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Home My WebLink About03/12/2025 - Human Services and Housing Funding Board - AGENDA - Regular MeetingHUMAN SERVICES & HOUSING FUNDING BOARD REGULAR MEETING March 12, 2025 – 5:30 pm – 7:30 pm Participation for this Human Services and Housing Funding Board regular meeting will be primarily available in-person at the location identified above. Online viewing/participation will be available for the public both in- person and via Microsoft TEAMS, using this link: https://www.fcgov.com/hshf-board-meeting Online Public Participation: The meeting will be available to join beginning at 5:20 pm, March 12, 2025. Participants should try to sign in prior to the 5:30 pm meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the TEAMS session to ensure all participants have an opportunity to address the Board. To participate: • Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio). • You need to have access to the internet. • Keep yourself on muted status. provide to the Human Services & Housing for its consideration must be emailed to amolzer@fcgov.com at least 24 hours before the meeting. Teams platform are encouraged to participate by emailing amolzer@fcgov.com, and send at least 24 hours prior to the meeting. 222 Laporte Avenue, Fort Collins - Colorado River Room **Additional viewing option via TEAMS – details below** 1. CALL TO ORDER & ROLL CALL 2. AGENDA REVIEW 3. PUBLIC PARTICIPATION (3 MINUTES PER INDIVIDUAL) 4. APPROVAL OF MINUTES: February 12, 2025 1. LEARNING SERIES PRESENTATIONS a. Affordable Housing Beth Rosen City of Fort Collins – Grants Compliance & Policy Manager b. Homelessness Response Brittany Depew City of Fort Collins – Homelessness Lead Specialist 5. UNFINISHED BUSINESS 6. NEW BUSINESS a. Human Services Grant Funding Protocol b. Affordable Housing Presentations and Q&A Process HUMAN SERVICES & HOUSING FUNDING BOARD REGULAR MEETING March 12, 2025 – 5:30 pm – 7:30 pm 7. BOARD MEMBER REPORTS 8. STAFF REPORTS 9. OTHER BUSINESS (Board member concerns, Announcements) 10. NEXT MEETING Wednesday, March 26, 2025 | 5:30pm | Remote/Online Via TEAMS Joint Meeting with the Affordable Housing Board 11. ADJOURNMENT 02/12/2025– MINUTES Page 1 HUMAN SERVICES AND HOUSING FUNDING BOARD REGULAR MEETING DRAFT Wednesday, February 12, 2025 – 5:30 PM Online/Virtual – Microsoft TEAMS 1. CALL TO ORDER: 5:31 PM 2. ROLL CALL • Board Members Present – • Lori Warren, Vice Chair • Olga Duvall • Michaela Ruppert • Chris Coy • Christine Koepnick • Jan Stallones • Board Members Excused – • Erma Woodfin, Chair • Mike Kulisheck • Staff Members Present – • Adam Molzer, Staff Liaison, Social Sustainability – City of Fort Collins • Jessi Kauffmann, Social Sustainability – City of Fort Collins • Beth Rosen – Social Sustainability – City of Fort Collins • Guest(s) – • Julie Pignataro – City Councilmember 3. AGENDA REVIEW – Adam Molzer reviewed the agenda. The Board accepted the agenda without modification. 4. CITIZEN PARTICIPATION – None 5. APPROVAL OF MINUTES – January 12, 2025 Regular Meeting Olga Duvall motioned to approve the January 12th, 2025 meeting minutes as presented. Jan Stallones seconded. Approved 5-0. 6. COUNCIL LIAISON DIALOGUE • Julie Pignataro introduced herself as the Council Liaison and opened the discussion for questions and feedback. • Lori Warren shared a positive sentiment on the board and a thank you to Julie Pignataro in her support of the board. 02/12/2025– MINUTES Page 1 • Jan Stallones expressed support of the new structure for grants as a newer board member. • Olga Duvall commended Julie Pignataro for being present and engaged in the local community. She also asked if there were any trends from Julie’s community engagement that she would like to see the board being more aware of or engaged in. Julie shared that she has noticed a high number of nonprofits in the community and that many competing for funding may share similar programming or interests, and it spurs her interest in the nonprofit landscape. She also asked what thoughts the board has on collaboration between NPOs. • Adam Molzer and Beth Rosen shared funding and timeline information. • Encouraged board members to write a letter to council before next budget session sharing insights on trends and asks of local organizations. • Michaela Ruppert asked if there are any similar sized cities that Council references, Julie answered that there is a list of comparable cities, they use these references dependent on size, budget, and subject of discussion. 7. UNFINISHED BUSINESS – None. 8. NEW BUSINESS • CARE Communities 2024 Funding Return – Beth Rosen • Beth Rosen shared that due to CARE not receiving necessary funding from other sources last year, they were required to forfeit their FY24 funding award back to the City and will be re-applying with a new application. • Competitive Process Update and Schedule of Activities • Adam Molzer shared the application process for grant funding is under way with final applications due in 6 days. There will be more housing, human services, and homelessness/sheltering proposals than in past years. • Scorecard Review • Adam Molzer presented on the grant funding process, including information on the scorecard, application questions, and timeline. 9. BOARD MEMBER REPORTS – None. 10. STAFF REPORTS • Adam Molzer shared that the Utilities Assistance Program will be moving under the Social Sustainability Department next week. 11. OTHER BUSINESS Adam Molzer shared a story from The Quarter Project’s GEMS Program - One of the staff members at the Academy of Arts and Knowledge (AAK) has a daughter who is enrolled in our GEMS program. This Grade 1 student is a regular participant and has developed a genuine love for GEMS. Recently, she showcased a STEM experiment at her school's Annual Science Fair. Drawing on her GEMS lessons about conductivity in metals and how batteries power cars, she conducted research at home with her parents. She demonstrated an experiment illustrating how 02/12/2025– MINUTES Page 1 different objects conduct electricity. She won the 1st prize! 12. ADJOURNMENT • Meeting was adjourned at 7:24 pm. Minutes approved by the Chair and a vote of the Board on XX/XX/XX Signature: 3/7/2025 1 1Human Services & Housing Funding Board Beth Rosen Continuum of Housing Affordability 2 1 2 3/7/2025 2 2024 Income levels 3 4-person3-person 2-person1-personIncome Limits 118,800107,00095,10083,200100% AMI 95,05085,55076,05066,55080% AMI 71,28064,20057,06049,92060% AMI 59,40053,50047,55041,60050% AMI 35,65032,10028,55025,00030% AMI Guiding Plans and Policies •Draft Consolidated Plan (2025-2029) • Housing Strategic Plan (2021) 4 3 4 3/7/2025 3 2020-2024 Consolidate Plan Goals Consolidated Plan Goals (Draft) Increase the supply of affordable housing units Preserve Existing Affordable Housing Provide Emergency Sheltering & Services Provide Housing Stabilization Services 5 Housing Strategic Plan Vision - Everyone has healthy, stable housing they can afford Systems Approach to the Whole Housing Spectrum Center the Plan in Equity for All Connects Housing and Health Goal – obtain 10% of inventory as affordable Focus direct investment on the lowest income levels 6 5 6 3/7/2025 4 7 City’s Role in New Construction NORTHFIELD COMMONSCADENCEMASON PLACE PSH 8 VILLAGE ON SHIELDS COACHLIGHT APTS.THE REMINGTON City’s Role in Preservation 7 8 3/7/2025 5 Estimated Funding– 2.3 Million Community Development Block Grant Funds (CDBG) -2025 Funds available $1,100,000 HOME Investment Partnership (HOME) -2025 Funds available $700,000 City of Fort Collins Affordable Housing Fund -2025 Funds available $500,000 *All funding is an estimate of annual grants, program income & prior year unallocated 9 Eligible Activities Costs that support new housing (CDBG,HOME, AHF) • Land Acquisition • Water tap fees • Public infrastructure and connection to utilities Rehabilitation & Repairs of Existing Housing (CDBG, HOME, AHF) New Construction of Housing (HOME, AHF) 10 9 10 3/7/2025 6 Funding Requests - $4.36 Million Projects: 4 - New Rental Unit Construction: $3.18 Million Total new units – 126 (2 previously funded) 1- Homeownership Development: $538,000 4 new units & community amenities 1 –Multi-family Rehabilitation: $1 Million Preservation of 50 rental units Programs:$175,000 2 – Support with home repair and accessibility 11 How to rank: Projects (units built or rehabbed): Consider full funding request Initial vote regarding favor/disfavor of funding the project If there’s majority support for a project, proceed with ranking, taking into consideration: How project furthers the Housing Goals & Priorities Timing and funding need of the project Programs: Allocate resources to multiple households on an individual basis Can proceed with reduced $; would serve fewer households 12 11 12 3/7/2025 7 Staff Summary Overview of the following application components: Alignment to HUD Consolidated Plan & Housing Strategic Plan Summary of total project costs and per unit cost History and experience of applicant Readiness to proceed/timeliness of the request Total City subsidy per unit 13 AH Guidance Chart Compares major components of projects with each other: Income limits served (lower is more difficult to reach) Developer history & capacity to undertake the project – Risk Cost Reasonableness Funding needed to proceed Debt service ratio (debt in comparison to net income) Leveraging Ratio $1 from the City: $ from other sources Readiness to Proceed 14 13 14 3/7/2025 8 27% 24% 20% 11% 8% 4% 3% 2% 1% $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 LIHTC Federal Equity Permanent Loan LIHTC State Equity RAD Proceeds State Disaster Relief City Grant Funding Deferred Developer Fee Fee Waiver Owner Equity City Funding Debt supported by rents Other Sources Sample Funding Stack $25M Multifamily Rental Project Contact Information Beth Rosen Grants Compliance and Policy Manager brosen@fcgov.com 970-221-6812 16 15 16 Funding Deliberation Structure & Protocol 2025 Competitive Process DRAFT Human Services and Homelessness Response & Prevention Goal: Efficiently and equitably determine funding for the Human Services and Homelessness Response & Prevention applications Characteristics: rules-based, clear, objective, fair, equitable, transparent, lean Ranking Structure and Display • The human services grant proposals will be ranked in descending order, 1-50, according to the average cumulative scores submitted by the HSHF Board members. Homelessness Response applications will be ranked in descending order, 1-11. • The ‘Recommend Funding This Proposal - Yes/No’ responses from the Board members will be tallied and displayed with the rankings. • Prior to deliberation, staff will review the distribution of proposal scores across Board members’ scorecards to validate consistent standard deviations. If anomalies are identified, then the scores may be normalized. • If Board members abstain from scoring a proposal, the denominator will be adjusted accordingly when that proposal’s averages are calculated. Example of Rankings Display 1 100 / 100 100% Employment Services Financial Stability $55,000 8 – Yes 0 – No 2 90 / 100 90% Daycare Caregiving $40,000 8 – Yes 0 – No 3 87 / 100 87% Senior Meals Food Security $40,000 8 – Yes 0 – No 4 82 / 100 82% Youth Services Prevention $25,000 7 – Yes 1 – No Deliberation Protocol • During deliberation, the Board’s discussion of each proposal will begin at the top of the rankings (#1) and move down the list. • Proposals may be revisited and reconsidered throughout the deliberation. • All proposals will be afforded discussion time. • Funding recommendations will not be reduced below the requested dollar amount proposed by the applicant, unless the following occurs: o The Board may examine the budget line-items that were submitted in the grant proposals, and may recommend specific, designated funding amounts and budget items to exclude. Board members must voice their rationale for excluding the budget line-item(s). The Board must vote to approve any exclusions, which may not lower the total award below 80% of the request. • The Board members agree to honor the scorecard rankings by abstaining from attempting to ‘pull up’ the ranking of individual proposals, based on their personal preferences. This means that proposals will be considered in ranked order. • Proposals may be zero-funded regardless of their ranked order, with lower-ranked proposals receiving funding, i.e., the Board is not bound to fund each proposal in the ranked order. • The Board members agree to refrain from referencing prior year funding award amounts to determine or influence future funding award amounts. Referencing the prior year’s request amount will be permitted. • If a trend is identified of 3+ Board members indicating that they do not recommend funding a proposal, those proposals may be discussed in further detail. This will allow the group to better understand why and to discuss what the group would feel comfortable funding given those concerns. • When the ‘funds remaining’ balance falls below an amount viable to fully fund the next supported grant application, the Board may partially fund their next preferred program or may choose to allocate the remaining funds either in whole or in parts to programs already recommended for full funding. • After all proposals have been discussed, the Board will be asked to identify 1-3 programs that they would like funding to support in year 2 of the grant term, in the event that funding awards are unspent, returned or additional funding is allocated in the City’s FY26 budget year. • Each funding amount endorsed by the Board members, for each proposal, will require an individual motion, second and vote for approval. Friendly amendments will be considered. o If a Board member recuses themselves from a proposal, they will need to exit the room until that proposal’s funding recommendation has been decided. o The final funding recommendation will be voted on by all Board members. o Board members shall vote either Yes or No or Abstain. • During years when new CDBG Public Services applications are reviewed, the Board will select the funding proportion (percentages) that each eligible program will receive on a multi-year basis. Staff will then use those percentages to calculate the award amount after Fort Collins’ HUD federal award is announced annually. The Board may also select programs that they wish to be transferred to the Homelessness Response & Prevention funding pool for consideration. ^^ STAFF IS STILL DETERMINING THE METHODOLOGY AND PROCESS ^^ During years when renewal applications for the CDBG Public Services funds are submitted by eligible programs, staff will provide the Board with a summary of program profiles, funding amounts and grant performance assessments to-date. The Board may vote to adopt the recommended funding formula or, alternatively, may elect to change the funding distribution for any of the following circumstances: 1) CDBG grantee does not fully expend their grant funds; or 2) does not comply with terms of their agreement (ex: significant reduction in clients served); or 3) is unable to comply with federal requirements. Renewal applications may not be transferred to the Human Services Program for consideration.