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Home My WebLink About03/27/2024 - HUMAN RELATIONS COMMISSION - AGENDA - Joint MeetingDate:Wednesday,March 27,2024 Time:5:30 PM Location:Hybrid |In-Person:Carter Lake Conference Room,Larimer County Administrative Building,200 W. Oak,Fort Collins,CO 80521;Online:Please register in advance for this webinar: https://larimer-org.zoom.us/webinar/register/WN_LYrbVpTyTouj2dOtUrG8Cw EQUITY,DIVERSITY AND INCLUSION ADVISORY BOARD AGENDA Call To Order Discussion Items 5:30pm –7pm 1.Introductions 2.Discussion with Fort Collins Human Relations Commission a.Ideas for building on the networking event on Feb.4,2024 b.Lessons from the Human Relations Commission i.Evolution of the HRC;ideas,successes,and challenges ii.Recruitment,procedures,and logistics advice c.Independent budget for the HRC and relationship with City Council 7pm –7:30pm 3.Evaluate request for the EDI Board to review equity indicators in the Climate Smart and Future Ready initiative 4.Consider future joint meeting with Larimer County Inclusion Advisory Committee [internal,Larimer County Employees] New Business Approval of Minutes 1.Draft minutes from February 28,2024 Adjourn Per the Americans with Disabilities Act (ADA),Larimer County will provide a reasonable accommodation to qualified individuals with a disability who need assistance.Services can be arranged with at least seven (7)business days’ notice. Please email us at dunnjw@co.larimer.co.us,or call (970)498-7007 or Relay Colorado 711."Walk-in"requests for auxiliary aids and services will be honored to the extent possible but may be unavailable if advance notice is not provided. LARIMER COUNTY | EQUITY, DIVERSITY AND INCLUSION ADVISORY BOARD P. O. Box 1190, Fort Collins, Colorado 80522-1190, 970.498.7010 www.larimer.gov/bocc Date: Wednesday, February 28, 2024 Time: 5:30 PM Location: Hybrid | In-Person: Poudre River Room, Larimer County Loveland Campus, 200 Peridot Ave., Loveland, CO 80537; Online: Please register in advance for this webinar: https://larimer- org.zoom.us/webinar/register/WN_JmTXrU6VQlaADVl1QE5hzQ EQUITY, DIVERSITY AND INCLUSION ADVISORY BOARD MINUTES Call To Order Chair Adame called the meeting to order at 5:37pm. Members present: Lynne Adame, Laura MacWaters, Hillel Katzir (virtual), Jaxen Maynor (virtual), Karina Ledezma (virtual), Vishvesh Singh, Daysi Sweaney, Luis Montalvo (virtual) Staff present: Larimer County Commissioner Jody Shadduck-McNally, Emily Humphrey, Director, Community Justice Alternatives, Heather O’Hayre, Director, Human Services, Jaela Poythress, Administrative Specialist, Human Services, Ricardo Perez, Emergency Management Coordinator, Office of Emergency Management, Jordan Dunn, Engagement Coordinator, Public Affairs, Melissa Farr, Senior Administrative Specialist (virtual) Community members present: Barbara Menendez, Joe Glomboski Discussion Items 1. Icebreaker Board members and County staff answered the question: What superpower would you choose? 2. Office of Emergency Management Survey – Ricardo Perez, Inclusion & Engagement Emergency Management Coordinator Updating the Larimer County Office of Emergency Management Inclusion, Diversity, Equity, & Accessibility (IDEA) Plan for 2024-2026 • Discussion of the previous 2018-2023 Equity & Inclusion Plan • Considerations in updating the IDEA plan: o Integrating Diversity and Accessibility in the plan o Plan WITH not FOR community members o Make it easy for the community to access emergency-related resources and information o Simultaneous work of identifying and removing barriers to resources and information and incorporating feedback throughout the process o Humility and intentionality when working with community members. Receptive to constructive feedback on how to improve programs. • Draft Initiatives of the 2024-2026 IDEA Plan: i. Revise the larimer.gov/emergency website to meet the accessibility standards by 2024. ii. Create an Access & Functional Needs support team to support emergency management needs in Larimer County by 2025. iii. Continue to incorporate people with access and functional needs in Larimer County Office of Emergency Management exercises by 2025. iv. By 2026, increase accessibility and utilization of emergency preparedness resources and social connections for targeted underserved groups v. Participate and collaborate with groups already focusing on Inclusion, Diversity, Equity, and Accessibility work happening in Larimer County • ED&I Board Feedback/Questions: o Montalvo asked whether the County uses a plain language policy. The Board requested examples of emergency management exercises and how the IDEA Plan would be incorporated into the exercises. Katzir asked about special dietary needs during emergencies. 3. Health and Human Services: Equity Approach – Heather O’Hayre, Human Services Director and Jaela Poythress, Administrative Specialist Increasing Equity, Diversity Inclusion, and Belonging (EDIB) in Human Services • Completed initiatives to increase EDIB, including: o Trained all staff and 300+ community partners in Bridges Out of Poverty o Compensating bilingual staff; fluent in Spanish and Arabic o Reviewed job descriptions with Textio tool and made key revisions to remove barriers and increase diversity o Contracts with 3 vendors to increase language access • Current EDIB work, including: o Improving organizational culture by setting clear vision, defining goals and shared language  EDIB Vision Statement  Communication plan to all staff and identifying opportunities for engagement o Improve employee policies to reflect EDIB Vision o Increase diversity of HS staff o Increase awareness of diverse populations  Pronoun training  Expand Disparities Action Committee • Future EDIB strategies, including: o 2024 Bridges Out of Poverty - Poverty simulation event o Utilizing Human Resources data to define and measure workforce goals to increase diversity among staff o Increase access to services across the County o Disparities in Child Welfare legislative proposal 4. Work Plan Assignments Board members read the Work Plan and determined to review the work plan individually and Board members will sign up for smaller subgroups. 5. Commissioner Policy Review: a. Inclusion at Larimer County 331.1 b. Computer and Internet Acceptable Use – Newly drafted Board members will review the draft policies individually and provide input at a future meeting. 6. Debrief DEI Networking Event Several Board members attended a DEI Networking Event hosted in partnership with the City of Fort Collins Human Relations Commission on February 4, 2024. Board members reported that the event was successful and discussed ideas to expand or replicate the event in other communities across the County. 7. Questions for March Joint Meeting with Fort Collins Human Rights Commission Board members discussed the joint meeting with the Fort Collins Human Relations Commission on March 27, 2024. Board members proposed asking how the Board and the County can build on the momentum of the February 4 networking event. 8. Desi American Hertiage Month Proclamation Katzir proposed removing the reference to the shooting at a Sikh Temple in 2012. Other Board members agreed. Adame pointed out that the date for the celebration in Loveland is incorrect and should be changed to May 18. Approval of Minutes 1. Draft minutes from January 24, 2024 MacWaters moved to approve the minutes, Sweaney seconded and all approved. Adjourn Chair Adame adjourned the meeting at 7:30pm. Per the Americans with Disabilities Act (ADA), Larimer County will provide a reasonable accommodation to qualified individuals with a disability who need assistance. Services can be arranged with at least seven (7) business days’ notice. Please email us at bcc-admin@larimer.org, or call (970) 498-7010 or Relay Colorado 711. "Walk-in" requests for auxiliary aids and services will be honored to the extent possible but may be unavailable if advance notice is not provided. Date:Wednesday,March 27,2024 Time:5:30 PM Location:Hybrid |In-Person:Carter Lake Conference Room,Larimer County Administrative Building,200 W. Oak,Fort Collins,CO 80521;Online:Please register in advance for this webinar: https://larimer-org.zoom.us/webinar/register/WN_LYrbVpTyTouj2dOtUrG8Cw ADDENDUM 3.Evaluate request for the EDI Board to review equity indicators in the Climate Smart and Future Ready initiative The Climate Smart Future Ready plan for Larimer County includes an Overarching Implementation Action to connect CSFR action,especially those with an equity focus,to funding,plans,and local actions.One tactic to implement this action is to seek implementation of EnviroScreen in a way that provides guidance to champions,action teams,and community collaborators so that the impact of actions can impact EnviroScreen results in a positive way. One collaborative partner for this action is David Rojas-Rueda,PhD,Assistant Professor at CSU's Department of Environmental and Occupational Health.David has crafted a scope of work to conduct an equity assessment for the greenhouse gas emission reductions actions in the CSFR plan to allow for integration of environmental justice,equity,and health lens in the top 6 reduction actions using the EnviroScreen tool.David will develop a framework between these CSFR actions and social determinants,social vulnerabilities and biologically susceptible communities that can be affected or benefited from the plan actions and develop specific recommendations to maximize co-benefits and minimize/eliminate risks.Key messages will be developed for the community and may be targeted to specific geographic key priority areas related to greenhouse gas reduction actions.The voice of the community is key to validating and directing recommendations for this project. *Time Sensitive* There will be a short briefing on this in April.Rojas-Rueda requests feedback on who and how to reach underrepresented groups in this work.