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HomeMy WebLinkAbout05/09/2024 - ENERGY BOARD - AGENDA - Regular Meeting ENERGY BOARD REGULAR MEETING May 9, 2024 – 5:30 pm 222 Laporte Ave – Colorado Room Zoom – See Link Below 1. [5:30] CALL MEETING TO ORDER 2. [5:30] PUBLIC COMMENT 3. [5:35] APPROVAL OF MARCH 14, 2024 MINUTES 4. [5:45] STAFF REPORTS (Discussion, 15 Min.) • Light & Power Operational Update (Packet Item Only) Travis Walker, Interim Director, Light & Power • Energy Services Operational Update (Packet Item Only) Brian Tholl, Senior Manager, Mechanical Engineer 5. [6:00] 2025/2026 BUDGET OFFER SUMMARY (Discussion, 45 Min.) Brian Tholl, Senior Manager, Mechanical Engineer Travis Walker, Interim Director, Light & Power 6. [6:45] 2050 TAX APPROPRIATION FOR CLIMATE (Decision, 30 Min.) Brian Tholl, Senior Manager, Mechanical Engineer 7. [7:15] OFFICER ELECTIONS (Decision, 30 Min.) 8. [7:45] BOARD MEMBER REPORTS (5 min.) Participation for this Energy Board Meeting will be in person in the Colorado Room at 222 Laporte Ave. You may also join online via Zoom, using this link: https://fcgov.zoom.us/j/96707441862 Online Public Participation: The meeting will be available to join beginning at 5:15 pm, May 9, 2024. Participants should try to sign in prior to the 5:30 pm meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportunity to address the Board or Commission. To participate: • Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio). • You need to have access to the internet. • Keep yourself on muted status. ENERGY BOARD REGULAR MEETING 9. [7:50] FUTURE AGENDA REVIEW (5 min.) 10. [7:55] ADJOURNMENT ENERGY BOARD March 14, 2024 – 5:30 pm 222 Laporte Ave – Colorado Room ROLL CALL Board Members Present: Bill Althouse, Marge Moore (remote), Alan Braslau, Stephen Tenbrink, Thomas Loran, Jeremy Giovando Board Members Absent: Brian Smith, Bill Becker OTHERS PRESENT Staff Members Present: Christie Fredrickson, Phillip Amaya, Michael Authier, Jim Spaulding, Cyril Vidergar (remote), Phil Ladd (remote), Leland Keller (remote) Members of the Public: Wendell Stainsby MEETING CALLED TO ORDER Chairperson Tenbrink called the meeting to order at 5:30 pm. ANNOUNCEMENTS & AGENDA CHANGES None. PUBLIC COMMENT Wendell Stainsby introduced himself, he will be starting with the Energy Board next month. APPROVAL OF MINUTES In preparation for the meeting, board members submitted amendments via email for the February 8, 2024, minutes. The minutes were approved as amended. STAFF REPORTS Energy Services Operational Updates Michael Authier, Mechanical Engineer III Mr. Authier said Our Climate Future (OCF) is Energy Services’ guiding policy; a number of goals within OCF specifically relate to Energy Services including electricity and gas usage, renewable electricity, reliability, etc. In 2023 community electricity consumption was down compared to last year, and levels were the lowest they’ve been since 2014. Vice Chairperson Loran asked if staff has been able to correlate that data with how much solar has been deployed in the community. Mr. Authier said he will be touching on local solar later in his presentation. Mr. Authier also displayed a graphic which charts avoided electricity savings from the Utility’s savings programs. The data shows 2023 retail consumption would have been 27% higher without those programs and puts the City on track for 2030. In 2023, local renewable generation was 3.2% of community consumption, which is also on track for 2030. Chairperson Loral asked how staff measures local renewable generation capacity without having visibility behind the meter. Mr. Authier explained the utility uses nameplate capacity (aka installed ENERGY BOARD REGULAR MEETING capacity) for kilowatts, and for megawatt hours staff uses a program called PowerClerk, which has all system details and provides an estimate. In 2023 the Utility saw 547 new solar installations, as well as 25 new battery installations. The Utility also began an equipment refresh with 2200 water heater communication units and 200 Sensi thermostats. 73 new vehicles enrolled in the Smart Charging Electric Vehicle Pilot. Finally, 27 new grid interactive water heaters were installed, bringing the program total up to 108. Board member Braslau asked if the City has considered installing batteries at substations where the community could buy into it, similar to a community solar program? Mr. Amaya said no, that has not been considered, but that’s an interesting idea. Vice Chairperson Loran said could the battery incentive be changed so that those batteries which are compliant with IEE 2030.5 could be incentivized, and those which are not compliant would not be eligible. Mr. Authier said that is not necessarily within his knowledge bank but thought it may be worth looking into. Light & Power Debt Issuance Utilization: Distribution Transformer Purchase Jim Spaulding, Standards Engineering Lead Mr. Spaulding explained the Utility has a need to purchase a significant number of transformers to replenish the Utility’s inventory. Light & Power was awarded a $40 million bond to help with those purchases (among other needs). The Utility’s “bread and butter” transformer unit is a 50kVA submersible unit. Due to supply chain issues (mostly with the copper and steel components of the units), there was a 32% increase in pricing just between April 2021 and August 2021. Mr. Spaulding noted that he was provided roughly $1 million to use toward transformer orders, and he spent the entire budget on only 80 units of the 50kVAs—typically the Utility needs over 100 to keep things moving efficiently. The 2024 budget includes $2 million for transformer orders, and in order to bring inventory levels up to a safe place, staff will need to utilize that entire budget, plus an additional $6 million from the bond money. This will ensure that the units can deliver within the current estimated two-year lead time while staff dwindles the existing backstock of transformers. Mr. Amaya added that staff is trying to work through the pressures now; taking the pricing and lead times are as they are today, with the cash the Utility has on hand today, so that hopefully the Utility is not purchasing transformers at an even higher price in the future (as they are expected to continue increasing). At the end of 2023, the Utility had 29 units in stock and are expecting an order of 80 in May of 2024. Staff is getting creative to help expedite orders in progress, such as an issue with the handles that could have delayed the order. The 50kVA handles were delayed, but they are the same as the 25kVA units. Staff is going to remove the handles from the 25kVA units and install them on the incoming 50kVA units, and then the manufacturer will ship the handles separately when they are available. EPIC LOAN CAPITAL BLENDING STATUS Glenn Pease, Mechanical Engineer II The Epic Homes program started with a goal to make our community a better place to live, while helping ENERGY BOARD REGULAR MEETING reduce our environmental impact. Epic Loans is a part of the Epic Homes portfolio of resources and helps customers with the upfront cost to complete larger and more comprehensive projects than they may have without loans. This program centers community with an integrated approach to local partnerships and centers equity by increasing focus on rental properties. This program aligns with Our Climate Future under Big Move 6: Efficient Emissions Free Buildings. Epic Homes On-Bill Loans offers competitive rates with no money down and to-date the program has processed 536 loans, issuing $9 million. There is currently $5.6 million outstanding with zero defaults. Board member Althouse asked what the interest rate is now. Mr. Pease said it is between 5.5% (on a five-year term) and 5.95% (on a 15-year term). The average customer with good credit may save over $600 dollars over the life of the loan. The portfolio risk is very low because it is tied to the customer’s utility bill and the program hasn’t had a single default in its 10-year history. Landlords can also take out loans, staff will set up a separate utility bill for that premise specifically associated to the project and loan terms. This helps reduce maintenance costs on the property. Mr. Pease explained the high-level mechanics of the loans program. The loans start with the customer having a work agreement with a contractor, then they submit their application to our CDFI (Community Development Financial Institution). The CDFI administers the loan applications with the customer and pays the contractors the amounts they charge for their work, then the Utility pays the CDFI the loaned amount as well as the processing fees for CFDI’s work. The loan payments are collected by Fort Collins Utilities Billing Department and are included in each monthly utility bill, and those funds are used to pay the Utility’s Capital Partners. There is a blended fund for loans where grants, public capital (such as loans from our State Energy Office), and private banks create the fund. Private banks are key to scale participation, otherwise the Utility would run out of funds. Board member Althouse asked if the loan can cover solar, batteries, etc. Mr. Pease said yes, the maximum loan limits were increased from $25,000 to $50,000 and the program saw a significant boost in solar installation projects. Board member Moore said she participated in the loan program many years ago and back then limit was $15,000. Staff will be asking City Council to support renewing the capital agreement bank terms, as well as an increase on the 15-year bank loan limits (currently at $1.5 million), because the 15-year loans have been more popular. CLEAN ENERGY TO COMMUNITIES PROGRAM Michael Authier, Mechanical Engineer III Chairperson Tenbrink said a former Board member reached out to him and asked if the City or City Council would be participating in in the DOE Clean Energy to Communities Program (C2C), so he asked staff to bring some additional info to the Board. C2C connects local governments, electric utilities, community-based groups, and others with experts from across the U.S. Department of Energy's (DOE) national laboratory complex and their customized, cutting- edge analysis. It’s an ongoing program, but there may be grant opportunities within the program. The City has utilized the program in three different areas Peer Learning Cohort #1, “Accelerating the Deployment of Equitable and Grid-Friendly EV Charging Infrastructure,” which shared information related ENERGY BOARD REGULAR MEETING to EV incorporation into DERMs, enrollment and incentive best practices, as well as technical support and best practices shared across several national peers. Peer Learning Cohort #2, “Integrating Community Priorities into Electric Vehicle Plans and Projects,” is a continuation (of sorts) from the first cohort, but less focused on technical solutions and more on developing an equitable and community-driven approach to transportation electrification. The collaboration with the DOE Building Technology Office Study, “Managing changes in peak demand from building and transportation electrification with energy efficiency,” is still in progress but staff is planning to present those findings at a future Energy Board meeting. BOARD MEMBER REPORTS Vice Chairperson Loran’s heat pump project has had five points of failure. His biggest concern is the amount of electricity the system used, especially on very cold days. Anecdotally, his energy usage has increased three-fold since he electrified his home and lifestyle, he is concerned the community and infrastructure is prepared for usage to triple. Board member Braslau said he has100-amp service and uses a pellet stove when it is very cold and uses almost no natural gas--there are other solutions. Board members discussed a recent Code of Conduct violation that is currently being investigated by the City’s Equity Office. Staff advised more would be shared once the investigation is complete. Board member Althouse let the Board know that he was not appointed for another term on the Energy Board. He thanked everyone for the time over the last year. His mission is and will continue to be to work toward lower rates for everyone. FUTURE AGENDA REVIEW In April, the Board will spend time orienting the Board’s four new members and resetting for the new term- year. ADJOURNMENT The Energy Board adjourned at 8:03 pm. Utilities’ Energy Services Program Portfolio 05-02-2024 2023 Results Update Michael Authier, Sr Energy Services Engineer 3 Energy Services’ Guiding Policy Our Climate Future •Adopted 2021 •Encompasses previous -Climate Action Plan -Energy Policy -Road to Zero Waste Plan •Focused on mitigation, equity, resilience •Learn more at ourcity.fcgov.com/ourclimatefuture 4 Our Climate Future Energy Related Goals for 2030 Achieved 2023 goals and on target for all categories except natural gas goal •Reduce 20% of forecasted electricity consumption •100% renewable electricity, with 5% local distributed •Maintain current Utilities distribution reliability metrics •Achieve a demand flexibility capacity of 5% of peak loads •Zero carbon new construction 5 Our Climate Future 13 Big Moves 7 2023 Portfolio Highlights Accomplishments •Our Climate Future continued implementation •RECI grant award for path to zero carbon Building Code by 2030 •Mobile Home Acceleration project implementation •DER strategy development with Platte River •DERMs RFP and workplan development •Building Performance Standards task force and technical committee execution •EV pilot and GIWH incorporation in DERMs 8 Consumption per Capita MWh per Resident Inventory Year Consumption Consumption MWh % Change vs 2005 MWh Per Capita % Change vs 2005 2005 (reference)1,473,636 11.1 2022 1,570,553 +6.6%9.2 -17.1% 2023*1,525,050 +3.5%8.8 -21.0% *2023 population was 29% above 2005 2023 Portfolio Results Community Electricity Consumption 2023 consumption per capita was 21% below 2005 Consumption MWh 9 New 1st Year Savings Percent of Retail Consumption Program Year Cumulative Savings 1st Year Savings MWh % of Retail MWh % of Retail 2021 296,816 19.1%43,595 2.8% 2022 334,997 21.3%47,274 3.0% 2023 416,844 27.3%42,453 2.8% 2023 Portfolio Results Community Electricity Savings Consumption with Avoided Electricity MWh 2023 retail consumption would have been 27% higher, on track for 2030 10 Local Renewable Generation Percent of Community Resource Mix Program Year Generation Capacity Storage Capacity kWdc MWh kW MWh 2021 25,403 33,924 709 1.708 2022 31,130 40,050 999 2.459 2023 35,421 48,242 1,237 3.137 2023 Portfolio Results Local Renewables 2023 local renewable generation was 3.2% community consumption, on track for 2030 Local Renewable Generation Capacity kWdc 11 2023 Portfolio Results Efficiency Programs 12 2023 Portfolio Results Grid Flexibility Programs •547 new solar & 25 new battery installations •Existing DR equipment refresh -2200 water heater communication units -200 Sensi Thermostats. •Smart Charging Electric Vehicle Pilot -73 new vehicles enrolled •27 new grid interactive water heaters (now up to 108 total) 2024 Priorities and Updates •Voter approved "2050 Tax" opportunities & distribution •Electrification Council priority & strategy -Building Performance Standards consideration -Performance based Zero Carbon code development •Riverside Community Solar Project redesign -(2) community meetings 5/13 and 5/15, vendor interview 5/3 •PRPA DERMs RFP and Integration Strategy -PRPA DERMs Q2 RFP launch •Distributed battery storage project & opportunity evaluation -Discovery underway for 5 MW distributed battery project 142024 Priorities and Updates •Commercial Efficiency -Currently projecting 67% of Energy Savings achievement and near 100% of budget •Residential Efficiency -Currently projecting over 100% of budget •Income qualified programming (CARE) -On track to spend 200% of annual budget (400% from 2022) •Expanded “boost” incentives for solar and batteries -Extended through July 31 to Overdrive participation -43 Operational projects, 280 kW (DC) -215 interconnection projects in queue,1,584 kW (DC) Headline Copy Goes Here May 9, 2024 Energy Board Summary 2024 Appropriation of the 2050 Tax: Staff Recommendations Headline Copy Goes Here 2 2023 Ballot Language of the 2050 Tax •Summary 2023 Ballot Language: SHALL CITY OF FORT COLLINS TAXES BE INCREASED BY $23,800,000 IN THE FIRST FULL FISCAL YEAR (2024), AND BY SUCH AMOUNTS COLLECTED ANNUALLY THEREAFTER, FROM A .50% SALES AND USE TAX BEGINNING JANUARY 1, 2024, AND ENDING AT MIDNIGHT ON DECEMBER 31, 2050, WITH THE TAX REVENUES SPENT ONLY FOR THE FOLLOWING: -50% FOR THE REPLACEMENT, UPGRADE, MAINTENANCE, AND ACCESSIBILITY OF PARKS FACILITIES AND FOR THE REPLACEMENT AND CONSTRUCTION OF INDOOR AND OUTDOOR RECREATION AND POOL FACILITIES, -25% FOR PROGRAMS AND PROJECTS ADVANCING GREENHOUSE GAS AND AIR POLLUTION REDUCTION, THE CITY’S 2030 GOAL OF 100% RENEWABLE ELECTRICITY, AND THE CITY’S 2050 GOAL OF COMMUNITY-WIDE CARBON NEUTRALITY, AND -25% FOR THE CITY’S TRANSIT SYSTEM, INCLUDING, WITHOUT LIMITATION, INFRASTRUCTURE IMPROVEMENTS, PURCHASE OF EQUIPMENT, AND UPGRADED AND EXPANDED SERVICES; •2024 annualized Revenue is conservatively projected at $21.8M, split into the three categories. However, only 11 months of revenue will be realized in 2024, –$10.90M for Parks and Recreation ($10.0M for 2024) – 5.45M for Transit ($5.0M for 2024) – 5.45M for Climate ($5.0M for 2024) Headline Copy Goes Here 3 Summary of Proposed 2024 Appropriation of the 2050 Tax Proposed Appropriations 2050 Tax Category Recommended Funding for 2024 Subtotals by Category Forecasted 2024 Revenue* Est. 2024 Year End Reserves 4.0 FTE – Expanded Parks and Recreation Infrastructure Replacement Parks and Rec 5,302,586 5,302,586$ 10,000,000$ 4,697,414$ Transit Operations Pay Plan Revision Transit 547,882 Sustainable Bus Operator Schedule Transit 441,036 Increased Transit Enforcement & Support Transit 160,676 1,149,594$ 5,000,000$ 3,850,406$ Introduce new capital for Utilities Epic Loans program Climate 600,000 Comprehensive exterior lighting retrofits at City Recreation Centers Climate 500,000 Grants to offset utility fees for affordable housing development, particularly electric & water Climate 400,000 Implement bicycle infrastructure as determined in the Active Modes plan (Centre Ave) Climate 350,000 Repair Riverside Community Solar Array Climate 250,000 Fund Healthy Homes Program Climate 250,000 Mobility Hubs Plan development Climate 200,000 Expand Mobile Home Park Mini-grant through Neighborhood Services Climate 200,000 Replace existing Parks Utility Carts with electric Utility carts Climate 200,000 Identify and determine critical support to upgrade under-resourced buildings, focusing on commercial/MF buildings Climate 100,000 Business support for plastic and styrofoam transition through NocoBIZ Connect Climate 75,000 Implement bicycle infrastructure as determined in the Active Modes plan (Laporte Ave) Climate 57,000 Expand Scholarship Program for Builders / Building Industry to meet new industry techniques & future codes Climate 35,000 Transportation Emissions Reduction Strategy Tool development Climate 25,000 3,242,000$ Poudre River Health Assessment Climate - Elective 300,000 Add Solar PV System at City Facility - new fueling canopy and shop expansion at Wood St.Climate - Elective 250,000 Update trash/recycle cans in the City of Fort Collins Natural Areas, to wildlife safe cans.Climate - Elective 50,000 Soapstone Prairie Grazing Plan Climate - Elective 35,000 3,877,000$ 5,000,000$ 1,123,000$ * 2050 Tax Revenue collected in 2024 will only be 11 months in the first year 2024 Totals for the 2050 Tax 10,329,180$ 20,000,000$ 9,670,820$ Subtotal of Parks and Rec Subtotal of Transit Subtotal of All Climate Subtotal of Primary Climate Headline Copy Goes Here 4 Parks and Recreation Headline Copy Goes Here 5 Parks & Recreation 2050 Tax •Goal to provide equitable access to parks and recreation experiences, while enhancing financial sustainability of Parks and Recreation •Parks and Recreation teams recommend $5.3M of funding for 2024 –Majority of funding for projects to begin addressing “Top 40” infrastructure needs –Includes resources for Recreation Capital Improvement Plan –Establishes initial staffing to create program to be good stewards of funding through 2050 –Funding in addition to baseline commitment in previous BFO cycles •Funding request is ~1/2 of the estimated generation for Parks and Recreation in 2024 –Seeds a reserve balance as we set up the program –Reserve will also provide some opportunity to assist with future SE Recreation Center costs Headline Copy Goes Here 6 Top 40 from Parks Infrastructure Replacement Program (IRP) Plan Headline Copy Goes Here 7 Transit Headline Copy Goes Here 8 Transit Fund Criteria •Workforce Stabilization: Improve Recruitment & Retention Levels of Front-Line Staff •Improved Pay & Benefits, Sustainable Schedules •Improve Safety & Security on Transit: Increased Safety & Security Support •Financial Resiliency: Build reserve funds to support Transit system build-out Stabilize Staffing Levels Resume Service Levels Increase Ridership Headline Copy Goes Here 9 Recommended Transit Offers Workforce Stabilization 1.Increase existing and starting wage for Bus Operators, Dispatchers, and Transit Service Officers •Pay to be more competitive with other jobs in the transportation sector in Northern Colorado 2. Increase the number of benefited positions and improve schedules •Add four new 40-hour benefited positions •Convert two hourly positions to .5 FTEs •Convert one hourly position to 1.0 FTE 2024 Estimated Sales Tax Collections $5,000,000 1. Wage Revision $547,882 2. Benefited Positions $441,036 3. Safety & Security Improvements $160,676 Reserve for Transit Buildout $3,850,406 Safety & Security Improvements 3. Add an additional Transit Service Officer & Lead Transit Service Officer •Increase enforcement and support levels throughout the system Headline Copy Goes Here 10 Climate Headline Copy Goes Here 11 2050 Tax: Our Climate Future Recommended Budget - Summary •15 Recommended Offers; 3 additional “elective” offers •$3,492,000 total request for Recommended Offers in 2024 •8,740 MTCO2e projected lifetime savings • Equivalent to emissions from 2,080 gasoline-powered cars driven for a year • <1% reduction in 2030; many foundational projects, with potential to drive more toward 2050 goal •Additional anticipated impacts: •unquantified GHG reductions, reduced plastic waste, increased safety for active modes users, reduced non-GHG air pollutants, improved “dark sky” lighting, and increased resilience and comfort in homes for residents Headline Copy Goes Here 12 Process Summary Development of Project Criteria by Our Climate Future leadership Meeting with Next Moves Team (representatives from community, SSA, Utilities, FC Moves) to build initial list of potential projects Identification of gaps in initial list and direct invitations Prioritization of projects by criteria Review and refinement of recommendation by Our Climate Future Executive Committee Headline Copy Goes Here 13 Climate Funds Criteria Directly aligned with Our Climate Future No brand-new programs Possible to be executed in 2024 and to continue in future years Can help tell a powerful story about direct community benefit of the new revenue One-time offers only (ongoing offers should use 2025/2026 BFO process) Will not disrupt or takeaway from other existing commitments Headline Copy Goes HereRecommended project funding 14 Headline Copy Goes Here 15 “Elective”funding opportunities Sequestration potential: ~34,000 MTCO2e (lifetime) Headline Copy Goes HereConnections to Council’s Priorities for 2024-25 16 Headline Copy Goes Here 17 Back-up Slides Headline Copy Goes Here 18 Impacts of Recommendation Package Headline Copy Goes Here 19 Type of Impact towards OCF Goals (Big Moves) Long-term 4 - Convenient Transportation Choices Implement bicycle infrastructure as determined in the Active Modes plan (Centre Ave) Implement bicycle infrastructure as determined in the Active Modes plan (Laporte Ave) 7 - Healthy, Affordable Housing Launch grants to offset utility fees for affordable housing development, particularly electric and water 9 - Healthy Local Economy and Jobs Expand Scholarship Program for Builders and Building Industry to meet new industry techniques and future codes Near-term 6 - Efficient, Emissions Free Buildings Comprehensive exterior lighting retrofits at City Recreation Centers Expand Mobile Home Park Mini-grant through Neighborhood Services Fund Healthy Homes Program 10 - Zero Waste Economy Business support for plastic and styrofoam transition through NocoBIZ Connect 12 - 100% Renewable Electricity Repair Riverside Community Solar Array Add solar PV on City facility (835 Wood St) 13 - Electric cars and fleets Replace existing Parks Utility Carts with electric Utility carts Needed next step 4 - Convenient Transportation Choices Mobility Hubs Plan development Transportation Emissions Reduction Strategy Tool development 6 - Efficient, Emissions Free Buildings Identify and determine critical support needed to upgrade under-resourced buildings, focusing on commercial /MF buildings Introduce new capital for utilities Epic Loans program Headline Copy Goes Here 20 “Needed Next Steps" Examples Offers identified as “needed next steps” are critical components of the following strategies and associated GHG savings: •Implementation of Building Performance Standards – 132,500 MTCO2e in 2030 Equivalent emissions to ~29,500 gasoline-powered cars driven for a year •Implementation of the Active Modes Plan – 38,100 MTCO2e in 2030 Equivalent emissions to ~8,500 gasoline-powered cars driven for a year Headline Copy Goes Here 21 Elective Offers CONDUCTING ENERGY BOARD OFFICER ELECTIONS A CHAIR’S SCRIPT ELECTION PROCESS Put officer election item on upcoming agenda 01 Officer elections first item on agenda 02 Officers assume roles immediately following election 03 01: PRE-ELECTION MATTERS At the meeting before the Election or prior to the date of the Election… •put upcoming Election item on the agenda referencing the Election of Officers to remind members. Remind board members to read the bylaws re: positions. •Art II. Sec. 3: Election of the chairperson and vice-chairperson shall be by simple majority of the members present. •Art II. Sec. 4: The chairperson shall preside at all regular and special meetings of the Board, including executive sessions, and shall, subject to these Bylaws, decide all points of procedure unless otherwise directed by a majority of the Board members present and voting on the matter. •Art II. Sec. 5: The vice-chairperson shall assume the duties and responsibilities of the chairperson in the event the chairperson is absent or for any reason is unable to preside over the meeting. 02: ELECTION PROCESS; A. NOMINATIONS Officer Nominations will be done from the floor. Current Chair: •Call meeting to order, after roll call, open the floor for Chair and Vice-Chair nominations. •Recognizes member making the nomination: “__(name)__ would you please state your name for the record and your nomination?” Member: •“My name is __(name)___ and I would like to nominate __(name)__ for __(position)__” Current Chair: Ask for nominee’s consent to the nomination.•If nominee gives consent, Chair announces: “__(name)__ has been nominated for the position of __(position)__”.•If nominee does not consent, Chair announces: “The nomination of “__(name)__ has not been accepted.”•Are there further nominations? (Continue until there are no other nominations.) 02: ELECTION PROCESS; B. I. VOTING If there is only one nomination and/or no additional nominations… •Chair declares the nominations closed. •Chair calls to confirm Nominations and votes, as follows: •“May I have a second motion to nominate __(name)__ as the new __(position)__?”•“Any discussion?” •“All those in favor/opposed?” •Motion carried by a vote of ____ to ___. Passes/Fails. 02: ELECTION PROCESS; B. II. VOTING If there are multiple nominations… •Chair takes a vote on each nomination in the order made. •After tallying the ayes and nays, Chair announces vote outcome and calls to confirm results.•“_(name)_ has received the majority of the votes. •May I have a motion and a second to accept the results of the vote?” •“Any discussion?” •“All those in favor/opposed?” •Motion carried by a vote of ____ to ___. Passes/Fails. 03: POST-ELECTION COMMENCEMENT OF DUTIES •Upon conclusion of the vote confirmation motion… •New Chairperson takes over the meeting and proceeds to the next agenda item BOARD OFFICER ELECTION PROCESS The process should generally follow the sequence below: • Chairperson (for meeting at least, if prior chair is unavailable) asks for nominees for chair and vicechair positions • It may be good for nominations to be phrased as “I nominate ‘x’ to be chair or vice chairperson” • the sitting chairperson can ask that nominations be phrased this way (or see option in next bullet) • All nominated members need to accept their nomination to be viable candidates, this is easiest when board member nominates themselves • if nominations were not phrased as “chair or vice chairperson”, as described above, the sitting chair can ask nominee if they would accept either officer post • Once at least two members have accepted nominations • any member can make a motion for a slate of officers • Once that motion is seconded, the chairperson may call a vote • If that motion passes, there is no need for another motion/second and vote • If the motion does not pass, the sitting chair asks for another motion for an officer slate • Once a new motion is made and seconded, the vote and process continues until a majority of the board support a slate If there are multiple nominations for chairperson, it is up to the member who makes the first motion to decide who is named in what officer role. If there is no second to that motion, that officer slate does not move forward to a vote. If there is a second, there can be discussion after the seconding, e.g., the person making the motion can explain why “x” would be good as chairperson and “y” as vice chairperson. This may be useful if both members named were nominated as a potential “chairperson”.