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HomeMy WebLinkAbout01/08/2025 - SENIOR ADVISORY BOARD - AGENDA - Regular MeetingSenior Advisory Board REGULAR MEETING January 8th, 2025 – 11:30 am Fort Collins Senior Center, 1200 Raintree Drive, Fort Collins, CO Meeting Contact: Sarah Olear, Senior Supervisor, solear@fcgov.com, 970-224-6028 Zoom – See Link Below 1. CALL TO ORDER 2. ROLL CALL a. Board Members Present –  b. Board Members Absent –  c. Staff Members Present –  d. Guest(s)-  3. AGENDA REVIEW 4. CITIZEN PARTICIPATION 5. APPROVAL OF MINUTES Participation for this Senior Advisory Board Meeting will be in person at the Fort Collins Senior Center located at 1200 Raintree Drive, Fort Collins, Colorado. You may also join online via Zoom, using this link: https://us06web.zoom.us/j/88550395047?pwd=0fwANuH9WOP4dOKJbXMEpEETtmG2kc.1 Meeting ID: 885 5039 5047 Passcode: 091460 Online Public Participation: The meeting will be available to join beginning at 11:15 am, every month. Participants should try to sign in prior to the 11:30 am meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportunity to address the Board or Commission. To participate: • Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio). • You need to have access to the internet. • Keep yourself on muted status. Masks Strongly Recommended in Indoor Public Spaces While there are currently no public health orders in place, Larimer County Public Health officials strongly recommend that well-fitting, high-quality masks are worn in crowded indoor spaces. For more information, please visit fcgov.com/covid Senior Advisory Board REGULAR MEETING 6. REOCCURRING BUSINESS a. Recent City Council Activity b. Correspondence  c. Six Month Calendar Update d. Joint Project Discussion Volunteer Opportunities for Older Adults. Review meeting with Loveland SAB. 7. GUEST SPEAKERS AND BOARD DISCUSSIONS a. Davina Lau, Specialist in Public Engagement with the City Clerk’s Office b. Sara Arfmann, Assistant City Attorney with the City Attorney’s Office 8. NEW BUSINESS a. Annual Report Review and approval 9. BOARD MEMBER REPORTS-Roundtable Minute 10. COMMITTEES, EVENT ATTENDANCE & ONGOING INITIATIVES a. Housing: b. Transportation: c. Safety & Wellness: d. Office on Aging: No OOAAC General meeting for December due to annual holiday lunch. The LCOA Community Fair is set for May 13th 12:30 to 4:00 PM. e. Outreach to isolated communities: f. Senior Center: HVAC closure g. Future Speaker Ideas: 11. UPCOMING EVENTS & OTHER ANNOUNCEMENTS 12. ADJOURNMENT [Board/Commission Name] REGULAR MEETING Senior Advisory Board REGULAR MEETING Wednesday, October 9, 2024 – 11:30 AM The Fort Collins Senior Center 1. CALL TO ORDER 11:35 2. ROLL CALL a. Board Members Present – Debbie Bradberry, Myles Crane, Alicia Durand, Joe Glomboski, Suzanne King, David Kovach, Deanna O’Connell, Sarah Schilz. Online – Nancy Miller. b. Board Members Absent –None c. Staff Members Present – Sarah Olear, Lisa Hays. d. Staff Members Absent – Susan Gutowski. 3. AGENDA REVIEW 4. PUBLIC PARTICIPATION - none 5. APPROVAL OF MINUTES a. Myles motioned to approve the minutes; Alicia seconded. All approved 6. REOCCURRING BUSINESS a. Recent City Council Activity – Susan Gutowski – No report b. Correspondence – None c. Six Month Calendar Update - No report 7. GUEST SPEAKERS AND BOARD DISCUSSION a. Seth Lorson, Senior Transportation Planner with FC Moves & Kaley Zeisel, Transfort Director. 1. See Slide presentation. b. Board members discussed parts of the plan and how it effects the community currently. 7. NEW BUSINESS a. Work plan and annual report review a. Joe motioned for the work plan to go through as written, Alicia seconded all approved. b. Annual report is due in January. b. Committees, Event Attendance & ongoing initiatives – No report a. Housing – Sarah S. b. Transportation – Alicia c. Safety & Wellness – Deanna d. Office on Aging – Joe e. Outreach to isolated communities – Suzanne/Debbie f. Senior Center – Sarah O g. Future speaker ideas – Myles/Anyone 8. BOARD MEMBER REPORTS-Roundtable minute – No Report 9. UPCOMING EVENTS & OTHER ANNOUNCEMENTS 10. ADJOURNMENT – 1:25pm Date Meeting Agenda Item Tuesday, January 14, 2025 Work Session 10-Year Transportation Capital Improvement Program & Strategic Trails Plan update Tuesday, January 21, 2025 Council Meeting Amending the Montava Public Benefits Agreement & Compliance with State Legislation for Accessory Dwelling Units Tuesday, January 28, 2025 Work Session Southeast Community Center Tuesday, February 11, 2025 Work Session Mobile Home Park Local Enforcement of State Law Options Calendar Link https://www.fcgov.com/cityclerk/files/six-month-planning-calendar.pdf?1733417612 Created: 2024-10-14 09:09:33 [EST] (Supp. No. 149, Update 1) Page 1 of 1 Sec. 2-112. Senior Advisory Board. (a) The City shall have a Senior Advisory Board, hereafter referred to in this Section as the "Board. The Board shall consist of nine (9) members. (b) The Board shall have the following functions: (1) To serve as a supporting agency for all senior citizen services and activities in the City; (2) To publicize and support present senior citizen services and activities in the community; (3) To investigate and make recommendations regarding new senior citizen services and activities; (4) To encourage new senior citizen programs as need is indicated and, when appropriate, to participate in the planning and development of such programs if asked to do so; (5) To encourage and support widespread opportunities for more meaningful and useful participation of senior citizens in community activities and programs; (6) To establish and maintain communication with local, state and national groups and government agencies concerning senior citizens; (7) To advocate policies and practices within the community that respect and consider the needs and interests of senior citizens; and (8) To work to dispel stereotypes about aging through education and awareness activities. (Ord. No. 049, 2021, § 2, 4-20-21) Legal Advisor Senior Advisory Board Sara Arfmann Boards and Commissions Legal Overview 1/8/25 City Attorney’s Office 2 City Attorney – Carrie Daggett 3 Sections: Internal & Community Services (6 Attorneys); Public Safety & Prosecution (11 Attorneys); Utilities, Planning, Development & Transportation (6 Attorneys) 3 Paralegals 5 Support Staff City Attorney’s Office 3 The City Attorney is the legal advisor to the City Council and City employees in matters relating to their official powers and duties, and is responsible under the City Charter for: •representing the City in all legal proceedings; •drafting all ordinances and preparing all other legal documents for the City; •attending all Council meetings; •and performing all services related to the position as required by the City Charter, the ordinances of the City or the Council. Each City department has one or more attorneys assigned to assist it. The City Attorney’s Office also provides legal advice and training to all Boards and Commissions, and Each Board or Commission has an assigned attorney. Home Rule City 4 •City Charter: voter approved, as local “constitution” •City Code: laws enacted by the City Council City Charter and Code 5 The Charter describes how the City Council may establish Boards and Commissions and limits what Council and Boards can do: •Public meetings •Public records •Conflicts of interest •Limit on Council interference with administrative services The City Code clarifies, describes and builds on these requirements. Boards and Commissions’ specific powers and functions are established in the City Code. Violations of the Charter or the Code are misdemeanor offenses. 6Senior Advisory Board City Code Section 1-112 a)The City shall have a Senior Advisory Board, hereafter referred to in this Section as the "Board. The Board shall consist of nine (9) members. b)The Board shall have the following functions: 1)To serve as a supporting agency for all senior citizen services and activities in the City; 2)To publicize and support present senior citizen services and activities in the community; 3)To investigate and make recommendations regarding new senior citizen services and activities; 4)To encourage new senior citizen programs as need is indicated and, when appropriate, to participate in the planning and development of such programs if asked to do so; 5)To encourage and support widespread opportunities for more meaningful and useful participation of senior citizens in community activities and programs; 6)To establish and maintain communication with local, state and national groups and government agencies concerning senior citizens; 7)To advocate policies and practices within the community that respect and consider the needs and interests of senior citizens; and 8)To work to dispel stereotypes about aging through education and awareness activities. Legal Issues for Boards and Commissions 7 Liability and indemnification Open meetings Open records Ethics rules •Conflicts of interest •Use of confidential information •Requests for special treatment •Accepting payments/gifts Speaking in public on your own behalf vs. on behalf of the Board 8Liability and Indemnity •City Code Sec. 2-611 – The City assumes liability for and will defend its officers and employees from civil claims if: •The claim arises from something the employee did during the performance of their duties and within the scope of their employment •The employee’s actions weren’t “willful and wanton” •The employee let the City know promptly about the incident that may lead to a claim. Let us know immediately if someone sues or threatens to sue you for your actions as a Board or Commission member. Open Meetings 9 Meeting = a gathering of a quorum or three or more members, whichever is fewer, of any board or commission, or any committee of such board or commission, at which any public business is discussed or at which any formal action may be taken. Notice must be given to the public before holding a meeting of a board, or committee of a board, if a quorum may be in attendance or formal action could be taken. o In-person o Conference calls o Zoom meetings o Email exchanges •Two members of a board or subcommittee may email each other about public business unless two is a quorum of the board or the subcommittee. •Board members may also exchange emails about scheduling and other administrative matters. •Avoid group emails discussing the substantive business of the board. •Also, don’t email or text each other during a public meeting about matters being discussed in that meeting – such discussions should occur in public. •Emails and texts about City business are subject to disclosure under the Colorado Open Records Act. Open Meetings Exceptions 10 •Chance meeting or social gathering where you aren’t discussing public business. •Executive sessions – limited purposes under the Code: •Meet with attorneys about litigation or how existing or new laws may affect the City •Consideration of potential conflicts of interest •Real property acquisitions and sales by the City •Personnel matters •Certain utility matters •Citizen Review Board – subcommittee meetings There are special processes to follow for holding an executive session. The Staff Liaison and Board Chair should ask the City Attorney’s Office for advice and assistance in advance of trying to hold an executive session. Colorado Open Records Act (CORA)11 Public records = all writings made, maintained or kept by the City. Includes photos, videos, recordings, digital data, emails. •Many exceptions, including attorney-client privilege. •Generally, if it relates to public business the City must disclose it if requested. •This may include emails sent from your personal account if they are about your board’s business. Conflicts of Interest - Financial 12 See Charter and City Code provisions regarding Conflict of Interest: •City Charter Article IV, Section 9; City Code Section 2-568 Financial Interest: •Any interest associated with money or its equivalent. •Relevant exceptions: The interest that you or your relative has as an owner or employee of a business, in a decision of any public body, when the decision financially benefits or otherwise affects such business but entails no foreseeable, measurable financial benefit to you or your relative. The interest that you or a relative has as a nonsalaried officer or member of a nonprofit corporation or association or of an educational, religious, charitable, fraternal or civic organization in the holdings of such corporation, association or organization. Conflicts of Interest - Personal 13 Personal Interest: •Any interest (other than a financial interest) by reason of which you or a relative would, in the judgment of a reasonably prudent person, realize or experience some direct and substantial benefit or detriment different in kind from that experienced by the general public. •Relevant exceptions: the interest that you or your relative has as a member of a board, commission, committee, or authority of another governmental entity or of a nonprofit corporation or association or of an educational, religious, charitable, fraternal, or civic organization. the interest that you or a relative has in the receipt of public services when such services are generally provided by the city on the same terms and conditions to all similarly situated citizens. Conflicts of Interest - Disclosure 14 A board member who has, or whose relative has, a conflict cannot: • vote on an issue • attempt to influence; or • otherwise participate in that decision in any manner. Any financial or personal interests must be disclosed to the Board and to the City Clerk. •Disclosure form is in the Boards and Commissions Manual, as is a checklist related to ethical conduct. Conflict of Interest – What do I do?15 What do I do if I think I have a conflict? •Review the Charter and Code language – available online. •Review the checklist in the Boards and Commissions Manual. •If you are still unsure, talk through it with your Board’s Staff Liaison or attorney liaison. If you decide you have a conflict: •File a disclosure statement with the City Clerk’s Office. •Do not communicate with or try to influence the Board in any way on the item or issue for which you have a conflict (except to protect a strictly personal interest, in the same way the public would communicate.) •There is also a process for requesting a variance from the City Council. Additional Ethical Rules 16 Confidential Information: •Officers and employees may not use confidential information for their own or others’ personal or financial gain. •Don’t disclose any confidential information, including information received in executive session, to anyone inside the City whose duties are unrelated, or outside the City organization, unless it is necessary to protect the City from mismanagement of public funds, abuse of governmental authority, or illegal or unethical practices. Requests for Special Treatment: •The City’s Personnel Policies require employees to report to their manager if any City officer, an officer’s relative, or a related entity requests special consideration, treatment or advantage. Additional Ethical Rules 17 Payments, Gifts, Honoraria: •Don’t accept payment for speeches, debates or other public events or accept any gift or favor which, in the judgment of a reasonably prudent person, would tend to impair your independence of judgment in the performance of your official duties. Exceptions: •Awards from nonprofits in recognition of your service; •reimbursement of actual expenses; •perishable or nonpermanent items insignificant in value, like meals, tickets to events; •payment of your salary from your “real” job (unless it creates a financial conflict of interest.) 18Attendance Requirements City Code Section 2-79 (emphasis added) a)Any of the following attendance issues shall automatically cause a member's appointment to be terminated, and shall create a vacancy on the board or commission: 1)Two absences from regularly scheduled meetings of the board in any calendar year if, prior to the meetings where the absences occurred, the member did not submit written notification of such absence to the staff liaison. 2)Absence from more than twenty-five (25) percent of regularly scheduled meetings of the board in any calendar year, with or without written notification to the staff liaison, unless the member has discussed one or more temporary impediments to attendance with the board chair before this absence threshold is met. 3)….not applicable….. b)If such a vacancy occurs, the staff liaison shall immediately notify the City Clerk's Office so that the vacancy can be filled by the Council. The City Council may approve an exception to the attendance requirements in this section for good cause shown, if the affected board or commission member files a written request with the City Clerk's Office prior to an absence that would trigger a vacancy under subsection (a). Speaking on Behalf of the Board 19 Are you representing the Board or speaking on your own behalf? Identify yourself Acknowledge that you are a Board member Only claim to speak for the Board if the Board has approved the message and appointed you to deliver it Annual Report City of Fort Collins Senior Advisory Board (SAB) 2024 Annual Report Consistent with our Mission, the Senior Advisory Board (SAB) assumed responsibility to serve as advisors to City Council on programs and policies that help older residents live full and interesting lives, continuing to contribute and participate in our vibrant community. The Board is involved in a network of various agencies and organizations for older adults so that we may remain aware of issues, needs and occurrences that may be relevant to SAB’s work for City Council. Our primary focus was to provide education to our community about the aging process, to advocate for a good quality of life and to encourage networking among the various groups that deal with issues impacting older residents. Our focus throughout the year was to be informed, as well as to update Council and our city’s seniors regarding issues pertaining to their health, well-being, safety and neighborhood livability. In 2024 the Senior Advisory Board on balance achieved goals for our 2024 Work Plan as indicated below. 1. EDUCATION In 2024 the SAB hosted 16 speakers addressing matters of Neighborhood Livability, Transportation, Safety and related well-being issues for older adults. Speakers focused on the following topics with public participation and subsequent SAB deliberations: o Alison Weston, Injury Prevention Specialist from UCHealth presenting on Fall Prevention and resources. o Sue Beck-Ferkiss, Lead Specialist, Social Sustainability presenting on Affordable Housing. o Davina Lau, Public Engagement Specialist for Boards and Commissions presenting on Boards and Commissions. o Caitlin Shepherd, Field Manager for the Mountain West from Wish of a Lifetime presenting on the organization, Wish of a Lifetime. o Rachel Cohen, CEO of Aging Dynamis and Executive Director of Linkages spoke on the 2 organizations she is passionate about, Aging Dynamics and Linkages. o Cyndy Luzinski, Founder and Executive Director of Dementia Together presented on Dementia Together and how they support the community. o Kristine Burrows, MPH, Senior Specialist on Aging, Colorado Department of Human Services presented on the Colorado Commission on Aging and the current state of the Colorado Multisector Plan on Aging. o Senator JoAnn Ginal presented on current legislation relating to older adults in the state of Colorado. o Jenny Langness, Executive Director of Elderhaus spoke on Elderhaus and how it benefits the community. o Dave Kemp, Senior Trail Planner for Park Planning & Development presented on the Strategic Trails Plan. o Colleen Meyer, Norhtern Colorado Director for A Little Help presented on the organization, A Little Help. o Diane Tjalkens, Grants Program Administration for the City of Fort Collins presented on the HUD Consolidated Plan. o Brian Kingsley and Dave Montoya with Poudre School District shared information regarding the Poudre School District Budget and information on the proposed mill levy. o Seth Lorson, Senior Transportation Planner with FCMoves & Kaley Zeisel, Transfort Director presenting on the Tansfort Action Plan and existing resources. 2. OUTREACH SAB coordinated its work with a network of City, Community, County, and State departments, agencies and organizations boards, committees and so forth, including: o Larimer County Office on Aging o Community members at the Fort Collins Senior Center o Colorado Commission on Aging o Colorado State University Undergraduate Gerontology Club o PAFC Steering Committee and Priority Groups for Housing, Health and Wellness, Transportation and Culture of Aging o City of Fort Collins Housing Catalyst and Affordable Housing Board o City of Fort Collins Transportation Board and Bicycle Advisory Committee o City of Fort Collins Recreation o Fort Collins Senior Center o CSU Intergenerational Conversations Project o Loveland Senior Advisory Board o City of Fort Collins Social Sustainability o City of Fort Collins FCMoves & Transfort o City of Fort Collins Park Planning & DEvelopment o Poudre School District 3. Advocacy o Tabling at the Fort Collins Senior Center to increase awareness regarding the Senior Advisory Board. o Tabling at the Larimer County Office on Aging Event. o Joint Project with Loveland Senior Advisory Board relating Volunteer Opportunities for older adults. o Created a process to address and follow up with community members regarding issues or requests brought to the board by the public. o Board member attendance at the Colorado Commission on Aging Statewide Conference. o Board members attendance at the PAFC Candidates Forum. It is important that older adults are considered in decisions made by Council regarding the community. The ‘norms’ for the older generation are changing (as family dynamics change), older adults become an increasingly greater segment of the workforce as retirement years last longer. Older people contribute to the City’s economy and in coming years will represent 20% of Colorado’s population. The SAB recognizes the important elements of our work and we will inform Council so that the City of Fort Collins remains a healthy, vibrant community for people of all ages with active members from the entire population.