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Home My WebLink AboutPARKS AND RECREATION BOARD - MINUTES - 02/26/2025 Park and Recreation Board Regular Meeting January 22nd, 2025 215 N Mason St – 1A 01/22/202 5 – MINUTES Page 1 1. CALL TO ORDER: 5:47 PM 2. ROLL CALL a. Board Members Present – • Nick Armstrong – Chair • Meghan Willis – Co-Chair • Josh Durand – Secretary • Ken Christensen • Mike Novell • Marcia Richards • Lorena Falcon b. Board Members Absent – • John Mola • Paul Baker c. Staff Members Present – • LeAnn Williams – Director of Recreation • Mike Calhoon – Director of Parks • Jill Wuertz – Sr Manager, Park Planning & Development • Dean Klingner – Community Services Director • Kendra Benson – Executive Admin, Community Services d. Guest(s) - None 3. AGENDA REVIEW 4. CITIZEN PARTICIPATION 5. APPROVAL OF MINUTES – December 2024 • Ken made motion to approve at 5:49pm, seconded by Marcia, all approved 6. 2024 ANNUAL REPORT APPROVAL a. Ken made motion to approve at 5:51pm, seconded by Marcia, all approved 7. UNFINISHED BUSINESS - None 8. NEW BUSINESS a. Parks and Recreation 2050 Tax Update – Jill Wuertz/LeAnn Williams/Dean Klingner Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 01/22 /202 5 – MINUTES Page 2 • Reviewed ballot language and the 80/20 split of assets • The Lifecycle of assets was reviewed – building, operations, maintenance, repairs, updating (redesigning and rebuilding). • 2050 tax will be used for maintenance, repairs and updating • Dean emphasized that this will help to address different aged parks and previous upgrades to create a more uniform experience in all parks. • Discussion around access and context of parks included what facilities are available, access, and distance • Continuing to build trust among the community by creating visibility around what the tax has funded both at individual projects and ongoing reporting • This continued storytelling is important to help show future generations and councils why this tax is beneficial to the community through data. b. Facility Tour Discussion – Nick Armstrong • Facility tours to be organized for board members to engage with staff and understand ongoing projects • Visit the facility before a board meeting and shorten regular meeting • Allows facility staff to discuss their jobs/roles and educate the board on projects • Ideas for where to visit: • Park that has been identified as needing an update • Tennis Center at Rolland Moore • Foothills Activity Center • Visit a location that can relate to the Urban Forest Plan and understanding more of Forestry • Spring Canyon area in need of redesigned for staff safety • 911 memorial and skate park • Golf courses and the behind the scenes • Club Tico • Farm during the springtime c. Staff Report Discussion – Nick Armstrong • Which staff does the board want to hear from • Golf staff • Ice workers/building ice/parks technicians • Krista Hobbs to celebrate her achievements • Adaptive recreation team • Farm staff – Bridget • Ranger • Idea to have the board visit new programs/locations during the month and then have related staff be at the next board meeting to discuss 9. BOARD MEMBER REPORTS Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 01/22 /202 5 – MINUTES Page 3 a. Multiple members attended the Parks All Manager meeting in December b. Nick has sent a request to Larimer County to meet with their recreation and parks directors to discuss upcoming projects • 2 additional sheets of ice at the Ranch in the McKee building • Building an additional sheet that will be in a separate building • Board likes to be advised of what is occurring in Larimer but doesn’t want to pull focus from City of Fort Collins items c. Meghan wanted to thank LeAnn and Rachel for attending Leadership Fort Collins 10. STAFF REPORTS - None 11. RECREATOR ARTICLE SCHEDULE a. 2025 Summer Due January 31st • Josh and Nick will go out to the new connection with Poudre Trail for article b. 2025 Fall/Winter Due May 23rd 12. OTHER BUSINESS a. Lilac Park memo to follow up on prior citizen participation. Memo is included in agenda packet b. Recreation Update – LeAnn Williams • 2025 Spring Registration just closed • Registration has returned and exceeded pre-pandemic numbers for youth and adults • $328,000 from registrations in 2024, $430,000 for 2025 • Southeast Community Center is going back to council finance on February 6th • Discussing how the costs are split among grants, taxes and partners with a more accurate cost of the facility now that contractors are onboard • Asking for $10-$12 million from council to fund recreation facilities such as gymnasium and weight room • Will be discussed at City Council Work Sessions on February 25th and April 8th c. Park Planning and Development Update – Jill Wuertz • Hiring Senior Park Planner with 2050 tax, interviews this week • CAPRA Acrediation has been submitted • CAPRA will visit in June • Plan to have them meet with the Parks and Recreation Board • Bids coming in for Schoolside park, will be closed Feb 14th • STP was at council last week and received positive feedback, now on its 3rd phase Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 01/22 /202 5 – MINUTES Page 4 • Pickleball noise study be complete next week • Discussed that there are smaller issues that are not brought to the board due to the size of their impact. These include: • Xcel needing to do maintenance at the Whitewater Park and asked council for a temporary construction easement • Willox Farms development just north of Soft Gold Park has been asking for ability to build utility lines through the park. Negotiations are occurring to find a benefit for the park, these are still ongoing • Fort Collins/Loveland Water District are doing lots of work near Overland Park and have been asking to utilize the city site for construction staging, still working through what process they would need to complete to do this. • Board agreed that they do not feel the need to be consulted for all of these. • Mike stated that Parks is going to be working on a new policy/procedure about how these easements are handled and that would need more board support and input. • Discussed having a consent agenda or a list of these smaller items that can be added into the meeting agenda packet to allow board members to pull them if they would like more discussion • Kickoff for Rolland Moore Tennis Center and it will go public in March • Working on the signage for the Veterans Plaza • Hughes is very involved with the Civic Assembly • January 28th Civic Assembly is on City Council Agenda • Working with stormwater engineers for restoration projects on Fossil Creek Trail to update infrastructure. This will help to create a straighter path and avoid more flooding. • Siphon Overpass was approved d. Parks Update – Mike Calhoon • City Park opened for pond ice-skating this morning • Santa’s house has been taken down out of downtown, ice rink is still up • Continuing to grind down trees/branches to reduce waste • Partnered with Boy Scouts to collect Christmas Trees and grind them • Continues to add to the mulch stockpile for giveaway this spring • Youth Golf Scholarship has opened • Continuing to receive requests for Bike Events on the trails • Historically these have always been declined • Foot Events have been held on trails • The policy around Bike Events is going to be discussed. A committee will be created to draft a policy. Policy will be brought to Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 01/22 /202 5 – MINUTES Page 5 the Parks and Recreation Board for advisement. Timeline is end of 2025 for the draft and potentially new policy in 2026. e. 6-Month Planning Calendar review 13. ADJOURNMENT: Nick Armstrong adjourned the meeting at 8:38pm