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Home My WebLink AboutPARKS AND RECREATION BOARD - MINUTES - 12/06/2023 Park and Recreation Board Meeting December 6th 413 S Bryan 12/0 6 /2023 – MINUTES Page 1 1. CALL TO ORDER Ken Christensen called to order at 5:33pm 2. ROLL CALL • List of Board Members Present Ken Christensen Nick Armstrong Bob Kingsbury Marcia Richards Paul Baker Meghan Willis Josh Durand • List of Board Members Absent Mike Novell • List of Staff Members Present Mike Calhoon – Director of Parks LeAnn Williams – Director of Recreation Jill Wuertz – Sr Manager, Park Planning & Development Rachel Eich – Business Support III Dave Kemp – Sr Trails Planner, Park Planning & Development 3. AGENDA REVIEW • No changes or additions to the agenda 4. CITIZEN PARTICIPATION • No citizen participation 5. APPROVAL OF MINUTES Nick Armstrong motioned to approve the October minutes as written at 5:35pm, Ken Christensen seconded, and all members approved. 6. UNFINISHED BUSINESS • Sustainable Funding Initiative o Mike shared a brief history of the Sustainable Funding Initiative ▪ Originally called lifecycle Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 12/0 6 /2023 – MINUTES Page 2 ▪ Previous City Manager brought to the attention of City Council that Parks infrastructure was one of the two largest funding gaps in the City. o Finance and Budget offices will be implementing a mini BFO process with Parks and Recreation, Transit, and Air Quality for the allocation of funds. ▪ Offers will be submitted February 23rd o IRP plan will be the guide for projects, but there is flexibility in the way the tax was written for what projects the City will decide are important. o Nick Armstrong asked if there were any methodologies to include trail development in the 2A sales tax usage? ▪ Strategic Trails Plan will be our guiding document for trail development. ▪ Have typically used $400,000 of Conservation Trust dollars for O&M, with the remainder used for new trail development. • 2023 Annual Report o Ken Christensen made a motion to approve the Annual Report as written, with corrected and additional December items at 5:59pm, Meghan Willis seconded, all in favor • Golf Responsibilities and Cadence o Golf Board has been dissolved (last meeting occurred December 2023) o City Council approved the Parks and Recreation Board would absorb any members that wanted to serve out the remaining time of their term. ▪ Patrick Dawson will join the PRAB in place of Jon Corley’s resignation. o Tentative cadence of meetings and information from Golf ▪ Pre-season touch point to hear about plans for the upcoming season (March/April) ▪ Mid-season report to update on how the season is going (July) ▪ End of year report / project wrap up o The Youth Scholarship Program is no longer an obligation of the Board. o Board discussed having one of the monthly meetings at one of the golf courses in town. o Ken asked if there were going to be any BFO offers for Golf in the next year. ▪ Golf will have the normal ongoing offers, in addition to different enhancement offers for infrastructure. • Concrete cart paths • Upgrade of HVAC system at Collindale Clubhouse • Hydrogen alarm sensors in Collindale Clubhouse basement Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 12/0 6 /2023 – MINUTES Page 3 ▪ Ongoing offers will be submitted in February, with enhancement offers submitted in March. 7. NEW BUSINESS • Trail Projects & STP Report (Dave Kemp) o Overview of 5 current trail development project areas ▪ Poudre River Trail at I-25: Phase 1 out to bid for construction, Phase 2 alignment and easement acquisition in progress, Phase 3 exploring trail alignment along Great Western Railroad ▪ Power Trail and Harmony Underpass: Partnership with Transportation Engineering. Received remaining funding ($3.2 million) from CMAQ grant. ▪ Mail Creek Trail: Easement, HOA, and ditch work in progress. Collaboration with Transportation Engineering and the completion of the West of Timberline trail section and upcoming overpass. Anticipated completion in April 2024 ▪ NE Trails development: Working with developments to determine trail alignments and collaborating with active transportation opportunities. ▪ Phemister Trail: CSU led project. Working on getting easement completed, with construction planned for 2024. Off street trail connecting the core of campus with the Spring Creek Trail. o Strategic Trails Plan Update ▪ Received four proposals from recent RFP. Currently under review, selection and contracting to be completed by mid-January. ▪ Main objectives: • Scope: Robust community engagement, existing conditions and plan congruence, trail gap and future trail analysis, funding and implementation, trail design and construction standards, irrigation ditch compatibility, safety and accessibility, and development review improvements ▪ Reguest for participation from a Board member on a community working group. ▪ Question from Ken regarding how the plan will address changes or updates to the development code. • The STP is the way to suggest changes to the code, providing support for how to implement it to make land use code changes. ▪ Board will decide community working group liaison in January. Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 12/0 6 /2023 – MINUTES Page 4 • Capital Expansion Fees (Jill Wuertz) o Capital expansion fee process is being discussed at the Council Finance Committee on December 14th. o Capital expansion fees are collected for Neighborhood Park and Community Park funds. o Staff are getting questions from Council on the intersection between capital fees and how they relate to affordable housing. o Questions asked on why commercial development is not included in these fees. 8. BOARD MEMBER REPORTS • Bicycle Advisory Committee/Active Modes Report (Marcia Richards) o Attended the second to last Bicycle Advisory Committee meeting at the Streets Department ▪ Discussed the trash and snow removal process for bike lanes in the City ▪ Streets Department has an electric streetsweeper, only the 3rd one in the world. • Super Issues Meeting (Bob Kingsbury & Marcia Richards) o Halligan Dam is close to the start of construction. Building a new dam, not renovating the existing dam o Water conservation in the City ▪ The irrigation system at Southridge Golf Course mentioned as an example. 9. OTHER BUSINESS • Summer 2024 Recreator o Potential topic ideas depended on the results of the 2A ballot measure. o “Thank you” to the voters may be premature. Saved for Summer article. o Meghan Willis to write article on Bacon Park and Dovetail Park • Recreation Update (LeAnn Williams) o Southeast facility partnership IGA with school district and library district in progress, should be at Council in next few weeks. o The platting process for the SE Rec Center land is beginning with the real estate team. o SE Rec Center RFP will go out in January, with anticipated facility opening in 2027. o Currently in a partnership with CSU to evaluate the Mulberry pool and potential opportunities to rebuild (only evaluating for feasibility). o ARO Special Olympics football took three teams to the state finals. o DaySmart registration software: should have a soft launch in March with Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 12/0 6 /2023 – MINUTES Page 5 full integration in April o Department was awarded the $2 million resiliency grant from the state of Colorado for the Southeast Rec Center. • Park Planning & Development Update (Jill Wuertz) o Met with members of the pickleball community to continue discussions on pursuing a CityGive project for a pickleball complex. ▪ Presented a feasibility study draft and looking to move to the next step of the CityGive fundraising process. o 9/11 Memorial at Spring Park under construction – concrete being poured for the wall and stair structure. o Held a follow up meeting with Andy Weiss (Launch) on potential skatepark refresh/renovation projects. ▪ Potential to be funded by 2A, as two of the skateparks are in the top 40 list of prioritized projects. o Met with the Principal of Bacon Elementary School regarding the newest neighborhood park. o Ken asked when the first neighborhood meeting is for Bacon Park. ▪ Meetings are not scheduled yet, but likely in February/March • Parks Update (Mike Calhoon) o Holiday lighting, Santa house, and artificial skating rink installed o Forestry/Urban Forest Strategic Plan ▪ Logged almost 1,000 responses to the online survey ▪ Working on Land Use Code changes recommendations to protect the urban forest. ▪ Hosted the 2nd tree worker certification test o Parks Maintenance teams finishing up winterization operations for irrigation systems o Board applications opened • 6-month Planning Calendar Review 10. ADJOURNMENT Ken Christensen adjourned the meeting at 8:18pm