HomeMy WebLinkAboutParks And Recreation Board - Minutes - 09/27/2023
Park and Recreation Board Meeting
September 27, 2023
413 S Bryan
9/27/2023 – MINUTES Page 1
1. CALL TO ORDER
Ken Christensen called to order at 5:33pm
2. ROLL CALL
• List of Board Members Present
Ken Christensen
Nick Armstrong
Mike Novell
Bob Kingsbury
Marcia Richards
Paul Baker
Josh Durand
• List of Board Members Absent
Meghan Willis
• List of Staff Members Present
Aaron Harris – Sr Manager, Recreation
Mike Calhoon – Director, Parks
Matt Day – Sr Landscape Architect, Park Planning & Development
Rachel Eich – Business Support III
3. AGENDA REVIEW
• No changes or additions to the agenda
• Ken Christensen and Mike Calhoon will be absent from the October meeting. Nick
Armstrong will lead the meeting with LeAnn Williams acting as staff liaison.
4. CITIZEN PARTICIPATION
• No citizen participation
5. APPROVAL OF MINUTES
Ken Christensen moved to approve the September minutes as written at 5:35pm, Nick
Armstrong seconded, and all members approved.
6. UNFINISHED BUSINESS
• Boards and Commission Changes
Parks and Recreation Board
TYPE OF MEETING – Hybrid Meeting
9/27/2023 – MINUTES Page 2
o An ongoing effort has been taking place since COVID to review how
Boards and Commissions operate within the City of Fort Collins
organization (looking for efficiencies and improvements)
o Council passed all resolutions and ordinances presented at the
September 19th Council meeting.
o An updated code of conduct and information on changes to the Boards
and Commissions manual were sent to all Board and Commission
members.
o Terms have been extended to align with how City Council will be doing
recruitment and appointment.
▪ Recruitment will open on December 15th, and close at the end of
January.
▪ Application review and interviews will take place in February/March
▪ Appointments will be made in March with terms set to begin in April
o Flexibility was added to allow one or more boards to meet together
▪ The Council Liaison or City Manager will be responsible for
approving any meetings with one or more boards together.
o All one-year term positions were removed from type 1 and type 2 boards.
o Added and updated the ethical rules of conduct and complaint process.
o One individual from the Golf Board is interested in serving on the Parks
and Rec Board.
▪ The individual will assume Jon Corley’s vacancy.
o Staff liaisons will now be able to be present at candidate interviews to
observe and provide feedback if Council members request it.
7. NEW BUSINESS
• Board inputs to the 2024 Strategic Plan
o The City is preparing to begin the 2025-2026 Budgeting for Outcomes
(BFO) Process.
o The BFO process is based on the Strategic Plan
▪ New Council will be reviewing the Strategic Plan and ensuring
alignment with outcome areas in BFO process.
o Budgeting team is requesting input from Boards on what are considered
the most important influences on promoting the outcomes.
o Mike discussed brief definitions of the seven Outcomes (Neighborhood
Livability & Social Health, Culture & Recreation, Economic Health,
Environmental Health, Safe Community, Transportation & Mobility, and
High Performing Government)
o Presentation began showcasing the offers accepted and funded in the
2023-2024 budget process
o Feedback on outcome names:
Parks and Recreation Board
TYPE OF MEETING – Hybrid Meeting
9/27/2023 – MINUTES Page 3
▪ Confusion around using the word “budget” – outcomes make more
sense as descriptors for where we are spending money.
▪ City departments do have to list revenues for all offers submitted
(General fund tax, Recreation fees, Enterprise fund, etc.)
▪ Board is looking for better articulation on the revenue side of the
budgets and the request/offer.
▪ BFO process is how the City is prioritizing what they want to do
▪ Terminology with how the budget works may feel foreign to people,
but may be a good way to approach the public for looking for the
direction or target of the City
▪ Some preference for the list to only show the offers that are new or
a change to a previous offer.
▪ Discussion over not fully understanding what social health means.
▪ Board members discussed the idea of calling them “requests,”
• Prioritize the spending for outcomes, as opposed to
budgeting terminology.
o Focused discussion on the Culture & Recreation outcome (ways the City
can help to achieve the outcome):
▪ Accessibility and Inclusivity should be prioritized equally.
▪ Have a better understanding of the community that the City serves
▪ View external partners and diverse communities through a lens of
consultation rather than just collaboration.
▪ Culture and Recreation ideas need to be related back to the
mission and vision.
▪ Increased education and empowerment for the public
• 2024 Work Plan Development
o Board began initial development of the 2024 Work Plan, to be finalized
and approved at the October meeting.
8. BOARD MEMBER REPORTS
• FC Bikes – Marcia Richards
o Bicycle Advisory Committee will become an advisory board.
o Marcia will no longer be able to represent the PRAB due to limits on the
number of boards an individual can sit on.
o The Bicycle Advisory Committee has requested a formal response be
crafted in response to a recent memo.
▪ The board will need the request to be resent with further details
before an official response can be drafted.
9. RECREATOR ARTICLE SCHEDULE
• Spring 2024 article has been reviewed by DK (PPD/Trails) and will be reviewed and
Parks and Recreation Board
TYPE OF MEETING – Hybrid Meeting
9/27/2023 – MINUTES Page 4
edited by Kendra (Forestry).
• Goal of the article is to get people ready to engage with the Urban Forest Strategic
Plan and upcoming Strategic Trails Plan.
10. OTHER BUSINESS
• Recreation Update – Aaron Harris
o New software contract is being routed for approval
▪ The Recreation team is working on an implementation schedule for
the new software.
o Northside Aztlan Community Center childcare project should be
completed in mind-November.
▪ Discussed the option for having the December board meeting at
NACC.
o EPIC (6 projects in various stages)
▪ Chemical & Safety Storage (2 projects)
▪ ADA Access (2 projects)
▪ Diving Boards (1 project)
▪ Pool Deck Drainage (1 project)
o Kudos and positive feedback from Nick Armstrong on the work the
Recreation and NACC staff did for the Fort Collins Comic Con event.
• Park Planning & Development Update – Matt Day
o 9/11 memorial contractor selection in progress with construction set to
begin in late Fall/early Winter for a 9/11 opening in 2024.
o Poudre River Trail and Mail Creek Trail projects set to begin segments of
construction through the Winter and Spring.
o Dovetail Park fences came down for a soft opening with a grand opening
scheduled for October 23rd.
o Capital Expansion Fee work is moving forward to go in front of Council in
October.
o Two new positions have been filled (Landscape Architect & Technical
Project Manager)
• Parks Update – Mike Calhoon
o QR code marketing strategy and downtown tour with Council members
has gone very well.
o Frisco TX tour group was impressed by the downtown horticulture and
flowers.
o Forestry completed the 3rd year of treatment for the Emerald Ash Borer
trees.
o Community Canopy Program sale launched on August 7th with all trees
selling out in an hour and a half.
▪ Pick up took place in September with an overall goal to help
Parks and Recreation Board
TYPE OF MEETING – Hybrid Meeting
9/27/2023 – MINUTES Page 5
improve the urban canopy.
• 6-month Planning Calendar
https://www.fcgov.com/cityclerk/files/six-month-planning-calendar.pdf?1677855905
• Junior Park Ranger Update
o Sue Schafer’s recommendation was to procure an FTE for volunteer
management as the program grows.
o Nick Peterson (Business Development Director, PSD) mentioned an
adopt a tree/trail/park program to create a pilot programs for adjacent
parks.
▪ Opening the opportunity for City staff to be guest speakers
▪ Asked the board to develop more specific materials for what would
be implemented at pilot schools to make it more in line with
education and state standards.
11. ADJOURNMENT
Ken Christensen adjourned the meeting at 8:13pm