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Home My WebLink About05/12/2023 - Planning and Zoning Commission - AGENDA - Work Session * Work session times are approximate and are subject to change without notice. David Katz, Chair Hybrid Meeting Julie Stackhouse, Vice Chair Conference Rooms C&D Michelle Haefele 281 N College Ave Adam Sass Fort Collins, Colorado 80524 Ted Shepard Samantha Stegner Zoom Webinar York Planning and Zoning Hearing will be held on Thursday, May 18, 2023 in City Hall Chambers or online. Regular Work Session May 12, 2023 Hybrid Meeting Noon – 2:45 p.m. Planning and Zoning Commission Work Session Agenda Participation for this hybrid Planning and Zoning Commission work session will be available in-person, online or by phone. Commission members and staff may be present in-person but interested members of the public and applicant teams are strongly encouraged to participate via Zoom. No public comment is accepted during work sessions. Public Participation (In Person): Individuals who wish to view the work session in person may attend the meeting located at 281 N College Ave in Conference rooms C&D. Public Attendance (Online): Individuals who wish to attend the Planning and Zoning work session via remote public participation can do so through Zoom at https://fcgov.zoom.us/j/91863814818. Individuals participating in the Zoom session should also watch the meeting through that site. The meeting will be available to join beginning at 11:45 a.m. on May 12, 2023. Attendees should try to sign in prior to 12:00 p.m. if possible. In order to attend virtually: Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio). You need to have access to the internet. Keep yourself on muted status. If you have any technical difficulties during the work session, please email kclaypool@fcgov.com. Public Attendance (Phone): If you do not have access to the internet, you can call into the work session via phone. Please dial: 1-253-215-8782 or 1-346-248-7799, with Webinar ID: 918 6381 4818. Packet pg. 1 City of Fort Collins Page 2 TOPICS: PROJECTED TIMES: Consent: 1. March 23, 2023 Hearing Draft Minutes 2. The Landings at Lemay Two – Rezone and Structure Plan Amendment (Mounce) 12:00 – 12:15 Discussion: 3. Prospect Sports Standalone Modification Requests (3) (Mapes) 12:15 – 1:00 Policy and Legislation: • Land Use Code Update (Beals) 1:00 – 1:30 Commission Topics: • APA Planning Officials Training Series Part 10 • Public Participation Rules of Procedure (Stackhouse) • Upcoming Hearing Calendar (Sizemore) • Commission Updates (Sizemore) • Public Engagement Updates (Myler) 1:30 – 2:45 The meeting will be available beginning at 11:45 a.m. Please call in to the meeting prior to 12:00 p.m., if possible. Once you join the meeting: keep yourself on muted status. If you have any technical difficulties during the meeting, please email kclaypool@fcgov.com. The May 18 Planning and Zoning Commission regular meeting will be held with both remote and in-person participation options. Information on remotely participating in the May 18 Planning and Zoning regular meeting is contained in the agenda for the May 18 meeting available at https://www.fcgov.com/cityclerk/planning- zoning.php. Members of the public wishing to submit documents, visual presentations, or written comments for the Commission to consider regarding any item on the agenda must be emailed to smanno@fcgov.com at least 24 hours prior to the May 18 meeting. Packet pg. 2 Planning and Zoning Commission Rules of Procedure Public Participation Land Use Code Section 2.2.7(B)(1) states: Rights of All Persons. Any person may appear at a public hearing and submit evidence, either individually or as a representative of a person or an organization. Each person who appears at a public hearing shall state his or her name, address and, if appearing on behalf of a person or organization, the name and mailing address of the person or organization being represented. The Fort Collins Planning and Zoning Commission (“Commission”) encourages members of the public to comment on matters before the Commission. Members of the public may comment prior to the public hearing by providing comments in writing. (Procedures are contained on the Commission’s website: https://www.fcgov.com/cityclerk/boards/planning-zoning.) Members of the public may also comment as part of the Hearing. For comments that are a part of the Commission’s hearing, the agenda will provide two opportunities for comment: Issues or non-quasi-judicial items not on the Commission’s Discussion Agenda For issues not listed on the published discussion agenda of the Commission, public comment will be held after the review of the agenda. Public comment regarding quasi-judicial items that are either on the agenda or may come before the Commission for a decision may not be provided at this time but should be provided when the item is reviewed by the Commission at a public hearing. Quasi-judicial items require the Commission to decide whether a particular development proposal complies with the Land Use Code requirements and should be approved. Examples include Overall Development Plans, Project Development Plans, Major Amendments, appeals of Basic Development Review decisions, and Site Plan Advisory Review. For quasi-judicial items on the consent agenda, limited public comment may be allowed at the presiding member’s discretion but generally, the item should be removed from the consent agenda for discussion. Items on the Commission’s Discussion Agenda For items on the Commission’s discussion agenda, public comment will be held after the applicant’s and city staff’s presentations. The chair of the Commission (or vice chair, in his/her absence) will explain the comment procedures, including the order of comments to be heard (in person, virtual meeting, and telephone). • Comments are generally limited to three minutes per speaker. Time will be monitored by staff using a timer. The chair of the Commission, at his/her discretion, may extend the time allocated for a comment based on his/her assessment of the benefit of the comment. • In situations where members of the public share a comment (normally, residents of a common neighborhood), such members of the public may assign one individual to comment for the group (“the group”). - Such requests for a group comment and time extension should generally be made in advance of the meeting. Requests should be submitted to the individual identified on the Commission’s website. The request will be reviewed with the chair of the Commission. The chair of the Commission, at his/her discretion, will set a reasonable time greater than three minutes for the group’s comments. Packet pg. 3 - Members of the group, including their addresses, must be provided before, or at the time, comment is made. - Members of the group must attend the hearing, either virtually (phone or webinar) or in person. • In his/her discretion, the chair may limit the time allocated to each commenter in the interest of an orderly and timely agenda while respecting the rights of all persons to appear at a public hearing and submit evidence. Packet pg. 4 PUBLIC ENGAGEMENT UPDATE Community Development & Neighborhood Services Planning & Development Services 281 North College Avenue P.O. Box 580 Fort Collins, CO 80522.0580 970.221.6376 970.224.6111- fax MEMORANDUM Date May 18th, 2023 To From Re Chair Katz and Members of the Planning & Zoning Commission Em Myler, Neighborhood Development Liaison May 2023 Public Engagement Update The purpose of this memo is to provide the Commission a monthly review of staff efforts to engage the public in Development Review as well as preview upcoming work of interest. April Public Engagement by the Numbers •Neighborhood meetings - 2 1.Landing at Lemay, April 13 2.Hartford/Habitat Condo Project Rezoning, April 17 •Land Use Code events – 3 1.Virtual kick-off, April 24 •69 attendees •Watch at: https://youtu.be/HXFDnvumGiw 2.Deliberative public forum, April 26 •74 attendees 3.First walking tour, April 29 •13 attendees Staff Update Increasing access to the walking tours was a common topic at the virtual kick-off event. Unfortunately, the tours are limited due to the amount of effort and resources that go into each one. However here is what we are planning to do this month: •Tours are all booked up as of 4/3 •May add more tours in June, but with the goal of reaching a more diverse population. •Activating OurCity as a hub for many people to access tours, including: o Video footage of the tours o Testimonial and reflection from participants o DIY tour materials anyone can use on their own. Reflection on April events and application to upcoming events: •People have been well behaved and are sending good feedback about our events for the most part. •Despite having language services at both the virtual kick-off and the forum, we are seeing very low turnout from Spanish-speakers and the BIPOC community as a whole. We are also seeing low turnout from renters and young people compared to homeowners and people over the age of 65. •We are preparing to launch more targeted engagement for underserved groups – more to come next month. Packet pg. 5