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HomeMy WebLinkAboutCultural Resources Board - Minutes - 07/27/2023Cultural Resources Board FUNDING MEETING Thursday, July 27, 2023 – 6:15 p.m. Markley Room, Fort Collins Museum of Discovery 7/27/23– MINUTES Page 1 CALL TO ORDER: 6:29 PM ROLL CALL • Board Members Present – Jessica MacMillian, Audra Vaisbort, Timothy Vavra, Leslie Walker (Chair) • Board Members Absent – Kelly Barber, Jean McGinnis, Vicki Fogel Mykles (Vice-Chair) • Staff Members Present – Solara Clark, Jim McDonald • Guest(s) - AGENDA REVIEW CITIZEN PARTICIPATION APPROVAL OF MINUTES • Approval of June 2023 minutes. Audra Vaisbort made a motion to accept the minutes. Jessica MacMillan seconded the motion. The motion passed unanimously. UNFINISHED BUSINESS • Leslie Walker requested an update on the Arts and Economic Prosperity Study. o Solara Clark informed the Board that data from Fort Collins is anticipated to be received by the end of September and that national results are expected to be announced by the end of October. NEW BUSINESS • New Member Introduction – Jessica MacMillan o Jessica MacMillan introduced herself to the members of the Board. o Each Board member introduced themselves to Jessica MacMillan. • Application Development Process o Jim McDonald informed the Board that staff is looking for a small committee to assist in reviewing the proposed new Fort Fund applications.  Vicki Fogel Mykles offered, via email, to be a part of the committee.  Audra Vaisbort offered to be a part of the committee.  Jessica MacMillan offered to be a part of the committee. o Jim McDonald gave an overview of the draft applications in the context of each grant category. o Solara Clark will reach out to the application committee to schedule a meeting. • Grantee Engagement Opportunities – Leslie Walker o Leslie Walker requested the Board’s thoughts about having grantees attend Cultural Resources Board meetings to give a short presentation of their work to establish relationships and provide Board members with information about the grantees. Cultural Resources Board FUNDING MEETING Thursday, July 27, 2023 – 6:15 p.m. Markley Room, Fort Collins Museum of Discovery 7/27/23– MINUTES Page 2 o Audra Vaisbort agreed that it could be beneficial but questioned if the Board and staff could provide workshops for grantees to assist them with marketing.  Jim McDonald told the Board that conducting capacity-building workshops, including marketing, has been a long-term goal for the Board and staff but has been delayed due to the pandemic and staff’s capacity. He recommended maintaining this on the work plan as a priority. o Leslie Walker proposed that Board members nominate some of their liaison organizations to give presentations. o Jim McDonald suggested that grantee engagement begins at the October Cultural Resources Board meeting. The Board agreed. • Role as a Liaison o Leslie Walker reviewed the liaison role, which includes attending one of the grantee's events and verifying if Fort Fund is receiving recognition both in print and verbally and/or if grantees are using optional banners.  Jim McDonald requested that Board members track their liaison assignments and review the application before attending the event.  Jim McDonald reminded the Board that liaisons are not to suggest changes to an event, but to solely observe and report back to the Board.  Jim McDonald informed the Board that grantees should only provide two tickets to a single event, not to multiple events throughout the year.  Leslie Walker asked that Board members check the Visit Fort Collins calendar and inform the staff if the event is not listed. o Leslie Walker suggested making connections with the grantee while attending the event, which could lead to recruiting Board members. • FoCo Creates Arts and Culture Master Plan Questions – Jessica MacMillan o Jessica MacMillan noted that she read the Cultural Plan and inquired about aspects of the Plan, including that partnerships are noted throughout. She specifically asked if anyone had been in touch with the new owners of Foothills Mall to understand their plans for the redevelopment. She also noted the action item of exploring the construction of a new performing arts facility.  Jim McDonald explained that the City’s Economic Sustainability Office has been in contact with the Mall owners and have kept him updated on any related activity. Jim also noted that at this time there is not interest in building the new performing arts facility, but it was included in the Plan because it has been discussed in the past. DIRECTOR’S REPORT • Jim McDonald did not have any updates for the Board. Cultural Resources Board FUNDING MEETING Thursday, July 27, 2023 – 6:15 p.m. Markley Room, Fort Collins Museum of Discovery 7/27/23– MINUTES Page 3 BOARD MEMBER REPORTS • Jessica MacMillan attended Off the Hook Arts’ SummerFest concert. OTHER BUSINESS ADJOURNMENT • Jessica MacMillan made a motion to adjourn at 7:26 p.m. Audra Vaisbort seconded the motion. The motion passed unanimously. Respectfully submitted, Solara Clark Business Support III Minutes were approved by a vote of the Board on September 28, 2023.