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Home My WebLink About02/28/2024 - PARKS AND RECREATION BOARD - AGENDA - Regular MeetingPage 1 Ken Christensen, Chair Park Shop Nick Armstrong, Co-Chair 413 South Bryan Avenue Mike Novell, Secretary Bob Kingsbury Marcia Richards Paul Baker Meghan Willis Josh Durand Patrick Dawson Fort Collins, Colorado Hybrid Meeting February 28th, 2024 5:30pm Participation for this hybrid Parks and Recreation Advisory Board meeting will be available in person, online, or by phone. Public Participation (In-person & online): Individuals who wish to address the Parks and Recreation Board via remote public participation can do so through zoom at: https://fcgov.zoom.us/j/92967039173?pwd=a2Z6cVBvcU5lYURnME1oZ29pczFlZz09 Meeting ID: 929 6703 9173 Passcode: ?jyJR^q2 Individuals participating in the Zoom session should also watch the meeting through the site. The virtual meeting will be available to join beginning at 5:30 pm on the scheduled date. If attending virtually, participants should try to sign in prior to the 5:30 pm start time, if possible. For public comments, the Chair will asl participants to “Raise Hand” button to indicate if you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportunity to address the Board or Commission. In order to participate: Public Participation (Phone): As listed above, if joining via phone the meeting will be available beginning at 5:30 pm. Please call in to the meeting prior to the 5:30 pm start time, if possible, using one of the numbers below. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak a that time-phone participants will need to hit *9 to do this. Staff will be monitoring the zoom session to ensure all participants have an opportunity to address the Board or Commission. Once you join the meeting, please keep yourself on muted status. Parks and Recreation Advisory Board AGENDA Page 2 One tap mobile +17209289299,,92967039173# US (Denver) +13462487799,,92967039173# US (Houston) Dial by your location +1 720 928 9299 US (Denver) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 646 558 8656 US (New York) +1 312 626 6799 US (Chicago) Meeting ID: 929 6703 9173 Find your local number: https://fcgov.zoom.us/u/abM0VUY5a0 Documents to Share: If residents with to share a document or presentation, the staff liaison needs to receive those materials via email by 24 hours before the meeting. Individuals uncomfortable attending in person or unable to access the Zoom platform or unable to participate by phone are encouraged to participate by emailing general public comments to mcalhoon@fcgov,com. The staff liaison will ensure the Boards or Commissions receives your comments. If you have specific comments on any of the discussion items scheduled, please make that clear in the subject line of the email and send 24 hours prior to the meeting. • CALL TO ORDER • ROLL CALL o Board Members Present  Ken Christensen – Chair  Nick Armstrong – Co-Chair  Mike Novell – Secretary  Bob Kingsbury  Marcia Richards  Paul Baker  Meghan Willis  Josh Durand  Patrick Dawson o Staff Members Present  LeAnn Williams – Director of Recreation  Mike Calhoon – Director of Parks  Jill Wuertz – Sr Manager, Park Planning & Development  Rachel Eich – Business Support III • INTRODUCTION • AGENDA REVIEW • CITIZEN PARTICIPATION (10 minutes) • APPROVAL OF MINUTES • UNFINISHED BUSINESS o 2050 Tax & Infrastructure Replacement Update – Jill Wuertz Page 3 • NEW BUSINESS • BOARD MEMBER REPORTS • RECREATOR ARTICLE SCHEDULE • OTHER BUSINESS (30 minutes) 1. RECREATION UPDATE – LeAnn Williams 2. PARK PLANNING AND DEVELOPMENT UPDATE – Jill Wuertz 3. PARKS UPDATE – Mike Calhoon 4. 6 MONTH PLANNING CALENDAR REVIEW . https://www.fcgov.com/cityclerk/files/six-month-planning-calendar.pdf?1677855905 • ADJOURNMENT Park and Recreation Board Meeting January 24th, 2024 413 S Bryan 01/24/2024 – MINUTES Page 1 1. CALL TO ORDER Ken Christensen called the meeting to order at 5:37pm 2. ROLL CALL • List of Board Members Present Ken Christensen Nick Armstrong Mike Novell Bob Kingsbury Meghan Willis Josh Durand • List of Board Members Absent Paul Baker (excused) Marcia Richards (excused) Patrick Dawson (unexcused) • List of Staff Members Present Mike Calhoon – Director of Parks LeAnn Williams – Director of Recreation Jill Wuertz – Sr Manager, Park Planning & Development Nina Bodenhamer – Director of City Give Rachel Eich – Business Support III 3. AGENDA REVIEW • Board chair removed Patrick Dawson’s introduction from the Golf Advisory Board until next meeting. • Nick Armstrong added an item for discussion during the board member reports. 4. CITIZEN PARTICIPATION • No citizen participation 5. APPROVAL OF MINUTES Nick Armstrong motioned to approve the December 2023 minutes as written at 5:38pm, Bob Kingsbury seconded, and all members approved. 6. UNFINISHED BUSINESS Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 01/24/2024 – MINUTES Page 2 • Strategic Trails Plan (Input Opportunities & Board Approach) o Staff communicated several different opportunities that will be available for board engagement with the Strategic Trails Plan. o In addition to the community working group opportunity, various public outreach meetings and presentations to the board will take place. o Ken Christensen emphasized that the board should look at how the plan harmonizes with other strategic plans. o Josh Durand asked if this plan will have to go before an Urban Design Commission. ▪ City staff expressed that the plan will develop trail design standards • Ken Christensen made a motion at 5:48pm that the board appoint Nick Armstrong and Marcia Richards as the Parks and Rec Advisory Board representatives for the STP Community Working Group. o Nick Armstrong seconded the motion, all in favor 7. NEW BUSINESS • City Give Projects (Nina Bodenhamer) o City of Fort Collins has a philanthropic initiative developed after a 2019 community audit. Feedback showed: ▪ Giving to the City was difficult ▪ Many organizations/people/donors were receiving duplicate asks from City departments ▪ There is a desire to give to the City o City Give manages all charitable activities and gifts across the City (grant submissions and reception, financial governance of gifts, community & donor relations/fundraisers) o All funds raised in City Give go into a dedicated unit, to ensure fund usage is monitored throughout the process. o Project donations start with alignment between the program/donor and City department to ensure City Give is responding appropriately to strategic priorities and community needs. o Staff discussed the relationship between City Give and the Community Foundation ▪ Community Foundation is a partner for endowments. o Active Campaigns: ▪ 9/11 Memorial at Spring Park: partially funded by PFA, the City, and community donors. Opening in 2024 (PM: Greg Oakes) ▪ FoCo Parks Forever: Endowment for Parks. ▪ Pickleball ▪ Tribute Benches Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 01/24/2024 – MINUTES Page 3 ▪ Veterans Plaza NoCo: Funding an entry sign to the plaza ▪ Youth Golf Scholarship Fund: Scholarships to young adults in community for lessons, tee times, equipment, etc. ▪ Replacement of the showmobile. o Ongoing Campaigns: Living Tribute Trees, Share Some Shade (Forestry), Senior Center Endowment, and various sponsorships o Nick Armstrong expressed interest in a dashboard that shows how much money comes in for projects and how tax dollars are being leveraged with donations to provide additional amenities. 8. BOARD MEMBER REPORTS • Urban Forest Strategic Plan (Nick Armstrong) o Next meeting will take place early February. • Maple Hill HOA (Nick Armstrong) o Maple Hill HOA board is requesting a preliminary pedestrian design plan for Country Club Rd next to the potential future community park. ▪ Desire for raised speedbumps o Request should likely be redirected to Traffic. Staff suggested the board enter a request through Access FC. • EPIC feedback (Mike Novell) o Board member reported the parking lot was completely full multiple times showing how much the building is being used. 9. OTHER BUSINESS • Recreator Article Schedule o Meghan Willis to complete the article about the new Dovetail Park and future Bacon Park. • Recreation Update – LeAnn Williams o Mulberry Pool replacement feasibility study (with CSU) going to Council for appropriation February 6th – hoping to be complete by end of April to help inform potential CCIP funding. Goals include: ▪ Dive into where the current pool is and if the City should build on that site ▪ Examine what a standalone facility would look like for the City and CSU, as well as what a joint facility could be. ▪ Feasibility study does not commit CSU or the City to build together o Recreation Software ▪ Soft launch was planned to take place in February but moved after significant hiccup in contract with vendor related to payment processing. ▪ Software should be ready to launch in April Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 01/24/2024 – MINUTES Page 4 o Registration numbers: 5,000 customer interactions occurred outside of registration with 18,363 registrations on Tuesday and Thursday. o Noticing residents may be missing out on programs that non -residents are getting. ▪ May have an early registration period for residents only, as well as adjusted resident/non-resident facility drop in fees o SE Facility: RFP released for an owners rep to be onboard by end of March. (RFP for design will be released after) o Board discussed testing the new registration software for feedback o Ken Christensen discussed the challenge of putting Mulberry Pool on CCIP after passing a tax for 2A. o IGA with the school district and library district passed unanimously. • Park Planning & Development Update – Jill Wuertz o Getting information together for the February 13th Council Work Session to discuss CCIP. o PPD team hosted two CSU externs out of the Landscape Architecture program. o Still continuing to review asset management software in conjunction with Natural Areas – hoping to pair with other products we are already using in the City o Strategic Trails Plan contract being finalized after negotiations with the consultant to ensure the scope of work was clear o Holding first open house for the new park near Bacon Elementary school – February 15th 6:30 – 8:00pm o Team has entered into negotiations with Hartford for the Mosaic property o 9/11 Memorial at Spring Park is still under construction, going well o 2024 Infrastructure Replacement: Targeting Westfield tennis courts for replacement o Board requested an Infrastructure Replacement/2A budget offers presentation from Jill for next meeting. • Parks Update – Mike Calhoon o Facing problems at Fossil Creek Community Park from water quality o City Park ice rink briefly opened. o Security cameras at Crescent Park are up to help curb vandalism. ▪ Cameras can be relocated to other areas as needs arise. o Demobilizing downtown holiday items o Park Rangers responding to dog off leash concerns and actively working with marketing team on ice safety materials. o Tub grinding finished at Hoffman Mill o Golf is busy with winter prep, focused on equipment and golf cart preventative maintenance work, as well as staff training. Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 01/24/2024 – MINUTES Page 5 • 6-month Planning Calendar Review o Feb. 6th Council meeting for appropriations for Mulberry Pool Feasibility Study o Feb. 13th Work Session to discuss Council priorities and CCIP o Feb. 20th IGA with CDOT for Power Trail Harmony underpass o Feb. 26th State of the City o March 19th Strategic Plan adoption o March 26th Work Session to focus on LUC updates for tree mitigation and an update on the Urban Forest Strategic Plan o Apr. 9th Work Session discussion for 2024 2A appropriation o Apr. 23rd CCIP renewal discussion touchpoint o May 7th First ordinance for the 2A 2024 appropriation o June 25th First Work Session on 2025/2026 recommended budget preview 10. ADJOURNMENT Ken Christensen adjourned the meeting at 7:45pm 2/26/2024 1 2024 P&R 2050 Tax Update Jill Wuertz, Sr. Manager Park Planning & Development LeAnn Williams, Director of Recreation February 28, 2024 Welcome! 2050 Tax 2023 November Election •~$10-$11m per year for P&R •Won’t replace current funding levels •$756,600 for Parks (IRP) •1 FTE •2024 mini-BFO for first year’s revenue •~ ½ going to reserves 2 1 2 2/26/2024 2 •One-time payment imposed by the City on a property developer •Used for new park development and staff CEF’s –Capital Expansion Fees •Profits from the sale of Colorado lottery products •Funds typically used for trail development as directed by Council and staff Conservation Trust Funds (Con Trust) •Building on Basics (BOB) •Community Capital Improvement Program (CCIP) Capital Tax Initiatives •Partnerships formed to support City initiatives using funds raised as donations for specific projects Philanthropic Partnerships (CityGive) •Federal/Local/State programs •Great Outdoors Colorado (GOCO) Grants •Parks Infrastructure Replacement Program and staff General Fund •Infrastructure Replacement, Asset Management, Preventative Maintenance, Safety, ADA, Partnerships 2050 Tax Al l a r e p r i o r i t i z e d t h r o u g h th e B u d g e t P r o c e s s – Bu d g e t i n g f o r O u t c o m e s Parks Funding 42050 Tax –Parks Funding +Note: City Give and CCIP funding not listed due to irregularity of funding 3 4 2/26/2024 3 •Baseline commitment in previous BFO’s •Projects •Parks: IRP Plan –Top 40 •~5 year scope of work •Other: Safety, Partnerships, ADA, Preventative Maintenance •Staffing •Yes, staggered, TBD •Planning •Capital Improvement Planning –Recreation •Asset Management Planning –P&R •Merging P&R info •GIS •Earliest initial funding won’t be until June of 2024 2050 Tax 5 Overview of 2024, 25-26 BFO categories for tax Top 40 from Infrastructure Replacement Program Plan 6 5 6 2/26/2024 4 EPIC •Ice Flooring •Dasher boards ❑Partner projects with Ops Services •Pool shell •Pool deck •ICE chiller system upgrade and replacement •Staff office security door NACC •Front Desk Renovation •Volleyball Nets 2029-2032 •Mulberry Pool Replacement Club Tico –HVAC (partner with Ops Services) Recreation 7 Recreation Potential IRP 2024-2028 Projects Foothills Activity Center •Multipurpose room gymnasium door Senior Center ❑Partner projects with Ops Services •Lobby flooring & office security door Pottery Studio •Kiln replacement The Farm •Make 2024 BFO offer whole City Park Pool •Design for slide and play structure replacement Rolland Moore Tennis Complex ❑Partner project with Parks -Pro shop and restroom replacement Operational Plan 10-year Ops Services Department identified mechanical/structure IRP 8 + CIP Planning in Year 1 & 2 7 8 2/26/2024 5 9Ops Services Identified IRP 10 Year Needed Investment in Recreation Facilities This is an incomplete assessment of Recreation IRP •9 Feb:Offer templates due to Budget Office from Parks & Recreation / Env Services / Transfort •9-26th Feb:Executive meeting(s) to review and refine offers •26 Feb:Budget Office submits Council Finance Committee materials •7 Mar:Review by Council Finance Committee •9 April: Council Work Session for review •7 May:1st Reading at Council •21 May:2nd Reading at Council •+10 days for finalizing 102024 Timeline 9 10 2/26/2024 6 11Timeline 11 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Planning – Community Outreach Design 2A Mini-BFO for 2024 Hiring & Onboarding Construction Hiring 2025-26 BFO 2024 2025 For Questions or Comments, Please Contact: THANK YOU! Your Supervisor and Visit our Parks Sharepoint https://coftc.sharepoint.com/sites/Parks 11 12 2/26/2024 7 How Decisions Are Made 13