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Home My WebLink About04/11/2024 - HUMAN RELATIONS COMMISSION - AGENDA - Regular Meeting HUMAN RELATIONS COMMISSION REGULAR MEETING City Contact Person: Melanie Clark, Executive Administrative Assistant, Office of Equity & Inclusion – MCLARK@fcgov.com or hrc@fcgov.com April 11, 2024, 5:30 – 7:30 pm In-Person Location: CIC Room, City Hall, 300 LaPorte Avenue Remote Meeting Participation: To join the Zoom meeting online (through web browser or Zoom app): Please click the link below to join the webinar: https://fcgov.zoom.us/j/96972419805 Or One tap mobile : +17209289299,,96972419805# US (Denver) +13462487799,,96972419805# US (Houston) Or Telephone: Dial(for higher quality, dial a number based on your current location): +1 720 928 9299 US (Denver) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 646 558 8656 US (New York) +1 312 626 6799 US (Chicago) Webinar ID: 969 7241 9805 This information is available in Spanish or other language at no cost to a person who would like this information translated to or communicated in Spanish or other language. Please call 416-4254 or titlesix@fcgov.com to make a request for information in other languages. Esta información está disponible en español u otro idioma, sin costo para la persona que le gustaría esta información traducida o comunicada en español u otro idioma. Favor llame al 416-4254 o a titlesix@fcgov.com para solicitar información en otros idiomas. Auxiliary aids and services are available for persons with disabilities. TTY: please use 711 to call 970.416.4254.; other ____________________________________________________________________________ _____ 1. CALL TO ORDER 2. ROLL CALL 3. AGENDA REVIEW 4. APPROVAL OF MEETING MINUTES – MARCH 14, 2024 5. PUBLIC PARTICIPATION 6. BUDGET REVIEW 7. NEW BUSINESS O WELCOME NEW HRC MEMBER – RACHEL BRYAN O PRESENTATION RE: CHILDSAFE – KATHLEEN BAUMGARDNER, EXECUTIVE DIRECTOR O ELECTION OF 2024 HRC OFFICERS O FOLLOW-UP: DEIJ NETWORKING 8. OLD BUSINESS • COMMITTEE REPORTS: O EDUCATION OUTREACH – UPDATE RE: “CROSS CULTURAL COMMUNICATION” AND “HUMAN LIBRARY” PROGRAMS O MEDIA/COMMUNITY RECOGNITION COMMITTEE – FOLLOW-UP: PLANNING FOR 2024 HUMAN RELATIONS AWARDS O GOVERNMENT RELATIONS – GENERAL UPDATE O EXECUTIVE – FOLLOW -UP RE: MARCH 25TH SUPER ISSUES MEETING AND MARCH 27TH MEETING WITH THE LARIMER COUNTY EDI ADVISORY BOARD 9. ANNOUNCEMENTS 10. NEXT STEPS O MEETING ACTION ITEMS O NEXT MEETING – MAY 9TH – AGENDA ITEMS? O ADJOURNMENT HUMAN RELATIONS COMMISSION REGULAR MEETING Thursday, March 14, 2024 – 5:30 PM Zoom: https://fcgov.zoom.us/j/96972419805 Webinar ID: 969 7241 9805 1. CALL TO ORDER: 5:32 PM 2. ROLL CALL a. Board Members Present – Beth Jaeger, Barb Kistler, Phil Walker, Kevin Goff, Masood Ahmad, Teresa Cribelli, Miho Yoshioka b. Board Members Absent - Kyle Teramoto, Coronda Ziegler c. Staff Members Present – Claudia Menendez, Equity Officer, Liz Messenger, Lead Specialist, Equity & Inclusion, Melissa Matsunaka, Sr. Project Coordinator d. Guest(s) – Rabbi Hillel Katzir, County Liaison, Larimer County DEI Board 3. AGENDA REVIEW – There were no changes to the published Agenda. Chair Beth Jaeger discussed the virtual meeting format and procedures for HRC members and the public participants. 4. PUBLIC PARTICIPATION – the HRC listened to comments from 9 public participants related to the HRC’s ceasefire resolution. The HRC provided feedback and thanked the public participants for their time and comments. 5. BUDGET REVIEW – Chair Jaeger noted the City’s $6,100 allocation to the HRC. She discussed it will be spent on education and outreach, Human Relations Awards, and partially for the Human Library. She indicated the HRC is in good shape for this upcoming budget year. 6. APPROVAL OF MINUTES – a. January 11, 2024 & February 8, 2024 • Commission Member Cribelli moved to approve the minutes of January 11, 2024, and the minutes of February 8, 2024. Commission Member Ahmad seconded the motion. The motion passed 7-0. 7. NEW BUSINESS – a. Follow-up: February 4th DEIJ Networking Event • The HRC discussed the event experience and agreed that conversations and table discussions were positive. The HRC noted that the event was powerful and worthwhile. They indicated their willingness to participate in future networking events due to this event’s success as determined by the participants’ feedback, excitement, and energy. b. Discussion of DEIJ “Directory” • Testimonials have been received that a DEIJ Directory would be a helpful resource for contact information, programs, collaboration activities, and participation requests. A planning committee will be established to keep the momentum going. • Rabbi Hillel Katzir, Larimer County DEI Board, mentioned the enthusiasm and electricity at the networking event. He agreed to represent the County DEI Board and InterFaith Council on the planning committee. • Commission Member Cribelli moved to approve establishing a sub - group to move the networking work forward. Vice Chair Kistler seconded the motion. The motion passed 7-0. 8. OLD BUSINESS – Committee Reports a. Education Outreach – Update re: “Cross Cultural Communication” and “Human Library” Programs • “Cross Cultural Communication” Program – Vice Chair Kistler noted the event will be October 9, 2024, and located at the Senior Center from 5:00pm-7:30pm. • “Human Library” Program – Chair Jaeger provided information that the event will be August 4, 2024, from 2:00pm -5:00pm, at the Museum of Discovery. This program looks to build upon the energy and effectiveness of last year’s event. The Museum received a grant for this program so HRC will only incur minimal expenses in 2024. b. Media/Community Recognition Committee – Follow-up: Planning for 2024 Human Relation Awards • Chair Jaeger and Ms. Menendez discussed the intention of moving the awards to a Thursday night, so it does not conflict with a City Council meeting. The event shall be December 12, 2024. The December HRC meeting currently scheduled for December 12, shall be cancelled and the awards shall be held in Council Chambers in lieu of the HRC meeting. c. Government Relations – Update re: Local Government Weapon Ordinances [Secretary’s Note: Commission Member Yoshioka recused herself from this discussion] • Vice Chair Kistler provided information about proposing a gun prohibition in sensitive spaces. She recommended that the HRC not take any action pending the State’s action on SB 24 -131, which would prohibit carrying firearms in sensitive spaces. • Vice Chair Kistler moved to pause further HRC research and discussion on proposing a gun prohibition in sensitive places. Commission Member Walker seconded the motion. The motion passed 6-0. d. Executive – Information re: March 25th Super Issues Meeting; Confirmation re: March 27th Meeting with the Larimer County EDI Advisory Board • March 25th Super Issues Meeting – Chair Jaeger provided updates regarding Davina Lau’s meeting invite sent to all City Boards and Commissions, to be held on March 25, 2024, from 5:30-7:30pm, at the Lincoln Center. • Larimer County EDI Advisory Board – Chair Jaeger noted a joint meeting with the HRC shall be held March 27, 2024, beginning at 5:30pm, at 200 W Oak St, in the Carter Lake Room. 9. ANNOUNCEMENTS – a. Autism Awareness Day Update • Commissioner Cribelli and Claudia Menendez finalized the proclamation for “Autism Acceptance Day” scheduled for April 2 nd. The reception begins at 4:00pm. The proclamation reading is at 5:00pm in Council Chambers. Daisy Montgomery will receive the proclamation and give a short speech. The HRC is invited and encouraged to attend. b. Northern Colorado Intertribal Pow-wow Association • 30th Annual Contest Powwow and Art Market, April 12-14, 2024. HRC is encouraged to support and show appreciation for native populations. The event is a learning space, with drumming, dancing, competitions, vendors, and volunteer shifts available. For more information, please visit NCIPA’s website here: https://ncipa.weebly.com/powwow.html 10. NEXT STEPS a. Meeting Action Items b. Next Meeting April 11 th – Agenda Items? Election of Officers; Possible Guest Speakers • Possible Guest Speakers • Kathleen Baumgardner – ChildSafe, Executive Director • Chief Swoboda, Chief FCPS • New Commission Member joining in April; Election of new officers • The HRC expressed appreciation for Commission Member Kyle Teramoto’s volunteer service to the HRC. Commission Member Teramoto’s term has expired, and the HRC sent their thanks to him for his contributions to the HRC. 11. ADJOURNMENT • Commission Member Walker moved to adjourn the meeting. Commission Member Cribelli seconded the motion. The motion passed 7-0. b. 6:46pm Minutes approved by the Chair and a vote of the Board/Commission on XX/XX/XX 03/14/24– MINUTES Page 2 2024 Human Relations Awards – Thursday, December 12th, time tbd, City Hall Lobby/Council Chambers Work Plan (Draft 4/11/24) TASK/ACTION DUE DATE LEAD COMPLETION DATE Invite Mayor, HRC Liaison and Councilmembers to 2024 program July 31 Finalize communication plan with CPIO May 15 Approve 2024 HR Awards website language and nomination form May 9 or June 13 (HRC meeting) Post revised HR Awards language and nomination form on HRC website (English and Spanish) July 15 Finalize Call for Nominations letter to be sent to community members and organizations (HRC members to receive copy for distribution) July 11 (HRC meeting) Nomination Period Opens July 15 Create draft program flow for December 12th event October 7 Review and revise work plan and draft program flow with HRC October 10 (HRC meeting) Nomination Period Ends October 25 Send nomination spreadsheet, nominations, and award criteria to HRC November 1 Finalize letters to Nominators and Nominees who are award recipients; finalize letters to Nominators and Nominees not selected as award recipients (aka finalists) November 7 Select award recipients, finalize program flow and HRC members’ responsibilities November 14 (HRC meeting) Send letters to Nominators and Award recipients congratulating them and providing Award reception and ceremony details; send letters to Nominators and Nominees not selected as recipients November 20 Order award artwork and origin of artwork document November 15 Secure language and sign interpreter (if needed) November 22 Finalize program recording and cost required November 22 Finalize Mayor and Mayor Pro-Tem remarks and send to Sarah Kane December 2 Order refreshments November 22 Secure photographer November 22 Thanksgiving November 28 Create Award Program November 29 Hold Zoom practice session for HRC Date/time tbd Human Relations Award Ceremony! December 12, time tbd Time tbd: run through and set up at City Hall Questions: • Longer nomination period? • Collaboration with Disability Advisory Board? • Timing of event (reception and program)? • Same or different award? • Other items?