Loading...
HomeMy WebLinkAbout09/23/2023 - Cultural Resources Board - Agenda - Funding MeetingCULTURAL RESOURCES BOARD FUNDING MEETING September 28, 2023, 6:15 pm The Gardens on Spring Creek 09 /28 /23-AGENDA 1.CALL TO ORDER 2.ROLL CALL 3.AGENDA REVIEW 4.CITIZEN PARTICIPATION 5.APPROVAL OF MINUTES JULY 27, 2023 6.UNFINISHED BUSINESS 7.NEW BUSINESS a. Application Development - Update b.2024 CuRB Work Plan Draft - Discussion 8.DIRECTOR’S REPORT 9.BOARD MEMBER REPORTS 10. OTHER BUSINESS 11.ADJOURNMENT Cultural Resources Board FUNDING MEETING Thursday, July 27, 2023 – 6:15 p.m. Markley Room, Fort Collins Museum of Discovery 7/27/23– MINUTES Page 1 CALL TO ORDER: 6:29 PM ROLL CALL Board Members Present – Jessica MacMillian, Audra Vaisbort, Timothy Vavra, Leslie Walker (Chair) Board Members Absent – Kelly Barber, Jean McGinnis, Vicki Fogel Mykles (Vice-Chair) Staff Members Present – Solara Clark, Jim McDonald Guest(s) - AGENDA REVIEW CITIZEN PARTICIPATION APPROVAL OF MINUTES Approval of June 2023 minutes. Audra Vaisbort made a motion to accept the minutes. Jessica MacMillan seconded the motion. The motion passed unanimously. UNFINISHED BUSINESS Leslie Walker requested an update on the Arts and Economic Prosperity Study. o Solara Clark informed the Board that data from Fort Collins is anticipated to be received by the end of September and that national results are expected to be announced by the end of October. NEW BUSINESS New Member Introduction – Jessica MacMillan o Jessica MacMillan introduced herself to the members of the Board. o Each Board member introduced themselves to Jessica MacMillan. Application Development Process o Jim McDonald informed the Board that staff is looking for a small committee to assist in reviewing the proposed new Fort Fund applications. Vicki Fogel Mykles offered, via email, to be a part of the committee. Audra Vaisbort offered to be a part of the committee. Jessica MacMillan offered to be a part of the committee. o Jim McDonald gave an overview of the draft applications in the context of each grant category. o Solara Clark will reach out to the application committee to schedule a meeting. Grantee Engagement Opportunities – Leslie Walker o Leslie Walker requested the Board’s thoughts about having grantees attend Cultural Resources Board meetings to give a short presentation of their work to establish relationships and provide Board members with information about the grantees. Cultural Resources Board FUNDING MEETING Thursday, July 27, 2023 – 6:15 p.m. Markley Room, Fort Collins Museum of Discovery 7/27/23– MINUTES Page 2 o Audra Vaisbort agreed that it could be beneficial but questioned if the Board and staff could provide workshops for grantees to assist them with marketing. Jim McDonald told the Board that conducting capacity-building workshops, including marketing, has been a long-term goal for the Board and staff but has been delayed due to the pandemic and staff’s capacity. He recommended maintaining this on the work plan as a priority. o Leslie Walker proposed that Board members nominate some of their liaison organizations to give presentations. o Jim McDonald suggested that grantee engagement begins at the October Cultural Resources Board meeting. The Board agreed. Role as a Liaison o Leslie Walker reviewed the liaison role, which includes attending one of the grantee's events and verifying if Fort Fund is receiving recognition both in print and verbally and/or if grantees are using optional banners. Jim McDonald requested that Board members track their liaison assignments and review the application before attending the event. Jim McDonald reminded the Board that liaisons are not to suggest changes to an event, but to solely observe and report back to the Board. Jim McDonald informed the Board that grantees should only provide two tickets to a single event, not to multiple events throughout the year. Leslie Walker asked that Board members check the Visit Fort Collins calendar and inform the staff if the event is not listed. o Leslie Walker suggested making connections with the grantee while attending the event, which could lead to recruiting Board members. FoCo Creates Arts and Culture Master Plan Questions – Jessica MacMillan o Jessica MacMillan noted that she read the Cultural Plan and inquired about aspects of the Plan, including that partnerships are noted throughout. She specifically asked if anyone had been in touch with the new owners of Foothills Mall to understand their plans for the redevelopment. She also noted the action item of exploring the construction of a new performing arts facility. Jim McDonald explained that the City’s Economic Sustainability Office has been in contact with the Mall owners and have kept him updated on any related activity. Jim also noted that at this time there is not interest in building the new performing arts facility, but it was included in the Plan because it has been discussed in the past. DIRECTOR’S REPORT Jim McDonald did not have any updates for the Board. Cultural Resources Board FUNDING MEETING Thursday, July 27, 2023 – 6:15 p.m. Markley Room, Fort Collins Museum of Discovery 7/27/23– MINUTES Page 3 BOARD MEMBER REPORTS Jessica MacMillan attended Off the Hook Arts’ SummerFest concert. OTHER BUSINESS ADJOURNMENT Jessica MacMillan made a motion to adjourn at 7:26 p.m. Audra Vaisbort seconded the motion. The motion passed unanimously. Respectfully submitted, Solara Clark Business Support IIl Cultural Resources Board 215 N. Mason St Fort Collins, CO 80522 970.416.4225 Cultural Resources Board 2024 Work Plan Duties & Function of the Board The duties and functions of the Board are: 1. To advise and make recommendations to the Director of Cultural Services and Facilities and the City Council for their approval as to rules, regulations, policies, administrative and budgetary matters pertaining to the Cultural Services Department programs, services, and facilities and any other cultural facility constructed or operated by the City. 2. To review proposals for funding from the Cultural Development and Programming Account and the Tourism Programming Account, following established and published guidelines, and to submit recommendations regarding such proposals to the City Council to be approved by the Council by resolution. 3. To advise and make recommendations to the City Manager regarding any proposed revisions to the guidelines used by the Cultural Resources Board to make the funding recommendations referred to in Paragraph (2) above. 4. To assist, advise and make recommendations to the Director of Cultural Services and Facilities and the City Council on arts and culture related matters and regarding opportunities to promote awareness, understanding, and appreciation for, the value of cultural resources in the community. Work Plan Priorities 1. Ensure the integrity of the Fort Fund Grant Program process. Support the implementation of the newly adopted Fort Fund Guidelines, ensuring alignment with the City’s FoCo Creates Arts and Culture Master Plan. Explore opportunities to foster awareness of the Fort Fund Grant Program throughout the community. Participate in the application review process thoroughly, including reading all grant material and practice objective scoring and deliberation. Participate in the following funding sessions: o Funding Session 1 (Special Event Grant) - January o Funding Session 2 (Program Support Grant) - March o Funding Session 3 (Special Event Grant) - July o Funding Session 4 (Program Support Grant) – September o Funding Session 5 (Cross-Sector Impact Grant) - October Work with Visit Fort Collins when making recommendations for funding from the Tourism Account. As a Board liaison, attend Fort Fund Grantee events as a representative of the Board and the City of Fort Collins. Utilize Fort Fund dollars to support the overarching goal of “making Fort Collins a cultural center and destination,” encourage increased participation in arts and culture, and have a positive impact on the local economy. 2. Support, advocate and promote Fort Collins arts and cultural events and activities. Encourage Fort Fund grantees to effectively market their event(s) by supporting a marketing workshop aiming to build their capacity for outreach and public engagement. Explore utilizing the City’s resources with the intent of making Fort Collins a cultural destination and creative community. Work with Visit Fort Collins on marketing and cultural tourism strategies including the promotion of City programs and events, Fort Fund recipient activities, and all arts, cultural and tourism programs, and opportunities in the community. 3. Support the implementation of the FoCo Creates Arts and Culture Master Plan. With the City Council adoption of the City’s Arts and Culture Master Plan in 2019, support the implementation of the goals and corresponding strategies and action items related to the Cultural Resources Board and Fort Fund. Specific to the Plan, the board will support a community engagement process. The Board will also work on and advise staff on the following Plan strategies and actions: o STS 4.3b Identify opportunities within Fort Fund to support a broad spectrum of creative activities, ranging from those produced by previously supported and established nonprofits to new funding opportunities in areas such as lifelong learning in the arts, artists-entrepreneurs, and capacity building. o IE 1.3 Foster inclusion and equity within the City’s Fort Fund grant program and within the Cultural Resources Board and Art in Public Places Board. o IE 1.3d Promote the opportunity to serve on the Cultural Resources Board and the Art in Public Places Board with the goal of having the Boards reflect the broad community.