HomeMy WebLinkAbout11/09/2023 - HUMAN RELATIONS COMMISSION - AGENDA - Regular Meeting
HUMAN RELATIONS COMMISSION
REGULAR MEETING
City Contact Person: Melanie Clark, Executive Administrative Assistant, Office of Equity
& Inclusion – MCLARK@fcgov.com or hrc@fcgov.com
November 9, 2023, 5:30 – 7:30 pm
In-Person Location:
CIC Room, City Hall, 300 LaPorte Avenue
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1. CALL TO ORDER
2. ROLL CALL
3. AGENDA REVIEW
4. APPROVAL OF MEETING MINUTES – OCTOBER 12, 2023
5. PUBLIC PARTICIPATION
6. BUDGET REVIEW
7. NEW BUSINESS
• 2023 HUMAN RELATIONS AWARDS – DECEMBER 5TH
O SELECTION OF THE 2023 AWARD RECIPIENTS
O FINALIZE PROGRAM FLOW AND HRC ROLES – SCHEDULE REHEARSAL
O FINALIZE HUMAN RIGHTS DAY PROCLAMATION
O REVIEW EVENT WORK PLAN AND CONFIRM ACTION ITEMS
• FINALIZE HRC 2024 WORK PLAN - DUE NOVEMBER 30TH
8. OLD BUSINESS
• COMMITTEE REPORTS:
O EDUCATION OUTREACH – EVALUATION RESULTS: “UNMASKING
MICROAGGRESSIONS” PROGRAM – OCTOBER 5TH
O MEDIA/COMMUNITY RECOGNITION COMMITTEE
O GOVERNMENT RELATIONS
O EXECUTIVE – DISCUSSION RE: SOCIAL GATHERING WITH THE LARIMER
COUNTY EDI ADVISORY BOARD
9. ANNOUNCEMENTS
10. NEXT STEPS
O MEETING ACTION ITEMS
O NEXT MEETING – JANUARY 11, 2024 (DECEMBER 14, 2023 MEETING CANCELED)
O ADJOURNMENT
HUMAN RELATIONS COMMISSION
REGULAR MEETING
Thursday, October 12, 2023 – 5:30 PM
City Hall, CIC Conference Room; 300 Laporte Ave
1. CALL TO ORDER: 5:33 PM
2. ROLL CALL
• Board Members Present – Beth Jaeger, Barb Kistler, Miho Yoshioko, Coronda Ziegler,
Teresa Cribelli, Phil Walker, Masood Ahmad, Kevin Goff
• Board Members Absent – Kyle Teramoto
• Staff Members Present – Claudia Menendez, Equity Officer
• Guest(s) – none
3. AGENDA REVIEW
4. APPROVAL OF MINUTES
Phil Walker motioned to approve the minutes from the September 14, 2023 meeting. Barb
Kistler seconded the motion. Motion passed 8 -0.
5. PUBLIC PARTICIPATION: None
6. BUDGET REVIEW
There was $6,100 allocated to HRC for the year. As of September 15, there was about $4,354
left in the budget. The remaining funds will be allocated to upcoming events, including the
Unmasking Microaggressions training, and the HRC awards ceremony.
7. NEW BUSINESS
• UPDATE RE: DEI NETWORKING EVENT
Barb motioned that, due to potential confusion and conflict with CSU’s Symposium on
Inclusive Excellence, the DEI Networking event be moved to Sunday, February 4, 2024.
Masood seconded; approved 8-0. Barb indicated that there are some 150 organizations
that will be invited to this event. Event updates will be reported at future meetings.
• HRC INPUT RE: CITY’S 2024 STRATEGIC PLAN
Commission members discussed the City’s 2024 Strategic Plan outcome areas and
believed that the HRC’s mission resonated most strongly with the “Neighborhood
Liveability and Social Health” outcome. Beth will summarize the Commission’s
discussion and send feedback to the City by the November 17 th due date.
• HRC INPUT: EX OFFICIO MEMBERS ON BOARDS & COMMISSIONS
The City requested Boards & Commissions to comment on the need or desire to have ex
officio members. Beth will send the following feedback to the City:
The HRC believes an ex-officio member would be helpful:
- To serve as an expert and participate in specific discussions that relate to their unique
experience and knowledge. They would not be required to attend all meetings - just
those meetings where their expertise is needed.
- When a current HRC member terms out (after 8 years) and their expertise and
historical HRC knowledge are important to the HRC, they could be appointed as an ex -
officio member.
- When a community member with relevant DEIJ experience is considering applying as a
Commission member, they could serve as an ex-officio member until appointed to the
HRC.
• HRC 2024 WORK PLAN
Commission members discussed the HRC’s 2024 Work Plan, which is due to the City by
November 30, 2023. Beth will incorporate the HRC’s recommended changes into the
document and bring a final draft to the November 9th meeting for final approval.
8. OLD BUSINESS
• NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH
Teresa reported that, in collaboration with the Disability Advisory Board (DAB), and
Melanie, the National Disability Employment Awareness Month proclamation was
finalized. It will be read at the October 17th City Council meeting and received by the
DAB Chair.
j
• COMMISSION REPORTS:
o EDUCATION OUTREACH – UPDATE RE: “UNMASKING MICROAGRESSIONS”
PROGRAM – OCTOBER 5TH
Coronda reported that 100+ people attended the “Unmasking Microaggressions”
program at the Senior Center on October 5th. Barb and Coronda will work together
to send program evaluation forms to the attendees. Coronda will also post an
education program planning list on the HRC drive. Miho suggested that HRC
programs be videotaped so people who are not able to attend our programs can still
access this information. Claudia also noted that the “Microaggressions” training
might be an important program to offer to City staff. The HRC thanked Coronda for
her effective and generous facilitation of the program.
o MEDIA/COMMUNITY RECOGNITION COMMITTEE – UPDATE RE: 2023 HUMAN
RELATION AWARDS PROGRAM
Beth reported that the nomination period for the December 5th Human Relations
Awards is now open and will close October 23rd. In terms of follow -up, the
following action items were agreed to:
- All will encourage nominations to be submitted by October 23rd.
- Teresa will explore finding a nominator for the County's Teen Activity Center.
- Claudia will confirm that CPIO will be implementing a "social media boost"
encouraging nominations asap.
- Beth and Kyle will order six additional award prints for this year's ceremony.
Teresa motioned that HRC funds be allocated to cover the cost of the award prints.
Coronda seconded; approved 8-0.
- Kyle will send to all (asap after October 23rd) a nomination spreadsheet that
will consolidate all nominations received. All will review this information and come
prepared to select award recipients on November 9th.
- Beth will send drafts of the letters to award recipients, finalists, and all
nominators to the planning committee for review.
- Barb and Melanie will work together to create the Human Rights Day
proclamation to be read on December 5th. The HRC will review a final draft for
approval at our November meeting.
o GOVERNMENT RELATIONS
o EXECUTIVE
Due to the fact that the Human Relations Awards are scheduled for December 5th,
and that program historically serves as our monthly meeting, Phil motioned that the
December 14th HRC meeting be canceled. Keven seconded; approved 8-0.
Barb reported that there is interest from the Larimer County EDI Advisory Board to
have a joint social meeting with the HRC. This will enable the two groups to build a
stronger relationship and explore future collaboration. Barb will report on next steps
at one of our next monthly meetings.
Beth reported that the City is supportive of a Diwali Lamp Lighting Ceremony in
early November. Although it cannot be held at the Downtown Holiday Lighting
Ceremony at Old Town Square, a permit can be submitted to the City to hold the
event at Oak Street Plaza. Beth informed Maya Jairam, the City resident who
requested the HRC’s support for this ceremony, about this alternate opportunity.
Maya will keep us informed regarding the scheduling of this event.
Barb reported that the City will be hosting a Boards and Commissions recruitment
event for interested residents on November 6th at City Hall.
o ANNOUNCEMENTS
9. NEXT STEPS
• NEXT MEETING – November 9, 2023 – AGENDA IDEAS?
Selection of Human Relations Award recipients; finalize HRC assignments at the
ceremony; finalize program flow and schedule virtual rehearsal; approve the Human
Rights Day proclamation; finalize the 2024 HRC work plan.
10. ADJOURNMENT
• Masood motioned to adjourn the meeting at 7:40pm. Teresa seconded; approved 8 -0.
Minutes approved by the Chair and a vote of the Board/Commission on XX/XX/XX
X/XX/XX– MINUTES Page 1
FINAL DRAFT 11/9/23
FORT COLLINS HUMAN RELATIONS COMMISSION
2024 WORK PLAN
November 30, 2023
MISSION
As community leaders and advisors, the Human Relations Commission collaborates, educates, and advocates for equity and inclusion
in the City of Fort Collins.
VISION
Embracing differences and giving value to every human being.
PURPOSE
The Fort Collins City Council established the Human Relations Commission (HRC) in 1964 to promote acceptance, equity, inclusi on and
respect for diversity through educational programs and to act in an advisory capacity to the City Council.
LONG RANGE GOALS
Cultivate relationships with the community and media that support the mission and vision
Provide educational outreach that promotes equity and inclusion
Advocate for an equitable and inclusive environment in city government and community
The Fort Collins Human Relations Commission will continue a broad plan for enhancing productive human relations and
supporting social sustainability issues that are pertinent to the City of Fort Collins and are consistent with the City Chart er
and the City Code.
The Commission will strive to be informed about diversity, equity, inclusion and social justice issues within Fort Collins an d
will recommend appropriate action to City Council.
The Commission will recommend programs, policies, and activities that promote positive human relations and equitable
outcomes and greater opportunities for all. The Commission also may create and deliver programs and activities in
furtherance of this objective.
HRC goals and responsibilities are divided among four standing committees for procedural reasons, but are not exclusive
to any one committee.
THE EXECUTIVE COMMITTEE SHALL:
• Determine meeting agendas for monthly and special HRC meetings
• Maintain regular communication with the HRC’s City Council Liaison and City Council
• Collaborate with and support the City’s Office of Equity & Inclusion programs and initiatives
• Delegate issues for resolution to standing or special committees
• Provide support to HRC standing committees as needed
• Call special meetings as needed
• Adopt an “open door” policy and meet with Commissioners as needed
• Explore opportunities to collaborate with other Boards and Commissions, and DEI-focused organizations in the
community
THE MEDIA/COMMUNITY RECOGNITION COMMITTEE SHALL:
• Plan, coordinate and execute an annual Human Relations Awards event; consider both “live” and “virtual”
options; promote early nominations for Award recipients; redefine award categories as needed to better reflect
community diversity and inclusion
• Recommend updates and refinements to the HRC website content so that its message and branding are clear
• Expand HRC’s community and media relations by maintaining and building an updated contact list
• Organize and track efforts by developing, in collaboration with the City, detailed communication plans for
specific programs and events
• Report monthly to the HRC
THE EDUCATION OUTREACH COMMITTEE SHALL:
• Create a better understanding of equity and inclusion through educational programs and events, including, for
example, collaborating with community organizations to host a “Human Library” event.
• Seek to deliver programs and events in the most accessible and equitable way
• Plan and deliver interactive public forum or discussion sessions
• Propose collaboration opportunities with local organizations or other boards or commissions to respond to new
or long-standing community issues or topics as identified in the City’s Equity Plan
• Educate citizens and recommend actions that promote positive relationships and outcomes within our City
• Document committee events to increase efficiency in future programming
• Evaluate the impact of programming by surveying participants
• Recruit speakers and facilitators
•
• Report monthly to the HRC
THE GOVERNMENT AND COMMUNITY RELATIONS COMMITTEE SHALL:
• Monitor City Council activity and attend meetings as needed
• Review proposed legislation, policy changes or other governmental actions at the Federal, State or Local level
which may affect human rights in Fort Collins and recommend actions as appropriate
• Establish consistent lines of communication with community leaders and partners, including periodic meetings
with elected officials, candidates for local and state offices, etc. focused on topics related to equity and inclusion
(for example, public health, housing, transportation and employment issues)
• Align HRC’s priority objectives with local and state priorities as appropriate
• Advocate for people of color to join City Boards, Commissions and Government
• Collaborate with other organizations whose primary mission is social justice in Fort Collins
• Explore scope of HRC quasi-judicial work with city leaders. The HRC’s quasi-judicial role is to defined as follow in
section 2-175 (b)(2) of the city code: To assist residents of the City in utilizing the complaint procedure under
Chapter 13, Article II of the code and to hear appeals from decisions of the City Manager as provided in
Subsection 13-23 (b) of the Code; provided, however, that any members of the Commission who have rendered
assistance to particular complainants shall refrain from participating in the Commission’s review of any decision
of the City Manager related to such complainant.
• Report monthly to HRC
PROCLAMATION
WHEREAS, the Universal Declaration of Human Rights was adopted by the United Nations on
December 10, 1948; and
WHEREAS, it was the first time a document declaring human rights and fundamental freedoms was
adopted by an international organization, and it continues to have universal value in defending and advancing
people’s rights; and
WHEREAS, America’s commitment to individual freedom and democracy provides the foundation for
our society and the Bill of Rights serves to guide our people and our government to ensure basic human rights
and liberties; and
WHEREAS, as a community, we are committed to upholding these principles and making Fort Collins a
place where all citizens have the opportunity to voice their opinions, practice their faith, and enjoy the blessings
of freedom; and
WHEREAS, our community will find encouragement in rallying together to defend human rights. By
working together to advance the rights of all people, we will help to build mutual trust and harmony for all
individuals in our community.
NOW, THEREFORE, I, Jeni Arndt, Mayor of the City of Fort Collins, do hereby proclaim December
10, 2023, as
HUMAN RIGHTS DAY
in the city of Fort Collins and hereby encourage all residents, businesses, and institutions to recognize Human
Rights Day 2023 by observing our nation’s Bill of Rights and pledging to uphold the universal principles of
liberty and justice that define our dreams and shape our hopes as we face the challenges of a new era.
IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the City of Fort Collins this
5th day of December, 2023.
__________________________________
Mayor
ATTEST:
City Clerk
2023 Human Relations Awards – December 5th, 3:00-5:30pm, CIC Room/Council
Chambers
Work Plan
TASK/ACTION DUE DATE LEAD COMPLETION
DATE
Invite Mayor, HRC Liaison and
Councilmembers to 2023 program
July 31 Beth July 18
Finalize communication plan August 25 Beth, Kyle, Rachael,
Melanie, CPIO
Approve 2023 HR Awards website
language and nomination form
August 10 and/or
September 14 (HRC
meeting)
All August 10
Post revised HR Awards language and
nomination form on HRC website
September 16 Melanie, CPIO September 18
Finalize Call for Nominations letter to be
sent to community members and
organizations (HRC members to receive
copy for distribution)
September 16 Beth, Kyle, Masood,
Coronda, Miho,
Teresa (all HRC
members to
distribute to
community
contacts)
September 18
Nomination Period Opens September 18
Create draft program flow for December
5th event
October 7 Beth, Kyle, Masood,
Coronda, Miho,
Teresa, Kevin
October 4
Review and revise work plan and draft
program flow with HRC
October 12 (HRC
meeting)
All October 12
Nomination Period Ends October 23
Send nomination spreadsheet,
nominations, and award criteria to HRC
October 30 Kyle, Beth, Melanie October 31
Finalize letters to Nominators and
Nominees who are award recipients;
finalize letters to Nominators and
Nominees not selected as award
recipients (aka finalists)
November 3 Beth, Kyle, Masood,
Coronda, Miho,
Teresa, Kevin
October 25
Select award recipients, finalize program
flow and HRC members’ responsibilities
November 9 (HRC
meeting)
All
Send letters to Nominators and Award
recipients congratulating them and
providing Award reception and
ceremony details; send letters to
Nominators and Nominees not selected
as recipients
November 13 Beth
Order award artwork and origin of
artwork document
November 13 Kyle October 20 - paid
Finalize International Human Rights Day
Proclamation
November 14 Barb, Melanie
Secure language and sign interpreter November 17 Melanie, Claudia
Finalize program recording and cost
required
November 17 Melanie, Claudia
Finalize Mayor and Mayor Pro-Tem
remarks and send to Sarah Kane
November 20 Beth, Barb
Order refreshments, if in person event November 20 Melanie, Claudia
Secure photographer November 20 Beth November 9
Thanksgiving November 23
Create Award Program November 27 Melanie, Beth, Barb
Hold Zoom practice session for HRC TBD All
Human Relations Award Ceremony! December 5, 3:00-
5:30pm
All 2:30pm run
through and set
up at City Hall
HRC 2023 Awards Reception and Ceremony
Tuesday, December 5th
(Draft 11/9/23)
3:00 Reception (CIC Room)
4:00 start Awards Ceremony - Council Chambers
Beth Jaeger: Welcome (2 mins)
➢ Beth - Brief introduction of Mayor Jeni Arndt
3 mins Mayor Arndt remarks
➢ Mayor hands over to Barb Kistler, HRC Vice Chair
Barb Kistler: Brief introduction of Mayor Pro Tem Emily Francis, HRC Council
Liaison
3 mins Mayor Pro-Tem Francis remarks
➢ Mayor Pro-Tem Francis introduces Kyle Teramoto – “to talk about the history of
the beautiful Human Relations Commission Award.”
2 mins Kyle Teramoto: HRC Painting Award History (2 mins)
➢ Kyle: “I’d like to invite HRC Commissioner _____ and Recipient _____ to the
podium for the presentation of the Youth Award.”
End by 4:15 pm
AWARDS PRESENTATION (5 Mins Max/Award = Award + Recipient Remarks)
As of now, this program flow assumes we will have one Youth Award, two Individual Awards,
and one Organization/Team Award. Depending on the nominations received, we can adjust
the award numbers – and reception/program timing.
4:15 Start Youth Award: HRC Commissioner Intro
5mins/award Recipient: Remarks
➢ HRC Commissioner: “I’d like to invite HRC Commissioner _____ and Recipient
_____ to the podium for the presentation of the Individual Award.”
Individual Award: HRC Commissioner Intro
5mins/award Recipient: Remarks
➢ HRC Commissioner: “I’d like to invite HRC Commissioner _____ and Recipient
_____ to the podium for the presentation of the Individual Award.”
Individual Award: HRC Commissioner Intro
5mins/award Recipient: Remarks
➢ HRC Commissioner: “I’d like to invite HRC Commissioner _____ and Recipient
_____ to the podium for the presentation of the Organization/Team Award.”
Organization/Team Award: HRC Commissioner Intro
5mins/award Recipient: Remarks
➢ HRC Commissioner: “I’d like to invite Beth Jaeger to the podium to deliver
closing remarks.”
Beth Jaeger: Closing remarks
5:00pm Proclamation Ceremony: Human Rights Day (need to determine who will
receive the proclamation, etc.)
By 5:30pm All exit Council Chambers to prepare for City Council meeting