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Home My WebLink About08/28/2024 - PARKS AND RECREATION BOARD - AGENDA - Regular MeetingPage 1 Nick Armstrong, Chair Fort Collins Senior Center Room: Prairie Sage 1 & 2 Meghan Willis, Co-Chair 1200 Raintree Dr Josh Durand, Secretary Ken Christensen Marcia Richards Paul Baker Mike Novell Lorena Falcon John Mola Fort Collins, Colorado Hybrid Meeting August 28th, 2024 5:30pm • CALL TO ORDER • ROLL CALL o Board Members Present ▪ Nick Armstrong – Chair ▪ Meghan Willis – Co-Chair ▪ Josh Durand – Secretary ▪ Ken Christensen ▪ Marcia Richards ▪ Paul Baker ▪ Mike Novell ▪ Lorena Falcon ▪ John Mola o Staff Members Present ▪ Sara Mendez – Sr Manager, Recreation ▪ Mike Calhoon – Director of Parks ▪ Jill Wuertz – Sr Manager, Park Planning & Development ▪ Rachel Eich – Business Support III • INTRODUCTION Parks and Recreation Advisory Board AGENDA Page 2 • AGENDA REVIEW • CITIZEN PARTICIPATION (10 minutes) • APPROVAL OF MINUTES • UNFINISHED BUSINESS o BFO Update o Active Shooter Communication and Safety Plan Discussion Follow-up • NEW BUSINESS o Southeast Community Center Update o Naming and use of recreation facilities o Feasibility Study Updates ▪ Pickleball ▪ Bike Park o Usage Stats of Recreation Facilities and Parks o Issue Mapping in Parks ▪ Vandalism costs ▪ Maintenance costs per park • BOARD MEMBER REPORTS • RECREATOR ARTICLE SCHEDULE o 2025 Spring Issue: Article Due October 4th • OTHER BUSINESS (30 minutes) 1. RECREATION UPDATE – Sara Mendez 2. PARK PLANNING AND DEVELOPMENT UPDATE – Jill Wuertz 3. PARKS UPDATE – Mike Calhoon 4. 6 MONTH PLANNING CALENDAR REVIEW . https://www.fcgov.com/cityclerk/files/six -month-planning-calendar.pdf?1677855905 • ADJOURNMENT Park and Recreation Board Meeting July 24 th, 2024 413 S Bryan 0 7 /24/2024 – MINUTES Page 1 1. CALL TO ORDER Nick Armstrong called the meeting to order at 5:41pm 2. ROLL CALL • List of Board Members Present Nick Armstrong Josh Durand Ken Christensen Marcia Richards Paul Baker Lorena Falcon • List of Board Members Absent Meghan Willis Mike Novell John Mola • List of Staff Members Present Mike Calhoon – Director of Parks LeAnn Williams – Director of Recreation Jill Wuertz – Sr Manager, Park Planning & Development Rachel Eich – Business Support III 3. AGENDA REVIEW • Opening discussion and “good news” items 4. CITIZEN PARTICIPATION • No citizen participation 5. APPROVAL OF MINUTES • Location change of May 2024 meeting not recorded in the minutes • Paul Baker moved to approve the May 2024 minutes as amended at 5:42pm, Josh Durand seconded, all in favor 6. UNFINISHED BUSINESS 7. NEW BUSINESS Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 0 7 /24/2024 – MINUTES Page 2 • BFO Update o BFO 101 Presentation, given by staff o City staff focusing on three main aspects with City budget • Strategy & Visioning (Strategic Plan) • Allocation of Resources (BFO process) • Measuring & Validating (OMAPs) o Parks and Recreation staff have submitted most offers in the Culture and Recreation outcome area o Staff ensuring to create a strategic linkage with all offers • Key outcomes → Strategic Objectives → Budget Offers for Programs and Services o Nick Armstrong asked if the OMAPs data is visible to the public. • The community dashboard is visible to the public o Staff discussed the overall budgeting for outcomes process (selling to funds → accepted offers) o Staff presented the 2025-2026 offers • https://www.fcgov.com/bidget (full offer narratives) • https://ourcity.fcgov.com/priorities (public outreach) • Departmental Overview – Plans o Used as a high-level approach to create and determine alignment o Staff broke plans into different buckets • Council Priorities • Utility Plans • Transportation Plans (PDT) • City Plan & Sub-Area Plans (PDT) • Our Climate Future (Sustainability Group) • Community Services Plans o Josh Durand asked who holds departments accountable for ensuring department plans are aligning with other plans. • Staff at the mid-level manager level and up are a part of the review and accountability process • Plans go through phases of departmental review processes to ensure that plans intersect (i.e., development review for projects) o Ken Christensen asked if the Parks and Recreation ReCreate Plan mentions 15-minute cities. • At the time, The Trust for Public Lands used “10-minute walk to nature” language • Considering this as a building block to the 15-minute city • 2050 Project Status Update o Aligning the talent Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 0 7 /24/2024 – MINUTES Page 3 • Last round of interviews for the Manager, Park Planning & Development position (August 5 start date) • First round of phone interviews for new finance position • Marketing position posted • Will not hire Sr. Park Planner until Q4 o Projects • Rolland Moore Ballfield grading • Twin Silo Playground Replacement • Edora Parking Lot rehabilitation • Rolland Moore Tennis Center & Playground Renovation • Rogers Park Asphalt Maintenance • Northside Aztlan Front Desk Improvements • Northside Aztlan Childcare Project • City Council Recap o Discussion of items that have been discussed at City Council since the May Parks and Rec Board meeting o Extended discussion on the Hughes Site Engagement Work ▪ Civic assembly process will be led by the City Manager’s Office o Extended discussion on the Bike Park Feasibility Work ▪ AIS presented to Council to outline the scope of work 8. BOARD MEMBER REPORTS • Board member event attendance: o Superissues Board Meeting (6/10) o Bike to Work Day (6/26) o 9/11 Memorial Ribbon Cutting (7/1) o City Council, Parks and Recreation Month Proclamation (7/2) o Lunch with Parks Department Staff (7/4) o Line Dance Classes at Senior Center • Paul Baker asked about the officer involved shooting near City Park and the Grand View cemetery o Mike Calhoon has reached out to Jeff Swoboda (Chief of Police) and Jim Byrne (Director of Emergency Management) to discuss debrief and communication strategies moving forward. o Board requested to hear an update on the discussion at the next meeting 9. OTHER BUSINESS • Recreation Update o 4th of July Celebration ▪ Biggest parade in a long time and largest 5k Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 0 7 /24/2024 – MINUTES Page 4 o City Park Pool numbers high due to the heat o Summer camps running smoothly o Southeast Community Center ▪ Design RFP set to close on Friday, July 26th o Nick Armstrong gave kudos to Recreation staff leads for a well-managed parade • Park Planning & Development Update o Schoolside Park: 50% development, easement discussion taking place with PSD o Strategic Trails Plan: Next round of engagement released o Poudre River Trail ▪ Phase 1: Connection between Timnath and Arapaho Bend Natural Area began 7/24 ▪ Phase 2: Signatures circulating between CSU the City, and Great Western Railroad, pre-procuring bridge and railroad crossing materials o Pickleball Complex Feasibility: Next phase beginning with further community engagement in September (open house) • Parks Update o 4th of July events ▪ City Park celebration ▪ Avery House celebration ▪ Fort Collins Foxes drone show on June 30th o Organized tours of the downtown flower project for the BFO Economic Health Team o Released three different species of parasitic wasps to help control the EAB process • 6-month Planning Calendar Review 10. ADJOURNMENT Nick Armstrong adjourned the meeting at 8:41pm 2024 Recreator Schedule 2024 Fall/Winter 2025 Spring 2025 Summer 2025 Fall/Winter Article Submission Date: May 24th October 4th January 31st May 16th 2024 Recreator Article Topic List Recreator Article Topics Notes CAPRA Award Renewal Process (2024) 9/11 Memorial Project Teen Center Partnership with Recreation Staff Highlight City Give/Parks and Recreation Partnerships Senior Center Trips Program Horses and Trails E Scooters and E Bike Programs *Waiting for Report Summer Day Camp Program /Licensing/NACC Childcare Center *Staff recommended for a Spring edition How does the City respond to citizen requests? Northeast Park Trail System Pottery Studio Board Member takes class & writes about it Poudre River Trail Connection to Greeley Equipment needed to take care of Parks/Trails Trail Etiquette Feature Instructors/Lifeguards (promote hiring) Next Phase of White Water Park Mental Health Benefits of Parks and Rec Urban Forestry & Strategic Trails Plan Kick Off *Completed Thank You to the Voters (2050 Tax) History of the Farm *Completed Parks and Recreation Board City Council Updates July 23, 2024 – August 28, 2024 8/13 Work Session Discussion Item City Council Priority: 15-Minute Strategy - Specific Focus Areas: Seek feedback on specific deliverables including: 1) Place Based Assessment; 2) Strategic Trails Plan; and 3) 10 Year Transportation Capital Improvement Plan. 8/20 Regular Meeting Discussion Item Items Relating to Golf Enterprise Expenses - 2nd reading of Ord. No. 100, 2024, Appropriating Prior Year Reserves for Golf Enterprise - 2nd reading of Ord. No. 101, 2024, Appr opriating Prior Year Reserves in the Golf Fund for the Replacement of Necessary Systems at the Southridge and Collindale Golf Courses Ord. Second Reading Appropriating Prior Year Reserves in the Conservation Trust Fund for Park Planning and Development Funding Community Bike Park Feasibility and Community Engagement. Ord. First Reading Making a Supplemental Appropriation from the U.S. Department of Energy’s Energy Efficiency and Conservation Block Grant in support of the Edora Pool and Ice Center Lighting System Replacement Project Ord. Second Reading Appropriating Prior Year Reserves in the General Fund for a Civic Assembly Process in Relation to the Hughes Stadium Site. 8/27 Work Session Discussion Item 2050 Tax – Update and Discussion