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Home My WebLink About06/14/2024 - Planning and Zoning Commission - AGENDA - Work Session * Work session times are approximate and are subject to change without notice. Julie Stackhouse, Chair Hybrid Meeting Adam Sass, Vice Chair Conference Rooms C&D Russell Connelly 281 N College Ave David Katz Fort Collins, Colorado 80524 Shirley Peel Ted Shepard Zoom Webinar York Planning and Zoning Hearing will be held on Thursday, June 20, 2024 in City Hall Chambers or online. Regular Work Session June 14, 2024 Hybrid Meeting Noon – 1:15 p.m. Planning and Zoning Commission Work Session Agenda Participation for this hybrid Planning and Zoning Commission work session will be available in-person, online or by phone. Commission members and staff may be present in-person but interested members of the public and applicant teams are strongly encouraged to participate via Zoom. No public comment is accepted during work sessions. Public Participation (In Person): Individuals who wish to view the work session in person may attend the meeting located at 281 N College Ave in Conference rooms C&D. Public Attendance (Online): Individuals who wish to attend the Planning and Zoning work session via remote public participation can do so through Zoom at https://fcgov.zoom.us/j/97503739407 Individuals participating in the Zoom session should also watch the meeting through that site. The meeting will be available to join beginning at 11:45 a.m. on Friday, June 14, 2024. Attendees should try to sign in prior to 12:00 p.m. if possible. In order to attend virtually: Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio). You need to have access to the internet. Keep yourself on muted status. If you have any technical difficulties during the work session, please email kclaypool@fcgov.com. Public Attendance (Phone): If you do not have access to the internet, you can call into the work session via phone. Please dial: 1-253-215-8782 or 1-346-248-7799, with Webinar ID: 975 0373 9407. City of Fort Collins Page 2 TOPICS: PROJECTED TIMES: Consent: • None listed 12:00 – 12:00 Discussion: 1. Amending the Land Use Code Related to Occupancy (Tatman- Burruss) 12:00 – 12:45 Policy and Legislation: • None listed 12:45 – 12:45 Commission Topics: • Upcoming Hearing Calendar (Frickey) • Commission Updates (Frickey) • Public Engagement Updates (Myler) • Transportation Board Update (Finch) 12:45 – 1:15 The meeting will be available beginning at 11:45 a.m. Please call in to the meeting prior to 12:00 p.m., if possible. Once you join the meeting: keep yourself on muted status. If you have any technical difficulties during the meeting, please email kclaypool@fcgov.com. The June 20 Planning and Zoning Commission regular meeting will be held with both remote and in-person participation options. Information on remotely participating in the June 20 Planning and Zoning meeting is contained in the agenda for the June 20 meeting available at https://www.fcgov.com/cityclerk/planning- zoning.php. Members of the public wishing to submit documents, visual presentations, or written comments for the Commission to consider regarding any item on the agenda must be emailed to smanno@fcgov.com at least 24 hours prior to the June 20 meeting. PUBLIC ENGAGEMENT UPDATE Community Development & Neighborhood Services Planning & Development Services 281 North College Avenue P.O. Box 580 Fort Collins, CO 80522.0580 970.221.6376 970.224.6111- fax MEMORANDUM Date June 14, 2024 To From Re Chair Stackhouse and Members of the Planning & Zoning Commission Em Myler, Neighborhood Development Liaison June 2024 Public Engagement Update The purpose of this memo is to provide the Commission a monthly review of staff efforts to engage the public in Development Review as well as preview upcoming work of interest. May Public Engagement by the Numbers • Neighborhood meetings – 1 Staff Update Language Access for P&Z Hearings Needs: • In-person simultaneous interpretation of the hearing presentations and Commission deliberations for members of the audience who only understand Spanish. • In-person consecutive interpretation of public comments made in Spanish for Commission members and members of the audience who only understand English • Online simultaneous interpretation of the hearing presentations and Commission deliberations for members of the audience who only understand Spanish. • Online consecutive interpretation of public comments made in Spanish for Commission members and members of the audience who only understand English. Staff requirements • One Spanish-speaking staff member to welcome participants, go over the agenda and make sure everyone understands the rules. • Two interpreters in Council Chambers to simultaneously interpret presentations and Commission deliberations via Bluetooth headphones for those in the room. • Two interpreters on Zoom to simultaneously interpret presentations and Commission deliberations via Zoom interpretation channels for those online. • Two interpreters who will repeat comments made in Spanish both online and in the room. Equipment/tech • Zoom setup for interpretation with a Spanish channel. • Headsets and Bluetooth receivers for Spanish speakers who need them. • Documents in English and Spanish o Agenda o Packet o Slides o Sign in sheets What you can expect • Em will hand out headphone sets as people enter Chambers. • You can open the meeting briefly, then let one of the in-person interpreters speak at the podium. They will give instructions on how to use the headsets and how to access the Spanish channel in both Spanish and English. • The interpreters will then stand or sit in the back of the room, repeating what we say a few seconds later. The two interpreters will switch off throughout the hearing to rest. • Try to remember to speak slowly and clearly and not to speak over one another. • During public comment, Spanish speaking commenters will make their comment, then the interpreter will repeat their comment so that you and the whole room can understand.