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HomeMy WebLinkAbout10/25/2023 - Parks And Recreation Board - Agenda - Regular MeetingPage 1 Ken Christensen, Chair Park Shop Nick Armstrong, Co-Chair 413 South Bryan Avenue Mike Novell, Secretary Bob Kingsbury Marcia Richards Paul Baker Meghan Willis Josh Durand Fort Collins, Colorado Hybrid Meeting October 25th, 2023 5:30pm Participation for this hybrid Parks and Recreation Advisory Board meeting will be available in person, online, or by phone. Public Participation (In-person & online): Individuals who wish to address the Parks and Recreation Board via remote public participation can do so through zoom at: https://fcgov.zoom.us/j/92967039173?pwd=a2Z6cVBvcU5lYURnME1oZ29pczFlZz09 Meeting ID: 929 6703 9173 Passcode: ?jyJR^q2 Individuals participating in the Zoom session should also watch the meeting through the site. The virtual meeting will be available to join beginning at 5:30 pm on the scheduled date. If attending virtually, participants should try to sign in prior to the 5:30 pm start time, if possible. For public comments, the Chair will asl participants to “Raise Hand” button to indicate if you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportu nity to address the Board or Commission. In order to participate: Public Participation (Phone): As listed above, if joining via phone the meeting will be available beginning at 5:30 pm. Please call in to the meeting prior to the 5:30 pm start time, if possible, using one of the numbers below. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak a that time-phone participants will need to hit *9 to do this. Staff will be monitoring the zoom session to ensure all participants have an opportunity to address the Board or Commission. Once you join the meeting, please keep yourself on muted status. One tap mobile Parks and Recreation Advisory Board AGENDA Page 2 +17209289299,,92967039173# US (Denver) +13462487799,,92967039173# US (Houston) Dial by your location +1 720 928 9299 US (Denver) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 646 558 8656 US (New York) +1 312 626 6799 US (Chicago) Meeting ID: 929 6703 9173 Find your local number: https://fcgov.zoom.us/u/abM0VUY5a0 Documents to Share: If residents with to share a document or presentation, the staff liaison needs to receive those materials via email by 24 hours before the meeting. Individuals uncomfortable attending in person or unable to access the Zoom platform or unable to participate by phone are encouraged to participate by emailing general public comments to mcalhoon@fcgov,com. The staff liaison will ensure the Boards or Commissions receives your comments. If you have specific comments on any of the discussion items scheduled, please make that clear in the subject line of the email and send 24 hours prior to the meeting. • CALL TO ORDER • ROLL CALL o Board Members Present ▪ Ken Christensen – Chair – absent ▪ Nick Armstrong – Co-chair ▪ Mike Novell – Secretary ▪ Bob Kingsbury ▪ Marcia Richards ▪ Paul Baker ▪ Meghan Willis ▪ Josh Durand o Staff Members Present ▪ LeAnn Williams – Director of Recreation ▪ Jill Wuertz – Sr Manager, Park Planning & Development ▪ Rachel Eich – Business Support III • INTRODUCTION • AGENDA REVIEW • CITIZEN PARTICIPATION (10 minutes) • APPROVAL OF MINUTES • UNFINISHED BUSINESS o Finalize 2024 Work Plan & Approve • NEW BUSINESS Page 3 o Walk and Talks with City Council and PARD Field Trips o PARD Meeting Rotation Discussion • BOARD MEMBER REPORTS o FC Moves Report • RECREATOR ARTICLE SCHEDULE • OTHER BUSINESS (30 minutes) 1. RECREATION UPDATE – LeAnn Williams 2. PARK PLANNING AND DEVELOPMENT UPDATE – Jill Wuertz 3. PARKS UPDATE – 4. 6 MONTH PLANNING CALENDAR REVIEW . https://www.fcgov.com/cityclerk/files/six-month-planning-calendar.pdf?1677855905 • ADJOURNMENT Park and Recreation Board Meeting September 27, 2023 413 S Bryan 9/27/2023 – MINUTES Page 1 1. CALL TO ORDER Ken Christensen called to order at 5:33pm 2. ROLL CALL • List of Board Members Present Ken Christensen Nick Armstrong Mike Novell Bob Kingsbury Marcia Richards Paul Baker Josh Durand • List of Board Members Absent Meghan Willis • List of Staff Members Present Aaron Harris – Sr Manager, Recreation Mike Calhoon – Director, Parks Matt Day – Sr Landscape Architect, Park Planning & Development Rachel Eich – Business Support III 3. AGENDA REVIEW • No changes or additions to the agenda • Ken Christensen and Mike Calhoon will be absent from the October meeting. Nick Armstrong will lead the meeting with LeAnn Williams acting as staff liaison. 4. CITIZEN PARTICIPATION • No citizen participation 5. APPROVAL OF MINUTES Ken Christensen moved to approve the September minutes as written at 5:35pm, Nick Armstrong seconded, and all members approved. 6. UNFINISHED BUSINESS • Boards and Commission Changes Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 9/27/2023 – MINUTES Page 2 o An ongoing effort has been taking place since COVID to review how Boards and Commissions operate within the City of Fort Collins organization (looking for efficiencies and improvements) o Council passed all resolutions and ordinances presented at the September 19th Council meeting. o An updated code of conduct and information on changes to the Boards and Commissions manual were sent to all Board and Commission members. o Terms have been extended to align with how City Council will be doing recruitment and appointment. ▪ Recruitment will open on December 15th, and close at the end of January. ▪ Application review and interviews will take place in February/March ▪ Appointments will be made in March with terms set to begin in April o Flexibility was added to allow one or more boards to meet together ▪ The Council Liaison or City Manager will be responsible for approving any meetings with one or more boards together. o All one-year term positions were removed from type 1 and type 2 boards. o Added and updated the ethical rules of conduct and complaint process. o One individual from the Golf Board is interested in serving on the Parks and Rec Board. ▪ The individual will assume Jon Corley’s vacancy. o Staff liaisons will now be able to be present at candidate interviews to observe and provide feedback if Council members request it. 7. NEW BUSINESS • Board inputs to the 2024 Strategic Plan o The City is preparing to begin the 2025-2026 Budgeting for Outcomes (BFO) Process. o The BFO process is based on the Strategic Plan ▪ New Council will be reviewing the Strategic Plan and ensuring alignment with outcome areas in BFO process. o Budgeting team is requesting input from Boards on what are considered the most important influences on promoting the outcomes. o Mike discussed brief definitions of the seven Outcomes (Neighborhood Livability & Social Health, Culture & Recreation, Economic Health, Environmental Health, Safe Community, Transportation & Mobility, and High Performing Government) o Presentation began showcasing the offers accepted and funded in the 2023-2024 budget process o Feedback on outcome names: Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 9/27/2023 – MINUTES Page 3 ▪ Confusion around using the word “budget” – outcomes make more sense as descriptors for where we are spending money. ▪ City departments do have to list revenues for all offers submitted (General fund tax, Recreation fees, Enterprise fund, etc.) ▪ Board is looking for better articulation on the revenue side of the budgets and the request/offer. ▪ BFO process is how the City is prioritizing what they want to do ▪ Terminology with how the budget works may feel foreign to people, but may be a good way to approach the public for looking for the direction or target of the City ▪ Some preference for the list to only show the offers that are new or a change to a previous offer. ▪ Discussion over not fully understanding what social health means. ▪ Board members discussed the idea of calling them “requests,” • Prioritize the spending for outcomes, as opposed to budgeting terminology. o Focused discussion on the Culture & Recreation outcome (ways the City can help to achieve the outcome): ▪ Accessibility and Inclusivity should be prioritized equally. ▪ Have a better understanding of the community that the City serves ▪ View external partners and diverse communities through a lens of consultation rather than just collaboration. ▪ Culture and Recreation ideas need to be related back to the mission and vision. ▪ Increased education and empowerment for the public • 2024 Work Plan Development o Board began initial development of the 2024 Work Plan, to be f inalized and approved at the October meeting. 8. BOARD MEMBER REPORTS • FC Bikes – Marcia Richards o Bicycle Advisory Committee will become an advisory board. o Marcia will no longer be able to represent the PRAB due to limits on the number of boards an individual can sit on. o The Transportation Board has requested a formal response be crafted in response to a recent memo. ▪ The board will need the request to be resent with further details before an official response can be drafted. 9. RECREATOR ARTICLE SCHEDULE • Spring 2024 article has been reviewed by DK (PPD/Trails) and will be reviewed and Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 9/27/2023 – MINUTES Page 4 edited by Kendra (Forestry). • Goal of the article is to get people ready to engage with the Urban Forest Strategic Plan and upcoming Strategic Trails Plan. 10. OTHER BUSINESS • Recreation Update – Aaron Harris o New software contract is being routed for approval ▪ The Recreation team is working on an implementation schedule for the new software. o Northside Aztlan Community Center childcare project should be completed in mind-November. ▪ Discussed the option for having the December board meeting at NACC. o EPIC (6 projects in various stages) ▪ Chemical & Safety Storage (2 projects) ▪ ADA Access (2 projects) ▪ Diving Boards (1 project) ▪ Pool Deck Drainage (1 project) o Kudos and positive feedback from Nick Armstrong on the work the Recreation and NACC staff did for the Fort Collins Comic Con event. • Park Planning & Development Update – Matt Day o 9/11 memorial contractor selection in progress with construction set to begin in late Fall/early Winter for a 9/11 opening in 2024. o Poudre River Trail and Mail Creek Trail projects set to begin segments of construction through the Winter and Spring. o Dovetail Park fences came down for a soft opening with a grand opening scheduled for October 23rd. o Capital Expansion Fee work is moving forward to go in front of Council in October. o Two new positions have been filled (Landscape Architect & Technical Project Manager) • Parks Update – Mike Calhoon o QR code marketing strategy and downtown tour with Council members has gone very well. o Frisco TX tour group was impressed by the downtown horticulture and flowers. o Forestry completed the 3rd year of treatment for the Emerald Ash Borer trees. o Community Canopy Program sale launched on August 7th with all trees selling out in an hour and a half. ▪ Pick up took place in September with an overall goal to help Parks and Recreation Board TYPE OF MEETING – Hybrid Meeting 9/27/2023 – MINUTES Page 5 improve the urban canopy. • 6-month Planning Calendar https://www.fcgov.com/cityclerk/files/six-month-planning-calendar.pdf?1677855905 • Junior Park Ranger Update o Sue Schafer’s recommendation was to procure an FTE for volunteer management as the program grows. o Nick Peterson (Business Development Director, PSD) mentioned an adopt a tree/trail/park program to create a pilot programs for adjacent parks. ▪ Opening the opportunity for City staff to be guest speakers ▪ Asked the board to develop more specific materials for what would be implemented at pilot schools to make it more in line with education and state standards. 11. ADJOURNMENT Ken Christensen adjourned the meeting at 8:13pm Work Plan City of Fort Collins Parks and Recreation Advisory Board 2024 Work Plan Parks • Review sustainable funding initiatives to address infrastructure replacement for Parks and recreation that lack long-term funding and encourage continued discussions of ways to diversify the revenue base and find new revenue sources to support both new and aging infrastructure. • Advocate for long-term consistent funding for Parks. • Review matters associated with Parks Operation & Maintenance. • Promote environmental stewardship practices that conserve natural resources. • Continue to review matters related to the development of new parks. • Encourage continued dialogue and awareness of public safety concerns in Parks. o Address vandalism concerns throughout the City parks and trails systems. • Support and provide input on the Urban Forest Strategic Plan. Recreation • Periodically review and offer suggestions for the Recreation Operational Plan action items. • Advocate for matters related to the Recreation capital funding strategy and long-term consistent funding. • Work with staff to support their efforts to provide a wide variety of high quality of recreation services in partnership with clubs and partner organizations. • Encourage and review efforts to improve access to, and participation in, City programs and facilities for historically under-served populations. • Encourage continued dialogue, support, and awareness of public safety and security concerns in recreation facilities. • Review policies and staff training procedures and make recommendations relating to safety and security. • Support the infrastructure replacement for Recreation assets. • Provide feedback and support on upcoming projects in Recreation such as: the Southeast Community Center, implementation of the new software for registration, and the CAPA reaccreditation. • Encourage continued support and review of the maintenance, operations, and added pools and aquatics infrastructure. Trails • Continue to partner with Parks and Natural Areas to develop, fund and maintain an interconnected, safe trail system within Natural Areas and Parks. • Continue to collaborate with FC Moves for an integrated, regional, and local transportation network of parks, trails, bike facilities, pedestrian walkways and accessible recreational facilities. • Encourage proposals to accelerate funding and land acquisitions to build new trails. • Ensure and support the funding of ongoing maintenance and life cycle program of the City’s local and regional trails. • Support and participate in the update of the Strategic Trails Plan. Communication/Collaboration • Deepen the understanding and collaboration with the diverse cultural populations of this region. • Work with staff to promote awareness and stewardship of the City’s parks, trails, and recreation facilities as part of a holistic public space network. o Implement ways to regularly share the story of parks and recreation in the community. o Promote and share parks and recreation information to the community including translation services for increased equity and access. o Focus on improving communication with other Boards to achieve common goals. o Assist with the development of youth programs and increased outreach to the youth and student populations in partnership with Poudre School District and CSU. • Collaboration on communication with neighborhood services, City departments, and external partners for available activities with Parks and Recreation. • Support collaboration between various departments to better align their master plans such as Parks, Recreation, Trails, Active Modes, and Transportation. • Review information relating to Parks, Recreation, Trails, Forestry, and Golf to share opportunities and concerns with the community and Board. • Work toward the successful merger between the Parks and Recreation and Golf Advisory Boards.