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HomeMy WebLinkAbout09/07/2023 - Affordable Housing Board - Agenda - Regular Meeting AFFORDABLE HOUSING BOARD (AHB) REGULAR MEETING Contact Person: Sue Beck-Ferkiss, Social Policy and Housing Programs Manager – 221-6753 Thursday, September 7, 2023 4:00 p.m.-6:00 p.m. 222 Laporte Ave Community Room and Online via Zoom 8/6 /20 20 –Agenda Page 1 Participation for this remote Affordable Housing Board meeting will be available online or by phone or in person. Public Participation (Online): Individuals who wish to address the Affordable Housing Board via remote public participation can do so through Zoom at https://fcgov.zoom.us/j/94470720873?pwd=WDNpcGZEcmxKQi9mVkxZTXl1TlFidz09 Meeting ID: 944 7072 0873 Passcode: 0n5EhY*H Individuals participating in the Zoom session should also watch the meeting through that site. The meeting will be available to join beginning at 3:50pm, September 7, 2023. Participants should try to sign in prior to 4:00pm, meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportunity to address the Board or Commission. In order to participate: Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio). You need to have access to the internet. Keep yourself on muted status. Public Participation (Phone): If you do not have access to the internet, call the Board or Commission Staff Liaison at 970-221-6753. Please indicate that you want to participate in the Board or Commission public participation by phone and give your name and phone number. If you get a voicemail message, please leave the same information. Once you have given this information (in person or by message), a staff person will provide you with the phone number that will allow you access to the Zoom meeting. As listed above, the meeting will be available beginning at 3:50pm. Please call in to the meeting prior to 4:00pm, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time – phone participants will need to hit *9 to do this. Staff will be moderating the Zoom session to ensure all participants have an opportunity to address the Committee. Once you join the meeting: keep yourself on muted status. AFFORDABLE HOUSING BOARD REGULAR MEETING Agenda Page 2 CALL TO ORDER 1. ROLL CALL 2. AGENDA REVIEW 3. CITIZEN PARTICIPATION 4. APPROVAL OF MINUTES July meeting 5. NEW BUSINESS a. Mobile Home Park Code changes – JC Ward and Leo Escalante, Neighborhood Services (30 Minutes) • Board Action: FYI, Discussion and Possible Recommendation b. Housing Strategic Plan – Sylvia Tatman-Burruss, City Manager’s Office and Noah Beales, Planning Development Transportation (30 minutes) ▪ Land Use Code update on suggested changes • Board Action: Discussion and Recommendation on LUC Changes c. External Board Communications – John (20 minutes) • Board Action: Discussion d. Debrief Competitive Process – John (10 minutes) • Board Action: Discussion e. Board member ideas: Time to share innovative ideas, hot topics, or new research (5 minutes) ▪ Board Action: Discussion Documents to Share: If residents wish to share a document or presentation, the Staff Liaison needs to receive those materials via email by 24 hours before the meeting. Individuals uncomfortable or unable to access the Zoom platform or unable to participate by phone are encouraged to participate by emailing general public comments you may have to Enter Staff Liaison Email . The Staff Liaison will ensure the Board or Commission receives your comments. If you have specific comments on any of the discussion items scheduled, please make that clear in the subject line of the email and send 24 hours prior to the meeting. AFFORDABLE HOUSING BOARD REGULAR MEETING Agenda Page 3 6. BOARD MEMBER REPORTS a. Meeting Logistics – September hybrid / in-person. Rest of 2023 open to Board preference. b. Liaison Reports (10 minutes) 7. OTHER BUSINESS a. City Council 6-month planning calendar review (5 minutes) b. Council Comments – Who, what? (5 minutes) c. Review 2023 Work Plan (5 minutes) d. Update on Affordable Housing Projects (5 minutes) e. Future AHB Meetings Agenda (5 minutes) 8. ADJOURNMENT SAVE THE DATES! September 12- Council Work Session on Homelessness Response System October 3 – Council Meeting - Land Use Code Update – Implementing the Housing Strategic Plan Did you know that the City has a Housing Newsletter? It is a great place to send people looking to learn more about what is going on in Fort Collins around Housing. Sign up for it at: fcgov.com/housing. Social Sustainability 222 Laporte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6753 MEMORANDUM TO: Members of the Affordable Housing Board FM: Sue Beck-Ferkiss, Social Policy and Housing Programs Manager RE: Remote Board Meeting The next Affordable Housing Board meeting will be held: Thursday, September 7, 2023 Online via Zoom at 4:00 – 6:00 P.M. BOARD MEMBERS: If you cannot attend the meeting, please contact Sue Beck - Ferkiss either by email (sbeckferkiss@fcgov.com) or by phone (221-6753). BUSINESS 1. Approval of Minutes: Copies of the draft minutes of the July Regular meeting is attached for the Board’s approval. Approval of minutes requires a formal motion and vote by the Board. The Board Chair or staff liaison must sign the approved minutes. 2. Remote meetings: September will be hybrid. What is the Board’s preference for the rest of 2023? PRESENTATION/DISCUSSION: 1. MOBILE HOME PARK CODE CHANGES, JC WARD AND LEO ESCALANTE, NEIGHBORHOOD SERVICES (30 MINUTES) Neighborhood Services is bringing proposed changes to the City Code in an on- going effort to increase livability at the City’s Manufactured Housing Communities. • Board Action: FYI, Discussion and Possible Recommendation 2. HOUSING STRATEGIC PLAN IMPLEMENTATION UPDATE, SYLVIA TATMAN- BURRESS, CMO & NOAH BEALES, PDT (30 MINUTES) The time has come for specific Land Use Code amendments to be brought forward for Council consideration. Learn the details and determine whether the Board would like to comment to City Council regarding these changes. • Board Action: FYI, Discussion and Possible Recommendation 2 3. EXTERNAL BOARD COMMUNICATIONS, JOHN (20 MINUTES) John will lead a board discussion about: • Opportunities for the AHB members to network with other boards, including pending request from the Senior Advisory Board, and • Election matters ▪ Board Action: FYI and Discussion 4. DEBRIEF COMPETITIVE PROCESS, JOHN (20 MINUTES) John will lead a board discussion debriefing the 2023 Competitive Grant Process. This item may be on-going as time allows. • Board Action: FYI and Discussion 5. BOARD MEMBER IDEAS – AS TIME ALLOWS BOARD BUSINESS: • Meeting Logistics – Board Discussion, as needed. September will be hybrid in- person. • Member terms update – o Each board member’s term has been decided by City Council when they appointed you. They are of different lengths to stagger board membership. Still, all board members can serve up to 8 years upon application and reappointment by City Council. o Heads up – The Clerk’s Office will be asking Board members with terms expiring this year to extend their terms through mid-2024. More on this to come. o All terms expire in December. Here are the current term expiration dates: ▪ Stefanie 2026 ▪ Jennifer 2023 ▪ Kristin 2023 ▪ Sheila 2024 ▪ John 2024 ▪ Bob 2025 ▪ Ed 2023 • Contact with Council Liaison – o CM Gutowsky would like to be invited to specific meetings and will attend if available. 3 • Project Certification – o n/a • Ideas for future meetings: Housing Agency panel of providers; Water Issues in Colorado (Mayor Arndt); Eviction and Foreclosure Prevention (Kelly Evans); Murphy Center update and plans for the future (Homeward Alliance ); Grant Opportunities; The Affordable City book; Displacement Mitigation Mapping Project; How to Support Mobile Home Park conversions; How to keep locals in housing; and Volunteer needs for housing providers. ATTACHMENTS 1. Draft Minutes of the July meeting 2. FYI - City Council 6 Month Planning Calendar 3. FYI – July 31 Work Session Summary for Extended Land Use Discussion Did you know that the City has a Housing Newsletter? It is a great place to send people looking to learn more about what is going on in Fort Collins around Housing. Sign up for it at: fcgov.com/housing. AFFORDABLE HOUSING BOARD REGULAR MEETING 7 /6 /2023 – M I N U TE S Page 1 July 6, 2023, 4:00-6:00pm Online via Zoom DRAFT CALL TO ORDER At 4:03 PM the meeting was called to order by John Singleton. 1. ROLL CALL • Board Members Present: John Singleton, Ed Hermsen, Jennifer Bray, Kristin Fritz, Sheila Seaver-Davis • Board Members Absent: Bob Pawlikowski, Stefanie Berganini • Staff Members Present: • Sue Beck-Ferkiss, Staff Liaison – City of Fort Collins • Ginny Sawyer, City Manager’s Office – City of Fort Collins • Meaghan Overton, Social Sustainability – City of Fort Collins • Tamra Leavenworth, Minutes – City of Fort Collins • Guests Present: • Alea Rodriguez, Housing Stability Program Manager, Larimer County • Marilyn Heller 2. AGENDA REVIEW – No changes. 3. CITIZEN PARTICIPATION None. 4. APPROVAL OF MINUTES Ed Hermsen motioned to approve the June 1 Regular Meeting Minutes. Sheila Seaver-Davis seconded. Approved 5-0. 5. NEW BUSINESS A. Sustainable Revenue – Ginny Sawyer, City Manager’s Office • Ginny Sawyer from the City Manager’s Office provided updates on sustainable funding efforts. Ginny explained that 3 out of 13 potential funding mechanisms remained viable: the franchise fee, property tax, and sales tax. • Sue Beck-Ferkiss reminded the Board that this issue would be discussed at City Council on July 25 and August 15. AFFORDABLE HOUSING BOARD REGULAR MEETING 7 /6 /2023 – M I N U TE S Page 2 • DISCUSSION: • Are any other living staples aside from food exempt from sales tax? No, just food. That came about when the City did the Keep Fort Collins Great tax in 2015 and we increased the base rates tax by 0.6 but Council didn’t want to increase food tax beyond 2.25%. For the franchise fee, the City is working with Excel to see what possibilities may exist for doing an automatic on-bill rebate for anyone who income-qualifies. • Are there any considerations being made since the latest report indicates that several people (especially seniors) are leaving the state due to tax increases? There’s an awareness and sensitivity, but as a City, we are looking for ways to provide the level of service that the community has expressed they desire. • Is there a way to dedicate any of the taxes to affordable housing? We aren’t dedicating certain amounts to any specific concerns or city goals. The money collected will eventually be allocated by the community and budget process. We don’t want to lock the taxes into certain categories, especially if the tax runs for 27 years. B. County Housing Work – Alea Rodriguez, Housing Stability Program Manager, Larimer County • Alea Rodriguez, the Housing Stability Program Manager for Larimer County Housing provided an overview of the work she has been doing at the county since starting her role. • Alea began by explaining that in the county’s 2019-2023 strategic plan, they identified addressing affordable housing as an objective. In 2020, a Housing Needs Assessment was done by Root Policy where 4 needs in Larimer County were identified: additional units, starter homes, diversity in housing options, and housing resources for special populations (older adults, mobile home residents, people experiencing homelessness, and people with disabilities). The county has narrowed down their role in affordable housing to 4 main areas: regional coordination, service expansion to unincorporated areas, evaluating and updating land use code and policies, and eviction prevention and renter protection. • For regional coordination, Alea explained that the county is part of the Northern Colorado Continuum of Care (NoCo CoC) where they work to contribute to their expansion and growth, and assist in their efforts to make homelessness rare, short- lived, and non-recurring. Through the NoCo CoC and in partnership with Homeward Alliance, work on the Larimer County Homelessness Strategic Plan has begun. The county is also working on updating the intergovernmental agreement with Housing Catalyst (Larimer County’s housing authority) to create transparency around how the county serves unincorporated areas. The county is also hosting a work session on AFFORDABLE HOUSING BOARD REGULAR MEETING 7 /6 /2023 – M I N U TE S Page 3 August 7 where 3 housing authorities across the region – Housing Catalyst, Loveland Housing Authority, and Estes Park Housing Authority, will present to the Board the work they’re currently doing and to discuss future strategies. The county also recently hosted a Proposition 123 convening where they invited all municipalities and towns to discuss Prop 123, answer questions about it, and learn which municipalities were thinking of opting in and what supports they needed. • For service expansion to unincorporated Larimer County, they have established the Larimer Home Improvement Program, which is run through Loveland Housing Authority. The program provides low-interest loans for repairs to all low-income homeowners in Larimer County and unincorporated Larimer County. • In 2022, the county was awarded an Innovative Affordable Housing Strategies Planning Grant from DOLA that allowed the county to do a land use code audit from an affordable housing lens. Cascadia was hired to do the audit and had 4 suggestions for updating the land use code that were brought to the Board and Planning Commission: redefining ADUs and allowing them in residential zones, creating “cottage clusters” (encouraging smaller dwelling units at lower price points where there would typically be one large single family home) in rural areas, allowing multi-family housing in rural commercial zones (but only in commercial corridors), and the creation of a mobile home park preservation zone. Cascadia is also researching the feasibility of certain projects for Larimer County, such as county land banks and establishing and sustainably funding a county housing trust fund. • For eviction protection and renter protection, Larimer County received over $20 million from the Treasury at the beginning of the pandemic for emergency rent assistance programs, but these dollars are now dwindling, so Larimer County is trying to find additional funding to replenish these dollars. • Several board members followed up with clarifying questions for Alea. C. Affordable Housing Board Composition - Ex Officio Member for Housing Catalyst – Sue Beck-Ferkiss, Social Sustainability • Sue Beck-Ferkiss expressed how advantageous it has been to have the experience of the local housing authority developer on the Affordable Housing Board for the past 8 years and how there has been discussion about having a seat on the Affordable Housing Board for the housing authority. Housing Catalyst made this request and The City Clerk’s office will bring the issue to the Ad Hoc Committee on Boards and Commissions on July 19. City staff will recommend that the Affordable Housing Board composition changes to include anon-voting Ex Officio seat for Housing Catalyst and their staff would be the ones to determine who would fill that position. • Several board members expressed being in favor of this change – stating that the person could bring their expertise to the group and that this change would allow the group to engage with the Ex Officio member more during the competitive process since the person would be a non-voting member of the Board and wouldn’t have to recuse AFFORDABLE HOUSING BOARD REGULAR MEETING 7 /6 /2023 – M I N U TE S Page 4 themselves. Jennifer Bray motioned that the Board recommend an Ex Officio Member for Housing Catalyst to the Boards and Commissions Ad Hoc Committee. Ed Hermsen seconded. Approved 5-0. D. Debrief Competitive Process – John Singleton, Board Chair • John Singleton asked the board members for feedback on the 2023 competitive grant process to gather feedback, critique, and ideas. E. Housing Strategic Plan – Meaghan Overton, Social Sustainability • Meaghan Overton explained that Council voted in favor of the rental registration program and since the appeal period is over, the decision stands. The decision included an appropriation of $400,000 which will primarily go to the staffing required to stand up a rental registration program that includes improvements to inspections, software, education and outreach resources, enhanced mediation for landlords and tenants, and enhanced staffing for community outreach. • The complaint-based system will stay in place with several additional resources added. Part of the cost is going toward education and outreach for the complaint-based system, since several community members expressed during public comment that not enough people know about the program, that it doesn’t work the way it’s supposed to, that there aren’t enough resources, that there aren’t enough mediators, etc. • Neighborhood Services is in the beginning stages of creating job descriptions for the program. • DISCUSSION: • How will the City enforce registration and make it mandatory? There is an entire enforcement section of the ordinance that lays out how to ensure all rental properties are registered. However, it is going to take approximately 18 months to ramp up the program before the City starts registering anyone. If a landlord isn’t registered, the City will know they aren’t registered, and will send a pleasant letter with the assumption that the landlord doesn’t know they’re supposed to be registered. If 30 days passes and they still haven’t registered, the City will send another letter. After another 30 days, the City will start with fining and continue enforcing from there. The hope is that like code compliance, we get somewhere around 96% voluntary compliance, but the enforcement tool is there if we need it. • Is it optional for landlords to report expected rent? Yes. Reporting the expected rent on a property is not part of the ordinance so it’s an optional question on the rental registration form. AFFORDABLE HOUSING BOARD REGULAR MEETING 7 /6 /2023 – M I N U TE S Page 5 • Is this program intended to be self-funded long-term? Yes. It’s been designed to be self-funded and to repay startup costs within the first 5 years. • Will there be a charge for registration? Yes. Since the fee may need to change over time, we did not include a fee in the code language. It’s the City Manager’s discretion to set fees. Although the pricing is not yet finalized, it will likely be somewhere around $37 for a single unit rental and $10 for each additional unit. We presume this cost may get passed to tenants, so we want to keep these fees as reasonable as possible. • Will this program provide any information about the true cost of homeownership (such as cost of upkeeping a property) or the housing market in Fort Collins? Probably not. At least not at first. This program is focused on housing health, safety, basic habitability, and making sure people have access to available resources. Eventually I think it could make it easier to reach out to landlords in Fort Collins and ask them questions in a way we can’t now. For example, we could do an annual survey of landlords in the future. This program could eventually give us an easier way to communicate and invite participation with landlords. I think there’s the possibility to learn more at the macro level as we go, but it’s not the primary intent of the program. F. Board Member Ideas • None. 6. BOARD MEMBER REPORTS a. Meeting Logistics • August meeting is cancelled. • September meeting will be in-person at 222 Laporte Ave with a hybrid participation option via Zoom. 7. OTHER BUSINESS None. 8. ADJOURNMENT Meeting adjourned at 6:05 PM. THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome Aug. 29, 2023 FIFTH TUESDAY - NO MEETING SCHEDULED Proclamation Poudre Landmarks Foundation's 39th Annual Historic Homes Tour Day (September 9, 2023) City Clerk's Office Motion Approval of Minutes City Clerk's Office Motion Motions to Cancel the following meetings: November 7, 2023 (due to election) and January 2, 2024. City Manager's Office Ordinance- 2nd Reading Appropriation of Additional Funds to Continue the Encampment Cleanup Pilot Program Safe Community 5.7 Reduce incidents of, and impacts from, disruptive and unwanted behaviors through working closely with the community’s human service providers to offer creative approaches that balance compassion and consequences. Broadband Ordinance- 2nd Reading Appropriation of EUE Bond Issue Proceeds Economic Health 3.5 Invest in and maintain utility infrastructure and services while ensuring predictable utility rates. Financial Services Ordinance- 2nd Reading Transfer of Capital Expansion Fees for Fire to PFA for Purchase of Office Building High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi- sector relationships and partnerships at all levels. Police Services Ordinance- 2nd Reading Appropriating Funds from Opioid Settlement for use by Municipal Court Safe Community 5.7 Reduce incidents of, and impacts from, disruptive and unwanted behaviors through working closely with the community’s human service providers to offer creative approaches that balance compassion and consequences. Community Services Ordinance- 2nd Reading Appropriating Grant Revenue for Restorative Justice Services Neighborhood Livability & Social Health 1.1 Increase housing supply and choice and address inequities in housing to ensure that everyone has healthy, stable housing they can afford. Police Services Ordinance- 2nd Reading Appropriation for Police - Handheld Radio Replacement Safe Community 5.1 Improve overall community safety while continuing to increase the level of public trust and willingness to use emergency services. Airport Ordinance-1st Reading Airport Electrical Easement City Clerk's Office Ordinance-1st Reading Considering Recommendations from the Ad Hoc Committee on Boards and Commissions High Performing Government 7.2 Maintain the public trust through a high performing Council, organizational transparency, legal and ethical behavior, and regulatory compliance Financial Services Ordinance-1st Reading Appropriation of Philanthropic Revenue: Carnegie Center for Creativity High Performing Government 7.7 Address current and long- term projected gap between available revenue and resources, and what is required to meet service levels set by adopted plans. CITY COUNCIL AGENDA PLANNING - PUBLIC 6 MONTH CALENDAR Agenda items containing action on current Council priorities as adopted by Resolution 2021-077 are shaded light orange NOTE: This document is posted every Monday and Thursday. Changes made between postings will not be reflected until the next posting. September 5, 2023 Council Meeting 8/28/2023 6-Month Planning Page 1 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome Internal & Employee Services Ordinance-1st Reading SMART Grant Appropriation Ordinance along with a Resolution to Sign the Grant Agreement/IGA with DOT Environmental Health 4.1 Intensify efforts to meet 2030 climate, energy and 100% renewable electricity goals that are centered in equity and improve community resilience. PDT Services Ordinance-1st Reading Amending the Land Use Code to update reverse setback that address the distance at which new development can build from existing oil and gas facilities. Neighborhood Livability & Social Health 1.6 Transform regulations and revise procedures to increase clarity and predictability to ensure new development advances adopted City plans and policies. PDT Services Ordinance-1st Reading Approving Section 3.13 of the Land Use Code Establishing a Process for Water Adequacy Determination Environmental Health 4.4 Provide a resilient, reliable, and high-quality water supply. PDT Services Ordinance-1st Reading Appropriating funds for a grant awarded to the City from Colorado Department of Transportation Transportation & Mobility 6.3 Invest in equitable access to, and expansion of, all sustainable modes of travel with emphasis on growing transit ridership. PDT Services Ordinance-1st Reading Appropriating funds for a grant awarded to the City from the Colorado Energy Office Environmental Health 4.1 Intensify efforts to meet 2030 climate, energy and 100% renewable electricity goals that are centered in equity and improve community resilience. City Clerk's Office Resolution Making an Appointment to the Human Relations Commission High Performing Government 7.3 Engage the community more effectively with enhanced inclusion of diverse identities, languages and needs. City Clerk's Office Resolution Resolution Considering Placing an Occupancy Question on the Ballot High Performing Government 7.2 Maintain the public trust through a high performing Council, organizational transparency, legal and ethical behavior, and regulatory compliance. PDT Services Resolution Ziegler -Corbett Appeal Findings PDT Services Resolution Amending Existing IGA with CDOT for the Re-Construction of the US-287 (College Avenue) and Troutman Traffic Signal. Transportation & Mobility 6.5 Maintain existing and aging transportation infrastructure to keep the system in a state of good repair and continually address missing elements to meet community needs and expectations. Police Services Resolution Approving the Fifth Amended Intergovernmental Agreement with Larimer Emergency Telephone Authority to include Jackson County Safe Community 5.4 Provide ubiquitous emergency communication and comprehensive emergency preparedness and management. Broadband Ordinance- 2nd Reading Issuance of Bonds for the Electric and Telecommunications Fund Economic Health 3.6 Deliver exceptional broadband services while finding innovative ways to leverage the network in the city and in the region. Broadband Resolution Bond Sale type Economic Health 3.6 Deliver exceptional broadband services while finding innovative ways to leverage the network in the city and in the region. Internal & Employee Services High Performing Government 7.3 Engage the community more effectively with enhanced inclusion of diverse identities, languages and needs. Sept. 12, 2023 Work Session 2023 Community Survey Results Review Sept. 5, 2023 Electric Utility Enterprise Board 8/28/2023 6-Month Planning Page 2 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome Utility Services Environmental Health 4.1 Intensify efforts to meet 2030 climate, energy and 100% renewable electricity goals that are centered in equity and improve community resilience. Sustainability Services Neighborhood Livability & Social Health 1.2 Collaborate to leverage community partners’ expertise in addressing priority human service issues like poverty and mental health, and to make homelessness rare, brief and non-recurring Proclamation Constitution Week (September 17-23, 2023) Proclamation Source Water Protection Week (September 24-30, 2023) Proclamation Community Classic Week Proclamation Hispanic Heritage Month (September 2023) City Clerk's Office Motion Approval of Minutes Financial Services Ordinance-1st Reading Appropriation of Philanthropic Revenue; Miscellaneous High Performing Government 7.7 Address current and long- term projected gap between available revenue and resources, and what is required to meet service levels set by adopted plans. City Manager's Office Ordinance-1st Reading Amending Section 2-73 to Cleanup Code Language Pertaining to the Building Review Commission High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi- sector relationships and partnerships at all levels. Financial Services Ordinance-1st Reading 2023 Annual Adjustment Ordinance High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi- sector relationships and partnerships at all levels. Financial Services Ordinance-1st Reading Authorizing the Issuance of Bonds in the Stormwater Utility Fund Economic Health 3.5 Invest in and maintain utility infrastructure and services while ensuring predictable utility rates. PDT Services Ordinance-1st Reading Approving Master Street Plan amendments for clean-up, North College MAX Plan Implementation, and Montava request Transportation & Mobility 6.2 Support an efficient, reliable transportation system for all modes of travel, enhance high- priority intersection operations, and reduce Vehicle Miles Traveled (VMT). PDT Services Ordinance-1st Reading Mobile Home Park Livability Municipal Code Changes Neighborhood Livability & Social Health 1.8 Preserve and enhance mobile home parks as a source of affordable housing and create a safe and equitable environment for PDT Services Ordinance-1st Reading Adoption of the Transportation Capital Projects Prioritization Study (TCPPS) into City Plan to be used as a methodology and foundation for the 10-year Transportation Capital Improvement Program (TCIP) prioritization and planning Transportation & Mobility 6.1 Improve safety for all modes and users of the transportation system to ultimately achieve a system with no fatalities or serious injuries. Sustainability Services Ordinance-1st Reading Appropriation of funds to start a small business revolving loan fund Economic Health 3.3 Support local businesses by engaging in opportunities for business revival with a focus on the Recovery Plan. Staff Report: Building Energy and Water Scoring Program Overview of Homelessness Response System and Community Report: Northern Colorado Continuum of Care Sept. 19, 2023 Council Meeting 8/28/2023 6-Month Planning Page 3 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome City Clerk's Office Resolution Repealing and Replacing Resolution 2003-008 Adopting a Policy for the use, management, and retention of Electronic Mail by the Mayor and City Council High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi- sector relationships and partnerships at all levels. Financial Services Resolution Approving the Agreement with the City Auditor High Performing Government 7.2 Maintain the public trust through a high performing Council, organizational transparency, legal and ethical behavior, and regulatory compliance. Sept. 26, 2023 Work Session Police Services Safe Community 5.7 Reduce incidents of, and impacts from, disruptive and unwanted behaviors through working closely with the community’s human service providers to offer creative approaches that balance compassion and consequences. Financial Services High Performing Government 7.7 Address current and long- term projected gap between available revenue and resources, and what is required to meet service levels set by adopted plans. Proclamation Public Power Week (October 1-7, 2023) Proclamation Customer Service Week (October 2-6, 2023) Proclamation Energy Efficiency Day (October 4, 2023) Proclamation Cybersecurity Awareness Month (October 2023) Proclamation Fire Prevention Month City Clerk's Office Motion Approval of Minutes PDT Services Ordinance-1st Reading Phase 1 Land Use Code Update, Implementing the Housing Strategic Plan Neighborhood Livability & Social Health 1.1 Increase housing supply and choice and address inequities in housing to ensure that everyone has healthy, stable housing they can afford. Utility Services Environmental Health 4.4 Provide a resilient, reliable, and high-quality water supply. Neighborhood Livability & Social Health 1.1 Increase housing supply and choice and address inequities in housing to ensure that everyone has healthy, stable housing they can afford. Proclamation National Disability Employment Awareness Month Conflict Resolution Month American Archives Month: Celebrating Fort Collins History City Clerk's Office Motion Approval of Minutes October 3, 2023 Council Meeting October 17, 2023 Council Meeting Staff Report: Crime Trends Including Drug Use Incidents Budget Revision Cycle 2024 Work Session Community Report: Larimer County Public Health Department Update October 10, 2023 Work Session Platte River Power Authority Landscape Standards, Xeriscape, and Trees Policy Update Discussion East Mulberry Update 8/28/2023 6-Month Planning Page 4 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome Financial Services Ordinance-1st Reading Annual Appropriation Ordinance High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi- sector relationships and partnerships at all levels. Financial Services Ordinance-1st Reading Adopting 2024 Budget and Appropriating the Fort Collins Share of the 2024 FY Operating and Capital Improvements Funds for the Northern Colorado Regional Airport High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi- sector relationships and partnerships at all levels. Financial Services Ordinance-1st Reading Annual Appropriation Ordinance for the Fort Collins DDA High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi- sector relationships and partnerships at all levels. Utility Services Ordinance-1st Reading 2024 Utility Rates and Fees Economic Health 3.5 Invest in and maintain utility infrastructure and services while ensuring predictable utility rates. October 17, 2023 GID No. 1 Board Meeting Financial Services Ordinance-1st Reading GID No. 1 Special Meeting to Determine and Fix Mill Levy and Appropriation (Note: This meeting is a separate meeting to follow the Regular Council Meeting.) High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi- sector relationships and partnerships at all levels. October 17, 2023 Skyview GID No. 15 Board Meeting Financial Services Ordinance-1st Reading Skyview GID No. 15 Special Meeting to Determine and Fix Mill Levy and Appropriation (Note: This meeting is a separate meeting to follow the GID No. 1 Meeting.) High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi- sector relationships and partnerships at all levels. PDT Services Transportation & Mobility 6.6 Manage parking supply and demand based on time and location in a sustainable manner. PDT Services Transportation & Mobility 6.2 Support an efficient, reliable transportation system for all modes of travel, enhance high- priority intersection operations, and reduce Vehicle Miles Traveled (VMT). October 31, 2023 FIFTH TUESDAY - NO MEETING SCHEDULED City Manager's Office Neighborhood Livability & Social Health 1.4 Advance equity for all with an emphasis on racial justice to remove systemic barriers so that persons of all identities, including race, ethnicity, religion, gender and gender identity age, , class, sexual identity, mental and physical abilities can fully participate in City services and experience equitable community outcomes. PDT Services High Performing Government 7.2 Maintain the public trust through a high performing Council, organizational transparency, legal and ethical behavior, and regulatory compliance. Economic Health 3.4 Utilize tools and partnerships to leverage infill and redevelopment opportunities to achieve development consistent with City Plan and supporting the City’s broader strategic objectives. City Recovery Plan Update November 7, 2023 Council Meeting Election - TO BE CANCELLED Advancing Transit Initiatives Update October 24, 2023 Work Session Community Report: 8th District Attorney Report Downtown Parking System Update - Current activities, financial and maintenance trends, and seeking input on future policy/operational improvements November 14, 2023 Work Session Staff Report: Equity Office Update on Native American work and Land Acknowledgement Appeals Process: Discussion of Current Code and Practices/Exploration of Alternatives Economic Health Strategic Plan Part 2 8/28/2023 6-Month Planning Page 5 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome Proclamation National Injury Prevention Day (November 18, 2023) Proclamation Native American Heritage Month (November 2023) (Tentative) Proclamation Transgender Acceptance Month (November 2023) Proclamation CHSAA Championship Saturday (December 2, 2023) City Clerk's Office Motion Approval of Minutes Utility Services Ordinance-1st Reading Amending City Code with Standards for Water-Wise Landscape, Irrigation Designs, and Practices Environmental Health 4.4 Provide a resilient, reliable, and high-quality water supply. Human Relations Commission Awards City Clerk's Office Motion Approval of Minutes Financial Services Ordinance-1st Reading E. Mulberry Plan Adoption Neighborhood Livability & Social Health 1.7 Advance planning efforts in the Growth Management Area, including holistic considerations for potential annexations. Sustainability Services Resolution Adoption of the Economic Health Strategic Plan Economic Health 3.1 Collaborate with local and regional partners to achieve economic resilience in Northern Colorado. Financial Services Resolution Providing notice to Xcel Energy to increase the franchise fee for natural gas delivery to 3%High Performing Government 7.7 Address current and long- term projected gap between available revenue and resources, and what is required to meet service levels set by adopted plans. Sustainability Services Neighborhood Livability & Social Health 1.2 Collaborate to leverage community partners’ expertise in addressing priority human service issues like poverty and mental health, and to make homelessness rare, brief and non-recurring Proclamation City Clerk's Office Motion Approval of Minutes December 19, 2023 Council Meeting November 21, 2023 Council Meeting November 28, 2023 Work Session Adjourned Meeting: Annual reviews for Council direct reports December 5, 2023 Council Meeting December 12, 2023 Work Session HOLD: Council End of Term Reports Human Services Priorities Platform Update 8/28/2023 6-Month Planning Page 6 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome City Clerk's Office Motion Call of Special Meeting on January 9, 2024 for Council Organizational Meeting High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi- sector relationships and partnerships at all levels. -2024 - High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi- sector relationships and partnerships at all levels. Proclamation City Clerk's Office Motion Approval of Minutes January 30, 2024 City Manager's Office Other State of the City (Tentative) Proclamation City Clerk's Office Motion Approval of Minutes Proclamation City Clerk's Office Motion Approval of Minutes December 26, 2023 Work Session February 20, 2024 Council Meeting February 6, 2024 Council Meeting February 13, 2024 Work Session January 16, 2024 Council Meeting January 23, 2024 Work Session January 2, 2024 Council Meeting January 9, 2024 Special Meeting Council Organizational Meeting To be Cancelled Cancelled 8/28/2023 6-Month Planning Page 7 Date Agenda Item Strategic Outcome TBD Occupancy Regulations Ordinance to Change Impacted Codes and Request for Budget Appropriation for Implementation Neighborhood Livability & Social Health 1.1 Increase housing supply and choice and address inequities in housing to ensure that everyone has healthy, stable housing they can afford. TBD Adoption of Economic Health Strategic Plan, including a Circular Economy Strategic Plan Economic Health 3.2 Work with key partners to grow diverse employment opportunities in the community. TBD Water Supply Requirements Economic Health 3.5 Invest in and maintain utility infrastructure and services while ensuring predictable utility rates. TBD Capital Expansion Fees Economic Health 3.4 Utilize tools and partnerships to leverage infill and redevelopment opportunities to achieve development consistent with City Plan and supporting the City’s broader strategic objectives. Date Agenda Item Strategic Outcome No date Annual Wastewater Utility Update Environmental Health 4.6 Sustain and improve the health of the Cache la Poudre River and all watersheds within Fort Collins No date Land Conservation Update: Providing Information About Several Natural Areas Acquisitions over the last 6 months. Environmental Health 4.7 Expand the Natural Areas land portfolio while simultaneously protecting existing lands and improving equitable access to nature. No date Airport Governance Transportation & Mobility 6.4 Support and invest in regional transportation connections. No date Oil and Gas Operational Standards No date Staff Report: Rebranding of Mediation and Restorative Justice Services Neighborhood Livability & Social Health 1.2 Collaborate to leverage community partners’ expertise in addressing priority human service issues like poverty and mental health, and to make homelessness rare, brief and non-recurring. REGULAR MEETING ITEMS WORK SESSION ITEMS UNSCHEDULED/UPCOMING ITEMS Page 1 of 3 Community Development & Neighborhood Services Planning & Development Services 281 North College Avenue P.O. Box 580 Fort Collins, CO 80522.0580 970.221.6376 970.224.6111- fax MEMORANDUM Date: August 10, 2023 To: Mayor Arndt and City Councilmembers Through: Kelly DiMartino, City Manager Tyler Marr, Deputy City Manager Caryn Champine, Director of Planning, Development, and Transportation From: Sylvia Tatman-Burruss, Sr. Policy & Project Manager Noah Beals, Development Review Manager Re: July 31, 2023 Work Session Summary – Land Use Code Extended Discussion At the July 31st Work Session, staff received feedback regarding potential code alternatives, and received guidance on next steps. The staff presentation was provided by Caryn Champine, Meaghan Overton, Noah Beals and Paul Sizemore. Councilmember Canonico joined remotely. All other Councilmembers were in attendance. Summary of Feedback Council discussed the content for this work session in multiple segments. The presentation began with a review of key topics of potential code changes, review of engagement events to date, previous Council feedback, and a review of current Housing Capacity across the community. Following the introduction and project grounding, Councilmembers reviewed a series of 33 potential code Alternatives organized into two buckets, including Zone Districts and Citywide Topics. Within those buckets, Alternatives within 3 different Zone Districts were discussed: Residential, Low Density (RL); Neighborhood Conservation, Low Density (NCL); Neighborhood Conservation, Medium Density (NCM). Following the discussion of Zone District Alternatives, Councilmembers reviewed a series of Citywide Topics, including Affordable Housing, Private Covenants and HOAs, Parking & Infrastructure, the Development Review Process, and Short-Term Rentals (STRs). Specific Feedback Residential, Low Density (RL): Most Councilmembers expressed general support for Alternatives 1 through 4, accompanied by a discussion that included the following questions and requests: Evaluation of existing multi-unit buildings in the Residential, Low Density (RL) zone district how those were reviewed and approved. Multi-unit buildings and duplexes that existed in a RL zone today were either approved through different zoning requirements at the time they were built such as a Planned Unit Development (PUD). There was a period of time when the City allowed over- under duplexes that were built without a permit to come through and be approved and establish safely and legally with minimum fees. Additionally, as the City becomes aware of unpermitted DocuSign Envelope ID: E8B92E3F-587E-4C3C-A763-B685C9B955E6 Page 2 of 3 dwelling units our inspectors engage with those property owners to bring the property into compliance. Discussion of the Transit Oriented Development Overlay District (TOD ) and how that relates to Residential, Low Density zone district. The TOD does not overlap any RL zone district. However, the RL zone does abut areas where the TOD is located, as seen in the example below Several Councilmembers asked for clarifying information regarding Alternative Number 5 given the interactions between the “or” statements. Follow up requests regarding Alternative Number 5 include: More detailed explanation of Alternative Number 5, including feasibility and how the different options may interact. Allow Duplexes on any of the following: Lots of 100ft width or Lots that integrate the existing structure or Lots that create an affordable housing development or Lots within .25 of high frequency transit Neighborhood Conservation, Low Density (NCL): Most Councilmembers expressed general support for Alternatives 6 through 8, accompanied by a discussion that included the following considerations and questions: Interest in maintaining the height limit to 24 feet for residential structures to avoid nonconformities for existing homes. Request to clarify allowance of 6 units on lot sizes between 4,500 and 6,000 square feet. Review previous code regulations and historic context to explain how current conditions and proposed changes will complement existing character. Affordable Housing: Councilmembers expressed general support for Alternatives 15 and 16, with a request for an update to the Housing Capacity estimates to better understand how the proposed Alternatives affect housing capacity and current affordable housing goals. Councilmembers also requested more information regarding deed restriction requirements and what impact moving beyond the 20-year requirement will have on the creation of affordable housing. Private Covenants and HOAs: Councilmembers expressed general support for Alternatives 18 through 20, accompanied by a discussion regarding differential treatment of HOAs versus neighborhoods without HOAs. Councilmembers requested a comparison between implications of the Alternatives on HOA and non-HOA neighborhoods. Parking & Infrastructure: Councilmembers generally supported Alternatives 22 through 25, though there was a request to consider exempting corner lots from Accessory Dwelling Unit (ADU) parking requirements and to always count tandem parking spaces. DocuSign Envelope ID: E8B92E3F-587E-4C3C-A763-B685C9B955E6 Page 3 of 3 Development Review Process: Councilmembers were generally in agreement that no changes should be made to the Development Review Process regarding review types, neighborhood meeting requirements and current public hearing requirements. One exception discussed was to allow Affordable Housing projects to go through a Basic Development Review (BDR) process to expedite such projects. Short Term Rentals (STRs): Councilmembers generally supported Alternatives 32 and 33 to restrict new Accessory Dwelling Units (ADUs) from being used as STRs and allow existing ADUs to continue to operate under their current license. A request was made to follow up regarding how many STRs existing in accessory buildings. There are approximately 375 STRs City wide and 48 of those are in accessory buildings. Follow ups and Clarifications As follow-up from this work session, staff will share several additional analyses with Councilmembers now and in a future work session on August 22nd: Where helpful for illustration, create a comparison for code Alternatives to compare current code, repealed code, and proposed code changes. Clarify the proposed changes do include allowing Accessory Dwelling Units in the Urban Estate zone on all residential lots regardless of lot size. Clarify proposed design changes (specifically articulation) to assess whether they will be better than current code. Prepare a legal assessment of the approach that "opts out" of certain zoning regulations, specifically ADU’s) practiced in Houston. Prepare a list of all City Plan amendments. Offer examples of common nonconformities and their consequences. Next Steps Council will continue to discuss the Land Use Code Updates at the August 22nd work session. The August work session will summarize feedback from the July 31st work session and discuss additional information requested on several of the Alternatives discussed above. DocuSign Envelope ID: E8B92E3F-587E-4C3C-A763-B685C9B955E6