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HomeMy WebLinkAboutGolf Board - Minutes - 07/12/2023 Golf Board TYPE OF MEETING – (REGULAR) July 12, 2023 6:00 PM Hybrid Meeting 0 7 /12/23 – MINUTES Page 1 1. CALL TO ORDER • Ross Liggett called the meeting to order at 6:00 PM 2. ROLL CALL • Board Members Present o Jon Schmunk o Melissa King o Ross Liggett • Staff Members Present o Davina Lau o Dawn Worth o Nina Bodenhamer o Scott Phelps 3. AGENDA REVIEW • No updates were made to the Agenda. 4. PUBLIC PARTICIPATION • No citizen participation 5. APPROVAL OF MINUTES Due to a lack of quorum, the Board was unable to approve the March 13, 2023 Minutes. 6. NEW BUSINESS • Youth Scholarship Program Davina informed the Board that Council will be marking a determination to keep the Golf Board as is or absorb it into the Parks & Recreation Board. This would provide current Board Members the opportunity to serve on the P&R Board. Jon asked if they would have the opportunity to serve on other Boards. Davina stated that they would have the option to apply for other Boards but will automatically be given the opportunity to serve on the P&R Board. Ross asked what factors led up to this decision. She said Council has been reviewing the various Board & Commissions and determining if they have met their original intent and have achieved their purpose. Davina also mentioned that the Golf Board & P&R Board overlap with their intent. Scott stated that the Board BOARD NAME TYPE OF MEETING – (REGULAR) 07/12/23 – MINUTES Page 2 was heavily involved during some major projects, like the purchase of Southridge & building of the Colindale Clubhouse. He mentioned that Council has been looking into simplifying the Boards & Commissions for a while. Ross is concerned that this might affect the representation & transparency of the Golf Division. Melissa stated that she applied for the Golf Board with the intent of serving on this Board, she will not be applying for the P&R Board. Scott said he had a previous discussion with Patrick Dawson & he said he would like to continue his term on the P&R Board. Jon mentioned that he doesn’t agree with this direction & will need to think about continuing his term on the P&R Board. Scott stated that Board Members also have the opportunity to serve on the Youth Scholarship Committee, if they feel this is more in line with their goals. Scott asked the Board to contact him directly to let him know if they would like to continue their term on the P&R Board. Davina will need to take this information to Council. • Youth Scholarship Committee Nina stated that we appreciate the passion & effort the Golf Board has put towards the Youth Scholarship Fund. This is an incredible program that we want to continue. She stated that we encourage current members to serve on this citizen committee. This committee will resume under Nina & the City Give Program. Nina said this will be similar to the Friends of the Garden Committee. Since City Give will be overseeing this committee, there is no need for a 501 C3. Nina briefly described the function of this committee. Ross and Jon stated that they would be interested in serving on this committee. Scott said Patrick mentioned he would like to serve as well. Nina said it would be ideal to have around 6-7 people. Scott mentioned that this would be less formalized than a Board. Nina suggested that we meet next month to further discuss the details. • Collindale Fireworks Event Scott said overall, the event will be the same, with a few modifications. The Board agreed that they would do the glow golf event again this year. Scott reminded them that the event will be September 29, during Ag week. Potts didn’t want to compete with the CSU Homecoming events. Ross said he still has equipment from last year. There will be follow up at the September 13 meeting. 7. ROUNDS REPORT/FINANCIAL UPDATE • Rounds are ahead, compared to this time last year, with the exception of Southridge. We are hoping their rounds will increase by next month. Scott said he has asked Marketing to start pushing paly to Southridge. • Scott stated that he should be receiving the June financials by the end of next week. He mentioned that the Youth on Course rounds have increased quite a bit, which has likely contributed to the decrease in Junior Pass sales. He reminded the Board that we will be BOARD NAME TYPE OF MEETING – (REGULAR) 07/12/23 – MINUTES Page 3 raising fees next year. He will be meeting with Kristin & Victoria prior to the September meeting. Scott said they will be reviewing the fee comparison sheet that Dawn prepared, to assure that our fees are inline with other courses. 8. ADJOURNMENT On a motion by Kathy Meyer, seconded by Ross Liggett, the Board adjourned at 7:30.