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Home My WebLink About09/12/2024 - HUMAN RELATIONS COMMISSION - AGENDA - Regular Meeting HUMAN RELATIONS COMMISSION REGULAR MEETING City Contact Person: Melanie Clark, Executive Administrative Assistant, Office of Equity & Inclusion – MCLARK@fcgov.com or hrc@fcgov.com SEPTEMBER 12, 2024, 5:30 – 7:30 pm In-Person Location: CIC Room, City Hall, 300 LaPorte Avenue Remote Meeting Participation: To join the Zoom meeting online (through web browser or Zoom app): Please click the link below to join the webinar: https://fcgov.zoom.us/j/96972419805 Or One tap mobile : +17209289299,,96972419805# US (Denver) +13462487799,,96972419805# US (Houston) Or Telephone: Dial(for higher quality, dial a number based on your current location): +1 720 928 9299 US (Denver) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 646 558 8656 US (New York) +1 312 626 6799 US (Chicago) Webinar ID: 969 7241 9805 This information is available in Spanish or other language at no cost to a person who would like this information translated to or communicated in Spanish or other language. Please call 416- 4254 or titlesix@fcgov.com to make a request for information in other languages. Esta información está disponible en español u otro idioma, sin costo para la persona que le gustaría esta información traducida o comunicada en español u otro idioma. Favor llame al 416- 4254 o a titlesix@fcgov.com para solicitar información en otros idiomas. Auxiliary aids and services are available for persons with disabilities. TTY: please use 711 to call 970.416.4254.; other _________________________________________________________________________________ 1. CALL TO ORDER 2. ROLL CALL 3. AGENDA REVIEW 4. APPROVAL OF MEETING MINUTES – AUGUST 8, 2024 5. PUBLIC PARTICIPATION 6. BUDGET REVIEW 7. NEW BUSINESS a. Update Re: September 22nd DEIJ Networking Event b. Follow-Up Re: Fort Collins Museum of Discovery Special Exhibitions: “Skin: Living Armor, Evolving Identity” And “Bias” and Community Connection 8. OLD BUSINESS a. COMMITTEE REPORTS:  Education Outreach – Update Re: October 9th “Cross Cultural Communication” and August 4th “Human Library” Programs  Media/Community Recognition Committee – Follow-Up: Planning For 2024 Human Relations Awards – Work Plan Review, Call for Nominations Memo  Government Relations – General Update  Executive – Marketing/Communications Planning For 2024 HRC Events: Confirm Dates and Assignments 9. ANNOUNCEMENTS 10. NEXT STEPS a. Meeting Action Items b. Next Meeting – October 10th 11. ADJOURNMENT Human Relations Commission REGULAR MEETING Thursday, August 8, 2024 – 5:30 PM City Hall: CIC Conference Room, 300 Laporte Ave and Zoom 1. CALL TO ORDER: 5:32 PM 2. ROLL CALL a. Commission Members Present – Beth Jaeger, Barb Kistler, Phil Walker, Rachel Bryan, Miho Yoshioka (late arrival), Coronda Ziegler (late arrival) b. Commission Members Absent – Teresa Cribelli, Masood Ahmad c. Staff Members Present – Liz Messenger, Lead Equity & Inclusion Specialist, Brigid Hinterberger, Lead EO Investigator d. Guest – NONE 3. AGENDA REVIEW Chair Jaeger reviewed the agenda. 4. APPROVAL OF MINUTES – JULY 11, 2024 Commission member Bryan motioned to approve the July 11, 2024 minutes. Commission member Walker seconded the motion. Motion passed 5-0 5. PUBLIC PARTICIPATION No members of the public were present. 6. BUDGET REVIEW Chair Jaeger shared the budget remains the same as last month with about $5100 remaining of the initial $6100 budget. She noted that the HRC spent $1000 in February for the DEIJ Networking Event. She indicated that $1000 will be allocated in October for educational programs, $1500-2000 for the September DEIJ Networking Event, and $1500 in December for the HRC Awards. The HRC is projected to spend an additional $4500 by the end of the year. 7. NEW BUSINESS a. DISCUSSION WITH ARPI MILLER, EXECUTIVE DIRECTOR, ISSAC Arpi Miller explained Isaac (Immigration Solidarity and Accompaniment Coalition) was formed in 2017 as a community response to immigration issues. The organization aims to create a safe and supportive environment for immigrants, focusing on individual support and community building. When COVID-19 hit, Isaac shifted its focus to provide more direct support to affected communities, particularly those facing barriers to accessing resources. ISAAC works closely with various organizations in the community including, Interfaith Council, BIPOC Alliance, and Poudre School District to address issues such as housing, education, and healthcare. Their approach is highly collaborative, often partnering with other organizations to avoid duplicating services. During the pandemic, Isaac provided financial assistance to those impacted by COVID-19, especially undocumented individuals who were ineligible for government aid. They distributed donations and checks to help with rent, utilities, and other essential needs. The organization also assisted with vaccine appointments and other support services. One of the major issues Isaac is currently addressing is the lack of accessible ESL (English as a Second Language) programs. This gap affects workforce mobility and integration. Recent funding cuts to local language learning resources have exacerbated the problem, leaving many learners without options to continue their education. Isaac continues to provide emergency financial assistance for housing insecurity and other critical needs. They are also developing workforce programs, including commercial driver's license training and services for those experiencing housing insecurity. The organization emphasizes creating inclusive spaces and offers multilingual educational programs on various topics. Arpi emphasized the importance of collaboration and avoiding duplication of services. They're working on initiatives like improving childcare access and creating dialogue spaces to address community needs. The organization is focusing on fostering connections and understanding among diverse community members, with regular meetings and events to discuss ongoing initiatives and future directions. b. UPDATE RE: SEPTEMBER 22ND DEIJ NETWORKING EVENT Vice Chair Kistler stated the next meeting will take place on Monday, August 9. Invitations will be able to go out after the meeting takes place and the materials are finalized. A finalized plan will be shared with the Commission at the meeting on September 12. c. FOLLOW-UP RE: FORT COLLINS MUSEUM OF DISCOVERY SPECIAL EXHIBITIONS: “SKIN: LIVING ARMOR, EVOLVING IDENTITY” AND “BIAS” AND COMMUNITY CONNECTION (JULY 15TH MEETING) Chair Jaeger stated that there was conversation at the July meeting where attendees were hoping to connect and promote. It seemed to her that there could be a connection between this and the DEIJ Networking event. She asked Commission members to keep this in mind and to be thinking of ideas. Vice Chair Kistler stated that the next meeting will take place on August 26th. 8. OLD BUSINESS a. COMMITTEE REPORTS: • EDUCATION OUTREACH – UPDATE RE: OCTOBER 9TH “CROSS CULTURAL COMMUNICATION” AND AUGUST 4TH “HUMAN LIBRARY” PROGRAMS Commission member Yoshioka stated they have a rough timeline for the Cross-Cultural Communications training of when things need to be completed by. As the event gets closer, there will be more movement. Yoshioka shared that the Human Library was very successful with approximately 180 people showing up, including books, volunteers and readers. Overall, there was a good impression. Commission member Ziegler shared that the volume of the books was difficult for her where some were really loud, and some were not able to be heard as well. Commission members agreed that overall, it was a great event. They were all very appreciative of everyone’s effort that went into planning and executing the event. • MEDIA/COMMUNITY RECOGNITION COMMITTEE – FOLLOW-UP: PLANNING FOR 2024 HUMAN RELATIONS AWARDS – WORK PLAN REVIEW, CALL FOR NOMINATIOS MEMO, AND DISABILITY ADVISORY BOARD COLLABORATION Commission member Bryan stated the flyer has been completed. She explained it was not recommended to create a flyer for all events, so individual flyers will be created. Bryan stated the Disability Advisory Board chose not to issue an award but will attend as guests. Chair Jaeger stated that Alma Vigo-Morales translated the call for nominations and asked Bryan to combine the documents. Jaeger further stated she received an email from Sarah Kane who supports Mayor and Council, confirming the attendance of several Councilmembers. • GOVERNMENT RELATIONS – GENERAL UPDATE Vice Chair Kistler provided an update that the City does not have any conversations planned at this time regarding the new gun legislation. Kistler found that several communities are choosing to not participate in the law such as Douglas County. She is hoping to get more information as to what Larimer County and the City are considering. • EXECUTIVE – MARKETING/COMMUNICATIONS PLANNING FOR 2024 HRC EVENTS Chair Jaeger explained they have several events coming up where the same core group of individuals and organizations will be contacted. She initiated a marketing strategy to keep them engaged and asked for input from Commission members. Commission members discussed who the target audiences will be for each of the upcoming events and the timing of when the emails should go out. 9. ANNOUNCEMENTS Commission members agreed to not invite any other guests to the remaining meetings in 2024 to allow them time to focus on their upcoming events. 10. ADJOURNMENT – The meeting was adjourned at 7:30 pm. Minutes approved by the Chair and a vote of the Board/Commission on XX/XX/XX 8/9/24 – MINUTES Page 1 2024 Human Relations Awards – Thursday, December 12th Reception 3:45-4:30pm; Ceremony 4:30-5:30pm City Hall Lobby/Council Chambers Work Plan (Update 9/12/24) TASK/ACTION DUE DATE LEAD COMPLETION DATE Invite Mayor, HRC Liaison and Councilmembers to 2024 program July 31 Beth July 24 Finalize communication plan with CPIO May 15 Melanie and Rachel Meet with Disability Advisory Board to determine DAB award process June 20 or July 18 Beth and Barb June 20 Approve 2024 HR Awards website language and nomination form May 9 or June 13 (HRC meeting) Rachel June 13 Post revised HR Awards language and nomination form on HRC website (English and Spanish) July 15 Melanie and Rachel July 15 Finalize Call for Nominations memo (English/Spanish version) to be sent to community members and organizations (HRC members to receive copy for distribution) July 11 (HRC meeting) Rachel September 12 (HRC meeting); send first memo September 16th Nomination Period Opens July 15 Create draft program flow for December 12th event October 7 Review and revise work plan and draft program flow with HRC October 10 (HRC meeting) Nomination Period Ends October 25 Send nomination spreadsheet, nominations, and award criteria to HRC November 1 Finalize letters to Nominators and Nominees who are award recipients; finalize letters to Nominators and Nominees not selected as award recipients (aka finalists) November 7 Select award recipients, finalize program flow and HRC members’ responsibilities November 14 (HRC meeting) Send letters to Nominators and Award recipients congratulating them and providing Award reception and ceremony details; send letters to Nominators and Nominees not selected as recipients November 20 Order award artwork and origin of artwork document November 15 Secure language and sign interpreter (if needed) November 22 Finalize program recording and cost required November 22 Finalize Mayor and Mayor Pro-Tem remarks and send to Sarah Kane December 2 Order refreshments November 22 Secure photographer November 22 Thanksgiving November 28 Create Award Program November 29 Hold Zoom practice session for HRC Date/time tbd Human Relations Award Ceremony! December 12, 3:45- 5:30pm Time tbd: run through and set up at City Hall TO: Community Diversity, Equity and Inclusion Champions FR: The City of Fort Collins Human Relations Commission (HRC) RE: 2024 Human Relations Awards – Call for Nominations! For over four decades, the Human Relations Awards have recognized individuals and organizations that work to advance diversity, equity, and inclusion in our community. These awards and the work that they honor take on greater significance as our community continues to navigate the extraordinary challenges of polarization and social inequity. The HRC is honored to celebrate the 2024 award recipients and nominees with a reception and public ceremony to be held December 12 th at City Hall from 3:45- 5:30pm. Each individual and organization will be recognized by the Mayor, City Councilmembers and other City leaders for their impactful community work. We encourage you to nominate individuals and organizations who have focused their time, resources, and energy in support of underrepresented and underserved residents in Fort Collins and/or Larimer County. We need your help in identifying and acknowledging these extraordinary individuals and organizations effecting positive change! Information regarding our three nomination categories, the selection process, and nomination forms can be found at https://www.fcgov.com/hra/. Nominations are due by October 25, 2024. Let’s all work together to recognize and celebrate individuals and organizations advancing the goal of making our community safe and welcoming for all. A: Campeones de diversidad comunitaria, equidad e inclusión DE: La Comisión de Relaciones Humanas de la Ciudad de Fort Collins (HRC) SOBRE: Premios de Relaciones Humanas 2024 - ¡Llama para nominaciones! Durante más de cuatro décadas, los premios de relaciones humanas han reconocido a individuos y organizaciones que trabajan para avanzar la diversidad, la equidad y la inclusión en nuestra comunidad. Estos premios y el trabajo que honran adquieren una mayor importancia a medida que nuestra comunidad continúa navegando por los extraordinarios desafíos de la polarización y la inequidad social. El HRC tiene el honor de celebrar a los ganadores y nominados del premio 2024 con una recepción y ceremonia pública que se llevará a cabo el 12 de diciembre en el Ayuntamiento de 3:45 a 5:30 p.m. Cada individuo y organización será reconocido por el alcalde, los miembros del Concilio de la ciudad y otros líderes de la ciudad por su impactante trabajo comunitario. Lo alentamos a nominar individuos y organizaciones que han centrado su tiempo, recursos y energía en el apoyo de miembros de la comunidad que son subrepresentados y desatendidos en Fort Collins y/o en el condado de Larimer. ¡Necesitamos su ayuda para identificar y reconocer a estas personas y organizaciones extraordinarias que afectan el cambio positivo! La información sobre nuestras tres categorías de nominación, el proceso de selección y los formularios de nominación se pueden encontrar en https://www.fcgov.com/hra/. Las nominaciones deben presentarse antes del 25 de octubre de 2024. Trabajemos juntos para reconocer y celebrar a las personas y organizaciones que avanzan el objetivo de que nuestra comunidad sea segura y acogedora para todos. 2024 HRC Events Marke ng/Communica ons Planning Update: September 12, 2024 DEIJ Networking Event Sunday, September 22nd Cross Cultural Communica on Wednesday, October 9th Human Rela ons Awards Call for Nomina ons Friday, October 25th nomina on deadline (Ceremony scheduled for December 12th) Target audience – who do we want to invite/contact? “Ac ve DEIJ Mailing List” - February event invita on list; Museum exhibit partner list; Claudia’s list “Ac ve DEIJ/ Public/previous a endees/Marke ng mailing list” - Community is target audience! Personal and professional contacts; HRC 500+ mailing list “Ac ve DEIJ/ Public/previous a endees/Marke ng mailing list” - Community is target audience! Personal and professional contacts; HRC 500+ mailing list; Boards & Commissions mailing list; ERG list; past recipients When should ﬁrst program invita on be sent? August 27th with ﬂyer and op onal resource directory form September 9th with ﬂyer September 16th (English/Spanish version) Follow-up Items: - Barb to create mailing list names and iden fy the content of each mailing list. - Beth to contact Hillel Katzir re: a possible “Cross Cultural Communica on” podcast in mid-September. - Melanie to explore whether the November HRC mee ng can be held as an Execu ve Session. - All to work together to create a procedural manual for each type of HRC event. When should ﬁrst program reminder be sent? September 11th September 23rd October 7th When should a second reminder be sent, if needed? (only if needed) September 30th (if needed) October 14th (if needed) What is the best channel to reach the target audience? - email - posters/ﬂyers - social media/websites - other Email invita on with ﬂyer and op onal resource directory form Personal emails with ﬂyer; City’s social media channels (Miho and Melanie to work with CPIO); and possible “Faith in Progress” podcast (Beth to contact Hillel) Personal emails; City’s social media channels, newsle ers, press release (Rachel and Melanie to work with CPIO); posters to be distributed at HRC events and other sites/events/etc.? How should emails be sent? - HRC mailbox - personal emails HRC mailbox HRC mailbox for mailing list and HRC personal emails HRC mailbox for mailing list and HRC personal emails What, if any, is the cost of these marke ng eﬀorts? n/a Social media boost, if needed Flyer and social media boost, if needed Other considera ons? Miho and Rachel to bring ﬂyers for Cross Cultural Communica on program and HR Awards to event Rachel to bring HR Awards ﬂyer to program