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Home My WebLink About07/24/2024 - PARKS AND RECREATION BOARD - AGENDA - Regular MeetingPage 1 Nick Armstrong, Chair Park Shop Meghan Willis, Co-Chair 413 South Bryan Avenue Josh Durand, Secretary Ken Christensen Marcia Richards Paul Baker Mike Novell Lorena Falcon John Mola Fort Collins, Colorado Hybrid Meeting July 24th, 2024 5:30pm Participation for this hybrid Parks and Recreation Advisory Board meeting will be available in person, online, or by phone. Public Participation (In-person & online): Individuals who wish to address the Parks and Recreation Board via remote public participation can do so through zoom at: https://fcgov.zoom.us/j/92967039173?pwd=a2Z6cVBvcU5lYURnME1oZ29pczFlZz09 Meeting ID: 929 6703 9173 Passcode: ?jyJR^q2 Individuals participating in the Zoom session should also watch the meeting through the site. The virtual meeting will be available to join beginning at 5:30 pm on the scheduled date. If attending virtually, participants should try to sign in prior to the 5:30 pm start time, if possible. For public comments, the Chair will asl participants to “Raise Hand” button to indicate if you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportunity to address the Board or Commission. In order to participate: Public Participation (Phone): As listed above, if joining via phone the meeting will be available beginning at 5:30 pm. Please call in to the meeting prior to the 5:30 pm start time, if possible, using one of the numbers below. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak a that time-phone participants will need to hit *9 to do this. Staff will be monitoring the zoom session to ensure all participants have an opportunity to address the Board or Commission. Once you join the meeting, please keep yourself on muted status. Parks and Recreation Advisory Board AGENDA Page 2 One tap mobile +17209289299,,92967039173# US (Denver) +13462487799,,92967039173# US (Houston) Dial by your location +1 720 928 9299 US (Denver) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 646 558 8656 US (New York) +1 312 626 6799 US (Chicago) Meeting ID: 929 6703 9173 Find your local number: https://fcgov.zoom.us/u/abM0VUY5a0 Documents to Share: If residents with to share a document or presentation, the staff liaison needs to receive those materials via email by 24 hours before the meeting. Individuals uncomfortable attending in person or unable to access the Zoom platform or unable to participate by phone are encouraged to participate by emailing general public comments to mcalhoon@fcgov,com. The staff liaison will ensure the Boards or Commissions receives your comments. If you have specific comments on any of the discussion items scheduled, please make that clear in the subject line of the email and send 24 hours prior to the meeting. • CALL TO ORDER • ROLL CALL o Board Members Present ▪ Nick Armstrong – Chair ▪ Meghan Willis – Co-Chair ▪ Josh Durand – Secretary ▪ Ken Christensen ▪ Marcia Richards ▪ Paul Baker ▪ Mike Novell ▪ Lorena Falcon ▪ John Mola o Staff Members Present ▪ LeAnn Williams – Director of Recreation ▪ Mike Calhoon – Director of Parks ▪ Jill Wuertz – Sr Manager, Park Planning & Development ▪ Rachel Eich – Business Support III • INTRODUCTION • AGENDA REVIEW • CITIZEN PARTICIPATION (10 minutes) • APPROVAL OF MINUTES • UNFINISHED BUSINESS Page 3 • NEW BUSINESS o BFO Update o 2050 Project Status Update o Departmental Overview – Plans o City Council Recap • BOARD MEMBER REPORTS • RECREATOR ARTICLE SCHEDULE • OTHER BUSINESS (30 minutes) 1. RECREATION UPDATE – LeAnn Williams 2. PARK PLANNING AND DEVELOPMENT UPDATE – Jill Wuertz 3. PARKS UPDATE – Mike Calhoon 4. 6 MONTH PLANNING CALENDAR REVIEW . https://www.fcgov.com/cityclerk/files/six-month-planning-calendar.pdf?1677855905 • ADJOURNMENT Park and Recreation Board Meeting May 22nd, 2024 413 S Bryan 0 5/22/2024 – MINUTES Page 1 1. CALL TO ORDER Nick Armstrong called the meeting to order at 5:44pm 2. ROLL CALL • List of Board Members Present Nick Armstrong Meghan Willis Josh Durand Paul Baker Mike Novell John Mola Lorena Falcon • List of Board Members Absent Ken Christensen Marcia Richards • List of Staff Members Present Mike Calhoon – Director, Parks LeAnn Williams – Director, Recreation Jill Wuertz – Sr Manager, Park Planning & Development Kendra Boot – Sr Manager, Forestry Ernie Wintergerst – Sr Supervisor, Forestry Kevin Williams – Sr Supervisor, Parks Rachel Eich – Business Support III 3. AGENDA REVIEW • Introduction of new board members (John Mola and Lorena Falcon) 4. CITIZEN PARTICIPATION • No citizen participation 5. APPROVAL OF MINUTES • Meghan Willis moved to approve the April 2024 minutes as written at 5:47pm, Josh Durand seconded, all in favor Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 0 5/22 /2024 – MINUTES Page 2 6. UNFINISHED BUSINESS • Urban Forest Strategic Plan Update o Kendra Boot and Ernie Wintergerst began presentation on the high level status of the Urban Forestry Strategic Plan update. o Urban Forest is defined to include the trees that grow within the built environment, parks, golf courses, cemeteries, etc; also includes private trees o The UFSP is looking at all trees in the growth management area to steer the direction for the department moving forward. o Why plan? ▪ For strategic planning and adaptive management, we have to understand what we have and do not have ▪ Helps to answer the question for how we are doing o What do we have? ▪ City wide canopy cover is at 13.7%, with 12.6% if the GMA is added. • 80% of canopy cover is on private property o Public Tree Inventory ▪ The City Forestry team manages roughly 60,000 trees • 60% are less than 8 inches in diameter • Managing trees at different age classes takes different resources o Community Engagement ▪ 3 public meetings (October 2023 & March 2024) ▪ 8 different community events ▪ 1 community survey (971 responses) o Themes: ▪ Trees are an integral part of Fort Collins, infrastructure ▪ People love trees on public property ▪ People would like more resources for how to manage trees on their private property ▪ Concerns around development and trees o The draft plan includes 8 recommended strategies ▪ Continue to invest and grow the urban canopy ▪ Create a planting plan (for both public and private property) ▪ Complete the shift to proactive management of Fort Collins’ trees ▪ Strengthen City policies to protect trees ▪ Collect data to track changes over time ▪ Sustainably grow the division to keep pace with need Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 0 5/22 /2024 – MINUTES Page 3 ▪ Deepen the engagement with the community around tree stewardship ▪ Expand the network of the Forestry Division’s partnerships o Requesting feedback from the board by May 31st o Questions from the Board ▪ From the survey, people are concerned around development, is that because people think trees are removed in development? • Staff heard that people would like to see more regulation around tree protection and development (50%), others would prefer to just have education and outreach (50%) ▪ Is there a plan to hiring more staff? • Hiring will be part of the plan for sustainable growth • Hiring is challenging because of the BFO (Budgeting for Outcomes) conversation ▪ Are there limits on staff training? • There is a need for a feeder into workforce development • Urban Forestry Planner would help with the bigger policy and bigger picture ideas ▪ How specific is the tree planting plan? • Priority planting area is focused on canopy coverage in block groups o Looks at social, health, and environmental variables ▪ Knowing that most of the canopy is residential or private, how much opportunity does the City have to proactively influence and help people plant the best trees? • A lot of opportunity through development, but have not always been able to keep up with it due to staffing capacity ▪ Is the idea to point private property/residential owners to the existing resources (i.e., Front Range Tree List)? • Private property owners will be pointed to that list, as well as specific resources on the City website (Street Tree List) 7. NEW BUSINESS • Twin Silo Park o Sr Supervisor, Kevin Williams, presented on the maintenance and unique features of Twin Silo Park o Park is staffed by two technicians, one crew chief, and one worker 1 ▪ Team also manages Radiant Park o Features include: ▪ Interactive play feature in the creek Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 0 5/22 /2024 – MINUTES Page 4 ▪ Pickleball courts ▪ Award winning playground ▪ Hop gardens and raised planting beds ▪ Dog park o Playground feature is 10% of playground maintenance cost for the entire system (highly custom) o Vandalism ▪ Restrooms are regularly closed during the local school’s lunch hour to prevent vandalism ▪ 2022 had $100,000 worth of vandalism o Collaboration with PSD to share the tennis courts and high school parking lot on weekends o This park enhances the need to match our design with what our level of maintenance capabilities are. 8. BOARD MEMBER REPORTS • John Mola (disc golf) o Information pulled from U disc on disc golf involvement in the City o At this time last year, there were nearly 2,000 rounds a month played at Edora (1,000 rounds prior to the redesign) o More rounds had been played in the month of March this year than at the peak of July in 2023 (interest is growing) • Meghan Willis (Leadership PSD) o Application to open for interested parties in the City • Nick Armstrong reported on involvement in the STP Community Working Group • Super Issues Board Meeting coming up on June 10th 9. OTHER BUSINESS • Recreator Article o Josh and Nick met with Bridget Brownlee – article due 24th • Recreation Updates (LeAnn Williams) o 2025/2026 BFO Offers ▪ Used to have more ongoing offers, but have since been combined into one to create transparency ▪ Adaptive Inclusive and Reduced Fee programs have been pulled out to show the work that is being done in those spaces. ▪ Enhancements focused on Recreation project planning and design (often in partnership with Operation Services) • Proactively appropriating funds to address the aging facilities needs that will be coming Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 0 5/22 /2024 – MINUTES Page 5 • Recreation equipment replacement ▪ Converting part time teacher positions to full time due to the universal preschool program ▪ Fees raised to fund Katie’s position with inclusion and intake into the ARO program ▪ SE Community Center offer scaled down to only the CCIP money that was dedicated for the project o SE Community Center Update ▪ Project charter completed with an RFP set to be released in July ▪ Staff will also bring on a sustainability consultant to reach the LEAD Gold requirements (aiming for net zero) o City Park Pool is open o Recreation Software Update ▪ Completed an internal LEAN process to help identify what aspects of the software need to be prioritized – top priorities include: • Mobile compatibility through an app • Transitioning to Cloud based server • Credit card processing • Park Planning & Development Updates (Jill Wuertz) o 2025/2026 BFO Offers ▪ Most offers sit within asset management or capital projects. ▪ Recreational Trail Development offer • Develop next steps for the STP • Fund predevelopment work ▪ Neighborhood Park Development offer • Most likely focus will be Mosaic Neighborhood Park ▪ Community Park Development offer • Preparation work at both future park sites (Northeast and East) ▪ Bringing in the Infrastructure Replacement Program through an ongoing asset management offer o Strategic Trails Plan update ▪ Draft proposed trails map is being developed, will launch in mid July o Pickleball update ▪ Over 1,000 individuals had taken the survey in 2 weeks o Infrastructure Replacement Program ▪ Staff is currently replacing the tennis court at Westfield Park ▪ Gearing up for 3 different offers for 2024 (including staffing) • Parks Update (Mike Calhoon) o 2025/2026 BFO Offers Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 0 5/22 /2024 – MINUTES Page 6 ▪ Seven ongoing offers • Parks and Facility Maintenance • Parks Trail Maintenance • Downtown offers (general fund, DDA focused) • Streetscape Maintenance • Park Ranger Program ▪ Seven enhancement offers • FTE staffing ▪ Golf • 1 ongoing offer, 1 enhancement offer ▪ Forestry • Regular ongoing offers • Discussing the opportunity for additional staffing (Planner) o East Park Maintenance Shop awarded LEAD Gold certification o Planting and irrigation work at Spring Park in preparation for the ribbon cutting of the 9/11 Memorial o Ballfield renovation completed at Rolland Moore Park o Downtown flowers and furniture upgraded at Oak Street Plaza • 6-month Planning Calendar Review 10. ADJOURNMENT Nick Armstrong adjourned the meeting at 8:00pm Parks and Recreation Board City Council Updates May 22, 2024 – July 23, 2024 6/4 Regular Meeting Ord. First Reading Appropriating Prior Year Philanthropic Revenue Reserves Received by CityGive for the 9/11 Memorial at Spring Park. 6/11 Work Session Discussion Item Hughes Site Plan and Engagement and Timeline 6/18 Regular Meeting Ord. 2nd Reading Appropriating Prior Year Philanthropic Revenue Reserves Received by City Give for the 9/11 Memorial at Spring Park. 6/25 Work Session Discussion Item Highlight Current Capital Projects in the City 7/16 Regular Meeting Discussion Item Items Relating to Golf Enterprise Expenses - Appropriating Prior Year Reserves - Replacement of Necessary Systems at Southridge and Collindale Ord. First Reading Appropriating Prior Year Reserves in the Conservation Trust Fund for Park Planning and Development Funding Community Bike Park Feasibility and Community Engagement Discussion Item Items Relating to the Civic Assembly Process - $150,000 to be used for a Civic Assembly engagement process in relation to the Hughes Site Plant Work