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Home My WebLink About09/14/2023 - HUMAN RELATIONS COMMISSION - AGENDA - Regular Meeting HUMAN RELATIONS COMMISSION REGULAR MEETING City Contact Person: Melanie Clark, Executive Administrative Assistant, Office of Equity & Inclusion – MCLARK@fcgov.com or hrc@fcgov.com September 14, 2023, 5:30 – 7:30 pm In-Person Location: CIC Room, City Hall, 300 LaPorte Avenue Remote Meeting Participation: To join the Zoom meeting online (through web browser or Zoom app): Please click the link below to join the webinar: https://fcgov.zoom.us/j/99439209110 Or One tap mobile : US: +17209289299,,99439209110# or +12532158782,,99439209110# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 720 928 9299 or +1 253 215 8782 or +1 346 248 7799 or +1 312 626 6799 or +1 646 558 8656 Webinar ID: 994 3920 9110 ________________________________________________________________________________ This information is available in Spanish or other language at no cost to a person who would like this information translated to or communicated in Spanish or other language. Please call 416-4254 or titlesix@fcgov.com to make a request for information in other languages. Esta información está disponible en español u otro idioma, sin costo para la persona que le gustaría esta información traducida o comunicada en español u otro idioma . Favor llame al 416-4254 o a titlesix@fcgov.com para solicitar información en otros idiomas. Auxiliary aids and services are available for persons with disabilities. TTY: please use 711 to call 970.416.4254.; other _________________________________________________________________________________ 1. CALL TO ORDER 2. ROLL CALL 3. AGENDA REVIEW 4. APPROVAL OF MEETING MINUTES – AUGUST 10TH, 2023 5. PUBLIC PARTICIPATION 6. BUDGET REVIEW 7. NEW BUSINESS • WELCOME NEW MEMBER: KEVIN GOFF • DISCUSSION RE: CITY OF FORT COLLINS EQUITY PLAN: CLAUDIA MENENDEZ • UPDATE RE: DEI NETWORKING EVENT – OCTOBER 22ND 8. OLD BUSINESS • COMMITTEE REPORTS: O EDUCATION OUTREACH – UPDATE RE: “UNMASKING MICROAGGRESSIONS” PROGRAM – OCTOBER 5TH O MEDIA/COMMUNITY RECOGNITION COMMITTEE – UPDATE RE: 2023 HUMAN RELATIONS AWARDS PROGRAM O GOVERNMENT RELATIONS O EXECUTIVE – UPDATES RE: BOARDS & COMMISSIONS MEMBERSHIP TERMS; NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH; HRC 2024 WORK PLAN DUE NOVEMBER 30TH 9. ANNOUNCEMENTS – REMINDER RE: CITY VOLUNTEER ID BADGES 10. NEXT STEPS O MEETING ACTION ITEMS O NEXT MEETING – OCTOBER 12, 2023 – AGENDA IDEAS? O ADJOURNMENT HUMAN RELATIONS COMMISSION REGULAR MEETING Thursday, August 10, 2023 – 5:30 PM City Hall, CIC Conference Room; 300 Laporte Ave 1. CALL TO ORDER: 5:37 PM 2. ROLL CALL a. Board Members Present – Beth Jaeger, Barb Kistler, Coronda Ziegler (joined at 6:07 PM), Teresa Cribelli, Phil Walker, Miho Yoshioka b. Board Members Absent – Masood Ahmad, Kyle Teramoto c. Staff Members Present – Rachael Johnson, Senior Equity Specialist, Melanie Clark, Executive Assistant d. Guest(s) – N/A Commission Chair, Beth Jaeger announced Fabiola Pascual Luna’s resignation from the commission. Fabiola was an incredible and tremendous contributor and will be greatly missed. Rachael Johnson has accepted a new position with First People’s Worldwide and her last full day with the City is August 18th. 3. AGENDA REVIEW 4. APPROVAL OF MINUTES Commission member, Teresa Cribelli, motioned to approve the minutes from the July 13, 2023 meeting. Commission Co-chair, Barb Kistler, seconded the motion. Motion passed 5 -0. 5. PUBLIC PARTICIPATION: None 6. BUDGET REVIEW HRC was allocated $6,100 at the beginning of the year. $1,500 is allocated to the DEI networking event; $1,500 is allocated to the Unmasking Microaggressions training, and $1,500 is allocated to the HRC awards ceremony at the end of the year. This should use the 2 023 budget. 7. NEW BUSINESS Update re: DEI Networking Event – October 22nd Commission Co-chair, Barb Kistler, explained they have been working on a DEI networking event for entities and organizations that are doing substantial DEIJ work. United Way, The City’s Equity and Economic Health Offices, and Larimer County are confirmed sponsors of the event. United Way planned to host a similar event as part of the CSU Symposium. Once it was realized these events were similar, they decided to formally join forces with HRC for the networking event and CSU will fill their spot at the symposium with another course. HRC, The City, and United Way are fiscal sponsors with each providing $1,500 toward the event. She hopes that Larimer County will also be a formal sponsor. They have come up with a list of 44 organizations to possibly be invited to the event. Commission members were asked to review the list and provide any additional organizations they want to make sure are included. Some of the locations proposed for the event are CSU Student Center, Senior Center, Agave Room at Rio (very expensive and parking is challenging), Lyric Cinema, or Island Grill. Food will be provided as the event will be 2-3 hours long. The content for the event will be provided by Joy Sullivan, Executive Director of United Way and Alma Vigo-Morales, President of Diversity Solutions Group. They will run an interactive asset mapping exercise during the session. Beth and Barb will facilitate a “get to know you” at the beginning. The hope is this event will help start a robust Northern Colorado directory of all DEI organizations to be able to collaborate and have a central repository of the groups and how to access them. Commission members were asked to provide input on the location for the event. Commission members talked about several locations including CSU Student Center, Agave Room, Island Grill, Lincoln Center, etc. There was some concern regarding the costs of these locations. Northside Aztlan Center was mentioned as being a great space. The Lyric would not be a good space because we want this to be a non -alcohol event. Senior Center was discussed as being the preferred location due to the size of the space, being able to open the doors and expand out onto the patio, being able to bring in your own caterer, etc. Melanie will check to see if Northside Aztlan Center and Senior Center are available for this event. Barb will check on the availability of the Student Center. Discovery Museum was discussed, but they didn’t want to ask too much of the staff. Barb talked about a resource list for local DEIJ trainers. She asked Commission members to let her know of any others who should be added. The list will be shared with Yvo nne Myers with the Chamber of Commerce to share with community members. 8. OLD BUSINESS/COMMISSION MEMBER REPORTS Education Outreach Coronda Ziegler provided an update on the Microaggression training which will take place on Thursday, October 5th, at the Fort Collins Senior Center, from 5:00 – 7:30 p.m. The key piece is the marketing and making sure that the flyer is also in Spanish and getting it sent out to the email list as an invitation and working with CPIO to get the registration form set up. Barb explained that the HRC marketing has mostly been through email. The email list from past programs contains about 400 email addresses who they send invitations to and ask them to also share out. Registration will be handled by the City as well as posting on social media. Melanie offered to do all of the emailing from the hrc@fcgov.com email address. She can send to all email addresses at once. They would like the invite to be sent out on September 5th from the HRC list. Any follow up will be forwarded to Beth and Barb. The flyer will be updated, and Coronda will provide a photo of herself to be added. HRC members will also receive the flyer to share out to their networks. Phil Walker would like to see something mentioned or have something prepared for folks to read ahead of time to learn what microaggressions are before the training. Commission members discussed having a short blurb on the flyer defining what the content of the program is. Barb confirmed that there is already something included. It is free to attend the event, but registration is required. As well, Spanish translation and childcare will be provided upon request. Registration will be limited to 150 knowing that some won’t show. Media/Community Recognition Committee Commission members discussed the HRC Award Ceremony scheduled for December 5 th. They would like to kick off the nomination period on September 18th. Nomination categories were reviewed from the previous year. Commission members recalled the difficulty in deciding the public service awards and discussed what public service really meant and what they were hoping to accomplish with the award. Beth Jaeger motioned to eliminate the Public Service Personnel award category and replace with three categories of: Individual, Youth (18 and younger), and Organization/Team awards (non-profit or for profit). Barb Kistler seconded the motion. Motion passed 6 -0. It was recommended to change the wording on the website from challenges of the pandemic to fallout of the pandemic. The webpage needs to be updated to indicate that the award ceremony has been occurring for more than 4 decades and not 2. Miho suggested adding the nominee’s pronouns. It was discussed that a set list of questions be provided to the nominees once they are selected to include a request that they provide a photo and short bio. As well, a short description of why the person was awarded will be included on the website. A question was asked if the person needs to be doing this work outside of their job or are they eligible if they are doing it as part of their job. Commission members discussed having not awarded a nominee as the work they were doing was part of their everyday job. It was clarified that others who have gone above and beyond outside of the scope of their work have been awarded. Beth motioned to include language on the website about what the recipient is being recognized for along with their photo. The wording around global pandemic will be changed to the post pandemic fallout. Teresa second the motion. The motion passed 6 -0. Beth will get the changes to Melanie to get the updates made. Commission members discussed incorporating a proclamation for International Human Rights Day into the award ceremony as the events coincide. Beth made a motion to include the International Human Rights Day into the HRC Awards Ceremony. Teresa seconded the motion. The motion passed 6 -0. Melanie will submit the proclamation request to the City Clerk’s Office. Melanie and Barb will work together to submit the proclamation. Government Relations Barb mentioned that the Boards and Commissions Ad Hoc committee gave a presentation at Council last Tuesday. She stated that there is not much that pertains to this commission, but they did mention that the Women’s Advisory Committee will be renamed to Women and Gender Equity. They talked mostly about the responsibility of the staff liaison and di scussed changing the Youth Advisory Board members from 9 to 5. They have not decided whether they are going to put U+2. There are some that want the number of people related to the number of bedrooms. They are talking about putting that on the November ballot. Executive Committee Beth provided an update on the boards and commissions chair and co-chair networking event that brought together other boards that have similar missions. Six boards were invited to a meet and greet. Four boards were represented at the meeting: Affordable Housing, Disability Advisory, Senior Advisory Board and Human Relations Commission. They tapped into some energy about boards being curious about each other and wanting to collaborate more. Board members would like to be able to attend other board meetings. There was some frustration about not being able to provide and know all the city and community resources available to the public or knowing how to get it distributed. They would like to have an affordable housing fair and have resources available to the public. Another idea was to have these issues brought up at the Boards and Commissions Super Issues meetings coordinated by Davina to encourage collaboration across all boards. Commission members liked the idea of being able to amplify the issue of affordable housing to the community. Beth and Barb plan to meet with Davina for lunch in September to discuss these issues. Rachael Johnson stated that there is an HRC email address that Claudia and Melanie have access to. There will be a rule set up to have the emails forwarded to Beth and Barb. Right now, the City does not allow volunteers to have a City email address. It could be a possibility to have others added to receive the emails. According to the city’s volunteer policies, all volunteers are required to have a badge. Each Commission member needs to submit a photo in a jpg or png format, preferably with a white background. Pronoun stickers and buttons are also available. Please send this information to Melanie within two w eeks, by August 24. Disability Employment Month Proclamation. Commission members thought it would be great to collaborate with the Disability Advisory Board on having the proclamation read and would like to receive it with DAB. Beth will respond to Melanie’s email stating that HRC would like to collaborate, and Teresa will help with the drafting the Proclamation. Teresa mentioned that Mayor wants to have a proclamation read for Autism. Commission members discussed that this will be done in April and how proclamations are read and the ceremonial procedures. Melanie will email Teresa the last proclamation read. 9. ANNOUNCEMENTS Rabbi Katzir asked Beth and Barb to share with the Commission members a project that the Interfaith Council is working on for 2024 called Visiting Sacred Spaces. They would invite members of the public to come to different faith community spaces. The host community wo uld provide a basic introduction to their tradition either by doing a short lecture or Q&A. Rabbi would like to know if HRC would be interested in participating. Commission members are interested in learning more about the program and think that the concept is interesting. Barb questioned the separation of Church and state and what the parameters are surrounding religious organizations. She questioned if they could co -sponsor something like that if there is a short religious service. Beth asked for a point person to work with Rabbi Katzir. Coronda volunteered. Teresa made a motion to support the program. Miho seconded the motion. The motion passed 6-0. 10. NEXT STEPS 11. ADJOURNMENT a. 7:24 p.m. Minutes approved by the Chair and a vote of the Board/Commission on XX/XX/XX X/XX/XX– MINUTES 2023 Human Relations Awards – December 5th, 3:00-5:30pm, CIC Room/Council Chambers Work Plan TASK/ACTION DUE DATE LEAD COMPLETION DATE Invite Mayor, HRC Liaison and Councilmembers to 2023 program July 31 Beth July 18 Finalize communication plan August 25 Beth, Kyle, Rachael, Melanie, CPIO Approve 2023 HR Awards website language and nomination form August 10 and/or September 14 (HRC meeting) All August 10 Post revised HR Awards language and nomination form on HRC website September 16 Melanie, CPIO Finalize Call for Nominations letter to be sent to community members and organizations (HRC members to receive copy for distribution) September 16 Beth, Kyle, Masood, Coronda, Miho, Teresa (all HRC members to distribute to community contacts) Nomination Period Opens September 18 Create draft program flow for December 5th event October 7 Beth, Kyle, Masood, Coronda, Miho, Teresa Review and revise work plan and draft program flow with HRC October 12 (HRC meeting) All Nomination Period Ends October 23 Send nomination spreadsheet, nominations, and award criteria to HRC October 30 Kyle, Beth, Melanie Finalize letters to Nominators and Nominees who are award recipients; finalize letters to Nominators and Nominees not selected as award recipients (aka finalists) November 3 Beth, Kyle, Masood, Coronda, Miho, Teresa Select award recipients, finalize program flow and HRC members’ responsibilities November 9 (HRC meeting) All Send letters to Nominators and Award recipients congratulating them and providing Award reception and ceremony details; send letters to Nominators and Nominees not selected as recipients November 13 Beth, Kyle, ? Order award artwork and origin of artwork document November 13 Kyle Secure language and sign interpreter November 17 Melanie, Claudia Finalize program recording and cost required November 17 Melanie, Claudia Finalize Mayor and Mayor Pro-Tem remarks and send to Sarah Kane November 20 Beth, Barb, Kyle Order refreshments, if in person event November 20 Melanie, Claudia Secure photographer November 20 Beth Thanksgiving November 23 Create Award Program November 27 Melanie, Beth, Kyle Hold Zoom practice session for HRC November 29 All Human Relations Award Ceremony! December 5, 3:00- 5:30pm All 2:30pm run through and set up at City Hall TO: Community Diversity, Equity and Inclusion Champions FR: The City of Fort Collins Human Relations Commission (HRC) RE: 2023 Human Relations Awards – Call for Nominations! For over four decades, the Human Relations Awards have recognized individuals and organizations that work to advance diversity, equity and inclusion in our community. These awards and the work that they honor take on greater significance as our community continues to navigate a post-pandemic fallout and the social inequities it compounds. The HRC is honored to celebrate the 2023 award recipients and nominees with a reception and public ceremony to be held Tuesday, December 5th, at City Hall from 3:00-5:30pm. Each individual and organization will be recognized by the Mayor, City Council members and other City leaders for their impactful community work. We encourage you to nominate individuals and organizations who have focused their time, resources, and energy in support of underrepresented and underserved residents in Fort Collins and/or Larimer County. We need your help in identifying and acknowledging these extraordinary individuals and organizations effecting positive change! Information regarding our three nomination categories, the selection process, and nomination forms can be found at https://www.fcgov.com/hra/. Nominations are due by Monday, October 23 rd. Let’s all work together to recognize and celebrate individuals and organizations advancing the goal of making our community safe and welcoming for all. FORT COLLINS HUMAN RELATIONS COMMISSION 2023 WORK PLAN November 30, 2022 MISSION As community leaders and advisors, the Human Relations Commission collaborates, educates, and advocates for equity and inclusion in the City of Fort Collins. VISION Embracing differences and giving value to every human being. PURPOSE The Fort Collins City Council established the Human Relations Commission (HRC) in 1964 to promote acceptance, equity, inclusion and respect for diversity through educational programs and to act in an advisory capacity to the City Council. LONG RANGE GOALS Cultivate relationships with the community and media that support the mission and vision Provide educational outreach that promotes equity and inclusion Advocate for an equitable and inclusive environment in city government and community The Fort Collins Human Relations Commission will continue a broad plan for enhancing productive human relations and supporting social sustainability issues that are pertinent to the City of Fort Colli ns and are consistent with the City Charter and the City Code. The Commission will strive to be informed about diversity, equity, inclusion and social justice issues within Fort Collins and will recommend appropriate action to City Council. The Commission will recommend programs, policies, and activities that promote positive human relations and equitable outcomes and greater opportunities for all. The Commission also may create and deliver programs and activities in furtherance of this objective. HRC goals and responsibilities are divided among four standing committees for procedural reasons, but are not exclusive to any one committee. THE EXECUTIVE COMMITTEE SHALL: • Determine meeting agendas for monthly and special HRC meetings • Maintain regular communication with the HRC’s City Council Liaison and City Council • Collaborate with and support the City’s Office of Equity & Inclusion programs and initiatives • Delegate issues for resolution to standing or special committees • Provide support to HRC standing committees as needed • Call special meetings as needed • Meet regularly with commissioners on a one-on-one basis to maintain and enhance connection among HRC members • Explore opportunities to collaborate with other Boards and Commissions, and DEI-focused organizations in the community THE MEDIA/COMMUNITY RECOGNITION COMMITTEE SHALL: • Plan, coordinate and execute an annual Human Relations Awards event; consider both “live” and “virtual” options; promote early nominations for Award recipients; re define award categories as needed to better reflect community diversity and inclusion • Recommend updates and refinements to the HRC website content so that its message and branding are clear • Build HRC’s community and media relations by maintaining an updated contact list and building a far- reaching communications platform, including social media and city newspapers • Work towards engaging the community through consistent media presence • Organize and track efforts by developing a detailed communication plan • Report monthly to the HRC THE EDUCATION OUTREACH COMMITTEE SHALL: • Create a better understanding of equity and inclusion through educational programs and events, including for example, collaborating with community organizations to host a “Human Library” event . • Seek to deliver programs and events in the most accessible and equitable way • Plan and deliver interactive public forum or discussion sessions • Propose collaboration opportunities with local organizations or other boards or commissions to respond to new or long-standing community issues or topics as identified in the Equity Indicators reported by the City’s Equity and Inclusion office • Educate citizens and recommend actions that promote positive relationships and outcomes within our City • Document committee events to increase efficiency in future programming • Evaluate the impact of programming by surveying participants • Recruit speakers and facilitators • Report monthly to the HRC THE GOVERNMENT AND COMMUNITY RELATIONS COMMITTEE SHALL: • Monitor City Council activity and attend meetings as needed • Work with City Council and all residents to promote the Principles of Community that will serve as a guide for our community • Review proposed legislation, policy changes or other governmental actions at the Fed eral, State or Local level which may affect human rights in Fort Collins and recommend actions as appropriate. Consider reviewing city jobs through an equity lens. • Establish consistent lines of communication with community leaders and partners, including periodic meetings with elected officials, candidates for local and state offices, etc. focused on topics related to equity and inclusion (for example, public health, housing, transportation and employment issues) • Align HRC’s priority objectives with local and state priorities as appropriate • Advocate for people of color to join City Boards, Commissions and Government • Collaborate with other organizations whose primary mission is social justice in Fort Collins, for example, Fort Collins Equity Collective Networking event • Explore scope of HRC quasi-judicial work with city leaders. The HRC’s quasi-judicial role is to defined as follow in section 2-175 (b)(2) of the city code: To assist residents of the City in utilizing the complaint procedure under Chapter 13, Article II of the code and to hear appeals from decisions of the City Manager as provided in Subsection 13-23 (b) of the Code; provided, however, that any members of the Commission who have rendered assistance to particular complainants shall refrain from participating in the Commission’s review of any decision of the City Manager related to such complainant. • Report monthly to HRC