles created, CSFS will conduct winter burning operations.
2. The wetland enhancement (20-25 acres) identifies low lying areas near the Michigan River
where trees have “encroached” in the absence of beaver activity. Prescription calls for removal
of most trees, and the creation of small islands of trees in higher elevation areas of the wetland.
Tree removal will serve to raise the water table, encouraging establishment of wetland
vegetation in place of trees which can serve as a natural firebreak. Post-treatment, CSFS will
plant willow for wildlife habitat. It is anticipated that additional pre-fire mitigation projects
may be identified through development of the Poudre Water Supply Infrastructure WRAP that
could further improve the health of this wetland and reduce the risk of future wildfires to this
infrastructure and water supply.
Acreage: Total acres treated will be determined by bid prices. Price per acre and total acreage
estimates are:
1. helicopter $15,000-$25,000/acre (15-30 acres)
2. thinning/wetland enhancement $4,000-$6,000/acre (100-150 acres)
Exhibit A Page 15 of 1
Implementation: CSFS will plan, contract and administer work, with the City and CPW providing
financial and logistical support.
Measures of success: Reduction of potential surface fuels, hazard trees mitigated, reduced risk of
crown fire, acres treated, forest products supplied, defensible space created for fire suppression,
increased tree species diversity.
BUDGET AND NARRATIVE
Project Implementation:
The City is seeking $995,000 in support of forest treatment work for Phase 2 of the Michigan Ditch
Pre-Fire Mitigation project.
Project Implementation for Phase 2 includes Treatment 1 work that supports removal of dead
trees/surface fuels adjacent to Michigan Ditch and corresponding ditch road. Considering the terrain,
helicopter treatment is proposed. Based on evaluation work completed to date by CSFS, acres
proposed for Treatment 1 are in upwards of 30 acres. Treatment 2 work supports creation of a firebreak
combined with removal of trees for proposed wetland enhancement. Proposed acres identified for
Exhibit A Page 16 of 1
Treatment 2 are in upwards of 150 acres. The terrain for Treatment 2 is not steep, providing the
opportunity to complete this work using tethered logging.
Treatment layout, including total number of acres to be treated per Treatment 1 and Treatment 2, will
be finalized in Q3 2025. Cost estimates per acre of treatment via helicopter and tethered logging are
based on estimates provided by CSFS. The per acre treatment estimate is based on current year prices,
providing a range based on Phase 2 work not commencing until 2026. Considering that the treatment
layout will not be finalized until Q3 2025, the City’s estimate for the use of the $995,000 in COSWAP
funds is on the higher range of cost per acre via Treatment. The City anticipates using the higher range
of acres to be treated and median cost per acre. Implementation costs for Treatment 1 and Treatment 2
work are estimated to exceed $995,000 in COSWAP funds. The City anticipates use of FY 2025
Congressionally Directed Spending (CDS) funds and/or CSFS grant funds, provided awarded, to
support treatment of additional acres for Phase 2 treatment.
The City is very optimistic that the project will receive continued grant funds, which will support
treatment of acres identified for Phase 2 and further treatment of the Michigan Ditch Pre-Fire
Mitigation project area. Specifically, considering the Michigan Ditch Pre-Fire Mitigation project being
an approved FY 2025 CDS request in the Senate. The City also plans to submit a FY 2025 request for
funds under CSFS’ Forest Restoration & Wildfire Risk Mitigation Grant Program.
CSFS will manage all aspects of the forest treatments proposed for Treatment 1 and Treatment 2 of
Phase 2 work, including procurement, contracting and contract administration for forest treatment
work. The City will treat CSFS as a subrecipient under the COSWAP award, completing subrecipient
monitoring throughout the life of the grant funded project.
Personnel:
The City’s $191,200 in cash match will be used to cover CSFS direct personnel costs.
CSFS will manage all aspects of planning, treatment layout, contracting, contract administration of
treatment, grant administration, communication and coordination with external partners, and
monitoring. The City will support CSFS, providing dedicated City staff to collaborate on Phase 2
treatment work and to assist with communications with key stakeholders. City personnel costs will be
covered from City budgeted funds and, therefore, not incorporated in Total project costs.
Personnel costs for CSFS direct staff time are based on the total number of estimated hours for both
field work and direct administrative time for Phase 2 work.
Indirect:
The City’s $125,482 in cash match will be used to cover CSFS indirect costs.
Considering CSFS’ partnership in leading Phase 2 of the Michigan Ditch Pre-Fire Mitigation project,
which includes direct field work and administrative work, CSFS has applied an 11% indirect cost rate
to total direct costs. CSFS’s indirect costs will be covered by (1) City’s cash match of $125,482 and (2)
$5,000 in COSWAP funds. Based on available budget the City does not have the $5,000 needed to
cover 100% of CSFS’ indirect costs.
The City, in partnership with CSFS, is seeking to use COSWAP grant funds in support of
implementation of forest treatments in support of the Michigan Ditch Pre-Fire Mitigation Project.
Exhibit A Page 17 of 1
Based on the acres proposed for treatment, requiring staff time as well as funds to support
implementation, the project will be completed in phases.
Phase 3:
The Michigan Ditch Pre-Fire Mitigation Project is being completed in multiple phases due to the total
cost needed to complete treatments via helicopter and conventional/tethered logging. In addition to
funding needs, staff time by CSFS, City and other partnering agencies is needed for both on the ground
monitoring and management of forest treatment, combined with data collection, reporting and
communication to key stakeholders.
Phase 1 funding is committed in full, with treatment implementation commencing in summer 2025.
Funding in support of Phase 2 treatments includes $1,000,000 in COSWAP funds and the City’s
$316,682 in cash match. Phase 3 treatments are proposed for 198 total acres, with 51 acres being
completed via tethered logging and 147 acres being treated via helicopter. Per acre treatment costs
range between $4,000 to $6,000 for tethered logging and $15,000 to $25,000 for helicopter logging.
This provides projected Phase 3 treatment costs of between $2,409,000 and $3,981,000.
If Phase 2 treatment costs are below the estimated $995,000, the City, in partnership with CSFS, would
use such funds to support continued treatment work for Phase 3. Any COSWAP funds would be used
in combination with anticipated FY 2025 CDS funds and CSFS grant funds.
PAYMENTS
Grantee shall initiate payment requests by invoice to DNR using the DNR invoice and match template.
The Grantee may invoice DNR monthly or quarterly.
Exhibit A Page 18 of 1
EXHIBIT B, BUDGET
Exhibit B Page 19 of 1
Exhibit B Page 20 of 1
EXHIBIT C - PII CERTIFICATION
STATE OF COLORADO
THIRD PARTY INDIVIDUAL CERTIFICATION FOR ACCESS TO PII
THROUGH A DATABASE OR AUTOMATED NETWORK
Pursuant to § 24-74-105, C.R.S., I hereby certify under the penalty of perjury that I have
not and will not use or disclose any Personal Identifying Information, as defined by §
24-74-102(1), C.R.S., for the purpose of investigating for, participating in, cooperating
with, or assisting Federal Immigration Enforcement, including the enforcement of civil
immigration laws, and the Illegal Immigration and Immigrant Responsibility Act, which is
codified at 8 U.S.C. §§ 1325 and 1326, unless required to do so to comply with Federal or
State law, or to comply with a court-issued subpoena, warrant or order.
Signature: __________________________
Printed Name: __________________________
Date: ___________
Exhibit C Page 1 of 2
EXHIBIT C-PII CERTIFICATION
STATE OF COLORADO
THIRD PARTY ENTITY / ORGANIZATION CERTIFICATION FOR ACCESS TO
PII THROUGH A DATABASE OR AUTOMATED NETWORK
Pursuant to § 24-74-105, C.R.S., I, _________________, on behalf of
__________________________ (legal name of entity / organization) (the “Organization”),
hereby certify under the penalty of perjury that the Organization has not and will not use or
disclose any Personal Identifying Information, as defined by § 24-74-102(1), C.R.S., for the
purpose of investigating for, participating in, cooperating with, or assisting Federal
Immigration Enforcement, including the enforcement of civil immigration laws, and the
Illegal Immigration and Immigrant Responsibility Act, which is codified at 8 U.S.C. §§
1325 and 1326, unless required to do so to comply with Federal or State law, or to comply
with a court-issued subpoena, warrant or order.
I hereby represent and certify that I have full legal authority to execute this certification on
behalf of the Organization.
Signature: __________________________
Printed Name: __________________________
Title: __________________________
Date: ___________
Exhibit C Page 2 of 2
EXHIBIT D, SAMPLE OPTION LETTER
State Agency
Insert Department's or IHE's Full Legal Name
Option Letter Number
Insert the Option Number (e.g. "1" for the
first option)
Contractor
Insert Contractor's Full Legal Name
Original Contract Number
Insert CMS number or Other Contract
Number of the Original Contract
Current Contract Maximum Amount
Initial Term
Option Contract Number
Insert CMS number or Other Contract
Number of this Option State Fiscal Year 20xx
Extension Terms Contract Performance Beginning Date
Month Day, Year State Fiscal Year 20xx
State Fiscal Year 20xx
State Fiscal Year 20xx Current Contract Expiration Date
Month Day, Year
State Fiscal Year 20xx
Total for All State Fiscal Years
1. OPTIONS:
A. Option to extend for an Extension Term
B. Option to change the Increase/Decrease Funding
2. REQUIRED PROVISIONS:
A. For use with Option 1(A): In accordance with Section(s) Number of the Original Contract referenced above,
the State hereby exercises its option for an additional term, beginning Insert start date and ending on the current
contract expiration date shown above, at the rates stated in the Original Contract, as amended.
B. For use with Options 1(B ): In accordance with Section(s) Number of the Original Contract referenced
above, the State hereby exercises its option to Increase/Decrease the Funding in the Original Contract, as
amended.
3. OPTION EFFECTIVE DATE:
A. The effective date of this Option Letter is upon approval of the State Controller or , whichever is later.
STATE OF COLORADO
Jared S. Polis, Governor
INSERT-Name of Agency or IHE
INSERT-Name & Title of Head of Agency or
IHE
In accordance with §24-30-202, C.R.S., this
Option is not valid until signed and dated
below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
Exhibit D Page 1of 1
____________________________________
__________
By: Name & Title of Person Signing for
Agency or IHE
Date: _________________________
By:_________________________________
__________
Name of Agency or IHE Delegate-Please
delete if contract will be routed to OSC for
approval
Option Effective
Date:_____________________
i.
Exhibit D Page 1of 1
Landscape Resilience Investment
Policies, Additional Information, and Final Reporting Requirements
Disclaimer: The COSWAP Landscape Resilience Investment policies are subject to review and change.
Media
Please acknowledge the Colorado Strategic Wildfire Action Program and the Department of
Natural Resources Executive Director’s Office as the funding source for this project in any
outreach or media inquiries. Contact Chris Arend, DNR Communications Director, at
chris.arend@state.co.us to discuss before sharing this project with the media.
Eligible and ineligible expenses
Eligible expenses for reimbursement and match
Expense Category Description and supporting documentation
Implementation
costs Implementation
Out of pocket expenses must provide receipts or invoices
Implementation activities
● Fuel breaks
● Ingress and egress fuels treatments
● Mechanical and non-mechanical forest, shrubland
and grassland fuels reduction
● The removal of slash through piling and burning,
chipping, mulching, grinding, hauling offsite, etc.
● Community-wide defensible space connected to
planned, or completed, landscape scale
treatments
● Prescribed fire preparation and/or implementation
Rented equipment Implementation Rental equipment with receipts
Staff time
Personnel &
planning
See reimbursement for personnel time below
Eligible personnel capacity includes:
● Project planning, management, monitoring and
reporting directly related to the projects in this
proposal
● Public outreach and education as it directly relates
to the proposed treatments that are deemed
necessary for project success
● Personnel activities that directly support forest
health and wildfire mitigation programming
Updated January 23, 2025. This document is subject to change. 1
Meeting room
rental
Personnel &
planning Room rentals with receipts
Travel expenses
Personnel &
planning
Mileage, per diem for overnight stays and hotel expenses.
Mileage and per diem will be reimbursed at the federal
mileage rate. See Travel below for more information
Non-recipient
labor (Match Only)
Personnel &
planning
For work completed by entities or individuals not included
in the scope or budget. Valued at volunteer labor rate (at
time work occurred) and must be documented using the
COSWAP request for reimbursement form. Does not
qualify for reimbursement.
Non-recipient cost
(Match Only) Implementation
Equipment or supplies donated by non-recipient, does not
qualify for reimbursement.
Ineligible expenses for COSWAP Awards
Examples of ineligible expenses for reimbursement through the Landscape Resilience
Investment program. Indirect can be spent at the grantee’s discretion.
Food and beverages
Hardware, software, technology, office supplies, printing, uniforms, etc.
Marketing and educational materials
Maintenance and equipment repair (ex: oil changes, tire rotation, chains, etc.)
Equipment purchases (ex: chainsaws, tools, pruning shears, etc.)
Construction and infrastructure (building remodel, bridges, permanent road construction, water
infrastructure development)
Requests for reimbursement:
Requests for reimbursement must be submitted on the COSWAP request for reimbursement
form to coswap@state.co.us and accompanied by all supporting documentation. You can
submit requests for reimbursement at a maximum, once a month, and at a minimum, once a
year at the end of the state fiscal year- June 30. There are five approvals needed for each
reimbursement request, please allow up to 45 days for processing. You will receive an email
letting you know when your invoice has been processed by the COSWAP program staff and has
moved on to accounting for payment.
Reimbursement for personnel time:
COSWAP is happy to support personnel time for both our direct grantees and subgrantees that
receive funding in a pass through mechanism. Any time spent on personnel or planning must
be outlined in the COSWAP grant agreement, we are only able to reimburse expenses that are
outlined in the agreement.
In order to ease the process of time tracking and reporting COSWAP has outlined two options
for reporting personnel time through supporting documentation.
Updated January 23, 2025. This document is subject to change. 2
Option A. A spreadsheet (or detailed timesheet) that includes the date, name of the person
working, number of hours worked, and a brief explanation of the COSWAP related activity
being worked on. If this person is working on the ground at a COSWAP project please include
the name of the project.
Option B. If option A is too burdensome or you are not able to track to this specificity on your
timesheet, Option B may be preferable. COSWAP will need a timesheet for the person working
with the date and number of hours worked on COSWAP clearly defined. You will need to
highlight the entries that are relevant. You will also need to include a summary of the work
done on the COSWAP project by that person as reflected in the timesheet. These summaries
must be by week.
Again, any expenses must align with the contracted budget. If you have any questions about
these reporting options please reach out to courtney.young@state.co.us.
Subgrantees:
Subgrantees must follow Grant Award Terms and Conditions, including sections 8 (Confidential
Information - State Records) and 10 (Insurance). Below are the standards for Certificate of
Insurance (COI) that DNR asks for from non-governmental entities. The state does not need a
copy of COI from a subcontractor as part of the day-to-day compliance for your COSWAP
project.
A. Workers’ Compensation
a. Workers’ compensation insurance as required by state statute, and employers’
liability insurance covering all Grantee or Subcontractor employees acting
within the course and scope of their employment.
B. General Liability
a. Commercial general liability insurance covering premises operations, fire
damage, independent contractors, products and completed operations, blanket
contractual liability, personal injury, and advertising liability with minimum
limits as follows:
i. $1,000,000 each occurrence;
ii. $1,000,000 general aggregate;
iii. $1,000,000 products and completed operations aggregate; and
iv. $50,000 any one fire.
C. Automobile Liability
a. Automobile liability insurance covering any auto (including owned, hired and
non-owned autos) with a minimum limit of $1,000,000 each accident combined
single limit.
Travel:
If travel is included in your COSWAP budget you are eligible for reimbursement. Travel will not
be reimbursed if it is not included in your COSWAP grant agreement budget. Mileage will be
reimbursed at the federal rate and can only be used for in-state travel. Per diem will be
Updated January 23, 2025. This document is subject to change. 3
reimbursed at the federal rate, please use the rates found here:
https://www.gsa.gov/travel/plan-book/per-diem-rates. Hotel expenses will require receipts
for reimbursement.
To request reimbursement for travel please use form #4 in the COSWAP Request for
Reimburasement form.
Expense type
Single day
travel Overnight travel in state
Mileage ✔ ✔
Breakfast per diem
✔ if leaving for travel before 5 am. If
hotel does not offer free breakfast
Lunch per diem
✔ if leaving for overnight travel before
11 am or arriving home after 1 pm
Dinner per diem
✔ if leaving for overnight travel before 5
pm or arriving home after 8 pm
Extensions:
Grantees can request a grant extension six months before the expiration date of the grant
agreement. Extensions for up to one year may be granted at DNR’s sole discretion.
Requests for scope of work or budget changes:
Requests for scope modifications or extensions should be made via the Amendment Request
Form. Please be prepared to upload any supporting documentation. If you do not hear a
response within two weeks, email coswap@state.co.us.
Quarterly reporting requirements:
Quarterly reports are due within five days of the end of each quarter (April 5, July 5, October
5, January 5) will be filled out using this Google Form. If hyperlink does not work copy and
paste into browser: https://forms.gle/gWKTBug6Wp1NqQaW8
Before and after photos:
Please select areas that represent the forest/fuel type you are impacting, and provide at
least five before and after photos throughout the project taken from the same vantage point.
Final reporting requirements:
Each Grantee will report on the following within 45 days of grant completion or agreement
expiration date. DNR will provide a Google form for reporting. Grantees must share before
and after photos of the projects and upload their spatial data into the Colorado Forest
Tracker.
Reporting for mitigation projects:
● Acres treated by treatment type
Updated January 23, 2025. This document is subject to change. 4
○ Canopy Treatment
■ Broadcast Burn
■ Hand Thin
■ Mechanical Thin
■ Other Thin
■ Patch/Stand Clear-cut
○ Surface Treatment
■ Biomass Removal
■ Broadcast Burn
■ Chip/Haul
■ Lop and Scatter
■ Machine Pile
■ Mastication
■ Pile Burn
● Number of piles created
● Number of piles burned
● Miles of evacuation routes protected or improved
● Size of fuel breaks created (in miles)
● Forest products generated (type and volume)
● The change in community or social perception of the project from start to finish
● Number, and names, of communities directly impacted by the project
● Name and location of communities within two miles of the project
● Longevity of treatment
● Before and after photos
Reporting for personnel and planning
● Number, and hours, of personnel supported
● Planning efforts started and completed (Including stewardship agreements and Good
Neighbor Authority)
● Impact of planning efforts on mitigation projects and funding opportunities
● Funding opportunities leveraged with COSWAP funds
Updated January 23, 2025. This document is subject to change. 5