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HomeMy WebLinkAboutLibrary Board - Minutes - 06/08/1995CITY OF FORT COLLINS PUBLIC LIBRARY PUBLIC LIBRARY BOARD MINUTES - REGULAR MEETING Mini Library 132 W. Troutman Parkway June 8, 1995 PRESENT: LIBRARY BOARD: Anne Ostrye-Macdonald, Chairperson, Le Moyne Anderson, Alan Bednarz, Linda Knowlton, Al Stone, M. Madeleine Wawro ABSENT: Karen Dornseif CITY STAFF: Linda Saferite, Mike Powers, Bob Copeland, Larry Webber, Marjorie Teklits FRIENDS OF THE LIBRARY LIAISON: Shirley Chase (Absent) The meeting was called to order at 6:10 p.m. by the Chairperson, Anne Ostrye-Macdonald. The minutes of the May 11, 1995 meeting were amended as follows: 1) Linda Knowlton replaced Anne Ostrye-Macdonald as a member of the Library Fund Advisory Committee in October 1994; 2) the memo prepared by Anne Ostrye-Macdonald to Mayor Azari concerning the 1996 City Budget was approved by the Library Board proforma. The Board decided to start budget discussions every January in order to allow sufficient time to set priorities. REPORTS General Report - Linda Saferite The "On The Job With..." report was postponed to another meeting in order to allow more time for discussion of the Old Fort Collins High School Feasibility Study. In addition, Statistics Reports will be presented on a quarterly basis in the future. The Fort Collins Public Library Community Survey, which had been mailed to a random sampling of 2,000 residents, received a 35% return. The surveys have been sent to the High Plains Regional Library Service System for tabulation, and it is hoped to have a draft of the results ready by the next Library Board Meeting. Official notification has been received from the Colorado Department of Education that the LSCA (Library Services and Construction Act) grant for Hispanic programs and materials to I augment the Library's Spanish language collection and the grant to produce a video have been approved. Artwork is being completed for refrigerator magnets which customers can use to hold their date - due receipts. Some local businesses may be asked if they would underwrite the cost of the magnets. Since there have been more incidences of belligerent and potentially threatening behavior by some people frequenting Library Park, a special all -staff meeting is planned for June 19 with representatives from Police Services and Dispatch to discuss safety concerns, procedures for reporting and how the park can be kept safe for all to enjoy. Information concerning an upcoming CLA conference entitled "The New Literacy from Hieroglyphics to Cyberspace" was distributed to Library Board members. Rivendell School and Lopez Elementary tied for the library card sign-up contest, and both received donated prizes from Pizza Hut. Mini Library Update - Linda Saferite Staff moved into the building on June 1 to begin unpacking. Books have been placed on the shelves but still have to be put in proper order. Computers and hook-ups will be installed next week. The Mini Library will be officially dedicated at 5:30 p.m. on July 5, and it will remain open until 8 p.m. that evening. Local merchants are being asked to donate food for the celebration. It is planned to have storytellers to entertain children the next morning. OLD BUSINESS A. Library Fund Advisory Committee Taskforce Anne Ostrye-Macdonald will continue efforts to contact Virginia Ward and Jerry Roselle to ask if they are still interested in being members of the Library Fund Advisory Committee and to advise them that the Committee is being restructured. It was suggested to have the Committee meet on a quarterly basis in the future. Linda Knowlton knows of two people who are interested in filling vacancies on the Committee. A revised Fort Collins Foundation Library Fund Advisory Committee charter was distributed. Al Bednarz suggested omitting "Develop and supervise fund-raising strategies and programs to obtain the necessary support" and Anne Ostrye-Macdonald asked Linda Saferite to obtain the City Attorney's advise as to whether the committee is allowed to be self-perpetuating. Because of high administrative fees to manage the fund and the low growth over the past three years, Al Bednarz asked if the Library Board has the power to dissolve the Library Fund Advisory Committee, and he suggested placing the endowment in a different investment. Linda 2 f Saferite will speak to the City Attorney's office to see if this can be done. B. Old Fort Collins High School Feasibility Study While a majority of Library Board members agreed the report was straightforward, others felt it did not give itemized deconstruction costs or address historical issues involved with the school including potential revenue sources to restore the building, such as community support, grants for historical preservation, or tax breaks which would decrease the cost suggested in the feasibility report for using Old Fort Collins High School as a new main library. In order to answer questions concerning the costs, a meeting will be scheduled between the Library Board and Jack Gianola next week. A draft Library Service Options Survey was presented to the Board. The survey, which lists the four options for library expansion, the size of the facilities and estimated cost, would be conducted in the library during the month of July. A community process would be planned on July 20th and 27th from 7 to 9 p.m. in the Library to receive public input on the options and to answer their questions and concerns. Anne Ostrye-Macdonald and Linda Saferite will discuss the format and what will be presented. Copies of a letter from Al Yates, Colorado State University President, to School Superintendent Don Unger regarding the possibility of CSU purchasing the property and facilities to address near term space needs associated with enrollment increases was shared with the Board. Mr. Yates also suggested a joint venture for the use of the school to support performing arts programs which would serve the academic departments of CSU and community interests including those of the PR-1 School District. A letter from Mayor Ann Azari to the PR-1 Board of Education suggesting a potential partnership between the City, PR-1 and CSU to study the feasibility of the proposed joint use performing arts complex was also distributed with the Library Board. Library Standards of Acceptable Behavior A motion was made by Al Bednarz, seconded by Linda Knowlton and unanimously approved by the Library Board to accept the document as written. Copies will be posted on both floors of the Library. The meeting was adjourned at 8:00 p.m. Respectfully submitted, Marjorie Teklits Library Secretary Q