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Home My WebLink About07/13/2023 - HUMAN RELATIONS COMMISSION - AGENDA - Regular Meeting HUMAN RELATIONS COMMISSION REGULAR MEETING – Remote participation only City Contact Person: Rachael Johnson, Senior Equity Specialist, Office of Equity & Inclusion - rajohnson@fcgov.com or hrc@fcgov.com July 13, 2023, 5:30 – 7:30 pm Remote Meeting Participation: To join the Zoom meeting online (through web browser or Zoom app): Please click the link below to join the webinar: https://fcgov.zoom.us/j/99439209110 Or One tap mobile : US: +17209289299,,99439209110# or +12532158782,,99439209110# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 720 928 9299 or +1 253 215 8782 or +1 346 248 7799 or +1 312 626 6799 or +1 646 558 8656 Webinar ID: 994 3920 9110 __________________________________________________________________________ ______ This information is available in Spanish or other language at no cost to a person who would like this information translated to or communicated in Spanish or other language. Please call 416-4254 or titlesix@fcgov.com to make a request for information in other languages. Esta información está disponible en español u otro idioma, sin costo para la persona que le gustaría esta información traducida o comunicada en español u otro idioma. Favor llame al 416-4254 o a titlesix@fcgov.com para solicitar información en otros idiomas. Auxiliary aids and services are available for persons with disabilities. TTY: please use 711 to call 970.416.4254.; other _______________________________________________________________________________ 1. CALL TO ORDER 2. ROLL CALL 3. AGENDA REVIEW 4. APPROVAL OF MEETING MINUTES – JUNE 8, 2023 5. PUBLIC PARTICIPATION 6. BUDGET REVIEW 7. NEW BUSINESS • GINNY SAWYER, PROJECT AND POLICY MANAGER: CITY’S SUSTAINABLE FUNDING EFFORTS • WELCOME NEW MEMBERS! TERESA CRIBELLI AND MIHO YOSHIOKA • UPDATE RE: DEI NETWORKING EVENT – OCTOBER 22ND 8. OLD BUSINESS • COMMITTEE REPORTS: O EDUCATION OUTREACH – UPDATE RE: “UNMASKING MICROAGGRESSIONS” PROGRAM – OCTOBER O MEDIA/COMMUNITY RECOGNITION COMMITTEE – UPDATE RE: 2023 HUMAN RELATIONS AWARDS PROGRAM WORKPLAN O GOVERNMENT RELATIONS O EXECUTIVE – UPDATE RE: BOARDS & COMMISSIONS CHAIR AND CO- CHAIR NETWORKING EVENT; STATUS OF DRAFT MEMO RE: REMOVAL OF “A.D.” TERM, HRC EMAIL ADDRESS 9. ANNOUNCEMENTS 10. NEXT STEPS O MEETING ACTION ITEMS – AUGUST MEETING RECORDER? O NEXT MEETING – AUGUST 10, 2023 – AGENDA IDEAS? O ADJOURNMENT HUMAN RELATIONS COMMISSION June 8, 2023, 5:30-7:30pm CALL TO ORDER ● The meeting was called to order at 5:30pm by Vice Chair Barb Kistler ROLL CALL ● Present: Beth Jaeger Coronda Ziegler Barb Kistler Fabiola Pascual Luna Kyle Teramoto Phil Walker ● Absent: Masood Ahmad ● Staff Present: Claudia Menendez ● Public Participation: Rabbi Hillel Katzir Emily Gallichotte Barb noted that Torin Kaletsky resigned from the HRC in May due to a move to New York. The HRC thanked Torin for his service and wished him well in his future endeavors. APPROVAL OF MEETING MINUTES – APRIL 13, 2023 • Motion to approve the April 13, 2023 HRC meeting minutes made by Phil; seconded by Coronda; approved 6-0. BUDGET REVIEW • Beth indicated that the HRC’s 2023 budget has increased to $6,100. According to the May expense report, the HRC has approximately $4,900 remaining in its budget. Beth will ask Rachael for an updated budget report to present at the July HRC meeting. • In order to conserve funds for our 2023 projects and activities, the HRC will no longer have an external contractor to take our monthly meeting minutes. The group agreed to rotate the recorder role for the remainder of 2023; Barb volunteered to take our July meeting minutes. NEW BUSINESS • UPDATE RE: DEI NETWORKING EVENT O Barb reported that, through discussions with individuals planning CSU’s Inclusive Excellence Symposium, an opportunity for a DEI Networking Event was identified. This invitation-only event would be held prior to the Symposium (October 23rd-27 th) and serve as a way to connect organizations focused on DEI work in our community. The proposed date is Sunday afternoon/evening, October 22nd. Possible co-sponsors include the City, the County Equity, Inclusion and Diversity Advisory Board, Our Commitment to Self and Society, the United Way, the Chamber of Commerce, and the InterFaith Council. O Phil moved that the HRC move forward with planning this event; seconded by Coronda; approved 6-0. O Barb will contact potential venues for this event and will get cost estimates. Barb will submit an event proposal to CSU’s Office of Inclusive Excellence by June 30th. OLD BUSINESS • COMMITTEE REPORTS: o Education Outreach – Coronda presented a proposal for the HRC to sponsor an educational program, “Unmasking Microaggressions,” in October 202 3. Thursday, October 5th was suggested for this evening program; Coronda will facilitate; estimated cost $800-850 depending on the number of participants. Claudia will check whether the Senior Center is available for the program. Once program details are finalized, Coronda will work with Rachael to market the program. Phil motioned to approve the program proposal; Fabiola seconded; approved 6-0. O Media/Community Recognition Committee – Claudia confirmed that the CIC room and Council Chambers are available on Tuesday, December 5th, from 2:30-5:30pm for the 2023 Human Relations Awards Ceremony. There are no City proclamations scheduled on this date; however, the HRC may want to build an International Human Rights Day (December 10th) proclamation into the event agenda. It was recommended that the Awards reception be held from 3:00-4:00pm and the Ceremony be held from 4:00-5:30pm. Kyle motioned to move forward with this plan; Phil seconded; approved 6-0. Kyle and Beth will bring a draft HR Awards work plan to the July meeting. o Government Relations – Barb reported that: 1) City Council did not approve a minimum wage increase at this time; 2) City Council will be considering changing the U+2 housing policy, including the definition of “family;” 3) the recent Super Issue meeting focused on the City’s sustainable funding efforts; and 4) information regarding the City’s November elections, including candidate information, is posted on the City’s website. o Executive – Beth indicated that two new HRC members will be considered by City Council at its June 20th meeting. After their approval, Beth and Barb will meet with both before our July 13th meeting. Beth will follow-up with Rachael to confirm that the term “A.D.” has been removed from City resolutions and ordinances; Claudia has confirmed with the City Clerk that it has been removed from City proclamations. Beth and Barb will work with Claudia to schedule a networking meeting in July/August for the Chairs and Co-Chairs of related Boards & Commissions in order to build relationships and explore potential opportunities to collaborate on work plan priorities. Boards & Commissions to be represented include the Senior Advisory Board, the Disabilities Advisory Board, the Youth Advisory Board and, possibly, the Women’s Advisory Board (Emily Gallichotte is interested in reviving this Board and attending this networking event). Barb will develop an HRC “get to know you” form designed to create an HRC contact list and share other personal and professional information. All (except contact information) responses are optional. This will be used as an internal resource only. Claudia will explore if there is an HRC email address that can be used by community members. ANNOUNCEMENTS NEXT STEPS o NEXT MEETING – July 13th – Ginny Sawyer will discuss the City’s Sustainable Funding Efforts; new HRC members will be introduced; and Committee reports will be presented. ADJOURNMENT O Motion to adjourn made by Coronda; seconded by Phil; approved 6-0. Meeting adjourned at 7:16pm. 2023 Human Relations Awards – December 5th, 3:00-5:30pm, CIC Room/Council Chambers Work Plan TASK/ACTION DUE DATE LEAD COMPLETION DATE Invite Mayor, HRC Liaison and Councilmembers to 2023 program July 31 Beth Finalize communication plan August 25 Beth, Kyle, Rachael, CPIO Approve 2023 HR Awards website language and nomination form September 14 (HRC meeting) All Post revised HR Awards language and nomination form on HRC website September 16 Rachael, CPIO Finalize Call for Nominations letter to be sent to community members and organizations (HRC members to receive copy for distribution) September 16 All (all members to distribute to community contacts) Nomination Period Opens September 18 Create draft program flow for December 5th event October 7 Beth, Kyle Review and revise work plan and draft program flow with HRC October 12 (HRC meeting) All Nomination Period Ends October 23 Send nomination spreadsheet, nominations, and award criteria to HRC October 30 Kyle, Beth, Rachael Finalize letters to Nominators and Nominees who are award recipients; finalize letters to Nominators and Nominees not selected as award recipients (aka finalists) November 3 Beth, Kyle, Rachael Select award recipients, finalize program flow and HRC members’ responsibilities November 9 (HRC meeting) All Send letters to Nominators and Award recipients congratulating them and providing Award reception and ceremony details; send letters to Nominators and Nominees not selected as recipients November 13 Beth, Kyle Order award artwork and origin of artwork document November 13 Kyle, Beth Secure language and sign interpreter November 17 Rachael, Claudia Finalize program recording and cost required November 17 Rachael, Claudia Finalize Mayor and Mayor Pro-Tem remarks and send to Sarah Kane November 20 Beth, Barb, Kyle Order refreshments, if in person event November 20 Rachael, Claudia Secure photographer November 20 Beth Thanksgiving November 23 Create Award Program November 27 Rachael, Beth, Kyle Hold Zoom practice session for HRC November 29 All Human Relations Award Ceremony! December 5, 3:00- 5:30pm All 2:30pm run through and set up at City Hall