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HomeMy WebLinkAbout01/25/2024 - Cultural Resources Board - Agenda - Funding Meeting CULTURAL RESOURCES BOARD FUNDING MEETING January 25, 2024, 5:30 pm Columbine Room, The Lincoln Center 01/25 /24 -AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. AGENDA REVIEW 4. CITIZEN PARTICIPATION 5. APPROVAL OF MINUTES DECEMBER 14, 2023 6. UNFINISHED BUSINESS 7. NEW BUSINESS a. Cheryl Donaldson Moses, Executive Director of Fort Collins Museum of Discovery, City Partner – Introduction b. 2024 Special Event Grant: January Deadline – Discussion and Funding Recommendations  Review 7 applications and determine funding recommendations c. Katy Schneider – Director of Marketing – Visit Fort Collins – Update d. Capacity Building Workshop Series – Brainstorm 8. DIRECTOR’S REPORT 9. BOARD MEMBER REPORTS 10. OTHER BUSINESS 11. ADJOURNMENT Cultural Resources Board FUNDING MEETING Thursday, December 14, 2023 – 5:30 p.m. The Lincoln Center – Canyon West Ballroom 12/14/23– MINUTES Page 1 CALL TO ORDER: 5:37 PM ROLL CALL • Board Members Present – Kelly Barber, Jessica MacMillan, Vicki Fogel Mykles (Vice- Chair), Audra Vaisbort, Leslie Walker (Chair) • Board Members Remote – • Board Members Absent – • Staff Members Present – Solara Clark, Nick Heimann • Guest(s) – Sheri Emerick, Conner Horak-Flood (potential new Board members) AGENDA REVIEW • Conner Horak-Flood requested to update the agenda to reflect his full name. The first bullet under New Business will now read “New Member Introduction – Conner Horak-Flood and Sheri Emerick” • Leslie Walker requested to add Capacity Building Workshops as a discussion item under New Business. CITIZEN PARTICIPATION APPROVAL OF MINUTES • Solara Clark informed the Board that there was a mistake on the roll call section of the November minutes. Jessica MacMillan attended the November meeting in-person, not remotely. That edit has been made to the minutes. • Approval of November 2023 minutes. Vicki Fogel Mykles made a motion to accept the minutes as amended. Kelly Barber seconded the motion. The motion passed unanimously. UNFINISHED BUSINESS NEW BUSINESS • New Member Introduction – Conner Horak-Flood and Sheri Emerick o Sheri Emerick introduced herself to the Board. o Conner Horak-Flood introduced himself to the Board. o The Board welcomed Sheri and Conner. Their first official meeting with be the January funding meeting. • Nick Heimann, Cultural Community Programs Manager – Introduction o Nick Heimann introduced himself to the Board. o Nick Heimann gave an overview of Cultural Community Programs.  The Board asked questions about the program. • Draft Annual Report – Discussion o Solara Clark reviewed the draft Annual Report.  Nick Heimann noted that Susan Gutowsky’s name was spelled incorrectly. The spelling was corrected. Cultural Resources Board FUNDING MEETING Thursday, December 14, 2023 – 5:30 p.m. The Lincoln Center – Canyon West Ballroom 12/14/23– MINUTES Page 2  Solara Clark informed the Board that her position was releveled. Her new job title, “Project Coordinator” will be updated in the Annual Report before submitting. o After brief discussion, Vicki Fogel Mykles made a motion to approve the Annual Report with the amendments. Audra Vaisbort seconded the motion. The motion passed unanimously. • Capacity Building Workshops - Discussion o Vicki Fogel Mykles and Leslie Walker updated the Board on their recent meeting about a Capacity Building Workshop series for 2024.  Vicki Fogel Mykles informed the Board that the workshops are a priority in the 2024 work plan.  Some ideas for the workshops include audience development, grant writing, fundraising, doner development, marketing, inclusive audience, and board of directors development. o After some brief discussion, the Board agreed to add this to the January agenda as a short brainstorming session. DIRECTOR’S REPORT • Nick Heimann updated the Board on department operations: o Garden of Lights is currently happening and has been very successful so far. o The Lincoln Center is in its busy season for outside rentals such as holiday parties and Nutcracker performances. o The Fort Collins Museum of Discovery just held their Alebrijes event from November 29 – December 7, 2023. Artists Óscar and Rubén traveled from Mexico City to meet members of the community during a series of workshops dedicated to the art of cartonería. These artists will be returning in March of 2024. o 2024 Art to Live applications are currently open and will close mid/late January. o The Director of Cultural Services position is now “closed” and initial interviews will happen in early January with in-person interviews happening mid-January.  Vicki Fogel Mykles will be serving as a lunch host during the in-person interviews as a representative of the Cultural Resources Board.  All Board members will be invited to the Community Forum. BOARD MEMBER REPORTS • Leslie Walker attended the Museum of Discovery’s Alebrijes event and Control Group Production’s Bitter Moon performance. • Audra Vaisbort attended Dance Express’ Celebration of Light and Love performance and an Off the Hook Art’s fundraiser. • Jessica MacMillan attended Fort Collins Wind Symphony’s Christmas concert and Canyon Concert Ballet’s Nutcracker performance. Cultural Resources Board FUNDING MEETING Thursday, December 14, 2023 – 5:30 p.m. The Lincoln Center – Canyon West Ballroom 12/14/23– MINUTES Page 3 • Vicki Fogel Mykles attended Fort Collins Children’s Theatre’s The Adams Family performance, Bas Bleu’s Act Like a Lady performance, and the Fort Collins Symphony’s “Concierto de Aranjuez” guest guitarist concert. She also visited Launch: Community Through Skateboarding during one of their Build Your Own Skateboard Workshops. OTHER BUSINESS • Leslie Walker reminded the Board that she will be in Mexico and in her absence, Vicki Fogel Mykles will be leading the meetings. ADJOURNMENT • Jessica MacMillan made a motion to adjourn at 7:15 p.m. Kelly Barber seconded the motion. The motion passed unanimously. Respectfully submitted, Solara Clark Project Coordinator PROPOSED CuRB WORKSHOPS - 2024 GOAL: Develop a series of free workshops to benefit FF grantees and other non -profits in FC Where: Fort Collins (City facility; sites to be determined) When: Bi-annually starting early June What: Invite local experts to conduct workshops. How: Determine what money is available from the city to put into workshops Actions: o Speakers provide tools and facilitate activities. o Participants describe 3 actions they will take in the next month related to the topic. POSSIBLE WORKSHOPS Branding Who are we? What is our mission? What image do we project? What image do we want to project? How can we get there? What are our image/branding goals for 2025? Long term goals? What is our role in the community? Who are our audience members coming from? What do they experience? How do they benefit? What is their impression? Resources: creative.com/portfolio/the -music-district AND creative.com/portfolio/fort-collins-museum-of-discovery Audience Development, Retention, Involvement How can we refine our understanding of the audience? Who are our potential audience members? The importance of gaining info via audience surveys and feedback Do we want to: Retain current audience? Build a larger audience? Attract a different audience? Diversify our audience? All of the above? How could we apply more and different data to marketing? How could we reach more potential members? How could we encourage likely members to attend? How can we use our $ wisely? Marketing Who is our target audience? How do we get the word out about our event or organization? What language do we use? (Who? What? Where? When? Why? How? How much?) Is our audience local or regional? How do we market differently to each segment? What media/methods are available and best for my organization? Board development General duties of a functional non -profit board The importance of board terms What traits do I need for a strong board (worker? wisdom? wealth?)? How do I train my board? The importance of financial commitments from board members How to keep my board members active and engaged? How do I develop a goal, strategies and tactics with board buy in? Fundraising/donor development/grant writing/corporate sponsorship/partnering Grant writing What is Colorado Common Grant? How can we identify potential grants? How to read a grant and determine that it is a good fit for my organization? The importance of answering grant questions and providing all required documentation Why good proofreading is important! Corporate sponsorships Why corporate sponsorships are important Are corporate sponsorships a good fit for your organization? How to cultivate corporate support? How to retain corporate sponsorships? Potential resources: Community engagement tools (Americans for the Arts); Chamber of Commerce; One Cause on Corporate sponsorships Donor development Define different methods of donor development How can I turn board members, volunteers, community members, audience into donors? How can I build and execute a strategic donor/gift plan? How can I develop a stronger database? How to use this data? How can I cultivate larger gifts? What is the difference between annual, leadership, major and planned gifts? How to identify major gift and leadership prospects? Have you developed specific projects/programs such as: capital campaign, youth programs, endowment, memorial, planned gifts , etc.?