HomeMy WebLinkAboutPARKS AND RECREATION BOARD - MINUTES - 01/24/2024
Park and Recreation Board Meeting
January 24th, 2024
413 S Bryan
01/24/2024 – MINUTES Page 1
1. CALL TO ORDER
Ken Christensen called the meeting to order at 5:37pm
2. ROLL CALL
• List of Board Members Present
Ken Christensen
Nick Armstrong
Mike Novell
Bob Kingsbury
Meghan Willis
Josh Durand
• List of Board Members Absent
Paul Baker (excused)
Marcia Richards (excused)
Patrick Dawson (unexcused)
• List of Staff Members Present
Mike Calhoon – Director of Parks
LeAnn Williams – Director of Recreation
Jill Wuertz – Sr Manager, Park Planning & Development
Nina Bodenhamer – Director of City Give
Rachel Eich – Business Support III
3. AGENDA REVIEW
• Board chair removed Patrick Dawson’s introduction from the Golf Advisory Board
until next meeting.
• Nick Armstrong added an item for discussion during the board member reports.
4. CITIZEN PARTICIPATION
• No citizen participation
5. APPROVAL OF MINUTES
Nick Armstrong motioned to approve the December 2023 minutes as written at 5:38pm,
Bob Kingsbury seconded, and all members approved.
6. UNFINISHED BUSINESS
Parks and Recreation Board
TYPE OF MEETING – Hybrid Meeting
01/24/2024 – MINUTES Page 2
• Strategic Trails Plan (Input Opportunities & Board Approach)
o Staff communicated several different opportunities that will be available
for board engagement with the Strategic Trails Plan.
o In addition to the community working group opportunity, various public
outreach meetings and presentations to the board will take place.
o Ken Christensen emphasized that the board should look at how the plan
harmonizes with other strategic plans.
o Josh Durand asked if this plan will have to go before an Urban Design
Commission.
▪ City staff expressed that the plan will develop trail design standards
• Ken Christensen made a motion at 5:48pm that the board appoint Nick Armstrong
and Marcia Richards as the Parks and Rec Advisory Board representatives for the
STP Community Working Group.
o Nick Armstrong seconded the motion, all in favor
7. NEW BUSINESS
• City Give Projects (Nina Bodenhamer)
o City of Fort Collins has a philanthropic initiative developed after a 2019
community audit. Feedback showed:
▪ Giving to the City was difficult
▪ Many organizations/people/donors were receiving duplicate asks
from City departments
▪ There is a desire to give to the City
o City Give manages all charitable activities and gifts across the City (grant
submissions and reception, financial governance of gifts, community &
donor relations/fundraisers)
o All funds raised in City Give go into a dedicated unit, to ensure fund usage
is monitored throughout the process.
o Project donations start with alignment between the program/donor and
City department to ensure City Give is responding appropriately to
strategic priorities and community needs.
o Staff discussed the relationship between City Give and the Community
Foundation
▪ Community Foundation is a partner for endowments.
o Active Campaigns:
▪ 9/11 Memorial at Spring Park: partially funded by PFA, the City,
and community donors. Opening in 2024 (PM: Greg Oakes)
▪ FoCo Parks Forever: Endowment for Parks.
▪ Pickleball
▪ Tribute Benches
Parks and Recreation Board
TYPE OF MEETING – Hybrid Meeting
01/24/2024 – MINUTES Page 3
▪ Veterans Plaza NoCo: Funding an entry sign to the plaza
▪ Youth Golf Scholarship Fund: Scholarships to young adults in
community for lessons, tee times, equipment, etc.
▪ Replacement of the showmobile.
o Ongoing Campaigns: Living Tribute Trees, Share Some Shade (Forestry),
Senior Center Endowment, and various sponsorships
o Nick Armstrong expressed interest in a dashboard that shows how much
money comes in for projects and how tax dollars are being leveraged with
donations to provide additional amenities.
8. BOARD MEMBER REPORTS
• Urban Forest Strategic Plan (Nick Armstrong)
o Next meeting will take place early February.
• Maple Hill HOA (Nick Armstrong)
o Maple Hill HOA board is requesting a preliminary pedestrian design plan
for Country Club Rd next to the potential future community park.
▪ Desire for raised speedbumps
o Request should likely be redirected to Traffic. Staff suggested the board
enter a request through Access FC.
• EPIC feedback (Mike Novell)
o Board member reported the parking lot was completely full multiple times
showing how much the building is being used.
9. OTHER BUSINESS
• Recreator Article Schedule
o Meghan Willis to complete the article about the new Dovetail Park and
future Bacon Park.
• Recreation Update – LeAnn Williams
o Mulberry Pool replacement feasibility study (with CSU) going to Council
for appropriation February 6th – hoping to be complete by end of April to
help inform potential CCIP funding. Goals include:
▪ Dive into where the current pool is and if the City should build on
that site
▪ Examine what a standalone facility would look like for the City and
CSU, as well as what a joint facility could be.
▪ Feasibility study does not commit CSU or the City to build together
o Recreation Software
▪ Soft launch was planned to take place in February but moved after
significant hiccup in contract with vendor related to payment
processing.
▪ Software should be ready to launch in April
Parks and Recreation Board
TYPE OF MEETING – Hybrid Meeting
01/24/2024 – MINUTES Page 4
o Registration numbers: 5,000 customer interactions occurred outside of
registration with 18,363 registrations on Tuesday and Thursday.
o Noticing residents may be missing out on programs that non -residents are
getting.
▪ May have an early registration period for residents only, as well as
adjusted resident/non-resident facility drop in fees
o SE Facility: RFP released for an owners rep to be onboard by end of
March. (RFP for design will be released after)
o Board discussed testing the new registration software for feedback
o Ken Christensen discussed the challenge of putting Mulberry Pool on
CCIP after passing a tax for 2A.
o IGA with the school district and library district passed unanimously.
• Park Planning & Development Update – Jill Wuertz
o Getting information together for the February 13th Council Work Session
to discuss CCIP.
o PPD team hosted two CSU externs out of the Landscape Architecture
program.
o Still continuing to review asset management software in conjunction with
Natural Areas – hoping to pair with other products we are already using in
the City
o Strategic Trails Plan contract being finalized after negotiations with the
consultant to ensure the scope of work was clear
o Holding first open house for the new park near Bacon Elementary school
– February 15th 6:30 – 8:00pm
o Team has entered into negotiations with Hartford for the Mosaic property
o 9/11 Memorial at Spring Park is still under construction, going well
o 2024 Infrastructure Replacement: Targeting Westfield tennis courts for
replacement
o Board requested an Infrastructure Replacement/2A budget offers
presentation from Jill for next meeting.
• Parks Update – Mike Calhoon
o Facing problems at Fossil Creek Community Park from water quality
o City Park ice rink briefly opened.
o Security cameras at Crescent Park are up to help curb vandalism.
▪ Cameras can be relocated to other areas as needs arise.
o Demobilizing downtown holiday items
o Park Rangers responding to dog off leash concerns and actively working
with marketing team on ice safety materials.
o Tub grinding finished at Hoffman Mill
o Golf is busy with winter prep, focused on equipment and golf cart
preventative maintenance work, as well as staff training.
Parks and Recreation Board
TYPE OF MEETING – Hybrid Meeting
01/24/2024 – MINUTES Page 5
• 6-month Planning Calendar Review
o Feb. 6th Council meeting for appropriations for Mulberry Pool Feasibility
Study
o Feb. 13th Work Session to discuss Council priorities and CCIP
o Feb. 20th IGA with CDOT for Power Trail Harmony underpass
o Feb. 26th State of the City
o March 19th Strategic Plan adoption
o March 26th Work Session to focus on LUC updates for tree mitigation and
an update on the Urban Forest Strategic Plan
o Apr. 9th Work Session discussion for 2024 2A appropriation
o Apr. 23rd CCIP renewal discussion touchpoint
o May 7th First ordinance for the 2A 2024 appropriation
o June 25th First Work Session on 2025/2026 recommended budget
preview
10. ADJOURNMENT
Ken Christensen adjourned the meeting at 7:45pm