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Home My WebLink About08/10/2023 - HUMAN RELATIONS COMMISSION - AGENDA - Regular Meeting 1 HUMAN RELATIONS COMMISSION REGULAR MEETING City Contact Person: Rachael Johnson, Senior Equity Specialist, Office of Equity & Inclusion - rajohnson@fcgov.com or hrc@fcgov.com August 10, 2023, 5:30 – 7:30 pm In-Person Location: CIC Room, City Hall, 300 LaPorte Avenue Remote Meeting Participation: To join the Zoom meeting online (through web browser or Zoom app): Please click the link below to join the webinar: https://fcgov.zoom.us/j/99439209110 Or One tap mobile : US: +17209289299,,99439209110# or +12532158782,,99439209110# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 720 928 9299 or +1 253 215 8782 or +1 346 248 7799 or +1 312 626 6799 or +1 646 558 8656 Webinar ID: 994 3920 9110 __________________________________________________________________________ This information is available in Spanish or other language at no cost to a person who would like this information translated to or communicated in Spanish or other language. Please call 416-4254 or titlesix@fcgov.com to make a request for information in other languages. Esta información está disponible en español u otro idioma, sin costo para la persona que le gustaría esta información traducida o comunicada en español u otro idioma. Favor llame al 416-4254 o a titlesix@fcgov.com para solicitar información en otros idiomas. Auxiliary aids and services are available for persons with disabilities. TTY: please use 711 to call 970.416.4254.; other _______________________________________________________________________________ 1. CALL TO ORDER 2. ROLL CALL 3. AGENDA REVIEW 4. APPROVAL OF MEETING MINUTES – JULY 13, 2023 2 5. PUBLIC PARTICIPATION 6. BUDGET REVIEW 7. NEW BUSINESS • UPDATE RE: DEI NETWORKING EVENT – OCTOBER 22ND 8. OLD BUSINESS • COMMITTEE REPORTS: O EDUCATION OUTREACH – UPDATE RE: “UNMASKING MICROAGGRESSIONS” PROGRAM – OCTOBER 5TH O MEDIA/COMMUNITY RECOGNITION COMMITTEE – UPDATE RE: 2023 HUMAN RELATIONS AWARDS PROGRAM O GOVERNMENT RELATIONS O EXECUTIVE – UPDATES RE: BOARDS & COMMISSIONS CHAIR AND CO- CHAIR NETWORKING EVENT, REMOVAL OF “A.D.” TERM ON CITY DOCUMENTS, HRC EMAIL ADDRESS 9. ANNOUNCEMENTS 10. NEXT STEPS O MEETING ACTION ITEMS – MEETING RECORDER FOR SEPTEMBER MEETING O NEXT MEETING – SEPTEMBER 14, 2023 – AGENDA IDEAS? O ADJOURNMENT 3 HUMAN RELATIONS COMMISSION July 13, 2023, 5:30-7:30pm CALL TO ORDER ● The meeting was called to order at 5:32 pm by Chair Beth Jaeger. ROLL CALL ● Present: Beth Jaeger Coronda Ziegler Miho Yoshioka Barb Kistler Masood Ahmad Teresa Cribelli Phil Walker • Absent: Kyle Teramoto Fabiola Pascual Luna ● Staff Present: Rachael Johnson ● Public Participation: Rabbi Hillel Katzir APPROVAL OF MEETING MINUTES – JUNE 8, 2023 – • Motion to approve by Barb; seconded by Masood; approved without changes 7-0. BUDGET REVIEW • Beth indicated that, according to the HRC’s year-to-date budget report, the HRC has spent approximately $1369. Our 2023 budget is $6100; thus, we have $4731available for the remainder of 2023. NEW BUSINESS • PRESENTATION BY GINNY SAWYER, PROJECT AND POLICY MANAGER O Ginny Sawyer shared an overview of the City’s sustainable funding work, including an overview of local tax revenue through sales, property, gro ceries purchases, etc. Ginny stated that many of the property taxes collected are earmarked specifically for certain entities (from prior elections). She indicated that Transfort is funded out of general fund. O One question asked: “how often do we go to voters to confirm renewable 4 taxes?” and Ginny indicated that the City cannot call special elections for tax increases; rather only during general elections can tax increases be requested. O City needs approximately $46 million to meet current and aspirational n eeds and she outlined several different channels of revenue generation that City Council members are considering. OLD BUSINESS • COMMITTEE REPORTS: o Education Outreach – Coronda confirmed that the next educational program will be offered on October 5 th from 5-7:30pm at the Fort Collins Senior Center. Focus of the program: “Unmasking Microaggressions” (note: this was the top recommendation from the survey Fabiola conducted last year). Coronda and Barb will work on a marketing plan and report back at the next meeting (Aug. 10, 2023). O Media/Community Recognition Committee – Beth first introduced our new Commission members: Teresa Cribelli and Miho Yoshioka. Welcome!!! Each commission member introduced themselves, along with public participants. Beth then walked everyone through the initial work plan for the 2023 Human Relations Award, taking place Dec. 5th from 3-5:30pm at City Hall. She indicated that we’ll be looking for high quality pool of nominees, with the nominating period opening Sept. 18. Note: the Awards program is the one event that all Commission members are asked to attend. To be done: clarify definitions of awards and qualifications; crisp up the language. Coronda, Masood, Miho, and Teresa volunteered to help Beth and Kyle with the preparations. o Government Relations – Barb announced that City Council is on vacation until July 18 so nothing to report from their meetings. The community group working to put U+2 on the November ballot did not collect enough signatures by the deadline; thus, only City Council can now add a question to the ballot, which they are considering doing (will be brought up at the 7/18/23 Council meeting). Barb updated the group on the networking event for all DEIJ groups operating in the City/County – currently proposed for Oct. 22nd from 3-5pm; location still to be determined. O Executive – Beth reported that the upcoming Boards and Commissions networking event will take place July 26 from 4-6pm in the CIC room at City Hall. Beth sent out invites to several Bs&Cs and ha s confirmed 6 attendees at this time. Teresa reported out on a conversation she had with Mayor Arndt who has said she’d like to see the HRC collaborate with the Disability Board on 5 issues/programs related to Disability. Teresa will keep us posted on Autism Awareness month and how we can market/collaborate with the Disability Board (note: they will be represented at the networking event on the 26 th and we’ll share this information then). July is Disability Pride Month with lots happening. Beth updated the Commission about removal of the term “AD” from all official City documents – we’ve been told that it’s been accomplished. Rachael will confirm with the City Clerk when she’s back in the office. Hillel asked that Rachael send out an email to all folks who are still using the old templates to have them remove that term from the template. The question came up if an HRC email address is posted on the website. Answer is “yes” with caveat that only Claudia has access to it. Beth asked that it be put on the front page of our website for ease of finding. Rachael will ask to have this done. Another question arose: “who’s email addresses can be on the site?” Rachael will check with Jenny Lopez Filkens about what’s possible. ANNOUNCEMENTS: o Barb announced that NOCO Pride is coming up on Saturday, July 15, from 10am to 4pm at Civic Center Park. Rachael asked that anyone who wants to help out at the City’s table contact her directly. NEXT STEPS o NEXT MEETING – August 10, 2023, from 5:30-7:30pm at the CIC room in City Hall note: Miho volunteered to take minutes – THANKS!!! ADJOURNMENT – Motion to adjourn made by Coronda, seconded by Teresa; approved 7-0. Meeting adjourned at 7:13pm. 6 2023 Human Relations Awards – December 5th, 3:00-5:30pm, CIC Room/Council Chambers Work Plan TASK/ACTION DUE DATE LEAD COMPLETION DATE Invite Mayor, HRC Liaison and Councilmembers to 2023 program July 31 Beth July 18 Finalize communication plan August 25 Beth, Kyle, Rachael, Melanie, CPIO Approve 2023 HR Awards website language and nomination form August 10 and/or September 14 (HRC meeting) All Post revised HR Awards language and nomination form on HRC website September 16 Melanie, CPIO Finalize Call for Nominations letter to be sent to community members and organizations (HRC members to receive copy for distribution) September 16 Beth, Kyle, Masood, Coronda, Miho, Teresa (all HRC members to distribute to community contacts) Nomination Period Opens September 18 Create draft program flow for December 5th event October 7 Beth, Kyle, Masood, Coronda, Miho, Teresa Review and revise work plan and draft program flow with HRC October 12 (HRC meeting) All Nomination Period Ends October 23 Send nomination spreadsheet, nominations, and award criteria to HRC October 30 Kyle, Beth, Melanie Finalize letters to Nominators and Nominees who are award recipients; finalize letters to Nominators and Nominees not selected as award recipients (aka finalists) November 3 Beth, Kyle, Masood, Coronda, Miho, Teresa 7 Select award recipients, finalize program flow and HRC members’ responsibilities November 9 (HRC meeting) All Send letters to Nominators and Award recipients congratulating them and providing Award reception and ceremony details; send letters to Nominators and Nominees not selected as recipients November 13 Beth, Kyle, ? Order award artwork and origin of artwork document November 13 Kyle Secure language and sign interpreter November 17 Melanie, Claudia Finalize program recording and cost required November 17 Melanie, Claudia Finalize Mayor and Mayor Pro-Tem remarks and send to Sarah Kane November 20 Beth, Barb, Kyle Order refreshments, if in person event November 20 Melanie, Claudia Secure photographer November 20 Beth Thanksgiving November 23 Create Award Program November 27 Melanie, Beth, Kyle Hold Zoom practice session for HRC November 29 All Human Relations Award Ceremony! December 5, 3:00- 5:30pm All 2:30pm run through and set up at City Hall