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Home My WebLink AboutPARKS AND RECREATION BOARD - MINUTES - 10/23/2024 Park and Recreation Board Meeting October 23rd, 2024 413 S Bryan 10/23/2024 – MINUTES Page 1 1. CALL TO ORDER Nick Armstrong called the meeting to order at 5:40pm 2. ROLL CALL • List of Board Members Present Nick Armstrong Meghan Willis Josh Durand Marcia Richards Paul Baker Mike Novell John Mola • List of Board Members Absent Ken Christensen Lorena Falcon • List of Staff Members Present Mike Calhoon – Director, Parks LeAnn Williams – Director, Recreation Jill Wuertz – Sr Manager, Park Planning & Development Scott Phelps – Sr Manager, Golf Rachel Eich – Business Support III Kendra Benson – Executive Admin Assistant 3. AGENDA REVIEW • No changes made to agenda 4. CITIZEN PARTICIPATION • Figure Skating Program User o Concerns over ice time allocations at EPIC (observed no consistent public ice time) o Will be meeting with the Assistant City Manager and Recreation Director to discuss concerns o Citizen mentioned a desire to see the written procedures and protocols for how ice allocation is determined Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 10/23/2024 – MINUTES Page 2 5. APPROVAL OF MINUTES • Meghan Willis requested a change to the previous month’s minutes due to incorrect spelling of name • Meghan Willis moved to accept the September 2024 minutes with corrections at 5:53pm, Marcia Richards seconded, all in favor 6. UNFINISHED BUSINESS • Emergency Response Update o Police Department has not finished the action report for the incident at Grandview Cemetery o Emergency response training has been updated and scheduled for Parks team o Communication plan review will be part of the after-action process 7. NEW BUSINESS • Golf Division Update – Scott Phelps o Junior Golf ▪ Division is continuing work on fundraising for the Junior Golf program ▪ Partnered with Pederson Toyota and CB & Potts ▪ Youth Golf Scholarship: funds for kids interested in golf (equipment, tee times, lessons, etc.) ▪ Board member Willis asked if there are opportunities to engage with college students • Staff expressed that a lot of work is done with existing CSU clubs and intramural teams o Challenges for 2024 ▪ Hydrogen system at Collindale ▪ Lightning storm damage at Southridge ▪ Safety netting and safety concerns ▪ Inflation: course supplies, equipment, credit card fees, etc. ▪ Ditch and water delivery upgrades, repairs, improvements ▪ Siphon Overpass construction beginning soon o Questions ▪ Board member Novell asked if there was anything from the data that they are going to adjust for next year. • Golf Division will be eliminating the super pass, unless user has been Grandfathered in ▪ Board member Mola asked what other forms of revenue exist. ▪ Board member Novell asked what the price is for renting out a Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 10/23/2024 – MINUTES Page 3 course for a tournament. • The golf courses use a “per player” fee o Scott Phelps to come back in March/April to discuss plans for the upcoming season • 2025 Work Plan Review o Changes and additions made to the Work Plan after board discussion o Mike Novell moved to approve the 2025 Work Plan at 7:01pm, Paul Baker seconded, all in favor • 2024 Annual Report Review o Changes and additions made to the Annual Report draft after board discussion o Items from October and December meetings will be added and brought to the December meeting for approval • Letter of Support for NoCo Trails Summit o Edits and changes made to letter after board discussion o John Mola moved to approve and submit the letter of support to City Council at 7:24pm, Marcia seconded, all in favor 8. BOARD MEMBER REPORTS • Meghan Willis, Marcia Richards, and Nick Armstrong attended the Northern Colorado Trails Summit on September 26th • Marcia Richards attended the Fort Collins Symphonic Band performance; group wrote and performed a “Pickleball Suite” 9. STAFF REPORTS • No new staff reports 10. OTHER BUSINESS • Recreator Article Schedule o Next Recreator Article due January 31st o Nick Armstrong and Josh Durand to write article on Which Wheels Go Where survey and completion of the Poudre River Trail • Recreation Update – LeAnn Williams o Summer camps went smoothly o City Park Pool recap: over 40,000 admissions over the Summer with no drownings or near drownings o 408 enrolled in Youth Camps with over 250 campers still on waitlist ▪ Experiencing challenges with creating increased capacities at current and new facilities o SE Community Center: CMGC shortlist has been created with final Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 10/23/2024 – MINUTES Page 4 interviews set for next Thursday o Attending Council Finance in December and Council Work Sessions in January and February o Mulberry Pool Feasibility Study: meeting with CSU Athletics leadership to go through final document o Board member asked when the design process for the SE Community Center will take place, so as to not miss out on any feedback opportunities ▪ Library portion will begin first since they have a budget in place ▪ Cannot move forward with community engagement until a budget is set with City Council ▪ Project team will be working with internal stakeholder group to develop initial design conversations • Park Planning & Development Update – Jill Wuertz o Staff attended the virtual NRPA conference and the Colorado APA conference o Schoolside Park: 95% documents have been submitted for development review ▪ Continuing to clean up easement and alignment work o The Northern Colorado Trails Summit took place in September – almost 200 attendees o Poudre River Trail: Section of trail from Timnath to Arapaho Bend has been opened with an anticipated soft opening for the section of trail connecting to the Environmental Learning Center o Pickleball: Project team is interviewing noise study consultants for further information o Spring Canyon pump control work (2050 tax) planned to create safer environment for Parks Maintenance staff o Rolland Moore renovations: Finalizing contract with consultant o Partnering with Veteran’s group to create a sign for the Veteran’s plaza at Spring Canyon Community Park • Parks Update – Mike Calhoon o Fall agronomics practices occurring ▪ Herbicide application on weeds o Holiday lighting scheduled for the 1st Friday of November o Downtown team is transitioning from Summer to Winter ▪ Repotting and rehoming plants (20,000 pounds of plant material will go into composting) o Working on etiquette signage along the Spring Creek Trail o Observed a slight uptick in homeless activity in Parks (camp cleanups) o Autonomous mowers being used at City Park Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 10/23/2024 – MINUTES Page 5 • 6-month Planning Calendar Review o Extended discussion on the Urban Forest Strategic Plan Council schedule 11. ADJOURNMENT Nick Armstrong adjourned the meeting at 8:38pm