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HomeMy WebLinkAbout03/13/2024 - Human Services and Housing Funding Board - AGENDA - Regular Meeting03/13/2024 Agenda Page 1 HUMAN SERVICES & HOUSING FUNDING BOARD SUMMARY AGENDA REGULAR MEETING March 13, 2024 5:30PM – 7:00PM Online via Zoom This Human Services & Housing Funding Board meeting will be available online via Zoom, or by phone. The meeting will be available to join beginning at 5:15pm. Participants should join at least 15 minutes prior to the 5:30pm start time. ONLINE PUBLIC PARTICIPATION: You will need an internet connection on a laptop, computer, or smartphone, and may join the meeting through Zoom at https://fcgov.zoom.us/j/97662045806?pwd=T0I4aDNNU0FuVDY4SUVSM2hyMllyQT09 Webinar ID: 976 6204 5806 (Using earphones with a microphone will greatly improve your audio). Keep yourself on muted status. For public comments, the Chairperson will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportunity to comment. To participate online, individuals should join the Zoom meeting online and the chairperson will call upon each participant to speak. There is no physical location for public participation at this meeting. PUBLIC PARTICIPATION BY PHONE: Please dial +1 720 928 9299 and enter Webinar ID 976 6204 5806 Keep yourself on muted status. For public comments, when the Chair asks participants to click the “Raise Hand” button if they wish to speak, phone participants will need to press *9 to do this. Staff will be moderating the Zoom session to ensure all participants have an opportunity to address the Human Services & Housing Funding Board. When you are called, press *6 to unmute yourself. Documents to Share: Any document or presentation a member of the public wishes to provide to the Human Services & Housing Funding Board for its consideration must be emailed to amolzer@fcgov.com at least 24 hours before the meeting. Provide Comments via Email: Individuals uncomfortable or unable to access the Zoom platform or unable to participate by phone are encouraged to participate by emailing general public comments you may have to amolzer@fcgov.com. The Staff Liaison will ensure the Human Services & Housing Funding Board receives your comments. If you have specific comments on any of the discussion items scheduled, please make that clear in the subject line of the email and send at least 24 hours prior to the meeting. HUMAN SERVICES & HOUSING FUNDING BOARD SUMMARY AGENDA REGULAR MEETING March 13, 2024, 5:30PM – 7:00PM Online via Zoom 03/13/2024 Agenda Page 2 1. CALL TO ORDER & ROLL CALL 2. AGENDA REVIEW 3. COMMUNITY PARTICIPATION (3 MINUTES PER INDIVIDUAL) 4. APPROVAL OF MINUTES: February 14, 2024 Regular Meeting 5. UNFINISHED BUSINESS 6. LEARNING SERIES PRESENTATION a. Affordable Housing Beth Rosen City of Fort Collins – Grants Compliance & Policy Manager 7. NEW BUSINESS a. Human Services Grant Funding Protocol b. Affordable Housing Presentations and Q&A Process 8. BOARD MEMBER REPORTS (Committees, Event attendance, etc.) 9. STAFF REPORTS a. Human Services Priorities Platform Update b. New Board Members – July 2024 c. Super Issues Meeting (Mar.25) & B&C Orientation (April 8 & 22) 10. OTHER BUSINESS (Board member concerns, Announcements) 11. NEXT MEETING Wednesday, March 27, 2024 | 5:30pm | Remote/Online Via Zoom Joint Meeting with the Affordable Housing Board 12. ADJOURNMENT Human Services & Housing Funding Board REGULAR MEETING February 14, 2024 at 5:30 PM 222 Laporte Ave, Fort Collins – Colorado River Room Additional viewing option via Zoom DRAFT 2 /1 4 /2024 – MINUTES Page 1 1. CALL TO ORDER • At 5:40 PM the meeting was called to order by Pat Hastings. 2. ROLL CALL • Board Members Present o Pat Hastings, Chair o Christine Koepnick o Erma Woodfin o Lori Kempter o Michaela Ruppert o Mike Kulisheck o Mike Nielsen • Board Members Excused o Olga Duvall, Vice Chair • Staff Members Present o Adam Molzer, Staff Liaison, Social Sustainability – City of Fort Collins o Beth Rosen, Social Sustainability – City of Fort Collins o Hannah Tinklenberg, Social Sustainability – City of Fort Collins o Tamra Leavenworth, Social Sustainability – City of Fort Collins • Guests Present o Francis Pfohl o Tim Peers, Program Director of Catholic Charities for Larimer County For further information, details and insight, and audio recording, resources are available by contacting the HSHF-Board staff liaison. 3. AGENDA REVIEW Adam Molzer reviewed the agenda. The Board accepted the agenda without modification. 4. COMMUNITY PARTICIPATION Francis Pfhol is a Front Range Community College student that is attending the board meeting as part of a community engagement opportunity for a class. Tim Peers is the Program Director of Catholic Charities for Larimer County. 5. APPROVAL OF MINUTES – January 10, 2024 Regular Meeting Erma Woodfin motioned to approve the January 10, 2024 meeting minutes as presented. Mike Nielsen seconded. Approved 7-0. Human Services & Housing Funding Board REGULAR BOARD MEETING 2 /1 4 /2024 – MINUTES Page 2 6. UNFINISHED BUSINESS None. 7. NEW BUSINESS a. Crossroads Safehouse Bringing Justice Home Updates – Lori Kempter • In 2023, the Board approved funding for Crossroads Safehouse’s Bringing Justice Home program, which offered legal assistance to victims of domestic violence. Lori Kempter, the Executive Director of Crossroads Safehouse and member of the HSHF Board, informed the Board that this program unfortunately ended in January 2024 due to a lack of funding. After discussion with Adam Molzer, Crossroads went through a spend-down and de-obligation process of the remaining grant funds. Crossroads’ contract will be amended and the approximately $2,000 of unobligated funds will be recovered and applied toward the 2024 competitive grant process. • The Board asked Lori if there were any alternatives to this service available in the community. Lori explained that there are not many options. There is Rocky Mountain Law, but they only offer one- time meetings where they provide legal advice, rather than representing an individual in their civil legal services. They also do not have the domestic violence expertise that Crossroad’s staff had. b. HOME-ARP Supportive Services Funding Deliberations – Hannah Tinklenberg & Beth Rosen • Beth Rosen provided a brief overview of the HOME-ARP Supportive Services funding, explaining that the City received a total of $2.6 million through the Home Investment Partnerships American Rescue Plan Program from the US Department of Housing and Urban Development (HUD). $400,000 remains to be allocated for Supportive Services. The purpose of supportive service funds is to assist persons currently experiencing homelessness and to prevent those precariously housed from becoming homeless. • Beth explained that in the event there are more requests than available funds, priority will be given to applications based on a tier-ranking system. Tier 1 applicants work collaboratively across the Fort Collins community to provide supportive services to all qualifying populations. Tier 2 applicants limit funding to specific targeted populations and/or households enrolled in a program with limited capacity. • The City received applications from Catholic Charities, Crossroads Safehouse, Homeward Alliance, and Neighbor to Neighbor. Homeward Alliance and Neighbor to Neighbor are Tier 1 applicants, while Catholic Charities and Crossroads Safehouse are Tier 2 applicants. Beth explained that the Tier 1 applicants coordinated with one another to ask for the full amount of available funding, which City staff did not anticipate. Erma Woodfin motioned to fund SS-3 Homeward Alliance at $200,000. Lori Kempter seconded. Approved 7-0. Lori Kempter motioned to fund SS-4 Neighbor to Neighbor at $200,000. Michaela Ruppert seconded. Approved 7-0. Pat Hastings motioned to fund SS-1 Catholic Charities at $0. Mike Nielsen seconded. Approved 7-0. Human Services & Housing Funding Board REGULAR BOARD MEETING 2 /1 4 /2024 – MINUTES Page 3 Pat Hastings motioned to fund SS-2 Crossroads Safehouse at $0. Michaela Ruppert seconded. Lori Kempter recused herself. Approved 6-0. • City staff will take the funding recommendation to City Council in April and the contract will be effective May 1. 8. BOARD MEMBER REPORTS On Olga Duvall’s behalf, Adam Molzer shared information about a 21-day racial equity habit-building challenge that occurs in April. 9. STAFF REPORTS a. Competitive Process Update • Adam Molzer shared that the grant application closed at 11:59pm on Tuesday, February 13. 8 housing applications and 46 human service applications were received. The housing application requests totaled approximately $4.8 million with approximately $2.9 million in available funding. The human service requests totaled approximately $2 million with approximately $900,000 in available funding. • Adam reminded the Board that they will be asked to vote on renewal applications for the 4 programs that receive funding from the 3-year Community Development Block Grant (CDBG). This will be the last year of the renewal process and new proposals will be received in 2025. • On March 27, the Board will host a joint work session with the Affordable Housing Board where the housing applicants will offer live presentations of their funding proposals and engage in a Q&A. The Board asked Adam if the applicants could record their presentations for the Board to review prior to the live work session due to the increased number of applications. The Board expressed that they would still like to utilize the work session for a live Q&A. Adam will discuss the idea with Sue Beck- Ferkiss, the staff liaison for the Affordable Housing Board. • On April 10, the Board will meet to evaluate and discuss human service proposals, but not funding. b. Human Services Priorities Platform Update • Adam Molzer shared that a graduate student from UC Denver in the MPA Program is helping with interviews of local funders. • The team will also be working with focus groups, getting input from nonprofit leaders, and gathering demographic information for the project. 10. OTHER BUSINESS Grantee Client Story: Adam Molzer shared a brief impact story submitted by Volunteers of America’s Meals on Wheels program in a recent report. 11. NEXT MEETING Wednesday, March 13, 2024 | 5:30pm | Location: Zoom/Online 13. ADJOURNMENT Human Services & Housing Funding Board REGULAR BOARD MEETING 2 /1 4 /2024 – MINUTES Page 4 Pat Hastings adjourned meeting at 6:40 PM. Minutes were finalized and approved by the Human Services & Housing Funding Board on ____________________. 1Human Services & Housing Funding Board Beth Rosen Continuum of Housing Affordability 2 2023 Income levels 3 4-person3-person 2-person1-personIncome Limits $113,600$102,300$90,900$79,600100% AMI $90,850$81,800$72,700$63,60080% AMI $68,160$61,380$54,540$47,66060% AMI $56,800$51,150$45,450$39,80050% AMI $34,100$30,700$27,300$23,90030% AMI Guiding Plans and Policies • Consolidated Plan (2020-2024) • Housing Strategic Plan (2021) 4 2020-2024 Consolidate Plan Goals Consolidated Plan Goals Increase the supply of affordable housing units Affordable Housing Preservation Housing & Services for  persons who are homeless Homeless Prevention 5 Housing Strategic Plan Vision - Everyone has healthy, stable housing they can afford Systems Approach to the Whole Housing Spectrum Center the Plan in Equity for All Connects Housing and Health 6 Guiding Principles of Note Purpose: Support a holistic approach to evaluating overall priorities for the housing system Of note: • Build on existing plans and policies • Focus direct investment on the lowest income levels • Goal – obtain 10% of inventory as affordable *Additional development goals related to a Prop 123 7 Greatest Needs Confirmed Renters – Housing priced no more than 60% AMI • Biggest need in 0-30% AMI range • Biggest mismatch is in the 61-80% AMI For Sale- Housing priced no more than 120% AMI • Less than 2% sold were affordable to 60% AMI Buyers • 10% of 61-80% AMI Buyers competed for 5% of the homes sold 8 9 City’s Role in New Construction HARMONY COTTAGESMASON PLACE PSH VILLAGE ON HORSETOOTH 10 VILLAGE ON MATUKA THE REMINGTON VILLAGE ON SHIELDS City’s Role in Preservation Estimated Funding– 2.4 Million Community Development Block Grant Funds (CDBG) -2024 Funds available $1,100,000 HOME Investment Partnership (HOME) -2024 Funds available $775,000 City of Fort Collins Affordable Housing Fund -2024 Funds available $525,000 *All funding is an estimate of annual grants, program income & prior year unallocated 11 Eligible Activities Costs that support new housing (CDBG,HOME, AHF) • Land Acquisition • Water tap fees • Public infrastructure and connection to utilities Rehabilitation & Repairs of Existing Housing (CDBG, HOME, AHF) New Construction of Housing (HOME, AHF) 12 Funding Requests - $4.81 Million Projects: 4 - New Rental Unit Construction: $3.36 Million Total of 229 new units 1- Homeownership Development: $200,000 4 new units 1 –Multi-family Rehabilitation: $1 Million Preservation of 90 rental units Programs:$250,000 2 – Support low-income homeowners with repair & rehab costs 13 How to rank: Projects (units built or rehabbed): Consider full funding request Initial vote regarding favor/disfavor of funding the project If there’s majority support for a project, proceed with ranking, taking into consideration: How project furthers the Housing Goals & Priorities Timing and funding need of the project Programs: Allocate resources to multiple households on an individual basis Can proceed with reduced $; would serve fewer households 14 Staff Summary Overview of the following application components: Alignment to HUD Consolidated Plan & Housing Strategic Plan Summary of total project costs and per unit cost History and experience of applicant Readiness to proceed/timeliness of the request Total City subsidy per unit 15 AH Guidance Chart Compares major components of projects with each other: Income limits served (lower is more difficult to reach) Developer history & capacity to undertake the project – Risk Cost Reasonableness Funding needed to proceed Debt service ratio (debt in comparison to net income) Leveraging Ratio $1 from the City: $ from other sources Readiness to Proceed 16 27% 24% 20% 11% 8% 4% 3% 2% 1% $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 LIHTC Federal Equity Permanent Loan LIHTC State Equity RAD Proceeds State Disaster Relief City Grant Funding Deferred Developer Fee Fee Waiver Owner Equity City Funding Debt supported by rents Other Sources Sample Funding Stack $25M Multifamily Rental Project Contact Information Beth Rosen Grants Compliance and Policy Manager brosen@fcgov.com 970-221-6812 18 Funding Deliberation Structure & Protocol 2024 Competitive Process DRAFT Human Services Goal: Efficiently and equitably determine funding for the Human Services applications Characteristics: rules-based, clear, objective, fair, equitable, transparent, lean Ranking Structure and Display • The human services grant proposals will be ranked in descending order, 1-46, according to the average cumulative scores submitted by the HSHF Board members. • The aggregate ‘Desired Amount of Recommended Funding’ submitted by the Board members will be displayed (both mean and median) with the rankings, and will not alone be determinative. • The ‘Recommend Funding This Proposal - Yes/No’ responses from the Board members will be tallied and displayed with the rankings. • Prior to deliberation, staff will review the distribution of proposal scores across Board members’ scorecards to validate consistent standard deviations. If anomalies are identified, then the scores may be normalized. • If Board members abstain from scoring a proposal, the denominator will be adjusted accordingly when that proposal’s averages are calculated. Example of Rankings Display Rank Score Score Percent Organization $ Request Mean $ Recommend Median $ Recommend Fund – Yes/No 1 90 / 90 100% Shelter $60,000 $56,600 94% of Rqst $54,000 90% of Rqst 8 – Yes 0 – No 2 87 / 90 97% Daycare $90,000 $82,000 91% of Rqst $80,000 89% of Rqst 8 – Yes 0 – No 3 77 / 90 86% Senior Meals $40,000 $28,200 70% of Rqst $25,500 64% of Rqst 8 – Yes 0 – No 4 70 / 90 78% Youth Services $20,000 $12,300 61% of Rqst $11,500 58% of Rqst 7 – Yes 1 – No 5 63 / 90 70% Therapy $60,000 $19,000 31% of Rqst $18,000 30% of Rqst 5 – Yes 3 – No 6 50 / 90 56% Food Pantry $60,000 $11,200 18% of Rqst $8,400 14% of Rqst 3 – Yes 5 – No Deliberation Protocol • During deliberation, the Board’s discussion of each proposal will begin at the top of the rankings (#1) and move down the list. • Proposals may be revisited and reconsidered throughout the deliberation. • All proposals will be afforded discussion time. • The Board may examine the prioritized budget line-items that were submitted in the grant proposals, and may recommend specific, designated funding amounts and budget items to support accordingly. • The Board members agree to honor the scorecard rankings by abstaining from attempting to ‘pull up’ the ranking of individual proposals, based on their personal preferences. This means that proposals will be considered in ranked order. • The Board members agree to refrain from referencing prior year funding award amounts to determine or influence future funding award amounts. • If a trend is identified of 3+ Board members indicating that they do not recommend funding a proposal, those proposals may be discussed in further detail. This will allow the group to better understand why and to discuss what the group would feel comfortable funding given those concerns. • If the total funding recommendation balance is higher than the available funding at the end of the deliberations, the applications recommended for partial funding will be scaled downward by equal percentage to achieve a balanced budget. Fully funded proposals would be exempt. • Each funding amount endorsed by the Board members, for each proposal, will require an individual motion, second and vote for approval. Friendly amendments will be considered. o If a Board member recuses themselves from a proposal, they will need to exit the room until that proposal’s funding recommendation has been decided. o The final funding recommendation will be voted on by all Board members. o Board members shall vote either Yes or No or Abstain. • During years when new CDBG Public Services applications are reviewed, the Board will select the funding proportion (percentages) that each eligible program will receive on a multi-year basis. Staff will then use those percentages to calculate the award amount after Fort Collins’ HUD federal award is announced annually. The Board may also select programs that they wish to be transferred to the Human Services Program funding pool for consideration, recognizing that those programs may not receive both CDBG and Human Services Program funding. During years when renewal applications for the CDBG Public Services funds are submitted by eligible programs, staff will provide the Board with a summary of program profiles, funding amounts and grant performance assessments to-date. The Board may vote to adopt the recommended funding formula or, alternatively, may elect to change the funding distribution for any of the following circumstances: 1) CDBG grantee does not fully expend their grant funds; or 2) does not comply with terms of their agreement (ex: significant reduction in clients served); or 3) is unable to comply with federal requirements. Renewal applications may not be transferred to the Human Services Program for consideration.