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Home My WebLink AboutHuman Relations Commission - Minutes - 10/12/2023 HUMAN RELATIONS COMMISSION REGULAR MEETING Thursday, October 12, 2023 – 5:30 PM City Hall, CIC Conference Room; 300 Laporte Ave 1. CALL TO ORDER: 5:33 PM 2. ROLL CALL • Board Members Present – Beth Jaeger, Barb Kistler, Miho Yoshioko, Coronda Ziegler, Teresa Cribelli, Phil Walker, Masood Ahmad, Kevin Goff • Board Members Absent – Kyle Teramoto • Staff Members Present – Claudia Menendez, Equity Officer • Guest(s) – none 3. AGENDA REVIEW 4. APPROVAL OF MINUTES Phil Walker motioned to approve the minutes from the September 14, 2023 meeting. Barb Kistler seconded the motion. Motion passed 8 -0. 5. PUBLIC PARTICIPATION: None 6. BUDGET REVIEW There was $6,100 allocated to HRC for the year. As of September 15, there was about $4,354 left in the budget. The remaining funds will be allocated to upcoming events, including the Unmasking Microaggressions training, and the HRC awards ceremony. 7. NEW BUSINESS • UPDATE RE: DEI NETWORKING EVENT Barb motioned that, due to potential confusion and conflict with CSU’s Symposium on Inclusive Excellence, the DEI Networking event be moved to Sunday, February 4, 2024. Masood seconded; approved 8-0. Barb indicated that there are some 150 organizations that will be invited to this event. Event updates will be reported at future meetings. • HRC INPUT RE: CITY’S 2024 STRATEGIC PLAN Commission members discussed the City’s 2024 Strategic Plan outcome areas and believed that the HRC’s mission resonated most strongly with the “Neighborhood Liveability and Social Health” outcome. Beth will summarize the Commission’s discussion and send feedback to the City by the November 17 th due date. • HRC INPUT: EX OFFICIO MEMBERS ON BOARDS & COMMISSIONS The City requested Boards & Commissions to comment on the need or desire to have ex officio members. Beth will send the following feedback to the City: The HRC believes an ex-officio member would be helpful: - To serve as an expert and participate in specific discussions that relate to their unique experience and knowledge. They would not be required to attend all meetings - just those meetings where their expertise is needed. - When a current HRC member terms out (after 8 years) and their expertise and historical HRC knowledge are important to the HRC, they could be appointed as an ex - officio member. - When a community member with relevant DEIJ experience is considering applying as a Commission member, they could serve as an ex-officio member until appointed to the HRC. • HRC 2024 WORK PLAN Commission members discussed the HRC’s 2024 Work Plan, which is due to the City by November 30, 2023. Beth will incorporate the HRC’s recommended changes into the document and bring a final draft to the November 9th meeting for final approval. 8. OLD BUSINESS • NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH Teresa reported that, in collaboration with the Disability Advisory Board (DAB), and Melanie, the National Disability Employment Awareness Month proclamation was finalized. It will be read at the October 17th City Council meeting and received by the DAB Chair. j • COMMISSION REPORTS: o EDUCATION OUTREACH – UPDATE RE: “UNMASKING MICROAGRESSIONS” PROGRAM – OCTOBER 5TH Coronda reported that 100+ people attended the “Unmasking Microaggressions” program at the Senior Center on October 5th. Barb and Coronda will work together to send program evaluation forms to the attendees. Coronda will also post an education program planning list on the HRC drive. Miho suggested that HRC programs be videotaped so people who are not able to attend our programs can still access this information. Claudia also noted that the “Microaggressions” training might be an important program to offer to City staff. The HRC thanked Coronda for her effective and generous facilitation of the program. o MEDIA/COMMUNITY RECOGNITION COMMITTEE – UPDATE RE: 2023 HUMAN RELATION AWARDS PROGRAM Beth reported that the nomination period for the December 5th Human Relations Awards is now open and will close October 23rd. In terms of follow -up, the following action items were agreed to: - All will encourage nominations to be submitted by October 23rd. - Teresa will explore finding a nominator for the County's Teen Activity Center. - Claudia will confirm that CPIO will be implementing a "social media boost" encouraging nominations asap. - Beth and Kyle will order six additional award prints for this year's ceremony. Teresa motioned that HRC funds be allocated to cover the cost of the award prints. Coronda seconded; approved 8-0. - Kyle will send to all (asap after October 23rd) a nomination spreadsheet that will consolidate all nominations received. All will review this information and come prepared to select award recipients on November 9th. - Beth will send drafts of the letters to award recipients, finalists, and all nominators to the planning committee for review. - Barb and Melanie will work together to create the Human Rights Day proclamation to be read on December 5th. The HRC will review a final draft for approval at our November meeting. o GOVERNMENT RELATIONS o EXECUTIVE Due to the fact that the Human Relations Awards are scheduled for December 5th, and that program historically serves as our monthly meeting, Phil motioned that the December 14th HRC meeting be canceled. Keven seconded; approved 8-0. Barb reported that there is interest from the Larimer County EDI Advisory Board to have a joint social meeting with the HRC. This will enable the two groups to build a stronger relationship and explore future collaboration. Barb will report on next steps at one of our next monthly meetings. Beth reported that the City is supportive of a Diwali Lamp Lighting Ceremony in early November. Although it cannot be held at the Downtown Holiday Lighting Ceremony at Old Town Square, a permit can be submitted to the City to hold the event at Oak Street Plaza. Beth informed Maya Jairam, the City resident who requested the HRC’s support for this ceremony, about this alternate opportunity. Maya will keep us informed regarding the scheduling of this event. Barb reported that the City will be hosting a Boards and Commissions recruitment event for interested residents on November 6th at City Hall. o ANNOUNCEMENTS 9.NEXT STEPS •NEXT MEETING – November 9, 2023 – AGENDA IDEAS? Selection of Human Relations Award recipients; finalize HRC assignments at the ceremony; finalize program flow and schedule virtual rehearsal; approve the Human Rights Day proclamation; finalize the 2024 HRC work plan. 10.ADJOURNMENT •Masood motioned to adjourn the meeting at 7:40pm. Teresa seconded; approved 8 -0. Minutes approved by the Chair and a vote of the Board/Commission on 11/09/23 10/12/23– MINUTES Page 1