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Home My WebLink About10/10/2024 - HUMAN RELATIONS COMMISSION - AGENDA - Regular Meeting HUMAN RELATIONS COMMISSION REGULAR MEETING City Contact Person: Melanie Clark, Executive Administrative Assistant, Office of Equity & Inclusion – MCLARK@fcgov.com or hrc@fcgov.com OCTOBER 10, 2024, 5:30 – 7:30 pm In-Person Location: CIC Room, City Hall, 300 LaPorte Avenue Remote Meeting Participation: To join the Zoom meeting online (through web browser or Zoom app): Please click the link below to join the webinar: https://fcgov.zoom.us/j/96972419805 Or One tap mobile : +17209289299,,96972419805# US (Denver) +13462487799,,96972419805# US (Houston) Or Telephone: Dial(for higher quality, dial a number based on your current location): +1 720 928 9299 US (Denver) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 646 558 8656 US (New York) +1 312 626 6799 US (Chicago) Webinar ID: 969 7241 9805 This information is available in Spanish or other language at no cost to a person who would like this information translated to or communicated in Spanish or other language. Please call 416- 4254 or titlesix@fcgov.com to make a request for information in other languages. Esta información está disponible en español u otro idioma, sin costo para la persona que le gustaría esta información traducida o comunicada en español u otro idioma. Favor llame al 416- 4254 o a titlesix@fcgov.com para solicitar información en otros idiomas. Auxiliary aids and services are available for persons with disabilities. TTY: please use 711 to call 970.416.4254.; other _________________________________________________________________________________ 1. CALL TO ORDER 2. ROLL CALL 3. AGENDA REVIEW 4. APPROVAL OF MEETING MINUTES – SEPTEMBER 12, 2024 5. PUBLIC PARTICIPATION 6. BUDGET REVIEW 7. NEW BUSINESS a. Report Re: September 22nd DEIJ Networking Event b. Follow-Up Re: Fort Collins Museum of Discovery Special Exhibitions: “Skin: Living Armor, Evolving Identity” And “Bias” and Community Connection – facilitator information c. Update Re: 2024 Human Rights Day Proclamation – December 3 rd City Council meeting d. Discussion Re: HRC 2025 Work Plan – due November 30 th 8. OLD BUSINESS a. COMMITTEE REPORTS:  Education Outreach – Report re: October 9th “Cross Cultural Communication” program and debrief re: August 4th “Human Library” Program  Media/Community Recognition Committee – Follow-Up: Planning For 2024 Human Relations Awards – Work Plan Review, Call for Nominations update, Preparation for November 14th HRC meeting  Government Relations – General Update, City budget process  Executive – Update re: Marketing/Communications Planning For 2024 HRC Events 9. ANNOUNCEMENTS 10. NEXT STEPS a. Meeting Action Items b. Next Meeting – November 14th – Select HR Awards recipients, finalize 2025 Work Plan 11. ADJOURNMENT Human Relations Commission REGULAR MEETING Thursday, September 12, 2024 – 5:30 PM City Hall: CIC Conference Room, 300 Laporte Ave and Zoom 1. CALL TO ORDER: 5:30 PM 2. ROLL CALL a. Commission Members Present –, Barb Kistler, Phil Walker, Rachel Bryan, Teresa Cribelli, Miho Yoshioka (late arrival) b. Commission Members Absent – Beth Jaeger, Coronda Ziegler, Masood Ahmad c. Staff Members Present – Liz Messenger, Lead Equity & Inclusion Specialist d. Guest – Robert Stanley, Sheila Hammons 3. AGENDA REVIEW Vice Chair Kistler reviewed the agenda. 4. APPROVAL OF MINUTES – AUGUST 8, 2024 Commission member Walker stated the date for the small group meeting for the DEIJ Networking event should be changed to August 19th. Commission member Walker motioned to approve the August 8, 2024; minutes as amended. Commission member Bryan seconded the motion. Motion passed 5-0. 5. PUBLIC PARTICIPATION Robert Stanley and Sheila Hammons attended the meeting to learn more about the Human Relations Commission. 6. BUDGET REVIEW Vice Chair Kistler stated $100 had been spent since the last budget review which likely went towards the posters for the Human Relations Awards. This leaves the remaining budget around $5,900. 7. NEW BUSINESS a. UPDATE RE: SEPTEMBER 22ND DEIJ NETWORKING EVENT Vice Chair Kistler shared that the invitations for the event had gone out. She anticipated there to be 50-75 attendees. Kistler reiterated this event is co-sponsored by Larimer County, as such the planning committee is made up of folks from Larimer County as well as HRC members. She stated the next planning committee meeting on September 18th would be to finalize event plans. b. FOLLOW-UP RE: FORT COLLINS MUSEUM OF DISCOVERY SPECIAL EXHIBITIONS: “SKIN: LIVING ARMOR, EVOLVING IDENTITY” AND “BIAS” AND COMMUNITY CONNECTION Kistler stated there is a group that continually meets and are mostly putting together packages of programmatic opportunities for the community. She explained that groups will be able to sign up for a fee which would include a tour of the exhibits and a facilitated debrief afterwards. 8. OLD BUSINESS a. COMMITTEE REPORTS: • EDUCATION OUTREACH – UPDATE RE: OCTOBER 9TH “CROSS CULTURAL COMMUNICATION” AND AUGUST 4TH “HUMAN LIBRARY” PROGRAMS Commission member Yoshioka shared that the invitations and flyer for the Cross Cultural Communication program went out on September 10th, as well as being posted in City newsletters and social media posts. Yoshioka stated that Snack Attack will be catering the event. Kistler explained flyers were made for the event and passed them out to HRC members to share with others and to hang in appropriate spaces. She encouraged all members to attend. Yoshioka stated they are expecting around 100 attendees. Yoshioka stated that she saw the final response report for the Human Library program showing those who participated as Books are interested in participating in the international circle of Books to receive newsletters and offers to be published more broadly with the option to participate internationally. Kistler reiterated Books are required to go through a training. She explained the International Human Library Organization offers the option to have folks go through a train the trainer program, which she and Chair Jaeger participated in, and they conducted the training. Kistler will send an email out to those who participated as Books to inform them of the opportunity. Yoshioka shared overall the committee felt like the event was very successful, given the response and positive reaction to the diversity of Books this year. • MEDIA/COMMUNITY RECOGNITION COMMITTEE – FOLLOW-UP: PLANNING FOR 2024 HUMAN RELATIONS AWARDS – WORK PLAN REVIEW, CALL FOR NOMINATIONS MEMO Commission member Bryan reminded folks that the deadline for award nomination submissions is October 25th. She stated there are planned dates to send out three additional rounds of communications and reminders through the month of September and October to community members and HRC contacts. Bryan asked for assistance from Commission members to distribute posters and flyers. • GOVERNMENT RELATIONS – GENERAL UPDATE Vice Chair Kistler attended a Latinx Community Network meeting to discuss what the Human Relations Commission does and the upcoming events. She stated there is a lot of concern and tension from the Latinx community regarding the homeless shelter being built in an area where there are several large mobile home communities. Kistler shared that Council is going through the two-year budget cycle called Budgeting for Outcomes. One of the big issues related to the HRC is that two very distinct programs that were funded through the American Recovery Plan Act (ARPA) funds have been cut from the City’s budget going forward. This also is causing a lot of concern and tension, because the ARPA funds were very substantial in working with the immigrant population. • EXECUTIVE – MARKETING/COMMUNICATIONS PLANNING FOR 2024 HRC EVENTS: CONFIRM DATES AND ASSIGNMENTS Commission members discussed organizations where they could disseminate flyers and invitations for upcoming events. 9. ANNOUNCEMENTS Commission Member Bryan attended the Volunteer Summit hosted by the City. This was a development opportunity offered to all volunteers. She attended a DEI session that talked about diversifying personal networks. As well, she attended an Allyship session which talked about how people show up and whether others know they are an ally. Commission Member Cribelli shared that she has been working with the Jan Reece with the City and Arc of Larimer County on a disability awareness training being offered to employees. Cribelli stated there is some excitement about Autism Awareness and to keep the momentum going. Vice Chair Kistler shared that Thompson Valley is hosting a conference called Echoes of Success on September 27th and are inviting HRC members to attend. 10. ADJOURNMENT – The meeting was adjourned at 6:48 pm. Minutes approved by the Chair and a vote of the Board/Commission on XX/XX/XX 9/12/24 – MINUTES Page 1 PROCLAMATION WHEREAS, the Universal Declaration of Human Rights was adopted by the United Nations on December 10, 1948; and WHEREAS, it was the first time a document declaring human rights and fundamental freedoms was adopted by an international organization, and it continues to have universal value in defending and advancing people’s rights; and WHEREAS, America’s commitment to individual freedom and democracy provides the foundation for our society and the Bill of Rights serves to guide our people and our government to ensure basic human rights and liberties; and WHEREAS, as a community, we are committed to upholding these principles and making Fort Collins a place where all citizens have the opportunity to voice their opinions, practice their faith, and enjoy the blessings of freedom; and WHEREAS, our community will find encouragement in rallying together to defend human rights. By working together to advance the rights of all people, we will help to build mutual trust and harmony for all individuals in our community. NOW, THEREFORE, I, Jeni Arndt, Mayor of the City of Fort Collins, do hereby proclaim December 10, 2024, as HUMAN RIGHTS DAY in the city of Fort Collins and hereby encourage all residents, businesses, and institutions to recognize Human Rights Day 2024 by observing our nation’s Bill of Rights and pledging to uphold the universal principles of liberty and justice that define our dreams and shape our hopes as we face the challenges of a new era. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the City of Fort Collins this 3rd day of December, 2024. __________________________________ Mayor ATTEST: _________________________________ City Clerk FORT COLLINS HUMAN RELATIONS COMMISSION 2024 WORK PLAN November 30, 2023 MISSION As community leaders and advisors, the Human Relations Commission collaborates, educates, and advocates for equity and inclusion in the City of Fort Collins. VISION Embracing differences and giving value to every human being. PURPOSE The Fort Collins City Council established the Human Relations Commission (HRC) in 1964 to promote acceptance, equity, inclusion and respect for diversity through educational programs and to act in an advisory capacity to the City Council. LONG RANGE GOALS Cultivate relationships with the community and media that support the mission and vision Provide educational outreach that promotes equity and inclusion Advocate for an equitable and inclusive environment in city government and community The Fort Collins Human Relations Commission will continue a broad plan for enhancing productive human relations and supporting social sustainability issues that are pertinent to the City of Fort Collins and are consistent with the City Charter and the City Code. The Commission will strive to be informed about diversity, equity, inclusion and social justice issues within Fort Collins and will recommend appropriate action to City Council. The Commission will recommend programs, policies, and activities that promote positive human relations and equitable outcomes and greater opportunities for all. The Commission also may create and deliver programs and activities in furtherance of this objective. HRC goals and responsibilities are divided among four standing committees for procedural reasons, but are not exclusive to any one committee. THE EXECUTIVE COMMITTEE SHALL: • Determine meeting agendas for monthly and special HRC meetings • Maintain regular communication with the HRC’s City Council Liaison and City Council • Collaborate with and support the City’s Office of Equity & Inclusion programs and initiatives • Delegate issues for resolution to standing or special committees • Provide support to HRC standing committees as needed • Call special meetings as needed • Adopt an “open door” policy and meet with Commissioners as needed • Explore opportunities to collaborate with other Boards and Commissions, and DEI-focused organizations in the community THE MEDIA/COMMUNITY RECOGNITION COMMITTEE SHALL: • Plan, coordinate and execute an annual Human Relations Awards event; consider both “live” and “virtual” options; promote early nominations for Award recipients; redefine award categories as needed to better reflect community diversity and inclusion • Recommend updates and refinements to the HRC website content so that its message and branding are clear • Expand HRC’s community and media relations by maintaining and building an updated contact list • Organize and track efforts by developing, in collaboration with the City, detailed communication plans for specific programs and events • Report monthly to the HRC THE EDUCATION OUTREACH COMMITTEE SHALL: • Create a better understanding of equity and inclusion through educational programs and events, including, for example, collaborating with community organizations to host a “Human Library” event. • Seek to deliver programs and events in the most accessible and equitable way • Plan and deliver interactive public forum or discussion sessions • Propose collaboration opportunities with local organizations or other boards or commissions to respond to new or long-standing community issues or topics as identified in the City’s Equity Plan • Educate citizens and recommend actions that promote positive relationships and outcomes within our City • Document committee events to increase efficiency in future programming • Evaluate the impact of programming by surveying participants • Recruit speakers and facilitators • Report monthly to the HRC THE GOVERNMENT AND COMMUNITY RELATIONS COMMITTEE SHALL: • Monitor City Council activity and attend meetings as needed • Review proposed legislation, policy changes or other governmental actions at the Federal, State or Local level which may affect human rights in Fort Collins and recommend actions as appropriate • Establish consistent lines of communication with community leaders and partners, including periodic meetings with elected officials, candidates for local and state offices, etc. focused on topics related to equity and inclusion (for example, public health, housing, transportation and employment issues) • Align HRC’s priority objectives with local and state priorities as appropriate • Advocate for people of color to join City Boards, Commissions and Government • Collaborate with other organizations whose primary mission is social justice in Fort Collins • Explore scope of HRC quasi-judicial work with city leaders. The HRC’s quasi-judicial role is to defined as follow in section 2-175 (b)(2) of the city code: To assist residents of the City in utilizing the complaint procedure under Chapter 13, Article II of the code and to hear appeals from decisions of the City Manager as provided in Subsection 13-23 (b) of the Code; provided, however, that any members of the Commission who have rendered assistance to particular complainants shall refrain from participating in the Commission’s review of any decision of the City Manager related to such complainant. • Report monthly to HRC 2024 Human Relations Awards – Thursday, December 12th Reception 3:45-4:30pm; Ceremony 4:30-5:30pm City Hall Lobby/Council Chambers Work Plan (Update 10/10/24) TASK/ACTION DUE DATE LEAD COMPLETION DATE (English/Spanish version) to be sent to community members and organizations (HRC members to meeting); send first memo September Nomination Period Opens July 15 November 14th HRC Nomination Period Ends October 25 Send nomination spreadsheet, nominations, and award criteria to HRC November 1 Finalize letters to Nominators and Nominees who are award recipients; finalize letters to Nominators and Nominees not selected as award recipients (aka congratulating them and providing Award reception and ceremony details; send letters to Nominators document available – need to add plaque and affix Thanksgiving November 28 Human Relations Award Ceremony! 5:30pm through and set up 2024 HRC Events Marke�ng/Communica�ons Planning Update: October 10, 2024 Completed 9/22/24 Completed 10/9/24 DEIJ Networking Event Sunday, September 22nd Cross Cultural Communica�on Wednesday, October 9th Human Rela�ons Awards Call for Nomina�ons Friday, October 25th nomina�on deadline (Ceremony scheduled for invite/contact? “Active DEIJ Mailing List” February event invita�on list; Museum exhibit partner list; Claudia’s list “Active DEIJ/ Public/previous attendees/Marketing mailing list” - Community is target audience! Personal and professional contacts; HRC 500+ mailing list “Active DEIJ/ Public/previous attendees/Marketing mailing list” - Community is target audience! Personal and professional contacts; HRC 500+ mailing list; Boards & Commissions mailing list; be sent? August 27th and September 9th September 16th (English/Spanish version) be sent? September 11th September 23rd October 4th Follow-up Items: - Barb to create mailing list names and iden�fy the content of each mailing list. - Melanie to explore whether the November HRC mee�ng can be held as an Execu�ve Session. - All to work together to create a procedural manual for each type of HRC event. When should a second reminder be sent, if needed? (only if needed) September 30th (if needed) October 21st What is the best channel to reach the target audience? - email - posters/ﬂyers - social media/websites - other Email invita�on with ﬂyer op�onal resource directory form ﬂyer; City’s social media channels (Miho and Melanie to work with CPIO); and possible “Faith in Progress” podcast (Beth to contact Hillel) social media channels, newsleters, press release (Rachel and Melanie to work with CPIO); posters to be distributed at HRC events and other - HRC mailbox list and HRC personal list and HRC personal marke�ng eﬀorts? Other considera�ons?ring ﬂyers for Cross Cultural Communica�on program and HR Awards to event Rachel to bring HR Awards ﬂyer to program