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Home My WebLink About02/15/2024 - Disability Advisory Board - Agenda - Regular MeetingDisability Advisory Board REGULAR MEETING Zoom – See Link Below 1. CALL TO ORDER 2. ROLL CALL 3. AGENDA REVIEW 4. CITIZEN PARTICIPATION 5. APPROVAL OF MINUTES a. January 18, 2024 6. GUEST PRESENTER: Katlyn Kelly, Dial-a-Ride 7. NEW BUSINESS 8. OLD BUSINESS a. Awards Ceremony Debrief Participation for this Disability Advisory Board Meeting will be held via Zoom only using this link: https://fcgov.zoom.us/j/96957373528 Online Public Participation: The meeting will be available to join beginning at 5:30 pm, August 17, 2023. Participants should try to sign in prior to the 5:30 pm meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportunity to address the Board or Commission. To participate:  Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio).  You need to have access to the internet.  Keep yourself on muted status. This information is available in Spanish or other language at no cost to a person who would like this information translated to or communicated in Spanish or other language. Please call 970- 232-0512 or cmenendez@fcgov.com to make a request for information in other languages. Esta información está disponible en español u otro idioma, sin costo para la persona que le gustaría esta información traducida o comunicada en español u otro idioma. Favor llame al 970.232.0512 or cmenendez@fcgov.com para solicitar información en otros idiomas. Auxiliary aids and services are available for persons with disabilities. TTY: please use 711 to call 970.416.4254 Disability Advisory Board REGULAR MEETING 9. OTHER BUSINESS/UPDATES 10. FUTURE AGENDA REVIEW 11. ADJOURMENT Disability Advisory Board REGULAR MEETING Thursday, January 18, 2024 – 5:30 PM Zoom 1. CALL TO ORDER: 5:38 PM 2. ROLL CALL a. Board Members Present – Terry Schlicting, Scott Winnegrad, Jaclyn Menendez, Joseph Tiner, Rachel Knox-Stutsman, Mandy Morgan b. Board Members Absent – Sheila Hammons, Evan Shockley, Linda Drees c. Staff Members Present – Melanie Clark, Staff Liaison; Jan Reece, Lead Equity Opportunity Compliance Specialist d. Guest(s) – Anias Campbell, ARC of Larimer County Advocate; Teresa Cribelli, Human Relations Commission member 3. AGENDA REVIEW 4. CITIZEN PARTICIPATION Anais Campbell, Arc of Larimer County stated that she attended the last DAB meeting where they discussed the 2024 work plan. She saw that ARC of Larimer County was on there and they welcome the opportunity to work with the Board. Supported employment is one of Arc’s big priorities. Arc of Larimer County are recent recipients of the United Way grant that allows them to pursue a social enterprise to hire individuals with IDD and helping them prepare with employment skills, and opportunities to gain more employment and self-sufficiency. Anais stated that Arc is also increasing efforts around attainable, affordable, and accessible housing in the community along with the main effort is training housing agencies with creating accessible processes, applications, and policies. Teresa Cribelli shared that an Autism Awareness Proclamation will be read on April 2nd along with a reception that will be held prior. Teresa invited all board members to attend as well as to collaborate with writing the proclamation. Terry stated that he would like to collaborate on writing the proclamation. Joe asked if there has been any discussion about using the term Autism Acceptance vs. Autism Awareness. Teresa stated that last year President Biden made an Autism Awareness Day, but this can be discussed. 5. APPROVAL OF MINUTES a. November 16, 2023 Terry motioned to approve the minutes. Scott second the motion. Motion passed 6-0 6. GUEST PRESENTER 7. NEW BUSINESS a. Approve 2024 Work Plan Melanie created the work plan based on the discussion at the January meeting. She asked Board members to review for accuracy. Terry motioned to approve the work plan as discussed. Scott seconded the motion. Motion passed 6-0. b. 2023 Annual Report – Due end of January Board members discussed their accomplishments in 2023 to be included in the report. Terry motioned to approve the 2023 Annual Report as discussed. Scott second the motion. Motion passed 6-0. 8. OLD BUSINESS a. Award Ceremony Debrief Tabled for February meeting so more members who attended the event can participate in the conversation. 9. OTHER BUSINESS a. Awards Ceremony Debrief 10. FUTURE AGENDA REVIEW a. Awards Ceremony Debrief b. Katlyn Kelly – Dial-a-Ride c. Brad Buckman – Sidewalk in front of Blind Pig 11. ADJOURNMENT a. 7:28 p.m. Minutes approved by the Chair and a vote of the Board/Commission on XX/XX/XX X/XX/XX– MINUTES Page 1 Feedback Categories Venue • Posi�ves: • The venue size was appropriate for the invite list, providing a comfortable se�ng for atendees. • Considera�ons for Future: • If expanding the invite list, a larger venue will be necessary to accommodate addi�onal guests. • Not having wheelchair access for the stage was somewhat of a drawback though everyone made it work. Organiza�on • Improvements Needed: • Develop a detailed checklist outlining tasks, deadlines, and responsible par�es to streamline the organiza�on process. • Create a list of pre-veted vendors (caterers, venues, etc.) for easier planning. • Maintain an updated list of city businesses to contact from the city’s official email address regarding nomina�ons. • Successes: • The flow of the night and exis�ng materials (e.g., schedules, handouts) were effec�ve and should be reused as templates. Communica�on • Areas for Enhancement: • Improve �mely communica�on with all nominees and poten�al atendees (being clear about who gets to atend the party, contac�ng all those people in a �mely manner, process for contac�ng all nominees). • Extend the RSVP �meframe to allow for more comfortable turnaround �me for catering purposes. • Consider appoin�ng a dedicated assistant to manage communica�ons, ideally someone from the city officials to liaise effec�vely since some communica�ons have to go through the city’s official contacts. Event Strategy • Considera�ons: • Evaluate the feasibility of making the event a shared responsibility across more DAB members, or hiring an event planner. It is a bit too big of an event to fall on just a couple of volunteers, par�cularly some of the more strategic pieces that would benefit from an experienced planner (flow of the night, setup, project plan, etc.). • Clarify goal of the event and poten�ally expand it, allowing us to achieve broader outreach to the city and use the pla�orm for opportuni�es to educate atendees more on DAB or citywide ini�a�ves. • Publicize the event’s success on the city’s website or through local papers. • Have a targeted follow-up with the winners to sustain a connec�on with these resources. • Alterna�vely, consider hos�ng the event every other year to manage volunteer resources more effec�vely and maintain the event's quality. Overall Recommenda�ons • Early Planning: Begin planning phases earlier with a clear �meline and shared responsibili�es. • Communica�on Plan: Develop a comprehensive communica�on plan that includes all stakeholders from the nomina�on phase through post-event follow-ups. Once it’s created, we can use the same master project plan every year. • Dedicated Support: Assign a dedicated event planner assistant or project coordinator to oversee the event's logis�cal and communica�on needs. • Future Strategy: Assess whether to enhance the event's scope and impact or adjust its frequency to ensure sustainability and effec�veness. • Template Crea�on: Standardize successful elements from this event for future use, including event flow, materials, and vendor lists.