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Home My WebLink AboutPARKS AND RECREATION BOARD - MINUTES - 08/28/2024 Park and Recreation Board Meeting August 28th, 2024 Fort Collins Senior Center 1200 Raintree Dr 08/28/2024 – MINUTES Page 1 1. CALL TO ORDER Nick Armstrong called the meeting to order at 5:37pm 2. ROLL CALL • List of Board Members Present Nick Armstrong – Chair Meghan Willis – Co-chair Josh Durand – Secretary Ken Christensen Marcia Richards Mike Novell Lorena Falcon • List of Board Members Absent Paul Baker John Mola • List of Staff Members Present Mike Calhoon – Director, Parks Sara Mendez – Sr Manager, Recreation Jill Wuertz – Sr Manager, Recreation Valerie Van Ryn – Manager, Marketing Rachel Eich – Business Support III 3. AGENDA REVIEW • No changes to the agenda 4. CITIZEN PARTICIPATION • Pickleball Advocate (Charlotte Jorgensen) o Community member has concerns about the lack of pickleball courts and questions on the status of the Landings Park project o Park Planning & Development Manager: ▪ City team is working on an in-depth analysis for areas where the City partners with Poudre School District for courts ▪ Re: Landings Park - Parks Department was funded for a budget offer in 2024 for turf conversion and irrigation design at Landings Park. Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 08/28/2024 – MINUTES Page 2 • New intent is to look at refreshing the entire park, moving a public process forward in the next 6-9 months • Public process will include evaluation of the tennis courts to potentially be fully converted to pickleball • Hockey Leagues o Community Organizer: Adult hockey leagues advocating for adult ice time to maintain a priority within EPIC and City Recreation Department o Requesting that the Parks and Recreation Advisory Board recommends that adult hockey is given fair consideration when determining scheduling of ice times with reasonable ice times offered in preferred time slots. o Representatives from Fort Collins Hockey League, Flames, and individual user groups o Questions: ▪ Board Member (Josh Durand) asked staff for details and data on the reason for the changes in ice allocation • Sr Manager, Recreation: Combination of demands and challenges with only 2 sheets of ice. Balancing the schedule has been difficult and all programming has seen a change in use ▪ Board Member (Ken Christensen) asked for clarification on what reasonable times are for the adult hockey participants o Board is asking for one point of contact for the group moving forward to continue discussions of challenges and potential solutions o Sr Manager of Recreation to coordinate with the hockey groups for continued communication 5. APPROVAL OF MINUTES Ken Christensen moved to approve the July 2024 minutes as written at 6:55pm, Nick Armstrong seconded, all in favor 6. UNFINISHED BUSINESS • BFO Update o City Manager to present the budget to City Council after Council work session was held on August 27th o 2050 tax and use of funds discussion ▪ Looking for Council’s feedback on proposal to structure the tax for what can be expected every year • 20% to be used for capital projects and 80% to be used for Parks and Recreation Asset Management and Infrastructure Replacement ▪ Departments will continue to leverage partnerships with PSD, Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 08/28/2024 – MINUTES Page 3 library district, CSU, etc. for filling community needs ▪ Nick Armstrong suggested a subcommittee between the respective boards to understand and adequately plan recommendations from staff • Active Shooter Communication and Safety Plan Discussion Follow-up o Meeting scheduled for Friday, August 30th with FCPD, Safety and Risk Management, and Parks and Recreation leadership to update situational awareness and active shooter training for staff 7. NEW BUSINESS • Southeast Community Center Update o Design team interviews held last week leading to the selection of Clark & Enersen o Design team kick off scheduled for September 10th o Meghan Willis asked if the design will take any inspiration from facilities like LINC library in Greeley ▪ Design team will do research and community outreach o Nick Armstrong requested to hear from partners at PSD and Library to hear what they are envisioning. • Naming and use of recreation facilities o Nick Armstrong has heard feedback from community members wondering why the Senior Center is titled “Senior Center” o Staff suggested the board communicate with LeAnn to understand the process that should be used o Nick Armstrong proposing the board pursue a name and usage change of the Fort Collins Senior Center o Board members would like more discussion to be mindful of and understand the results of what a usage change could mean. o City staff will investigate what the process is with more discussion to take place to see how this would relate to the board’s 2024 work plan • Feasibility Study Updates o Pickleball ▪ Website updated with open house schedule for September 18th from 4:30 to 6:30pm o Bike Park ▪ Scope of work was sent to on-call landscape design teams ▪ Staff will review submitted proposals before selecting firm ▪ Some concern with the process feeling ambiguous for potential future groups to come forward with similar requests • Usage Stats of Recreation Facilities and Parks Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 08/28/2024 – MINUTES Page 4 o Usage stats and study done by PlayCore o No updates since initial study o Potential opportunities with the upcoming level of service analysis update (2026-2027) • Issue Mapping in Parks o Desire to identify vandalism and maintenance costs per park o Department averages $5-6K an acre for maintenance 8. BOARD MEMBER REPORTS • Marcia Richards attended the pickleball feasibility study meeting on August 23 rd • Nick Armstrong attended the Urban Forest Strategic Plan update • Fort Collins Comic Con took place at the Fort Collins Senior Center 9. OTHER BUSINESS • Recreator Article o John and Lorena to write article on pollinators for Spring 2025 issue (Due October 4th) • Recreation Update – Sara Mendez o Camp Funquest wrapped up ▪ 408 total enrollments ▪ 249 campers on waitlist ▪ 900 hours of summer camp offered ▪ 45 hourly staff with 15 inclusion aids hired o EPIC shut down ▪ Facility projects scheduled for completion: • HVAC replacement • Raised 3M diving board • Deck and cleaning projects • Zamboni room and pit upgrades o Other facility shutdowns ▪ EAP training is scheduled for all Recreation spaces. o City Park Pool season ending on September 9th – pushed back to accommodate swimmers with other facility closures ▪ Working with Rotary Club to host rubber duck race in lazy river (September 7th) • Park Planning & Development Update – Jill Wuertz o New Manager position filled – internal o Schoolside Park: Moving forward with 75% plans submitted for Development Review o STP: Interactive Map closing August 31st Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 08/28/2024 – MINUTES Page 5 ▪ NOCO Trails Summit to take place on September 26th (RSVP opening to the public at the end of the week) o PRT: Concrete being poured for phase I with construction bids back on phases II and III o Veterans Plaza at Spring Canyon: Moving forward with fundraising for sign for Veterans Plaza o Rolland Moore scope of work drafted and advertised • Parks Update – Mike Calhoon o Partnering with DDA for new downtown alleys o Sold 1,000 trees through the Community Canopy Program o Department led a horticulture park with members of City Council to highlight the downtown flowers • 6-month Planning Calendar 10. ADJOURNMENT Nick Armstrong adjourned the meeting at 8:56pm