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HomeMy WebLinkAboutGolf Board - Minutes - 09/13/2023 Golf Board TYPE OF MEETING – (REGULAR) September 13, 2023 6:00 PM Hybrid Meeting 09/13/23 – MINUTES Page 1 1. CALL TO ORDER · Ross Liggett called the meeting to order at 6:00 PM 2. ROLL CALL · Board Members Present o Jon Schmunk o Melissa King o Patrick Dawson (remotely) o Ross Liggett · Staff Members Present o Dawn Worth o Scott Phelps 3. AGENDA REVIEW · No updates 4. PUBLIC PARTICIPATION · No citizen participation 5. APPROVAL OF MINUTES On a motion by Melissa, seconded by Ross, the Board Voted (4:0) to approve the Minutes of April 13 & July 12 meetings. 6. YOUTH SCHOLARSHIP PROGRAM Scott reminded the Board that a meeting was scheduled with Nina Bodenhamer, Director of City Give, last month to discuss the implementation of a citizen committee. Ross attended the meeting. He explained that City Give and the new committee will be taking the lead. Valerie and her team will continue to assist with promoting and marketing materials. Scott and Dawn will be assisting as needed. We will reconvene after the Collindale Firework event later this month. Scott suggested that we adjust the committee meeting time. At the Firework event we will accept donations for the fund and will provide a flyer to recruit committee members. BOARD NAME TYPE OF MEETING – (REGULAR) 9/13/23 – MINUTES Page 2 7. NEW BUSINESS · 2023 Season Review Scott reviewed the 2023 season with the Board. He mentioned that the courses are aerating this month. Marketing has posted the information on our website and through social media. During this time, we will be offering a discounted rate. They have also continued to push play at Southridge. Though play is still down a bit, it is starting to increase. 2023 was also one of the highest years for precipitation. Scott explained that we pay for our water upfront for the year, so the financials don’t reflect the savings. He mentioned that Ken Smith, Assistant Superintendent at Southridge, is retiring at the end of this month. Ken has been with Southridge since the beginning. We will be recruiting for this position soon. We have started a beta test for Dynamic Pricing at Southridge. Scott will be meeting with Kristin and Victoria to determine the final 2024 rates, that will be submitted to the City Manger for approval. He will review these rates with the Board at their October meeting. We are hoping to offer the 2024 passes at this year’s rate. The last time we did this it was successful. Marketing is planning to start promoting this later in October or early November. Scott said he will be reaching out to the Concessionaires regarding contract renewals. He doesn’t foresee any issue, but he would appreciate any feedback that the Board might have. · Status of the Golf Board Scott informed the Board that Council did vote to absorb the Golf Board into the Parks & Recreation Board. So far, Patrick is the only member who has expressed his interest. Scott informed the Board that the P&R Board will expand to accommodate the additional member. However once Patrick’s term expires, he will be required to reapply for a position on the P&R Board. This will then take the Board back down to its original number of members. Scott mentioned that the P&R Board currently has members that play in leagues at our courses, so we will still have good representation. · Collindale Fireworks Event The Board is planning to run the Glow Golf course again at the event. Scott mentioned that Kevin Sheesley, Collindale Food and Beverage Concessionaire, would appreciate if the Board would put together a team for the tournament. He informed them that we only have 8 teams left, the max is 144 players. Ross said he would try to get a team together. He also agreed to speak at the event. We will also ask Mr. Garfield if he would like to speak again this year, to promote the Youth Scholarship program. Scott mentioned that the Marketing staff has really been promoting the event. He said Nutrien is sponsoring a team that the Superintendents will be playing with. Pott’s staff also started their public outreach sooner this year. So far, we haven’t received any concerns BOARD NAME TYPE OF MEETING – (REGULAR) 9/13/23 – MINUTES Page 3 about the event. · Review Golf Board 2023 Work Plan The Board reviewed their 2023 Work Plan. Davina Lau, Public Engagement Specialist, said the Board isn’t required to submit a 2024 Work Plan since they are being absorbed into the P&R Board. The Board agreed that it is still necessary for them to gain feedback from constituents in November, for Patrick to take to the P&R Board. Dawn will reach out to Davina to determine if there is a need to post this gathering. 8. FINANCIAL UPDATE · Scott reviewed the financial report with the Board. He mentioned that he needs to clarify some of the information with Kristin. Cart revenue is down, likely due to rain and the courses being walking only. The Concessionaire payments are down, but it doesn’t seem to include the most recent payments that have been made. Range revenue is also up. Scott reminded the Board that we increased our rates this year and usage has increased as well. He informed the Board that we have been having issues with our alarms at Collindale, and this led up to other unexpected expenses. Not only do we have to purchase a new fire panel, but we also need to update our vent system and new sensors. 9. ROUNDS REPORT · City Park Nine is up a bit this month, but Collindale & Southridge are down some. However overall, we are up 1.35%. We are hoping to surpass last year’s rounds of 94,641. Scott mentioned that we had to pay for a range monitor because a golf ball hit someone at Warren Park. We are determining the best approach to prevent situations like the from occurring. He reminded the Boad that our policy states that the golfer is responsible for errant balls, but we want to do our best to prevent things like this from happening. Scott said we are also considering limited flight balls. 10. ADJOURNMENT On a motion by Jon, seconded by Melissa, the Board adjourned at 7:30.