HomeMy WebLinkAbout06/15/2023 - Water Commission - AGENDA - Regular Meeting
WATER COMMISSION
REGULAR MEETING AGENDA
June 15, 2023 5:30 – 7:30 p.m.
Online via Zoom or in person at 222 LaPorte Ave, Colorado River Community Room
06/15/2023 Agenda Page 1
This hybrid Water Commission meeting is available online via Zoom, phone, or in person in
the Colorado River Community Room of 222 LaPorte Ave. You may join the meeting beginning
at 5 p.m. Participants should join at least 15 minutes prior to 5:30 p.m. start time.
ONLINE PUBLIC PARTICIPATION:
You will need an internet connection on a laptop, computer, or smartphone, and may join the
meeting through Zoom at https://fcgov.zoom.us/j/98568801045 Webinar ID: 985 6880 1045
(Using earphones with microphone will improve the audio). Keep yourself on muted status.
For public comments, the Chairperson will ask participants to click the “Raise Hand” button to
indicate you would like to speak at that time. Staff will moderate the Zoom session to ensure all
participants have an opportunity to comment.
PUBLIC PARTICIPATION BY PHONE:
Please dial +1 346 248 7799 and enter Webinar ID 985 6880 1045. Keep yourself on muted
status.
For public comments, when the Chair asks participants to click the “Raise Hand” button if they
wish to speak, phone participants will need to press *9 to do this. Staff will be moderating the
Zoom session to ensure all participants have an opportunity to address the Water Commission.
When you are called, press *6 to unmute yourself.
PUBLIC PARTICIPATION IN PERSON:
To participate in person, individuals should come to the first-floor Colorado Room of 222
LaPorte Ave and be prepared to follow strict social distancing guidelines. There may be need
to limit the number of individuals in the meeting room, and thus staging for individuals to speak
may need to occur in the lobby or outside (weather permitting).
Individuals who wish to speak will line up along the northern wall, maintaining physical
distancing. The chairperson will call upon each participant to speak.
(Continued on next page)
WATER COMMISSION
REGULAR MEETING AGENDA
June 15, 2023, 5:30 – 7:30 p.m.
Online via Zoom or in person at 222 LaPorte Ave, Colorado River Community Room
06/15/2023 Agenda Page 2
1. CALL TO ORDER
2. ROLL CALL
3. AGENDA REVIEW
4. INTRODUCTION: Jill Oropeza, Senior Director-Integrated Water Sciences & Planning
(10 minutes)
5. COMMUNITY PARTICIPATION (3 minutes per individual)
6. APPROVAL OF MINUTES: April 20 and May 18
7. UNFINISHED BUSINESS: None
8. NEW BUSINESS
A. Staff Reports
i. Financial Monthly Report (meeting packet only, no presentation)
ii. Water Utilities Quarterly Update (10 minutes)
Jason Graham, Director of Water Utilities
B. Regular Items
i. Discussion: Future Planning of One Water Utility
(Presentation: 10 minutes, Discussion: 50 minutes)
Documents to Share: Any document or presentation a member of the public wishes to
provide to the Water Commission for its consideration must be emailed to
KaMartinez@fcgov.com at least 24 hours before the meeting.
Provide Comments via Email: Individuals who are uncomfortable or unable to access the
Zoom platform or participate by phone are encouraged to participate by emailing comments
to the above email address at least 24 hours prior to the meeting.
If your comments are specific to any of the discussion items on the agenda, please indicate
that in the subject line of your email. Staff will ensure your comments are provided to the
Water Commission.
WATER COMMISSION
REGULAR MEETING AGENDA
June 15, 2023, 5:30 – 7:30 p.m.
Online via Zoom or in person at 222 LaPorte Ave, Colorado River Community Room
06/15/2023 Agenda Page 3
Water Senior Directors’ presentation followed by discussion of the following:
-Framework provided by internal purpose statement: “We are a One Water
Utility, providing exceptional water services for our community through
integrated, resilient, and equitable practices and systems.”
-One Water Principles
-Staff Priorities
-Request feedback by Water Commission on One Water planning process
and what principles and priorities should be.
Jason Graham, Executive Director of Water Utilities
Jill Oropeza, Senior Director-Integrated Water Sciences & Planning
Jeremy Woolf, Senior Director-Integrated Water Operations
9. OTHER BUSINESS
(Announcements, Commissioner concerns)
A. Memo to Water Commission: Water Adequacy (10 minutes)
(no presentation, staff available for questions)
Jason Graham, Director of Water Utilities
This information is meant to inform the discussion of agenda item # 9B.
B. Discussion: Potential memo and recommendation to City Council on Water
Adequacy Determination (10 minutes)
C. Discussion: Water Commissioners’ interest in tour of facilities (5 minutes)
Water Treatment Facility, Drake Water Reclamation Facility, Meadow Springs
Ranch, Halligan Water Supply Project, stream rehabilitation/Stormwater
improvement projects.
10. COMMISSIONER REPORTS
(Committees, Event attendance, etc.)
11. ADJOURNMENT (7:30 p.m.)
DRAFT MINUTES WATER COMMISSION
REGULAR MEETING
April 20, 2023, 5:30-7:30 p.m.
Hybrid in person at 222 LaPorte Ave and online via Zoom
04/20/202 3 – DRAFT MINUTES Page 1
1. CALL TO ORDER
5:33 p.m.
2. ROLL CALL
• Commissioners Present: Paul Herman (Vice Chairperson), James Bishop, Ken
Bruxvoort, Rick Kahn, John Primsky, Jason Tarry
• Commissioners Absent - Excused: Jordan Radin (Chairperson), Greg Steed, Tyler
Eldridge
• Staff Members Present: Jason Graham, Katherine Martinez, Jen Dial, Michael Neale,
Jenny Axmacher, Eric Potyondy, Kendall Minor, Katie Collins, Cindy Farnes
• Members of the Public: None
3. AGENDA REVIEW
Vice Chairperson Herman briefly summarized items on the agenda
4. COMMUNITY PARTICIPATION
None
5. APPROVAL OF MINUTES
Vice Chairperson Herman asked for comments or revisions to the draft minutes. There
were none.
Commissioner Bruxvoort moved to approve the March 16 minutes.
Commissioner Kahn seconded the motion.
Vote on the motion: it passed unanimously, 6-0
6. NEW BUSINESS
a. Staff Reports
(Attachments available upon request)
i. Financial Monthly Report
(meeting packet only; no presentation)
Commissioners commented on or inquired about various related topics
including: definition of “non-lapsing” revenue and expenses (Staff Liaison
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Jason Graham stated he would request Strategic Finance Director Lance
Smith to follow up with a definition: “Non-lapsing revenues and expenses are
associated with one-time revenues and expenses. Most of the revenues
come from either development fees, water supply requirements, or interest
on reserves. Any money raised through a debt issuance would also be
considered non-lapsing revenue. Non-lapsing expenses are capital
investments in infrastructure and any debt service associated with such
investments”); water conservation means reduced water use, which leads to
decreased revenue; reason for expenses exceeding revenue: because it
costs the same amount of money to treat the water; reductions in
landscaping; water surcharges during irrigation season compensate for
revenue shortfalls but eventually less capacity and use of system: do
adjustments need to be made? (Mr. Graham stated no, not from an
operations standpoint but future discussion topics include water allotment
and charging an appropriate amount to be part of the system; Fort Collins
Utilities is required to be revenue neutral per government regulations and the
goal is to cover expenses; Utilities is allowed to build reserves).
ii. Water Resources Monthly Report
(meeting packet only; no presentation)
Commissioners commented on the modified report that Water Resources
Engineer Michael Neale presented at the April 6 work session; report will be
further revised and switch to a quarterly recurrence per commissioners with
the goal of reducing staff burden; the revised report to be presented at the
July 20 meeting will include quota data (Northern Water Colorado-Big
Thompson Project https://www.northernwater.org/what-we-do/deliver-
water/colorado-big-thompson-project ) and North Poudre Irrigation Company
(NPIC) allocation;; staff will conduct raw water rentals to bring in revenue
(https://www.fcgov.com/utilities/raw-water-rental-program/ ); water supply and
snow pack are good.
iii. Land Use Code Water Adequacy Determination Update
Principal Planner Jenny Axmacher of the City Planning Department provided
an overview of the process and requested commissioners’ feedback and
comments prior to presenting the revised draft code update to City Council on
May 16. Water Resources Manager Jen Dial of Fort Collins Utilities assisted
in answering questions.
The City’s Land Use Code ( https://www.fcgov.com/housing/lucupdates )
regulates zoning, land use, building design, and more. Fort Collins’ existing
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Land Use Code hasn’t had a major update since 1997. Just as the
community has grown and needs have changed in the past 25 years,
development regulations also need to evolve.
On Nov. 1, 2022, City Council adopted a new Land Development Code that
would have replaced the 1997 Land Use Code. A referendum was received
and certified sufficient by the City Clerk. As a result, City Council repealed the
ordinance and the new code did not go into effect on Jan. 1, 2023.
Colorado Department of Public Health and the Environment (CDPHE)
requires public water systems to demonstrate adequate capacity to construct,
operate and manage new public waterworks. The City currently does not
have a review process for non-standard water supply and service models.
This proposed addition to the Land Use Code will create a comprehensive
program for evaluating the water supply and service models of all new
development.
Water Adequacy is a new code division (3.13) that builds off existing
adequate public facilities section 3.7.3 and creates three determination
processes for different providers: (a) established potable water supply entities
(such as Fort Collins-Loveland Water District and East Larimer County Water
District [ELCO)]), (b) other potable water supply entities (such as new private
water supplies or metro districts), and (c) non-potable water supply entities
(such as irrigation water supplied by metro districts).
Ms. Axmacher spoke to all districts this week: they do have water supply
plans. For new water providers, staff will focus on water quality, quantity, and
dependability: technical review will be done by outside consultant to be paid
by applicant. Developers’ feedback: allow them to review earlier in the
process. Staff is presenting to the Planning & Zoning Commission next week
(https://www.fcgov.com/cityclerk/boards/planning-zoning ).
Discussion Highlights
Commissioners commented on or inquired about various related topics
including variety of requirements among various communities and agencies;
“Director” referred to in the presentation is the City Planning Director; cost is
calculated into development costs; land uses including density; questions to
be answered earlier in process to avoid surprises later; how a new supply is
delivered to the water treatment plant (Mr. Graham stated we have adequate
water rights so we’re not physically bringing in new water into system from
developers; whether a developer could offer to add to the City’s Colorado-Big
Thompson quota (City Water Attorney Eric Potyondy stated in general most
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of Colorado’s stream systems are over-appropriated: developers typically
bring water rights or a cash amount to develop water supplies); whether Fort
Collins water would physically be in Northern Integrated Supply Project
(NISP) water (Mr. Graham stated NISP water rights are junior to Fort Collins’
water rights; NISP does not contain City of Fort Collins water).
Code update is for water providers to meet minimum standards; inside the
Growth Management Area (GMA) some City residents are served by other
water providers, thus the state requirements for water adequacy. Staff has
had a conversation with water districts about adequate sources and the
impact of development. The City has historically charged less expensive fees
due to having senior water rights; discussion about it a couple of years ago; a
commissioner took a tour of the Mosaic development and spoke with the
developer: concerns that the formula used to calculate water required for
each new residential unit may be outdated due to improvements in water
efficiencies (Ms. Axmacher stated Mosaic is within ELCO service district: City
has no influence over that issue through the code update process).
A commissioner asked about a hypothetical scenario and the likelihood of a
new development coming online and a water district needing to impose water
restrictions but not the City: would the City be able to give them water? (Mr.
Graham stated drought is an ongoing conversation among regional water
providers; this code update is one way to try to stabilize and address it; Mr.
Potyondy stated local water districts conduct water supply planning and are
well-run: a drought would affect everyone; Mr. Graham reiterated those
points and stated Fort Collins Utilities works well with neighboring water
districts in the City’s growth management area and is involved in ongoing
regional water conversations and collaborations.
b. Regular Items: None
7. COMMISSIONER REPORTS: None
8. OTHER BUSINESS: None
9. ADJOURNMENT
6:23 p.m.
These minutes will be approved by the Water Commission on June 15, 2023
DRAFT MINUTES WATER COMMISSION
REGULAR MEETING
May 18, 2023, 5:30-7:30 p.m.
Hybrid in person at 222 LaPorte Ave and online via Zoom
05/18/202 3 – DRAFT MINUTES Page 1
1. CALL TO ORDER
5:32 p.m.
2. ROLL CALL
• Commissioners Present (In person): Paul Herman (Vice Chairperson), James Bishop,
Jason Tarry
• Commissioners Present (via Zoom): Commissioners Tyler Eldridge, John Primsky,
Greg Steed. Due to difficulties with meeting room audio technology, the Zoom
meeting ended at 5:52 pm and the meeting proceeded in person only.
• Commissioners Absent - Excused: Ken Bruxvoort, Rick Kahn, Chairperson Jordan
Radin
• Staff Members Present: Staff Liaison to the Water Commission Jason Graham,
Katherine Martinez, Darren Parkin, Mariel Miller, Alice Conovitz, Kathryne Marko,
Gregg Stonecipher
• Members of the Public: Daniel Richardson
3. AGENDA REVIEW
• Vice Chairperson Paul Herman briefly summarized items on the agenda
4. INTRODUCTION: Halligan Project Manager Darren Parkin
Director of Water Jason Graham introduced Mr. Parkin, who shared his professional
background and perspective on the Halligan Water Supply Project (
https://www.fcgov.com/halligan/ ), which has been in the permitting process since 2006.
He stated he is honored to work on this multifaceted project and looks forward to the
challenge. With a background in geology, he worked for the State of Wyoming for 15
years, and most recently worked for the City of Laramie for the last 10 years in the City
Manager’s Office facilitating water projects and working in collaboration with multiple
municipal departments and others, and working on issues involving municipal wells,
endangered species introduction, industrial-scale solar farm, etc., many of which are topics
that tie into a project like Halligan.
He stated the City staff and consultants he’s met are top-notch and assured
commissioners that they can feel confident staff and their expertise. Significant project
milestones are coming up in June, July and Sept, such as the Fish and Wildlife mitigation
plan, and the U.S. Army Corps of Engineers’ Final Environment Impact Statement (EIS)
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REGULAR MEETING
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expected to be released in September, along with summer site work. He stated he looks
forward to becoming better acquainted with the Water Commission. Commissioners
welcomed Mr. Parkin.
Discussion Highlights
Commissioners inquired about project messaging and related challenges due to the length
of the project and expressed the importance of continuing clear communication on project
updates to the public. Mr. Parkin agreed and responded there are no red flags; the project
is for security to maintain what Fort Collins has and the project has momentum; the project
team had a reboot kick-off meeting last week. Commissioners expressed hope that this
project would be completed as it holds good value environmentally and economically
compared to alternative water storage options.
5. COMMUNITY PARTICIPATION
• None
6. APPROVAL OF MINUTES
Vice Chairperson Herman asked for comments and revisions on the April 20 draft minutes.
There were none. Due to lack of quorum, commissioners agreed to reschedule this item to
the June 15 meeting.
6. NEW BUSINESS
a. Staff Reports
(Attachments available upon request)
i. Financial Monthly Report
Discussion Highlights
Commissioners commented on or inquired about various related topics
including operating expenses exceeding revenues by $520,000 (Mr. Graham
stated this is partly due to water line issues and repairs in the field, resulting
in operating expenses being over budget and revenues under budget. When
Halligan Water Supply Project is completed, the water utility staff will be able
to make decisions about when and how to lease excess water supply.
ii. Memo: Public Notice of Drinking Water Violation
(no presentation/staff available to answer questions)
Environmental Regulatory Affairs Manager Kathryne Marko summarized the
process described in the memo and root cause analysis, and answered
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commissioners’ questions along Gregg Stonecipher, Director of Plant
Operations at the Water Treatment Facility. Water quality was not impacted.
Discussion Highlights
Commissioners commented on or inquired about various related topics
including at timing of the testing (Ms. Marko and Mr. Stonecipher stated that,
at heart, the violation was a paperwork error, and conversations with State of
Colorado are ongoing); prior to 2016 the language was not this prescriptive,
meaning these are new regulations; the City of Fort Collins hasn’t had this
type of violation before; other local water providers received the same
violation notification, which indicates wide-spread challenges in complying
with the new regulation (commissioners suggested this fact should be
included in the memo); none were failure to comply: there were legitimate
reasons for not being able to test the five backflow assemblies in 2021 or
within 90 days of the active date in 2022 (of 6,000 that are required to be
tested); because all five were tested and passed by December 2022, the
violation is considered resolved.
iii. Memo: Spring 2023 Water Shortage Response Planning
Water Conservation Manager Mariel Miller summarized the memo, and
answered commissioners’ questions along with Water Conservation
Specialist Alice Conovitz.
Discussion Highlights
Commissioners commented on or inquired about various related topics
including snowpack; Colorado Big-Thompson Project quota and projections;
well-written and organized memo; the possibility of flooding (Mr. Graham is
confident in the water utility’s flood response planning and also
acknowledged that an unusually hot spring and resulting runoff would result
in flooding; during last week’s rain, he spoke with staff at Drake Water
Reclamation Facility: heavy, long saturation rains could pose challenges for
the wastewater collection system; infiltration and inflow (“I and I”)(meaning
leaking into manholes, which can lead to leaking into pipes, would be a
concern).
iv. 2022 Water Conservation Annual Report
Water Conservation Manager Mariel Miller provided an overview of the report
including the goal of 130 Gallons Per Capita Per Day (GPCD) by 2030 and
the five key focus areas
(https://www.fcgov.com/utilities/img/site_specific/uploads/21-23060-water-
conservation-annual-report-v5.pdf?1683297113 ); responded to 98 wasting
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water code compliance checks, 35% increase in residential turf to xeriscape
conversions completed (which is a record), more than 700 community
members attended the Xeriscape Garden Party event, etc.
Discussion Highlights
Commissioners commented on or inquired about various related topics
including turf grass restrictions (Ms. Miller replied there are no residential
restrictions and are minimal for multifamily and commercial properties); rain
gauge and water sensors (not required for residential; smart controllers are
required); observation that Platte River Power Authority sprinklers were on
during rain last week as a commissioner drove by.
7. UNFINISHED BUSINESS
a. Water Efficiency Plan update: Follow-Up Discussion
Water Conservation Specialist Alice Conovitz summarized information in the
presentation and the engagement exercise staff conducted with commissioners at
the April 6 work session designed to provide input on water conservation strategies.
Discussion Highlights
Commissioners commented on and inquired about various related topics including
30% turf restriction for new development and whether it can be applied to existing
City facilities so that the City is modeling the behavior it requires; developments
such as the planned mixed-use Bloom on Mulberry Street and Montava proposed
development in the northeast Fort Collins growth management area; advanced
metering infrastructure (staff wish list includes submetering for multi-family
residences); outdoor water use (recent data shows indoor use for multifamily
housing is more - whereas outdoor use is less - than single family residences); idea
of advertising campaign to encourage residents to convert turf to xeriscaping; water
efficiency plans in peer cities are moving away from GPCD and toward volume
restrictions to measure progress; the new Northern Colorado Water Alliance
(municipalities and water providers convened by the Community Foundation of
Northern Colorado discussing topics such as water conservation and alignment
between water providers in the region); Denver Metro district moving away from turf;
importance of regionalization; City Plan and revisions to state requirements;
different regulations that drive the water efficiency plans (state plan is not
regulatory); certifications for landscaping businesses (to decrease “bad”
xeriscaping); evaluating post-xeriscaping water savings (staff continuing to work
with those professionals); City has a certified landscape professional list but there’s
nothing in the land use code that requires certification (staff develops these
relationships through an education series, meetings twice per year, incentives, etc.);
desire to see City model xeriscaping; idea of community contest and tour to
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REGULAR MEETING
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motivate homeowners (judged on water savings) and suggestion to include a City
building.
8. COMMISSIONER REPORTS
A commissioner shared observations from attendance of the April 26 Planning and Zoning
Commission meeting in which the water adequacy determination agenda item was
discussed ( https://www.fcgov.com/cityclerk/boards/planning-zoning ) as well as related
topics such approval required by a local water district if a new development were interested
in building its own water treatment facility, such as the proposed Montava development
and East Larimer County Water District (ELCO). The commission recommended Council
not vote on it. City Council tabled the item indefinitely.
Discussion Highlights
Commissioners commented on or inquired about various related topics including surprise
that Council tabled the item indefinitely; commissioners discussed the idea of potentially
making a recommendation to Council and asked staff to add this topic to the June 15
regular meeting agenda under “Other Business.”
9. OTHER BUSINESS
Director of Water and Staff Liaison to Water Commission Jason Graham gave a
presentation to Natural Resources Advisory Board this week (
https://www.fcgov.com/cityclerk/boards/natural-resources ) at the board’s request; the
presentation included information he’s presented in different forms to Water Commission,
such as the Colorado River Compact. He recently asked Council for (1) approval to discuss
with Northern Water the Northern Integrated Supply Project (NISP)
(https://www.fcgov.com/nispreview/ ) several topics (such as stream rehabilitation) and (2)
support for additional opportunities with Northern Water, such as Glade Reservoir and the
idea of pursuing potential additional storage in Glade not as a NISP participant but to store
water), which garnered mixed feedback from Councilmembers. Mr. Graham stated he
could bring this presentation to Water Commission (which was presented to Council last
Tuesday) or commissioners can watch the video of the meeting:
https://www.fcgov.com/cityclerk/agendas.
10. ADJOURNMENT
7:38 p.m.
These minutes will be approved by the Water Commission on June 15, 2023.
WaterWastewaterStormwater$9,972,074 $10,108,895 BudgetActualOperating Revenues$10,841,901 $10,462,949 BudgetActualOperating Expenses$9,668,354 $9,899,438 BudgetActualOperating Revenues$6,721,646 $6,104,700 BudgetActualOperating Expenses$7,750,000 $8,642,763 BudgetActualOperating Revenues$4,078,069 $3,360,373 BudgetActualOperating Expenses2
Water FundRevenuein thousandsPercent of Year 41.7%MayYear to DateActualOver/ (Under)BudgetActualOver/ (Under) Inc/(Dec)% Bud Recvd % Act Recvd2023 2023 Bud 2023 2023 2023 Bud 2022 2023 2022Residential Water Sales$ 1,241 * $ 41 $ 5,654 $ 5,771 $ 117(A)$ 119 32%33%Com/Indl Water Sales596 * 40 2,736 2,83498(B)27 29%28%Raw Water Surcharge3 * (0)91810(19) 3%1%District Water Sales210 * 985436217854 31%24%Other Water Sales306 * 93491302 (189)(C)(1) 42%55%PILOTs123115405642420 32%31%Operating Revenue2,480 283 9,972 10,109137200 31%30%Interest Revenue16461541732191446 69%65%Development Fees/PIFs/Contributions17561573310 (263)(D)(51) 23%18%Financing Sources00000(3)0%Other Misc12(0)86991223 33%26%Total Lapsing Revenue**2,831 404 11,172 11,25077615 32%30%Non-lapsing Revenue000TOTAL**$ 2,831$ 11,250$ 615Variance Analysis:(A)(B)(C)(D)(E)(F)***Due to a lack of water rentals early in the year, may start early summer depending on snowpack.Residential Water Sales were 2.1% over budget and 2.1% more than YTD 2022.Note: Water rate increase of 4.0% for 2023, as budgeted.Commercial/Industrial Water sales were 3.6% over budget and 1.0% more than YTD 2022.May billed revenue is for April and early May. Excludes transfers and unrealized gain/loss on value.Plant Investment Fees $236 (recognized $449 from unearned revenue related to 2019 FCLWD loan prepayment), Water Rights ($90).Plant Investment Fees ($220) and Water Rights ($35).Irrigation Sales ($416) (water supply didn't yield as much due to fire impacts, so rented out less water) offset by Standpipe Sales $26.3
Water Fund2023 Department ExpenseIn thousands`Percent of Year 41.7%Excludes depreciation and transfersMayYear to DateActual(Over)/ UnderYTD Bdgt Actual(Over)/ Under (Inc)/DecActual + PO'sSpent & Committed2023 2023 Bud 2023 2023 2023 Bud 2022 2023 by PO'sWater Treatment$ 608 $ (133) $ 2,648 $ 2,226 $ 423(A)$ 246 $ 5,75280%Water Resources476(397)1,5361,730 (194)(B)(453) $ 1,89956%Water Quality Lab8218439383577 $ 55445%Subtotal WR&T$ 1,166 $ (513)$ 4,624 $ 4,338 $ 285 $ (200) $ 8,20669%Transmission & Distribution224(2)1,2171,448 (231)(C)(365) $ 1,47540%Water Meters O&M5752558383174(117) $ 38336%Engineering4353470241228(D)(22) $ 34032%Subtotal WEFS3231042,2442,072172(505) $ 2,19938%Water Conservation93(14)270391 (121)(E)(108) $ 63148%PILOTs123(11)540563(24)(20) $ 56332%Admin Services - CS&A42202,1082,1080(286) $ 2,10842%Other Payments & Transfers174(25)1,05699066(186) $ 1,07641%Subtotal Operating Expenses$ 2,302 $ (459)$ 10,842 $ 10,4630$ 379 $ (1,305) $ 14,78352%Debt Service000000$ 0Minor Capital112511,252552700(F)(21) $ 84439%Total Lapsing$ 2,312 $ (208)$ 12,094 $ 11,015 $ 1,079 $ (1,326) $ 15,62751%Non-lapsing Expenses9141,528(591)TOTAL$ 3,227$ 12,542$ (1,917)Variance Analysis:(A)(B)(C)(D)(E)(F) Water Assessment Services ($177) (assessments can vary year to year), Contractual Labor ($43) (intended to be offset in Salaries - Contractual), Personnel ($32) (time being charged to wrong BU and allocation out error during budget), and Other Professional & Technical ($21) ($40 for a new program to better monitor snow, will be over budget and offset within Water Assessments by YE), offset by Consulting Services $70 (water supply modeling effort delayed due to prior vacancies).Consulting $187 ($155 due to Large Valve Maintenance - behind schedule (PM departure) and not ready to spend it, yet) and Personnel $26 (time charged to wrong BU, will correct in June).Chemicals $137 (demands have not picked up due to the cooler weather), Contract Payment to Gov't $83 (not sure of timing for PO carryforward for payments to Greeley: Cameron Peak Fire - Watershed), Computer Hardware - Capital $53 (MDT Autosave Software (BFO Enhancement 4.33: decided we didn't need the BI tool and servers, which delayed purchase, under budget ~$15), Solid Waste Services $23 (weather delayed hauling solid residuals to landfill; will be offset once paid), Dues & Subscriptions $21 (waiting on Water Research Foundation membership invoice, flat by year-end (YE)), Consulting $21 (waiting for an invoice, will be flat by June), Maintenance Contracts $21 (saved ~$13 on UPS unit maintenance, behind on some contract renewals), Personnel $32 (vacancies), Contractual Labor $18 (less solids needed to be hauled, so doing it in-house this year; $18 under budget by YE), Testing Services $11, offset by Water Assessment Services ($83) (payments to Pleasant Valley pipeline higher than what was budgeted for and paid later than usual due to manager transition; will be over ~$75-100 by YE and will offset elsewhere within budget), Project Management Services ($21) (paid invoice for Cameron Peak Fire - Watershed earlier than expected, will be flat by July), Natural Gas ($26) (extended cold weather this winter and possibly larger than expected price increase, potentially over budget for the year, depends on fall weather).Street & Bridge Maintenance Services ($170) (43 main breaks from Jan-Apr (about 1/2 of a normal year) and asphalt & concrete costs very high now and Streets billing rates increase more than our budgets; no main breaks in May and early June, should right size itself), Sand & Gravel Supplies ($27) (needed for backfilling main breaks, aggregate prices inflating), Traffic Control ($10) (needed for main breaks, especially the multiple that occurred on Arterial Roadways, i.e. Prospect, Traffic increases costs and billing rates annually), Vehicle Repair Services ($40) (excavator track replacement is expensive, Vac truck needed unforeseen repairs; should right size itself with no known major vehicle repairs upcoming), and Personnel ($11) (time being charged to wrong BU - will be corrected in June, and more overtime due to main breaks Transmission & Distribution $134 (awaiting approval to purchase diesel tandem dump truck rather than CNG); Water Treatment: Consulting $230, Other Capital Outlay $35, Construction Contracts $28, and Building Maintenance $21 (due to delay in implementing a couple projects due to transition in leadership - work orders pending, should spend by YE), Vehicles & Equipment $116 (nearly half is backordered Ford Lightning with manufacturer due plant shut-down, remainder due to needs being fleshed out, likely to spend by YE), Water Filter Material $87 (not using as much, potential savings by YE). Water Efficient Landscape Rebates ($79) (used as match funding for XIP grants - appropriation timing vs budget distribution, would have been flat by YE, will now be over budget $8-15 by YE due to pre-award costs), and Personnel ($36) (filled vacancies at 35% range penetration - higher than budget; kept contractual person for WEP update on beyond initial offer, over budget by YE); overages will be offset by YE in Consulting, Hourly Personnel, and Hi Efficiency and Toilet Rebates.4
Wastewater FundRevenuein thousandsPercent of Year 41.7%MayYear to DateActualOver/ (Under)BudgetActualOver/ (Under) Inc/(Dec)% Bud Recvd % Act Recvd2023 2023 Bud 2023 2023 2023 Bud 2022 2023 2022Residential WW Sales$ 1,375 * $ 13 $ 6,809 $ 6,860 $ 51(A)$ 224 42%43%Com/Indl WW Sales457 * 56 2,083 2,196113(B)61 39%37%District WW Sales36 * 217117977 44%44%Other WW Sales29 * 106311148(C)16 56%34%PILOTs11255425541218 41%42%Operating Revenue2,00984 9,668 9,899231327 41%42%Interest Revenue9439292402110250 72%68%Development Fees/PIFs/Contributions14 (60)36940536(D)160 46%23%Financing Sources00 0 0 0 0Other Misc23(2)266236(33) 52%42%Total Lapsing Revenue**2,14061 10,355 10,768413704 42%41%Non-lapsing Revenue000TOTAL**$ 2,140$ 10,768$ 704Variance Analysis:(A)(B)(C)(D)(E)Bad Debt Recovery $23, Lab Services $16, and House Rental $12, offset by Ranch Income ($35).***Residential sales were 0.7% over budget and 3.4% less than YTD 2022.Septage Treatment Charge $29.Commercial/Industrial sales were 5.4% under budget and 2.9% more than YTD 2022. Excludes transfers and unrealized gain/loss on value.Plant Investment Fees $11 ($324 in March for 3 large multifamily units).May billed revenue is for April and early May. Note: Wastewater rate increase of 4.0% for 2023, as budgeted.5
Wastewater Fund2023 Department ExpenseIn thousandsPercent of Year 41.7%Excludes depreciation and transfersMayYear to DateActual(Over)/ UnderYTD Bdgt Actual(Over)/ Under YTD (Inc)/DecActual + PO's% Bud Spent & Committed2023 2023 Bud 2023 2023 2023 Bud 2022 2023 by PO'sWater Reclamation & Biosolids $ 498 $ 69 $ 2,565 $ 2,276 $ 289(A)$ (138) $ 2,83641%Pollution Control Lab89546444519(38)58445%Subtotal WR&T587753,029 2,722308(176)3,42041%Trunk & Collection1241873164586(69)67434%Engineering3632351149202(B)4331443%Subtotal WEFS160501,081794288(26)98836%PILOTs112(4)542554(12)(18)55441%Admin Services - CS&A247(0)1,235 1,235(0)(166)1,23542%Other Payments & Transfers135(12)83380033(142)84337%Subtotal Operating Expenses$ 1,241 $ 107$ 6,722 $ 6,105$ 617 $ (527) $ 7,04240%Debt Service22502252250 $ (225)22510%Minor Capital09395134262(C)$ 24289458%Total Lapsing$ 1,466 $ 117$ 7,342 $ 6,463$ 879 $ (510) $ 8,16025%Non-lapsing Expenses210790(34)TOTAL$ 1,676$ 7,253$ (544)Variance Analysis:(A)(B)(C)Computer Hardware - Capital $77 (MDT Autosave Software (BFO Enhancement 4.33: decided we didn't need the BI tool and servers, which delayed purchase, under budget ~$20 by June), Personnel $68(vacancies), Consulting $71 and Other Professional & Technical $47 (vendor availability and revised purchasing guidelines, expecting to spend this year), Chemical Supplies $27, Dues & Subscriptions $17 (haven't gotten some membership renewals, yet, will spend this year),Software Maint & Support $13, offset by Electricity ($47) (need to replace equipment to meet process needs and be energy efficient with blowers at MWRF, awaiting decision on MWRF, over budget by very roughly ~$100K YE), Legal Services ($25) (Increased legal services needed for the Lazy D Water Rights case), Natural Gas ($19) (temperature conditions coupled with boiler issues and rate increases, YE spend TBD).Consulting $157 ($133 related to DWRF Utility Mapping - calendarized first 1/2 of year, but physical work not scheduled until April), Personnel $26 (likely an incorrect Home Business Unit for a new hire, being looked into), Other Professional & Technical $11.Trunk & Collection $233 (~$83 due to awaiting completion of a dump truck upfitting prior to final payment. $51 is expected for the purchase of two CUES cameras. Remaining amount is to be used for the purchase of a new crew truck, later this year). Water Reclamation & Biosolids: Motor Vehicles ($74) (loader arrived earlier than expected, will correct in June), Plant & Garage Equipment $65 ($53 invoice unexpectedly accrued to 2022), and Other Equipment $16 (used as needed, YE TBD).6
Stormwater FundRevenuein thousandsPercent of Year 41.7%MayYear to DateActualOver/ (Under)BudgetActualOver/ (Under) Inc/(Dec)% Bud Recvd % Act Recvd2023 2023 Bud 2023 2023 2023 Bud 2022 2023 2022Single Family Residential SW Services$ 709 * $ 9 $ 3,500 $ 3,530 $ 30(A)$ 134 42%44%Non-single Family SW Services864 * 14 4,250 4,29747(B)131 42%43%Operating Revenue1,57424 7,750 7,82777265 42%43%Interest Revenue6934182293111190 82%70%Development Fees/PIFs/Contributions70(3)365511147(C)232 58%61%Financing Sources00 0 0 0 0Other Misc31 611 5(D)(5) 75%27%Total Lapsing Revenue**1,71555 8,302 8,643340682 44%45%Non-lapsing Revenue000TOTAL**$ 1,715$ 8,643$ 682Variance Analysis:Note: Stormwater rate increase of 3.0% for 2023, as budgeted.(A)(B)(C)(D)***Development Inspection $17, Stormwater Development Fee $74, Infrastructure Development Inspection $2, and Erosion Control $53.Non-Single Family fees are 1.1% greater than 2022.Single Family Residential fees are 0.9% greater than 2022.Excludes transfers and unrealized gain/loss on value.May billed revenue is for April and early May. Flood Plain Permits $2 and Bad Debt Recovery $2.7
Stormwater Fund2023 Department ExpenseIn thousandsPercent of Year 41.7%Excludes depreciation and transfersMayYear to DateActual(Over)/ UnderBudget Actual(Over)/ Under (Inc)/Dec Actual + PO's% Bud Spent & Committed2023 2023 Bud 2023 2023 2023 Bud 2022 2023 by PO'sDrainage and Detention$ 170 $ 59 $ 989 $ 688 $ 301(A)$ (116)$ 73828%Engineering11948 819600219(B)(107)68632%Stormwater Quality Programs30 23 174 111 63(C)2627240%Admin Services - CS&A29623 1,575 1,47996(D)(205)1,47942%Other Payments & Transfers91(12) 52148239(E)(110)52526%Subtotal Operating Expenses $ 705 $ 140 $ 4,078 $ 3,360$ 718 $ (513)$ 3,70134%Debt Service0000 011 0 0%Minor Capital00222209432530%Total Lapsing$ 705 $ 140 $ 4,100 $ 3,382$ 718 $ (408)$ 4,02626%Non-lapsing Expenses5461,617(996)TOTAL$ 1,251$ 4,999$ (1,404)Variance Analysis:(A)(B)(C)(D)(E)Personnel $61 (vacancies earlier in the year), Solid Waste Svc $13 (Qty to landfill less than estimates), Mowing $49 (contractor May invoice processed in June), Street & Bridge Maintenance $41 (not all invoices processed yet), Vehicle Repair $32 (reactionary),and Land Maintenance $36 (purchasing delays and late start due to rainy weather). Expect to be on budget by YE.Legal Services $38 (expenses related to OASIS/Open International lawsuit).Personnel $101 (vacancies - 2 filled in April and 2 remaining), and Consulting $104 (Hill Pond study has commenced, balance used as needed).Budget calendarized using 3 year average while actual transfers will be even. Will match by YEPersonnel $21 (labor posting corrections expected in June), and Educational Programs $16 (staffing issues in Customer Connections).8
Utilities
electric · stormwater · wastewater · water
PO Box 580
Fort Collins, CO 80522
970.212.2900
V/TDD: Dial 711 for Relay Colorado
utilities@fcgov.com
fcgov.com/utilities
MEMORANDUM
Date: June 8, 2023
To: Water Commission
From: Jason Graham, Director of Water Utilities
Re: Water Adequacy
Summary
The purpose of this memo is to summarize the status of potential land use code changes to
include regulations for making water adequacy determinations.
Discussion
Water is a crucial and constrained resource, and the City strives to ensure that development
meets the community’s vision and expectations for responsible resource management. City Plan
includes policies to ensure water is used wisely and our community is prepared for projected
growth and a changing climate. Currently, development within the City only occurs within the
boundaries of existing City (Fort Collins Utilities) and special district potable water supply
entities, such as Fort Collins Loveland Water District and East Larimer County Water District. A
project is determined to have an adequate water supply through the issuance of a “will serve”
letter from the established potable water supply entity at the time of development plan or
building permit approval.
The necessity for an updated water adequacy review program stems from the limited supply and
high cost of water resources, which have resulted in developers pursuing more creative ways to
provide both potable and non-potable water to their proposed developments, particularly projects
striving to provide affordable housing or the denser development patterns called for in City Plan.
These developments may not desire to be part of an established water service provider due to the
creative means to meet recent development pressures.
The goal is to comply with Page 5 City of Fort Collins Page 6 of 7 with Colorado state statute
(Section 29-20-301, et seq., C.R.S.) and to make sure development has the necessary water
supply. The regulations are divided into three different categories: one for established potable
water supply entities, one for new potable water supply entities, and one for non-potable water
supply entities.
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Status
This item was brought to City Council as a discussion item at the May 16, 2023 Regular
Meeting. City Planning staff presented the proposed regulations with three major Council-
recommended decision points:
1. Decision Point 1 - Section 3.13.3 (A) This section outlines the timeline for when
the water adequacy determination is made during the development review process.
a. For established potable water supply entities, the process would occur at
final plan or basic development review but can be deferred to building permit as it
occurs now.
b. For other potable water supply entities, the process would occur at final
plan or basic development review, too, but could be deferred to development
construction permit. If the other potable water supply entity was planning to serve
a development with an overall development plan or that is part of a planned unit
development overlay, the project could be reviewed in its entirety with the first
phase of development, subject to the provisions outlined in Section 3.13.5 (A)(8).
c. New non-potable water supply entities would also be reviewed at final
plan or basic development review but could be deferred to development
construction permit.
2. Decision Point 2 - Section 3.13.4 (A) (1) Subsections “a” and “b” both require
documents from the established potable water supply entities regarding their water
supplies to be provided to City Council for information only.
3. Decision Point 3 - Section 3.13.5(C)(5)(c) This provision would require that if a
new potable water supply entity is proposing to locate within the service area of an
established potable supply entity, the new entity must either: (1) be excluded from the
boundaries of the established potable supply entity; or (2) get consent from the
established supply entity to operate within their service area. There is an exception
provided for circumstances in which the established potable water supply entity is
incapable of providing a reasonable level of service to the proposed development.
City Staff recommended all three to be adopted by City Council.
City Council decided to postpone the discussion indefinitely.
A City Council work session was held on June 6, 2023, to further discuss and answer questions
from City Council. There was discussion for possible support for Decision Points 1 and 2 but
Decision Point 3 needs further discussion. Council discussed taking the item back to the
Planning and Zoning Commission (recommended City Council NOT ADOPT the proposed
water adequacy determination code update) prior to further discussion.
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