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HomeMy WebLinkAboutLibrary Board - Minutes - 08_20_1998A City Clerk LIBRARY BOARD MINUTES Regular Meeting - August 20, 1998 Harmony Library Community Room 6:00 p.m. Council Liaison: Chris Kneeland Chairperson: Jack Steele Staff Liaison: Brenda Cams Phone: 225-0877 (h) A regular meeting of the Library Board was held on Thursday, August 20, 1998 in the Community Room at Harmony Library. The following Library Board members were present: Edward Jakubauskas, Rudy Maes, Mary Robertson, Jack Steele, Jacqueline Wallace, and M. Madeleine Wawro. Library Board Members Absent: City Staff Members Present: Friends of the Library Liaison: Anne Ostrye-Macdonald Mike Powers, Marty Heffernan, Brenda Cams, Marjorie Teklits Larry Webber The meeting was called to order at 6:00 p.m. by the Chairperson, Jack Steele. The minutes of the April 9, 1998 Regular Meeting stand as written. New members, Rudy Maes and Mary Robertson, were introduced and welcomed to the Library Board. CORRESPONDENCE Copies of the July 301" memo from Jack Steele to the Mayor and City Council Members recommending an increase in per capita funding for the Library was distributed. Jack Steele reported that he is planning to meet with the Mayor and Chris Kneeland in mid September to discuss the matter. REPORTS A. Library Director -Brenda Cams City Council adopted the Resolution to approve the Capital Improvements Plan and thus allow the funds that have been received from the Library Capital Improvement Expansion Fee to be appropriated and spent. The Ordinance appropriates $268,000 of these revenues to purchase books and library materials. Money is also being set aside for building expenses. Jack Steele explained how the fees are acquired from building permits to the new Board members. The Library has received direction from Council to identify sites in the downtown area that would be suitable for a new library; after sites have been identified, staff will return to receive Council's direction on acquisition of a specific site. The "Annie Walk and Pet Fest" fundraising event will take place on Saturday, August 22nd. A bronze statue honoring Annie, The Railroad Dog was funded in full by a private foundation, and proceeds from the event will be used for children's books and materials. Television channels 14, 9 and 4 have aired segments promoting the event as well as articles which have appeared in The Coloradoan and The Denver Post. Library Board members were invited to participate in the walk around Library Park as well as related events. A Librarian has been hired by the Reference Department to take charge of the Library's Business Resource Center which opened in June as well as three hourly substitute Librarians to help at critical times caused by staff absences. Larimer County Librarians discussed circulation rates at their bi-monthly meeting in July; County funding to the individual libraries is based on circulation statistics. After no increase in funding for quite some time, libraries in Larimer County received a 7.2% increase in 1998. The group is planning to ask for a 5% increase in funding from the County next year. Extensive weeding of the collection is in progress in order to remove worn and outdated books. B. Friends of the Library - Larry Webber As newly elected President of the Friends of the Library, Larry said that one of his goals is to encourage members to take on a greater support role. The Friends have raised almost $4,000 for the Library from their last three book sales. Business at their gift shop at Harmony has increased from an average of $25 per day in May, to $42 per day in July. 2 The Friends appreciated the opportunity to share the Library's table at NewWestFest where they distributed information about membership, programs, and the "Annie Walk and Pet Fest." OLD BUSINESS A. Into the 21" Century document - Jack Steele A brief history of the document was given to the new Board members. Page 9, third paragraph, second line, should read "$20.26 per year per capita" instead of $19.93; page 11, fifth paragraph, third line, should read: "This can be done by increasing holdings per capita from 2.2 to 4" should read "from 2.1 to 4;" page 13, item 1.2, second line should also read 2.1 instead of 2.2. Jack Steele thanked Anne Ostrye-Macdonald for the work she has done to help complete this document, and it was agreed that the Board should periodically review progress on the stated goals. Ed Jakubauskas moved that the document be adopted; Jacqui Wallace seconded the motion, and it was unanimously approved. B. Status of Impact Fee document - Marty Heffernan Marty Heffernan gave background information concerning the impact fees and the necessity for the adoption of the Board's Capital Improvement Plan document. In addition, an increase in the amount of the fees charged for new building permits has also been approved. C. New Fort Collins Public Library Trust - Jack Steele Jack Steele gave the new Board members background information on the proposed Trust as well as the current Library Fund Committee. Marty Heffernan's suggested comments will be incorporated into the May 29" draft "Articles of Incorporation" and an attempt will be made to identify five people for the Trust's Board of Directors. Ed Jakubauskas stated that Jack Schanz, Bill Cook, and Jack Steele should be commended on the fine job they did in researching and preparing the documents. Jack Schanz and Bill Cook will be invited to the October meeting to discuss the status of the search for a Board of Directors for the Trust and to answer any questions the Board may have about the project. NEW BUSINESS A. Question of County Monies for Library - Jack Steele At the time when the Board's Capital Improvement Plan document was being reviewed at the May 19" Council Meeting, Mike Byrne made a comment that City Council should ask the Library Board to focus on the issue of how much the County contributes to Library service. Jack Steele asked Jacqui Wallace, Madeleine Wawro and Rudy Maes to study the issue and return with their findings at the October 8" Library Board Meeting. 3 B. Review of Current Library Budget - Brenda Cams Sheets showing an analysis of the Library budget for the period January through June 1998 were distributed. Board members are invited to ask questions about this information at the next meeting. C. Nominating Committee - Jack Steele Ann Ostrye-Macdonald and Ed Jakubauskas were asked to form a nominating committee for the election of new officers which is scheduled for the September meeting. Madeleine Wawro will sit in this capacity for Ed at the meeting due to his leave of absence. D. New Library Options - Jack Steele A committee consisting of Jack Steele, Anne Ostrye-Macdonald, and Mary Robertson was formed to consider new Library options and to take the lead to promote their ideas with City staff and Council. Jack Steele will chair the committee. E. Other Chris Kneeland is being invited to be the guest facilitator at the Library Board's annual planning session/retreat which will be scheduled for either November 5 or 19. Due to schedule conflicts, it was decided to cancel the December Library Board meeting. Ed Jakubauskas will return from his leave of absence on January 11 ". The meeting was adjourned at 7:30 p.m. Respectfully submitted, Marjorie Teklits Library Secretary Approved at the 9/17/98 Library Board Meeting n