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Home My WebLink About10/24/2024 - CULTURAL RESOURCES BOARD - AGENDA - Agenda CULTURAL RESOURCES BOARD FUNDING MEETING October 24, 2024, - 5:30 pm White Pine, Center for Creativity 10 /2 4 /2 4 -AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. AGENDA REVIEW 4. CITIZEN PARTICIPATION 5. APPROVAL OF MINUTES SEPTEMBER 26, 2024 6. APPROVAL OF MINUTES OCTOBER 3, 2024 (SPECIAL MEETING) 7. UNFINISHED BUSINESS 8. NEW BUSINESS a. Grantee Presentation – Howdy Neighbor Events – Nick Armstrong (15 Minutes) b. 2024 Cross-Sector Impact Grant – Discussion and Funding Recommendations (30 Minutes) c. Scoring Process Discussion (30 Minutes) d. Capacity Building Workshops – Debrief (15 Minutes) 9. DIRECTOR’S REPORT 10. BOARD MEMBER REPORTS 11. OTHER BUSINESS 12. ADJOURNMENT Cultural Resources Board REGULAR MEETING Thursday, September 26, 2024 – 5:30 PM, White Pine, Center for Creativity CALL TO ORDER: 5:34 PM ROLL CALL • Board Members Present –Sheri Emerick, Conner Horak-Flood, Leslie Walker (Chair) • Board Members Remote – Vicki Fogel Mykles (Vice-Chair) • Board Members Absent – Jessica MacMillan, Kelly Mosher, Audra Vaisbort • Staff Members Present – Solara Clark, Eileen May • Guest(s) – Bryan Wallick AGENDA REVIEW CITIZEN PARTICIPATION • Nancy Zola from the Arts in Public Places Board participated in the meeting, expressing her appreciation for being involved and noting her early departure. • Will Flowers, a former Cultural Resources Board member, also participated to observe and stay connected with the community. APPROVAL OF MINUTES • Approval of July 2024 minutes. Vicki Fogel Mykles requested to change the language under Director’s Report. Staff has noted the change. Vicki Fogel Mykles made a motion to approve the minutes. Sheri Emerick seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Sheri Emerick, Conner Horak-Flood, Vicki Fogel Mykles, Leslie Walker. UNFINISHED BUSINESS NEW BUSINESS • 2024 Program Support Grant: September Deadline – Discussion and Funding Recommendations o Solara Clark reviewed the 2024 Program Support Grant: September Deadline Funding Results and explained how scoring and available funds affects the amount funded per application.  The Board discussed and reviewed eleven 2024 Program Support Grant: September Deadline applications and funding recommendations. • Vicki Fogel Mykles raised concerns about the quality of some applications. She highlighted issues with specific applications such as financial discrepancies. Vicki Fogel Mykles informed the Board she will abstain from voting this round. • The Board discussed the potential to have evaluations and comments scored by a specific date, allowing two days for review before the deadline. Staff will look into options for the 2025 grant DRA F T Cultural Resources Board REGULAR MEETING Thursday, September 26, 2024 – 5:30 PM, White Pine, Center for Creativity cycle and bring the topic back to the Board.  The Board discussed the possibility of holding a separate meeting to ensure all voting members are present. Staff agreed and will plan a special online meeting. o Sheri Emerick made a motion to postpone the vote for Program Support Grant: September Deadline until the special meeting. Vicki Fogel Mykles seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Sheri Emerick, Conner Horak-Flood, Vicki Fogel Mykles, Leslie Walker. • Grantee Presentation – International Keyboard & Odyssiad Festival o Bryan Wallick highlighted International Keyboard & Odyssiad Festival and competition, which combines performances and competitions, attracting artists and young competitors. • Capacity Building Workshop Series – Update and Review o Solara Clark reported progress on organizing the grant writing workshop, with registration open and marketing efforts underway. The Board and staff aims to attract more participants through social media and printed posters. • Cross-Sector Impact Grant – Review Before Scoring o Will Flowers provided background on the Cross-Sector Impact Grant, explaining its intention to foster innovation and community engagement through arts and culture. o Solara Clark presented a review of the Cross-Sector Impact grant including eligibility and scoring criteria. She emphasized collaboration between different sectors to improve community health and well-being through arts and culture. Staff is relying on the Board to determine what is cross-sector work and scores should reflect accordingly.  Clarification was sought on the difference between a sector and an artistic discipline, emphasizing that cross-sector should involve arts and a non- arts sector. DIRECTOR’S REPORT • Eileen May informed the Board of Department Updates. o The budget was presented to City Council at the end of August with recommendations from the Budget Leadership Team. o There is a gap in marketing and communication resources for the Center for Creativity, Art in Public Places, Fort Fund, and the Cultural Community Program. o The department is working on strategies to increase earned and contributed revenue. This includes analyzing venue utilization and hiring a Cultural Services Fundraiser to enhance the contributory revenue program. o There is no capital improvement project budget or asset management program for the department. The Lincoln Center requires renovations, and there is a lack of staffing resources across the department. DRA F T Cultural Resources Board REGULAR MEETING Thursday, September 26, 2024 – 5:30 PM, White Pine, Center for Creativity o There are several upcoming events, including Pumpkins on Parade at the Gardens, the Across the Spider-Verse Live in Concert at The Lincoln Center to kick off their season, and exhibitions at the Center for Creativity and the Fort Collins Museum of Discovery. BOARD MEMBER REPORTS • Leslie Walker attended the Fort Collins Comic Con and the Sonic Guild Showcase. • Conner Horak-Flood went to an event at the Museum of Art. • Sheri Emerick attended BluesFest and an exhibit at the Gregory Allicar Museum of Art. OTHER BUSINESS ADJOURNMENT: Sheri Emerick made a motion to adjourn at 7:12 PM. Conner Horak-Flood seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Sheri Emerick, Conner Horak-Flood, Vicki Fogel Mykles, Leslie Walker. Respectfully submitted, Solara Clark Project Coordinator DRA F T Cultural Resources Board SPECIAL FUNDING MEETING Thursday, October 3, 2024 – 5:30 PM, Teams Meeting CALL TO ORDER: 3:06 PM ROLL CALL •Board Members Present – •Board Members Remote – Sheri Emerick, Conner Horak-Flood, Jessica MacMillan, Kelly Mosher, Vicki Fogel Mykles (Vice-Chair), Leslie Walker (Chair) •Board Members Absent – Audra Vaisbort •Staff Members Present – Solara Clark, Eileen May •Guest(s) – AGENDA REVIEW CITIZEN PARTICIPATION UNFINISHED BUSINESS •2024 Program Support Grant: September Deadline – Discussion and Funding Recommendations o Eileen May reviewed the 2024 Program Support Grant: September Deadline Funding Results. o The Board discussed the grant applications as followed: Vicki Fogel Mykles brought up some concerns about some of the applications. She requested her written notes be included in the minutes (attached as “attachment 1”). Staff agreed to include the notes in the minutes. The Board briefly discussed the gr ant applications. The discussion brought up some Board concerns about the scoring and approval process. Some suggested cha nges include: •Creating a deadline for comments to be completed prior to the scoring deadline. Board members could then return to the comments and adjust as desired. •Creating an opportunity for discussion prior to the s coring deadline. •Adjusting the approval process to be more flexible. Staff will plan to bring suggestions to the Board after further research on the subject. It was agreed that the Board will return to the topic during a regular meeting as a New B usiness agenda discussion item. Sheri Emerick made a motion to accept the funding recommendations. Jessica MacMillan seconded the motion. The motion passed. Votes: 7 Affirmatives, 1 Abstain. Approved by roll call, Ayes: Sheri Emer ick, Conner Horak-Flood, Jessica MacMillan, Kelly Mosher, Vicki Fogel Mykles, Leslie Walker. DRA F T Cultural Resources Board SPECIAL FUNDING MEETING Thursday, October 3, 2024 – 5:30 PM, Teams Meeting NEW BUSINESS OTHER BUSINESS •Jessica MacMillan requested the date for the grant writing workshop. o October 21, 2024 o 4:00 – 6:00 pm o Center for Creativity, Golden Aspen room •Leslie Walker reminded the Board that the Cross-Sector Impact Grant scoring is coming up soon. o Vicki Fogel Mykles requested the information about the Cross-Sector Grant be resent to the Board prior to scoring. Staff will send the information with the scoring directions. ADJOURNMENT: Vicki Fogel Mykles made a motion to adjourn at 7:12 PM. Conner Horak-Flood seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Sheri Emerick, Conner Horak-Flood, Jessica MacMillan, Kelly Mosher, Vicki Fogel Mykles, Leslie Walker. Respectfully submitted, Solara Clark Project Coordinator DRA F T CuRB Scoring Comments – Vicki Fogel Mykles. Oct. 3, 2024 Opera Fort Collins – VFM Score: 70 $29,916 ask FF Vicki Fogel Mykles - 9/22/2024 I ran OFC for seven years (Ex.Dir.) and REALLY want this company to succeed. A few comments for the common good: The OFC Guild, the fundraising arm of the company, disbanded over a year ago over frustraSons with the way the company was being managed. Several members of the board are now themselves running the tech and set building/dressing - are they being paid? Is this a conﬂict of interest? Is the arSsSc director also performing in a starring role? I couldn't quite tell. $9K is listed for adverSsing, however, I am not seeing anything close to that amount needed in their markeSng strategy. The company has always had a strong outreach program, but I am not seeing solid program details in this season - only references to what has happened previously. Who is running these? There is a reference to an ArSst in Residence, but not seeing any details. The season itself is based completely around a single opera (two preview concerts - where?), a free dress rehearsal, and two days of performances. Funding raising is very skimpy: they list FF and another $11,400 in "other" grants, but this is not explained in the narraSve. The laundry list of grants that are menSoned were previously awarded, but there is no menSon of them being applied for now. FYI: The Park-Woodson FoundaSon is no longer in existence. The Hixon Family FoundaSon is misspelled. Where is CCI? Where is the McEver Endowment Fund (established to fund the soprano fees)? The past ﬁnancials show a huge deﬁcit - how was this resolved? This year ’s ﬁnancials do not balance and also show a huge deﬁcit. Ticket sales from last year ’s performances are meager, so guessing it was not well adended. Perhaps a smaller venue and a smaller orchestra would be a beder ﬁt unSl the company can reorganize and regain its fooSng? Currently, this is a company that looks like it is in free fall. I hope I am wrong. Poudre Heritage Alliance – VFM Score: 74 $3,846 ask FF Vicki Fogel Mykles - 9/17/2024 Nice idea to have an art exhibit around the importance of the Poudre River. Not clear about cash prizes or merchandise and cerSﬁcates to arSsts. Not clear about where this exhibit will end up or how many will see it (recent adendees were very sparse compared to cost of mounSng the exhibit). The FC Waterworks would be a logical spot to host a gallery exhibit. I am also confused about why this organizaSon needs FF support. They themselves oﬀer grants to various organizaSons and schools. I think this needs a bit more thought and organizaSon. FoundaJon Music FoundaJon – VFM Score: 72 $18,000 ask FF Vicki Fogel Mykles - 9/22/2024 I think this is a great idea, but am wondering if it belongs more in the realm of social services? There is little benefit to the general public. I also appreciate the Spanish language and specific music. Would hope that for the non-Spanish children, there would be translators. These lower income housing complexes are not exclusively Latin in their populations. I dug into the Foundation Music SCHOOL and think this program may be an offshoot of that non-profit organization. Hence the $1+M income stream. I would like more information about how Play It Forward (cute) plans to execute all this. There are additional grants listed in the financials, but are they for THIS program or the school. Just not enough clarity here. Hope they will apply again with more concrete details. Places Everyone! – VFM Score: 40 $10,100 ask FF Vicki Fogel Mykles - 9/22/2024 I am predy confused about this applicaSon. Is Places Everyone! it's own enSty applying under the FC Children’s Theatre or is it a sub org of FCCT? The Board and Financial reports are all FCCT. The PE! 2024 program budget doesn’t balance and there are no other grants being applied for. Where do they think the money will come from? I certainly appreciate the concept, but it is way too sketchy at the moment, no website, lidle to no info about producSons or workshops. Many of the quesSons are not answered at all. There is a great deal of redundancy in the various secSons. I think they need to go back to the drawing board, get their program goals and objecSves in order, and apply again in the future. BRAIN CHANGE @ FOUNDED IN FOCO MARCH 12, 2025 BRAINCHANGE.EVENTS a night of smart stories to illuminate the connections between us A fun, accessible , and representative locally-organized Pop Culture experience in Northern Colorado designed to improve children’s literacy and mental health and increase access to art, culture, and local creators in our community. @ Fort Collins Senior Center What is FoCo Comic Con? Fort Collins Comic Con features 2.5 full days of workshops, lectures, performances, and demonstrations by local artists, creators, and geeks of all kinds. Established in 2015, our team raised $120K for the Poudre Libraries and $35,000 for ASP so far! 2024 Stats # of attendees: # of volunteers: # of panels: Deadpools: 3,200 75 135 5 FoCo Comic Con's Current Beneficiary: Alliance for Suicide Prevention of Larimer County ($35,000 raised so far) # of artists:135 Nick Armstrong Lead Organizer Mayette Eggleston Programming Coordinator Todd Jones Vendor Coordinator Ses Elis Arts Coordinator Ruth Whiston Outreach Team Maddy Levine Volunteer Coordinator Nathan Scott Advisor Percy Carter Cosplay Coordinator Jakki Janero Cosplay Coordinator Organizing Team Ben Clark Chaos Coordinator Kira Lindburg Volunteer Coordinator YOU! Most of the Fort Collins Comic Con organizing team started out as volunteers! There are many ways to get involved with Fort Collins Comic Con - some are people-facing, some are behind-the-scenes. You can volunteer in any way that you think is helpful. Nova Sparks Cosplay Coordinator AND Erica Weinberg Check-In Coordinator Phoenix Frost Logistics Coordinator Our badge art + posters feature art by local queer + bipoc artists who are compensated for the use of their art. We also had a special guest this year And over the last few years too! APRIL 2025 VENDOR BOOTH PURCHASE OPENS CALL FOR PANELISTS VENDOR TRAINING JUNE 2025 PRINT DEADLINE SCHEDULE RELEASE VOLUNTEER TRAINING X2 AUGUST 2025 FC3! MAY 2025 JULY 2025 LAST MINUTE VOLUTNEER MEETING AUGUST 15 -17 2025 VENDOR TRAINING GUEST CALL SPONSOR CALL UPDATE DOCS CALL FOR VOLUNTEERS SCHEDULE UPDATE VOLUNTEER TRAINING MONTHLY TEAM MEETINGS UNTIL JUNE, 2X/MONTH IN JULY + AUGUST ALL POSSIBLE THANKS TO