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Home My WebLink About08/09/2024 - Planning and Zoning Commission - AGENDA - Work Session * Work session times are approximate and are subject to change without notice. Julie Stackhouse, Chair Hybrid Meeting Adam Sass, Vice Chair Conference Rooms C&D Russell Connelly 281 N College Ave David Katz Fort Collins, Colorado 80524 Shirley Peel Ted Shepard Zoom Webinar York Planning and Zoning Hearing will be held on Thursday, August 15, 2024 in City Hall Chambers or online. An extra Hearing will be held on Wednesday, August 28, 2024 in City Hall Chambers or online. Regular Work Session August 9, 2024 Hybrid Meeting Noon – 2:30 p.m. Planning and Zoning Commission Work Session Agenda Participation for this hybrid Planning and Zoning Commission work session will be available in-person, online or by phone. Commission members and staff may be present in-person but interested members of the public and applicant teams are strongly encouraged to participate via Zoom. No public comment is accepted during work sessions. Public Participation (In Person): Individuals who wish to view the work session in person may attend the meeting located at 281 N College Ave in Conference rooms C&D. Public Attendance (Online): Individuals who wish to attend the Planning and Zoning work session via remote public participation can do so through Zoom at https://fcgov.zoom.us/j/92609503152. Individuals participating in the Zoom session should also watch the meeting through that site. The meeting will be available to join beginning at 11:45 a.m. on August 9, 2024. Attendees should try to sign in prior to 12:00 p.m. if possible. To attend virtually: Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio). You need to have access to the internet. Keep yourself on muted status. If you have any technical difficulties during the work session, please email mmatsunaka@fcgov.com. Public Attendance (Phone): If you do not have access to the internet, you can call into the work session via phone. Please dial: 1-253-215-8782 or 1-346-248-7799, with Webinar ID: 926 0950 3152. City of Fort Collins Page 2 TOPICS: PROJECTED TIMES: Consent: 1. June 20, 2024 Hearing Draft Minutes 2. Proposed Soil & Xeriscape Landscape Standard Updates (Collins/ Marko/ Boot) 12:00 – 12:30 Discussion: 3. Water Supply Requirement Fee, Excess Water Use Surcharges, and Non-Residential Allotments (Dial) 4. Fort Collins Rescue Mission (Mapes) – Scheduled for 8/28 Hearing 12:30 – 2:00 Policy and Legislation: • None 2:00 – 2:00 Commission Topics: • Upcoming Hearing Calendar (Frickey) • Commission Updates (Frickey) • Public Engagement Updates (Myler) • Transportation Board Update (Finch) 2:00 – 2:30 The meeting will be available beginning at 11:45 a.m. Please call in to the meeting prior to 12:00 p.m., if possible. Once you join the meeting: keep yourself on muted status. If you have any technical difficulties during the meeting, please email mmatsunaka@fcgov.com. The August 15 Planning and Zoning Commission regular meeting and August 28 special meeting will both be held with both remote and in-person participation options. Information on remotely participating in the August 15 or August 28 Planning and Zoning meetings are contained in the agendas for the August 15 or August 28 meetings available at https://www.fcgov.com/cityclerk/planning-zoning.php. Members of the public wishing to submit documents, visual presentations, or written comments for the Commission to consider regarding any item on the agenda must be emailed to mmatsunaka@fcgov.com at least 24 hours prior to the August 15 or August 28 meeting. PUBLIC ENGAGEMENT UPDATE Community Development & Neighborhood Services Planning & Development Services 281 North College Avenue P.O. Box 580 Fort Collins, CO 80522.0580 970.221.6376 970.224.6111- fax MEMORANDUM Date August 9, 2024 To From Re Chair Stackhouse and Members of the Planning & Zoning Commission Em Myler, Neighborhood Development Liaison August 2024 Public Engagement Update The purpose of this memo is to provide the Commission a monthly review of staff efforts to engage the public in Development Review as well as preview upcoming work of interest. July Public Engagement by the Numbers • Neighborhood meetings – 2 1. Tapestry APU Meeting #2 2. Pickleball Facility at 4401 Innovation Drive Staff Update DRAFT Neighborhood Meeting Purpose Statement The City of Fort Collins knows that development can have a meaningful impact on neighbors who live, work and play nearby. Because of this, when someone wants to build something new in the city, we often require a neighborhood meeting. The purpose of the meeting is to give the public an opportunity to: • Learn about the project • Ask questions about the project • Share their feedback on the project OPTIONS for more depth: How does the City use feedback from neighborhood meetings? 1. After City staff review a proposal, a decision maker connected to the City will answer one question: does the project comply with the Fort Collins Land Use Code? If it does, the decision maker must approve it. While the decision maker will listen to all comments from community members, they can only act on comments that pertain directly to a Land Use Code standard. 2. The City promises to listen to all community comments, but ultimately our ability to impact development is limited to ensuring that it complies with our Land Use Code. We cannot promise that all comments will impact the development proposal. 3. Neighborhood meetings are held early in the review process in hope that the applicant might be able to respond to community concerns. However, the City can only influence the applicant to change their project to be more compliant with the Land Use Code. Beyond that, any influence that public input has on the proposal is up to the applicant. If a project complies with the Land Use Code, the City must approve it, regardless of how the neighbors feel about it. Headline Copy Goes Here Neighborhood Meeting NAME Headline Copy Goes Here 2 Welcome Agenda 1. Introduction 2. Planner Presentation 3. Applicant Presentation 4. Questions and Answers 5. Next Steps and Wrap Up What is the purpose of this meeting? The City of Fort Collins knows that development can have a meaningful impact on neighbors who live, work and play nearby. Because of this, when someone wants to build something new in the city, we often require a neighborhood meeting. The purpose of the meeting is to give the public an opportunity to: 1.Learn about the project 2.Ask questions about the project 3.Share their feedback on the project Headline Copy Goes Here 3 What is Development Review? Building Review Approximately 6 to 24 months, on average DRAFT Process: Pre- application conceptual conversations Land Use Approval Decision Final Plan Review Legal Recording of Final Documents Building Permit Review Legal Recording of Final Documents Building Permit Review Inspections and Completion Review by City staff Staff send revisions to applicants Applicant submits develop-ment review application Final Plans reviewed by City staff Staff send revisions to applicants Applicant submits Final Plans Building Plans reviewed by City staff Staff send revisions to applicants Applicant submits Building PlansBegin constructing public improvements Development Review Approximately 6 to 24 months, on average Gray Phase Red Phase Orange Phase Green PhaseYellow Phase Purple PhaseBlue Phase Development Review is the process where the City makes sure all land uses follow our codes and standards You Are Here Who is involved in Development Review? •Applicant team – has an idea for a new land use and creates plans to make it happen •City Planning Staff – reviews the applicants’ plans to make sure they follow our laws and standards •Other City Staff –Also review plans to make sure they follow their unique standards •Neighborhood Development Liaison –Connects the public with the Development Review process •The Decision Maker – Once staff believe the plans follow all our rules, the decision maker reviews it and grants approval if it is legal •The Public – Learns about the project and makes public comments on it to the decision maker Headline Copy Goes Here 4 How does the City use your feedback? 1.After City staff review a proposal, a decision maker connected to the City will answer one question: does the project comply with the Fort Collins Land Use Code? If it does, the decision maker must approve it.While the decision maker will listen to all comments from community members, they can only act on comments that pertain directly to a Land Use Code standard. 2.The City promises to listen to all community comments, but ultimately our ability to impact development is limited to ensuring that it complies with our Land Use Code. We cannot promise that all comments will impact the development proposal. 3.Neighborhood meetings are held early in the review process in hope that the applicant might be able to respond to community concerns. However, the City can only influence the applicant to change their project to be more compliant with the Land Use Code. Beyond that, any influence that public input has on the proposal is up to the applicant. If a project complies with the Land Use Code, the City must approve it, regardless of how the neighbors feel about it. Headline Copy Goes Here 5 Ground Rules •Raise hand and wait to be called on before unmuting yourself •Don’t talk over others •Ask one question at a time Respect the room •Keep an open mind •Critique ideas, not people •Give constructive feedback It’s okay to disagree, but do so with respect •Be brief and concise, time is limited •Stay focused on this project, there are other ways to engage on other City topics •Reach out to Liaison anytime to chat about questions or comments Stay focused on the topic at hand Headline Copy Goes Here 6 Planner’s Slides Go Here •Add as many slides as you need •Try to use plain language and images as much as possible •If needed, you can run your text through a Flesch-Kincaid calculator here to determine the reading level Headline Copy Goes HereDRAFT What’s Next? Gray Phase Red Phase Orange Phase Yellow Phase Neighborhood Meeting Public Hearing Legal Recording You Are Here Video posted on YouTube Project Plan Review Final Plan Review Public Hearing Notices 2 weeks in advance Project information and updates available at fcgov.com/developmentreview Make a Public Comment Written 1.Email to devreviewcomments@fcgov.com 2.Mail to or drop off at 281 N. College Ave, 80524 ATTN: Em Myler Spoken 1.In-person at City Hall 2.Virtually on Zoom Email or call City staff with questions or comments any time Headline Copy Goes Here