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HomeMy WebLinkAbout12/14/2023 - Cultural Resources Board - Agenda - Funding Meeting CULTURAL RESOURCES BOARD FUNDING MEETING December 14, 2023, 5:30 pm Canyon West Ballroom, The Lincoln Center 1 2 /1 4 /23 -AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. AGENDA REVIEW 4. CITIZEN PARTICIPATION 5. APPROVAL OF MINUTES NOVEMBER 16, 2023 6. UNFINISHED BUSINESS 7. NEW BUSINESS a. Nick Heimann, Cultural Community Programs Manager – Introduction b. Draft Annual Report - Discussion c. Fort Fund Application Questions – Review 8. DIRECTOR’S REPORT 9. BOARD MEMBER REPORTS 10. OTHER BUSINESS 11. ADJOURNMENT Cultural Resources Board FUNDING MEETING Thursday, November 16, 2023 – 5:30 p.m. The Lincoln Center – Columbine Room 11/16/23– MINUTES Page 1 CALL TO ORDER: 5:32 PM ROLL CALL • Board Members Present – Kelly Barber, Vicki Fogel Mykles (Vice-Chair), Audra Vaisbort, Leslie Walker (Chair) • Board Members Remote – Jessica MacMillan • Board Members Absent – • Staff Members Present – Solara Clark, Kim Manajek • Guest(s) –Katy Schneider AGENDA REVIEW • Leslie Walker requested the Board discuss Cultural Resources Board applications in New Business. CITIZEN PARTICIPATION • Mary Elizabeth Lenahan joined the meeting remotely to observe the meeting. APPROVAL OF MINUTES • Approval of October 2023 minutes. Jessica MacMillan made a motion to accept the minutes. Kelly Barber seconded the motion. The motion passed unanimously. UNFINISHED BUSINESS NEW BUSINESS • Kim Manajek, Director of The Gardens on Spring Creek - Introduction o Kim Manajek introduced herself to the Board. o Kim Manajek provided the Board with an overview of The Gardens on Spring Creek and its programs. o Kim Manajek answered questions about The Gardens on Spring Creek. • Katy Schneider, Visit Fort Collins – Presentation o Katy Schneider presented Visit Fort Collins’ branding initiative for the community to the Board. o Katy Schneider answered questions about the branding initiative.  The Board requested the branding initiative presentation be sent to them via email.  Solara Clark informed the Board that the presentation is too large to email. The presentation can be found online on the City Clerk’s website. It is attached to the November Cultural Resources Board Agenda. o The Board introduced themselves to Katy Schneider and Kim Manajek. o Katy Schneider informed the Board that lodging tax continues to increase. Cultural Resources Board FUNDING MEETING Thursday, November 16, 2023 – 5:30 p.m. The Lincoln Center – Columbine Room 11/16/23– MINUTES Page 2 • Arts and Economic Prosperity Study Results – Presentation o Solara Clark reviewed the Arts and Economic Prosperity Study 6 results with the Board.  Vicki Fogel Mykles requested the report be sent to the Board. • Cultural Resources Board Applications o Leslie Walker reminded the Board that because of Jean McGinnis and Timothy Vavra no longer being on the Board, there are two open seats for the Cultural Resources Board. o Leslie Walker informed the Board that applications are now open and requested it be sent to anyone the Board feels would be a good fit.  Applications must be received by November 28th to be considered for this special appointment timeline. DIRECTOR’S REPORT • Kim Manajek updated the Board on department operations: o Kim Manajek informed the Board that the Cultural Services Director position is now posted publicly. o Garden of Lights at The Gardens on Spring Creek will take place from December 8th – 23rd. o Kim Manajek informed the Board about the Gardens for All admissions program.  This program allows free or greatly reduced admission fees for qualifying individuals and groups as well as community partners. BOARD MEMBER REPORTS • Jessica MacMillan attended a concert by the Northern Colorado New Horizons Band. • In the interest of time, Leslie Walker suggested we postpone the remaining Board member reports for December meeting. o The Board agreed. OTHER BUSINESS • Vicki Fogel Mykles expressed her gratitude for the work the Board did to get the letters of appreciation for Jim McDonald’s gift. o The Board expressed their gratitude to Vicki for leading the project. ADJOURNMENT • Vicki Fogel Mykles made a motion to adjourn at 7:16 p.m. Jessica MacMillan seconded the motion. The motion passed unanimously. Respectfully submitted, Solara Clark Business Support III CULTURAL RESOURCES BOARD ANNUAL REPORT - 2023 BACKGROUND Cultural Resources Board 215 N. Mason St. Fort Collins, CO 80524 970.416.4225 The Cultural Resources Board (CuRB) consists of seven members. Regular meetings were held at The Lincoln Center on the fourth Thursday of the month. The November meeting was held on November 16, 2023 and the December meeting was held on December 14, 2023, due to the holidays. The April and August meetings were cancelled due to a lack of agenda items. The July meeting was held at the Museum of Discovery and included a tour of the facility. The September meeting was held at the Gardens on Spring Creek and included a tour of the facility and gardens. The Board receives monthly updates from Cultural Services staff and acts in an advisory capacity to City Council and the Cultural Services Department that includes The Lincoln Center, the Fort Collins Museum of Discovery, the Gardens on Spring Creek, Cultural Community Programs, and Art in Public Places. The Boards’ specific advisory functions as defined in the City Ordinance No. 049, 2021 are: (1) To advise and make recommendations to the Director of Cultural Services and Facilities and the City Council as to rules, regulations, policies, administrative and budgetary matters pertaining to the Cultural Services Department's programs, services and facilities and any other cultural facility constructed or operated by the City. (2) To review proposals for funding from the Cultural Development and Programming Account and the Tourism Programming Account, following established and published guidelines, and to submit recommendations regarding such proposals to the City Council to be approved by the City Council by resolution. (3) To advise and make recommendations to the City Manager regarding any proposed revisions to the guidelines used by the Cultural Resources Board to make the funding recommendations referred to in Paragraph (2) above. (4) To assist, advise and make recommendations to the Director of Cultural Services and Facilities and the City Council on arts and culture related matters and regarding opportunities to promote awareness, understanding, and appreciation for the value of cultural resources in the community. Members who served in 2023 were Kelly Barber, Jessica MacMillan, Jean McGinnis, Vicki Fogel Mykles, Nandini Singh, Audra Vaisbort, Timothy Vavra, and Leslie Walker. Leslie Walker served as Chair and Vicki Fogel Mykles served as Vice Chair. The Council Liaison was Susan Gutowski. Staff Liaisons in 2023 were Jim McDonald, Director of Cultural Services and Solara Clark, Business Support lll. In the absence of a Cultural Services Director from October through December, Jack Rogers, Kim Manajek and Nick Heimann attended the various meetings. DR A F T YEARLY HIGHLIGHTS - 2023 1. The Board administered three funding sessions for Fort Fund and recommended grants for distribution as follows: Project Support ll January 2023 $65,000 to 17 applicants Project Support March 2023 $205,000 to 28 applicants Organization Support May 2023 $185,000 to 9 applicants Total: $455,000 awarded through 54 grants 2023 Fort Fund Recipients: ACT Human Rights Film Festival ARCINDA Bas Bleu Theatre Company Blast n’ Scrap Body/Speak (CSU Dance) Canyon Concert Ballet Centennial Children's Chorus Colorado Bach Ensemble Control Group Productions Dance Express Debut Theatre Company Foothills Symphonic Band Fort Collins Children’s Theatre Fort Collins Comic Con Fort Collins Mural Project Fort Collins Museum of Discovery Fort Collins Musicians Association Fort Collins Symphony Association Fort Collins Wind Symphony Friends of the Gardens on Spring Creek Friends of the Symphony Front Range Chamber Players Global Village Museum of Arts & Cultures Gregory Allicar Museum of Art Health and Wellness Community Orchestra High Performance Dance Theatre Howdy Neighbor Events IMPACT Dance Company International Keyboard Odyssiad & Festival, Inc. Larimer Choral Society Launch: Community Through Skateboarding Lincoln Center Support League LuneAseas DR A F T Museum of Art | Fort Collins National Association for Interpretation New Horizons Band of Northern Colorado Northern Colorado Equality Northern Colorado Intertribal Pow-wow Assoc. Off the Hook Arts Openstage Theatre & Company Opera Fort Collins Guild Opera Fort Collins, Inc. Poudre Landmarks Foundation, Inc. Sound Affects Music Sustainable Living Association The Center for Fine Art Photography Trees, Water & People United Way of Larimer County Wolverine Farm Publishing 2. CuRB members served as liaisons to events funded by Fort Fund, attending cultural events in the community and virtually, lending support and assuring that the Fort Fund monies were being well spent and acknowledged. 3. Over the past two years, CuRB members collaborated with staff to revise the Fort Fund grant guidelines, in accordance with the FoCo Creates Arts and Culture Masterplan. The 2023 Cultural Resources Board Work Plan specified the Board's responsibilities: • IE 1.3a Assess and edit the Fort Fund guidelines, applications, and reporting documents for clear, inclusive and welcoming language. • STS 4.3a Evaluate current Fort Fund funding categories for alignment to the vision of Fort Collins being a creative center and destination, engaging the entire community and visitors. • STS 4.3b Identify opportunities within Fort Fund to support a broad spectrum of creative activities, ranging from those produced by previously supported and established nonprofits to new funding opportunities in areas such as lifelong learning in the arts, artists- entrepreneurs and capacity building. • IE 1.3 Foster inclusion and equity within the City’s Fort Fund grant program and within the Cultural Resources Board and Art in Public Places Board. Following the development of these guidelines, two community meetings were held in March to discuss the proposed changes with current grantees and the general public. The Board then refined and finalized the guidelines. Afterward, a recommendation for their adoption was made to Kelly DiMartino, the City Manager. Kelly DiMartino has approved of these changes. A community meeting was held in October to inform the community of the new guidelines. These changes will come into effect in the 2024 funding cycle. 4. CuRB members continued to support the Visit Fort Collin’s on-line events calendar and continued to require Fort Fund grantees to list their events on the calendar. DR A F T 1/7 How to Review Applications ZG University Accessing Your ZoomGrants Account Log into ZoomGrants with your account credentials. Your account credentials will be provided by the program administrator with the funding organization. Passwords can be recovered via the ZoomGrants login page ‘Forgot Password’ link if misplaced or forgotten. Help 2/7 Navigating ‘My Account’ Various account settings associated with your ZoomGrants account. Access to update personal contact information, username (email address), and password. Account Settings Programs 3/7 Reviewing Applications  Programs > Dashboard > Applications Tab  You can adjust the number of applications you see per page, or pagination AND sort the applications (indicated by red boxes) 4/7 1.Access the Applications tab via the Dashboard 2.Click the name of the application that you’d like to review. 3.Once the application is opened, click the Review Tools button to access the scoring features that have been set up by the program administrator. The Review Tools gives you access to the following features: A.Committee Scoring Questions The questions that you will need to score for each application. To score a question, simply click on the dropdown menu and choose a score for each question. 5/7 B.Submitted Application ZoomGrants gives you a side-by-side view of the submitted application. This allows you to view the application and score the application on the same screen! https://help.zoomgrants.com/index.php/zgu/how-to-review/#reviewing-applications 6/7 My Private Notes  Review Tools > My Private Notes (bottom left of page)  If necessary, you can take notes that are private to you and each application that you are reviewing.  These notes can then be referenced and accessed at any time. (Committee Meetings, etc.). 12/4/23, 1:54 PM How to Review Applications – ZG University 7/7 Access the next application that you’d like to review and the Review Tools via the Next Submitted Application link (indicated by arrow) in an individual application or through the Applications tab.