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Home My WebLink About02/12/2025 - Human Services and Housing Funding Board - AGENDA - Regular MeetingHUMAN SERVICES & HOUSING FUNDING BOARD REGULAR MEETING February 12, 2025 – 5:30 pm – 7:30 pm Participation for this Human Services & Housing Funding Board Meeting will be online/virtual only via Microsoft TEAMS, using this link: https://www.fcgov.com/hshf-board-meeting Online Public Participation: The meeting will be available to join beginning at 5:20 pm, February 12, 2025. Participants should try to sign in prior to the 5:30 pm meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the TEAMS session to ensure all participants have an opportunity to address the Board. To participate: • Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio). • You need to have access to the internet. • Keep yourself on muted status. provide to the Human Services & Housing for its consideration must be emailed to amolzer@fcgov.com at least 24 hours before the meeting. Teams platform are encouraged to participate by emailing amolzer@fcgov.com, and send at least 24 hours prior to the meeting. Online/Virtual via Microsoft TEAMS – See Link Below 1. CALL TO ORDER & ROLL CALL 2. AGENDA REVIEW 3. PUBLIC PARTICIPATION (3 MINUTES PER INDIVIDUAL) 4. APPROVAL OF MINUTES: January 8, 2025 5. COUNCIL LIAISON DIALOGUE - Councilmember Julie Pignataro 6. UNFINISHED BUSINESS 7. NEW BUSINESS a. CARE Communities 2024 Funding Return - Beth Rosen b. Competitive Process Update and Schedule of Activities c. Scorecard Review 8. BOARD MEMBER REPORTS 9. STAFF REPORTS 10. OTHER BUSINESS (Board member concerns, Announcements) a. Grantee Client Story 11. NEXT MEETING a. Wednesday, March 12, 2025 | 5:30pm | 222 Laporte Avenue, Fort Collins 12. ADJOURNMENT HUMAN SERVICES AND HOUSING FUNDING BOARD REGULAR MEETING DRAFT Wednesday, January 08, 2025 – 5:30 PM Teams Meeting 1. CALL TO ORDER: 5:02 PM 2. ROLL CALL • Board Members Present – • Erma Woodfin, Chair • Olga Duvall • Mike Kulisheck • Michaela Ruppert • Chris Coy • Christine Koepnick • Board Members Absent – • Lori Kempter, Vice Chair • Jan Stallones • Staff Members Present – • Adam Molzer, Staff Liaison, Social Sustainability – City of Fort Collins • Jessi Kauffmann, Social Sustainability – City of Fort Collins • Beth Rosen – Social Sustainability – City of Fort Collins • Guest(s) – Kristi Briles 3. AGENDA REVIEW – Adam Molzer reviewed the agenda. The Board accepted the agenda without modification. 4. CITIZEN PARTICIPATION • Kristi Briles – Executive Director of Respite Care 5. APPROVAL OF MINUTES – November 13, 2024 Regular Meeting Erma Woodfin motioned to approve the November 13, 2024 meeting minutes as presented. Chris Coy seconded. Approved 6-0. 6. UNFINISHED BUSINESS 7. NEW BUSINESS • Request from Respite Care for CDBG Public Facility Funding Retention • Beth Rosen presented a request from Respite care asking Council to allow them to sell the Lemay property and pay a lien owed to the City toward their new building site rather than paying back the City directly. • Erma Woodfin asked about student transport from Fort Collins to Timnath, Kristi Briles answered that parents are the majority, with Thompson and Poudre School Districts also providing transportation. • 10,000 square feet in the new building, will allow to serve 170+ clients. Groundbreaking is February 10th with a goal opening date in February of 2026. • The existing location is under contract, closing August 2025. Erma Woodfin motioned to support the Respite Care Request for CDBG Public Facility Funding Retention as presented. Mike Kulisheck seconded. Approved 6-0. Beth Rosen will submit the request for formal approval to City Council. • 2024 Annual Report • Adam Molzer shared the 2024 Annual Report draft. Erma Woodfin motioned to approve the Human Services & Housing Funding Board 2024 Annual Report as presented. Chris Coy seconded. Approved 6-0. • Competitive Process Update and Schedule of Activities • Adam Molzer announced the opening of the next grant application cycle and outlined process changes as well as the estimated timeline. • Human Services & Homelessness Priority Platforms • Adam Molzer presented an overview of the Human Services & Homelessness Priority Platforms final version. • This will be a guiding document for most of the (non-housing) work in the Social Sustainability department. 8. BOARD MEMBER REPORTS – None. 9. STAFF REPORTS • Councilmember Julie Pignataro will be joining at the beginning of the next board meeting. • Social Sustainability hired a new Housing Manager, Vanessa Fenley. 10. OTHER BUSINESS • Adam Molzer shared a story from Teaching Tree Early Childhood Learning Center – a family with 2 children attending was worried about losing childcare due to no longer qualifying for sliding fee from a decrease in pay - they now qualify for CCAP but there is a waiting list. Teaching Tree was able to lower the daily amount cost by adjusting their sliding scale so that CCAP families waiting could still afford childcare and avoid a break in care. This family remains on the waiting list but still has access to childcare. 11. ADJOURNMENT • Meeting was adjourned at 6:17 pm. Minutes approved by the Chair and a vote of the Board/Commission on XX/XX/XX Signature: 01/08/2025– MINUTES Page 1 2025 Competitive Grant Process - Human Services Scorecard Criteria & Weight 0-1-2-3-4-5 points per criteria assigned by each reviewer POTENTIAL QUESTION EVALUATION CRITERIA WEIGHT POINTS ALIGNMENT Advances the City’s Human Services Priorities • Evaluate alignment and advancement of the Human Service Priority the applicant selected • Evaluate the significance of the data presented by the applicant to demonstrate the need for their programming at the local level (Fort Collins specific) 4 20 Q.1-2 ACCESSIBILITY Demonstrates how the program is reducing systemic barriers to service (policies, procedures, practices) • Evaluate the extent to which the program is designed to encourage equitable participation and targets outreach efforts to residents that are least likely to access services 4 20 Q.5 INCLUSION Demonstrates the program’s strategic commitment to ensuring all clients feel welcomed and valued • Evaluate the extent that the program creates supportive client experiences, provides accommodations for participation, and integrates a diversity of client perspectives 4 20 Q.6 IMPACT Measured outcomes result in consequential benefit to the clients and/or the community • Evaluate the short- and long-term impacts that the program is intended to have towards stabilizing and/or improving the socioeconomic conditions and overall well-being of the residents receiving services (ST is < 1year, LT is > 1year) 3 15 Q.7+8 BUDGET Maximizes the requested funding as an effective and efficient share of the overall program budget • Evaluate the appropriateness of the requested funding, the clarity of the program budget, and the relative need for funding from the City 2 10 Q.9-12 + budget CAPACITY Demonstrates the organization’s ability to deliver the proposed programming, steward the funds responsibly, and leverage partnerships • Evaluate the organization’s financial health, operational stability, history of success and accountability to the City’s grant process • Evaluate how well the program collaborates with others to achieve mutual goals 2 10 Q.13-21 + 990 INNATE SCORE • Evaluate your internal validation & importance of the program’s request for funding 1 5 n/a 100 Total Points Board Member Favor / Disfavor for Funding: YES NO Budget Items Not Supported, if any ____________________________________ Scoring Key 0 – No Evidence; does not respond to the criteria at all 1 – Low Strength; unsatisfactory attainment of the criteria 2 – Insufficient Strength; weak attainment of the criteria 3 – Adequate Strength; average attainment of the criteria 4 – Above Average Strength; effective attainment of the criteria 5 – Excellent Strength; exceptional attainment of the criteria ** Final scores submitted by the Board will be analyzed for statistical consistency and may be standardized/normalized to improve the score ranking and comparison process, if deemed appropriate by City staff. ** Pre-Application and Full Application must be completed online. This document is for reference only. 1 Intent to Apply Human Service Program Spring 2025 Funding Request Amount $15,000 $25,000 $40,000 $55,000 1. Which describes your organization? 2. Detail your intention to apply for Human Service Program grant funding from the City of Fort Collins. Describe your organization, the program or project you are requesting funding for, and what specifically the funding would support (salaries, scholarships, direct client assistance, etc). Max Characters: 4000 Use the document titled ‘Human Services Priorities Platform' to examine the priorities identified below. Caregiving Prevention Intervention Food Security Financial Stability & Opportunity 4. Will your proposal provide at least 51% of its services to Fort Collins residents with incomes at 80% of the Area Median Income (AMI) or EXCLUSIVELY serve a special client population qualify as 'Presumed Benefit'? Presumed Benefit populations are: abused children, victims of domestic violence, elderly persons, Yes No Don't know Pre-Application and Full Application must be completed online. This document is for reference only. 2 5. If the program you are requesting funding for EXCLUSIVELY serves a special population that may qualify as a 'Presumed Benefit' group, please select from the list below, or select N/A: Abused Children Victims of Domestic Violence Elderly Persons (62+) Severely Disabled Adults Persons Experiencing Homelessness Illiterate Adults Persons Living with AIDS Migrant Farm Workers N/A Full Application Human Service Program PROGRAM INFORMATION 1. Select ONE of the Social Sustainability Human Services Priorities that your program primarily addresses. ONLY SELECT 1. Use the document titled ‘Human Services Priorities Platform' to examine the priorities identified below. View this document at www.fcgov.com/socialsustainability/cpdocuments Caregiving Prevention Intervention Food Security Financial Stability & Opportunity 2. Explain how your program aligns with and advances the Human Services priority you selected above. Demonstrate how the program exhibits mastery and influence in Fort Collins to uniquely improve the human or community conditions of the issue you address. Using the ‘Human Services Priorities Platform', please reference your program’s fit with the Scope and Preferred Future State of the Priority selected. Provide local, relevant data and evidence to support the need for the program you are proposing. Max Characters: 3000 3. If applicable, select the Disproportionately Impacted Identities your program is intentionally designed to serve. Select all that apply. Reference pg.5 of the ‘Human Services Priorities Platform' for descriptions of the Disproportionately Impacted Identities. Select N/A if the program has not been developed with intent to uniquely serve residents with one or more of these identities. Limited-Income Socioeconomic Status Geographic Location: City-designated Opportunity Neighborhoods Communities of Historically Excluded Racial and Ethnic Backgrounds Immigration Status and National Origin Language Age: Children | Youth & Young Adults | Seniors (62+) Gender Identity/Expression and Sexual Orientation Disability Survivor N/A Pre-Application and Full Application must be completed online. This document is for reference only. 3 4. If applicable, briefly provide data and details that demonstrate your program’s intentional service to each of the Disproportionately Impacted Identities you selected in question #3. Data should be recent, relevant and local, with preference for data sourced directly from the program. If multiple identities are selected, include reflections of unique or compounding challenges realized by clients with overlapping identities. Max Characters: 3000 5. Demonstrate how the program remediates systemic barriers to service through targeted outreach and encouraging equitable participation. Identify policies and/or practices exercised by the program to improve access, with an emphasis on community members that are least likely to access services. Max Characters: 3000 6. Demonstrate how the program strategically creates an inclusive environment to ensure all clients feel welcomed and valued. Identify program policies/practices that create supportive client experiences and accommodations for participation, and integrate a diversity of client perspectives into services. Max Characters: 3000 7. Please identify 1 or 2 Measurable Outcomes that are anticipated by the program. These are the targets and goals that measure the progress and change to the community or clients served by the program, particularly their socioeconomic conditions and overall well-being. Only Fort Collins residents should be included. - You define the outcomes and targets that are relevant & related to the program. These can be measurements, goals and metrics that your organization tracks/reports for the program already. -The number of clients served should NOT be included here Max Characters: 3000 8. Please enter the NUMBER of unduplicated Fort Collins residents you anticipate will benefit from this request. 9. What is the total annual budget for this specific program? Max Characters: 255 10. List the total cost of each item and the amount being requested from the City. If you are listing more than one item, please prioritize them. (e.g, #1, #2, etc.) Use the annual amounts, not the 2- year totals. Please check your math - The amounts must add up to the funding request amount. Example: #1 2 Licensed Therapists - 25% of salaries and benefits totaling $xxx #2 1 Unlicensed Therapist - 15% of salaries and benefits totaling $xxx #3 Transportation Services (labor, fuel & maintenance of 2 vans) $xxx, approximately 15% of costs Max Characters: 3000 11. Why did you select this funding request amount? What were the judicious considerations that made you choose the amount selected instead of the other options? Demonstrate the appropriateness and suitability of your request. Max Characters: 2000 12. Why is funding support from the City of Fort Collins necessary and valuable for the program’s financial interests? Max Characters: 1000 13. Does this request duplicate services by another entity in our community? If yes, describe how this duplication benefits our community and is needed. If no, please enter N/A. Assume that the community members reviewing this application do not know about your program or others. Max Characters: 2000 Pre-Application and Full Application must be completed online. This document is for reference only. 4 14. Does your program include collaboration, cooperation or partnership with other organizations? If yes, please list the current partner organizations and briefly describe their involvement. These efforts to achieve mutual goals may include resource sharing such as: staff and volunteers, data/measurement/evaluation, funding, processes, etc. Max Characters: 2000 15. Is there any additional information about the proposed program for which you are requesting funds that you deem helpful for us to know? Please explain. Max Characters: 2000 AGENCY INFORMATION 16. Summarize any recent or anticipated changes in your organization's structure, leadership, key personnel, budget, mission, etc.: Max Characters: 2000 17. How much do you have in operating reserves at this time? How many months does this represent? If your organization has needed to use any operating reserves in the past 12 months, please explain. Max Characters: 2000 18. Has your organization borrowed money in the last 12 months? If yes, what was the purpose for borrowing? Please provide the terms and conditions for repayment (enter N/A if you did not borrow funds). Max Characters: 2000 19. Is there any financial restructuring anticipated by the organization to address financing shortfalls, debt restructuring, working capital, etc., in the next year (yes/no)? If yes, explain. Max Characters: 2000 20. If your organization was awarded funding (other than through this annual Human Services grant program) from the City of Fort Collins in the prior year, please provide the amount, purpose and department the funding comes from. If no additional funds are received, enter N/A. Example: fundraiser support, special contracts, other grants, etc. Max Characters: 1000 21. Does your organization have the capacity to administer funds from the City of Fort Collins? Check all that your organization is prepared to accomplish: Track and report all program beneficiaries If applicable, collect and retain proof of income for all program beneficiaries Ensure all housed program beneficiaries live within City limits Ensure all program beneficiaries are eligible for the program If reporting program beneficiaries as Presumed Benefit, ensuring that ALL of them fall within the identified Presumed Benefit Category Record demographic information for all program beneficiaries Maintain clear and organized records of program beneficiary interactions, including start and end dates and services rendered Maintain clear and organized records of all eligible expenses, including timekeeping and payroll records for program staff and receipts for grant-related expenditures Submit accurate financial documentation quarterly for reimbursement Read, understand, and comply with ALL requirements outlined in the grant agreement Pre-Application and Full Application must be completed online. This document is for reference only. 5 22. If selected for a grant, your organization will be required to sign an agreement similar to the one found at the hyperlink below. After reviewing the sample agreement, would your organization be able to agree to the terms? https://www.fcgov.com/socialsustainability/cpdocuments Yes No