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HomeMy WebLinkAbout06/28/2023 - Parks And Recreation Board - Agenda - Regular MeetingPage 1 Ken Christensen, Chair Park Shop Nick Armstrong, Co-Chair 413 South Bryan Avenue Mike Novell, Secretary Bob Kingsbury Marcia Richards Jon Corley Paul Baker Meghan Willis Josh Durand Fort Collins, Colorado Hybrid Meeting June 28th 5:30pm Participation for this hybrid Parks and Recreation Advisory Board meeting will be available in person, online, or by phone. Public Participation (In-person & online): Individuals who wish to address the Parks and Recreation Board via remote public participation can do so through zoom at: https://fcgov.zoom.us/j/92967039173?pwd=a2Z6cVBvcU5lYURnME1oZ29pczFlZz09 Meeting ID: 929 6703 9173 Passcode: ?jyJR^q2 Individuals participating in the Zoom session should also watch the meeting through the site. The virtual meeting will be available to join beginning at 5:30 pm on the scheduled date. If attending virtually, participants should try to sign in prior to the 5:30 pm start time, if possible. For public comments, the Chair will asl participants to “Raise Hand” button to indicate if you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportu nity to address the Board or Commission. In order to participate: Public Participation (Phone): As listed above, if joining via phone the meeting will be available beginning at 5:30 pm. Please call in to the meeting prior to the 5:30 pm start time, if possible, using one of the numbers below. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak a that time-phone participants will need to hit *9 to do this. Staff will be monitoring the zoom session to ensure all participants have an opportunity to address the Board or Commission. Once you join the meeting, please keep yourself on muted status. Parks and Recreation Advisory Board AGENDA Page 2 One tap mobile +17209289299,,92967039173# US (Denver) +13462487799,,92967039173# US (Houston) Dial by your location +1 720 928 9299 US (Denver) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 646 558 8656 US (New York) +1 312 626 6799 US (Chicago) Meeting ID: 929 6703 9173 Find your local number: https://fcgov.zoom.us/u/abM0VUY5a0 Documents to Share: If residents with to share a document or presentation, the staff liaison needs to receive those materials via email by 24 hours before the meeting. Individuals uncomfortable attending in person or unable to access the Zoom platform or unable to participate by phone are encouraged to participate by emailing general public comments to mcalhoon@fcgov,com. The staff liaison will ensure the Boards or Commissions receives your comments. If you have specific comments on any of the discussion items scheduled, please make that clear in the subject line of the email and send 24 hours prior to the meeting. • CALL TO ORDER • ROLL CALL o Board Members Present ▪ Ken Christensen – Chair Absent ▪ Nick Armstrong – Co-chair Will lead this meeting ▪ Mike Novell – Secretary ▪ Bob Kingsbury ▪ Marcia Richards ▪ Jon Corley ▪ Paul Baker ▪ Meghan Willis ▪ Josh Durand o Staff Members Present ▪ LeAnn Williams – Director of Recreation ▪ Mike Calhoon – Director of Parks ▪ Jill Wuertz – Park Planning & Development ▪ Rachel Eich – Business Support III • INTRODUCTION • AGENDA REVIEW • CITIZEN PARTICIPATION (10 minutes) • APPROVAL OF MINUTES • UNFINISHED BUSINESS 1. Sustainable Funding Initiative 2. Recreation Software Update. Page 3 • NEW BUSINESS 1. Fair Campaign Practice Act and Open Meetings Law Training -Sara Arfmann 2. Consideration of a motion to go into Executive Session The purpose of this item is for the Board to consult with attorneys regarding specific legal questions relating to the general application of the Fair Campaign Practice Act, Open Meetings Law, and the Board’s directives. “I move that the Parks & Recreation Advisory Board go into executive session, as permitted under Article Two, Section Eleven of the City Charter, Section 2-31(a)(2) of the City Code and Colorado Revised Statutes Section 24-6-402(4)(b), for the purpose of consulting with attorneys regarding specific legal questions relating to the general application of the Fair Campaign Practice Act, Open Meetings Law and the Board’s directives .” • BOARD MEMBER REPORTS 1. FC Bikes – Marcia Richards • RECREATOR ARTICLE SCHEDULE Spring 2024 articles before October 6th • OTHER BUSINESS (30 minutes) 1. RECREATION UPDATE – LeAnn Williams 2. PARK PLANNING AND DEVELOPMENT UPDATE – Jill Wuertz 3. PARKS UPDATE – Mike Calhoon 4. 6 MONTH PLANNING CALENDAR REVIEW . https://www.fcgov.com/cityclerk/files/six-month-planning-calendar.pdf?1677855905 • ADJOURNMENT Park and Recreation Board Meeting May 24th 2982 Environmental Drive East District Maintenance Shop 05/24/2023 – MINUTES Page 1 1. CALL TO ORDER Ken Christensen called to order at 5:37 PM 2. ROLL CALL • List of Board Members Present Ken Christensen Nick Armstrong Marcia Richards Meghan Willis Bob Kingsbury Jon Corley Joshua Durand Mike Novell Paul Baker • List of Staff Members Present Jill Wuertz Aaron Harris • List of Guests Stu Reeves Sara Arfmann 3. AGENDA REVIEW 4. CITIZEN PARTICIPATION No Citizen Participation 5. APPROVAL OF MINUTES Marcia noted the sentence from Citizen Paricpation needs to be corrected. April minutes Approved Motion by Bob Seconded by Ken 6. UNFINISHED BUSINESS Sustainable Funding Initiative Sustainable Funding Letter (created by the Board) Ken motioned to support proposed language as written of Sustainable Funding Letter Nick seconded. All board members in favor. 7. NEW BUSINESS BOARD NAME TYPE OF MEETING – REGULAR 05/24 /23 – MINUTES Page 2 East Maintenance Facility Stu Reeves tour and presentation Code Updates Sara Arfmann- no questions at this time Reimagining Boards and Commissions Possible dissolving of Golf board and becomes a part of the Parks and Recreation Board. Concern for golf scholarship. Decision to be made July council. 8. BOARD MEMBER REPORTS Super Meeting Nick and Bob attended. Parks Infrastructure Replacement Program- Management Plan Prepared by Benesch https://www.fcgov.com/parks/life-cycle-program Marcia FC Bikes Femester trail will start in winter once water subsides. DK attends meeting as well. 9. OTHER BUSINESS • Recreation Update Aaron Harris Summer staffing is good. Update to Epic: men’s locker project completed, working on the pool deck (drainage trench), and 3 accessibility permits (lift, seating with chairs, and upgrade to Wi-Fi and data. June 7th RFP closes. • Park Planning and Development Update Jill Wuertz Dovetail Park started the playground, Mail Creek Trail & Siphon Overpass, Bid opening for Poudre Trail at I-25, 9/11 Memorial at Spring Park, Bacon Park, “The Hand that Feeds” Signage (Sugar Beet Park), Montava long term, Spring Canyon Community Park Dog Park Water Quality, Library Park walk on from irrigation Tuesday May 31st. • Park Update Mike Calhoon Memorial Day at Spring Canyon the Veterans wall, and flags. Dog Park and the LED solution. Pond has been filled. Pickleball blanket is up at City Park. Volunteer and clean up day at Crescent Park- a camera also added for vandalism. Downtown has a website, social media plug, and QR codes in planters to tell the story of the flowers. BOARD NAME TYPE OF MEETING – REGULAR 05/24 /23 – MINUTES Page 3 10. ADJOURNMENT Time Ended Mike motioned to Adjourned at 8:15 Ken seconded. •June 28, 2023 •Presentation to the Parks and Recreation Board •Sara Arfmann City Attorney’s Office •City Attorney – Carrie Daggett •18 Attorneys •3 Paralegals •4 Administrative Support Staff Home Rule City •City Charter: voter approved, as local “constitution” •City Code: laws enacted by the City Council 3 Charter and Code 4 The Charter describes how the City Council may establish Boards and Commissions and limits what Council and Boards can do: •Public meetings •Public records •Conflicts of interest •Limit on Council interference with administrative services The City Code clarifies, describes and builds on these requirements. Regulations and Policies 5 Boards and Commissions Manual •Official set of policies and procedures, approved by the Council. •Governs how Boards should conduct their business. •First reference if you have questions about how your Board, or its members, should conduct official business. Parks and Recreation Board Functions City Code Sec. 2-111: (1)To advise and make recommendations to the Director of Community Services and the City Council for their approval as to rules, regulations, policies, administrative and budgetary matters pertaining to the Department, excluding matters relating to the o peration and maintenance of City-owned golf courses and cemeteries; (2)To assist the City in cooperating with the Poudre School District and other organizations interested in the City’s parks and recreation programs; and (3)To promote community awareness and understanding of, and appreciation for, the values of parks and recreation as a resource contributing to the quality of life in Fort Collins. 6 Legal Issues 7 ✓Ethics rules •Conflicts of interest •Use of confidential information •Requests for special treatment •Accepting payments/gifts ✓Indemnification ✓Open meetings ✓Speaking in public on your own behalf vs. on behalf of the Board This Photo by Unknown Author is licensed under CC BY-SA Open Meetings 8 Meeting = a gathering of a quorum or three or more members, whichever is fewer, of any board or commission, or any committee of such board or commission, at which any public business is discussed or at which any formal action may be taken. •In-person •Conference calls •Zoom meetings •Email exchanges Notice must be given to the public before holding a meeting of a board or committee of a board if a quorum may be in attendance or formal action could be taken. Open Meetings Exceptions 9 •Chance meeting or social gathering where you aren’t discussing public business. •Executive sessions – limited purposes under the Code: o Meet with attorneys about litigation or how existing or new laws may affect the City o Consideration of potential conflicts of interest o Real property acquisitions and sales by the City o Personnel matters o Certain utility matters Conflicts of Interest 10 Charter and City Code provisions regarding Conflict of interest •City Charter Article IV, Section 9, City Code Section 2-568 Financial Interest: •Any interest associated with money or its equivalent. Personal Interest: •Any interest (other than a financial interest) by reason of which you or a relative would, in the judgment of a reasonably prudent person, realize or experience some direct and substantial benefit or detriment different in kind from that experienced by the general public. Conflicts of Interest 11 Board members who have a conflict cannot: • vote on an issue • attempt to influence; or • otherwise participate in such decision in any manner. Conflicts of Interest 12 Any financial or personal interests must be disclosed to the Board. •Disclosure form is in Boards and Commissions Manual, as well as a checklist related to ethical conduct. Conflicts of Interest •What do I do if I think I have a conflict? •Review the Charter and Code language – available online. •If you are unsure, talk through it with Staff Liaison or me. •If you decide you have a conflict •File a disclosure statement with the City Clerk’s Office. •Do not communicate with or try to influence the Board in any way on the item or issue for which you have a conflict. 13 Fair Campaign Practice Act •What is the “trigger” that makes an issue now a ballot measure? •When City Council puts the ordinance on the agenda for the first vote to put it on the ballot •What restrictions are put into place under the FCPA after an item becomes a ballot measure? •Staff and Board members may not lobby for or against the measure within their positions for the City •City resources or funds cannot be used to support or oppose a measure 14 Fair Campaign Practice Act •What can a Board member do regarding a ballot measure? •You are free to advocate for or against and contribute your own personal funds towards any measure on your own time while making it clear that this advocacy is personal •Respond to unsolicited questions about a measure and provide a factual response only •Ex: providing the ballot language is appropriate, not answering whether you, as a Board member, are for or against it 15 Questions? 16 Page 1 of 2 Park Planning & Development 215 N Mason St PO Box 580 Fort Collins, CO 80522 970-416-8033 fcgov.com/parkplanning Memorandum To: Parks and Recreation Board Members From: Park Planning & Development Date: June 28, 2023 Dovetail Park Construction of the new Dovetail Park is ongoing with anticipated completion in late summer. Concrete work and park structure work is nearing completion after rain halted much of the construction schedule in recent weeks. Landscape work, irrigation, and final site furnishing work remains to be completed. Coordination with the adjacent HOA and contractor regarding drainage channel agreements and construction schedules are still in progress. A grand opening will be planned for mid to late summer. Park amenities will include a picnic shelter, playground, multi-purpose field, basketball court, seasonal restroom, bocce ball court, table tennis, corn hole, and a space designated for daytime hammocking and slacklining. Poudre Trail at I-25 Staff are working through floodplain no-rise permits in anticipation of the RFP for construction of the segment of trail connecting the existing trail at Arapaho Bend Natural Area with the town of Timnath’s trail system. Coordination is underway with CDOT to align with the scheduled building of the new Poudre River Bridge and construction of trail underneath the interstate. Fort Collins continues their partnership with Timnath, Windsor, and Larimer County to complete the project, funded by a $2 million GOCO Connect Initiative Grant. The City and other grant partners were awarded a 2-year extension with the GOCO board that sunsets March 2025. During this time, City staff will continue work on addressing potential trail alignments and challenges securing the necessary trail easements from a private property owner to complete the entire Poudre River Trail from Bellvue to Greeley. Mail Creek Trail & Siphon Overpass Design continues for the eastern portion of the Mail Creek Trail with ongoing coordination with the adjacent HOA, ditch company, and Poudre School District to address final trail alignments and easement options. Construction of the section of trail west of Timberline is anticipated to begin this summer. Updates to the adjacent neighborhoods are being planned with informational postcards being developed. Spring Canyon Community Park Dog Park Water Quality The collaborative efforts between Parks, Utilities and Natural Areas to improve water quality in the pond and water that is returned to Spring Creek is nearing completion. The functional elements of the conveyance and filtration are in place and the remaining landscaping aesthetic items are slated for completion soon. The dog park is open and the pond was filled and opened over Memorial Day weekend. A volunteer planting and landscaping day occurred on May 23rd to help plant trees, build drip rings, and install additional landscaping materials. Page 2 of 2 Montava The development review process continues for the Montava development in north Fort Collins. PPD continues to participate in numerous discussions with the development team regarding irrigation storage and water quality, regional detention, utility easements, setback restrictions from oil and gas wells and trail connectivity for the future Northeast Community Park. Interdepartmental coordination efforts are ongoing to ensure alignment with City plans and level of service needs identified in the Parks and Recreation Master Plan. “The Hand that Feeds” Signage (Sugar Beet Park) Continued coordination is underway with CPIO and CityGive to finalize the graphics and informational narrative on the signage for the “The Hand that Feeds” sculpture. PPD has generated final design details and identified a fabricator for the project. Sign installation is planned to occur soon, pending final material procurement. Development Review Multiple projects are in development review, requiring coordination for new parks and future trail alignments.