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HomeMy WebLinkAbout03/08/2023 - Human Services And Housing Funding Board - Agenda - Regular MeetingHUMAN SERVICES & HOUSING FUNDING BOARD SUMMARY AGENDA March 8, 2023, 5:30PM – 7:00PM Fort Collins Senior Center - 1200 Raintree Drive, Fort Collins - Foxtail 1 Room 03/08/2023 Agenda Page 1 Participation for this Human Services and Housing Funding Board regular meeting will be available in-person only at the location identified above. Remote or online viewing/participation will not be available for the public. Documents to Share: If residents wish to share a document or presentation, the Staff Liaison needs to receive those materials via email at least 24 hours before the meeting. Individuals uncomfortable or unable to participate by in-person are encouraged to participate by emailing general public comments you may have to amolzer@fcgov.com . The Staff Liaison will ensure the Board receives your comments. If you have specific comments on any of the discussion items scheduled, please make that clear in the subject line of the email and send 24 hours prior to the meeting. 1. CALL TO ORDER & ROLL CALL 2. AGENDA REVIEW 3. COMMUNITY PARTICIPATION (3 MINUTES PER INDIVIDUAL) 4. APPROVAL OF MINUTES: February 8, 2023 Regular Meeting 5. UNFINISHED BUSINESS 6. LEARNING SERIES PRESENTATION a. Affordable Housing Beth Rosen City of Fort Collins – Grants Compliance & Policy Manager 7. NEW BUSINESS a. Grant Funding Protocol 8. BOARD MEMBER REPORTS (Committees, Event attendance, etc.) 9. STAFF REPORTS 10. OTHER BUSINESS (Board member concerns, Announcements) 11. NEXT MEETING Wednesday, March 29, 2023 | 5:30pm | Remote/Online Via Zoom Joint Meeting and Housing Presentations with the Affordable Housing Board 12. ADJOURNMENT Human Services & Housing Funding Board REGULAR MEETING DRAFT February 8, 2023 at 5:30 PM Remote/ZOOM 2/8/2023 – MINUTES Page 1 1. CALL TO ORDER • At 5:32 PM the meeting was called to order by Josh Johnson. 2. ROLL CALL • Board Members Present o Josh Johnson, Chair o Olga Duvall, Vice Chair o Pat Hastings (joined late at 5:37 PM) o Erma Woodfin o Mike Kulisheck o Christine Koepnick o Mike Nielsen o Michaela Ruppert • Staff Members Present o Adam Molzer, Staff Liaison, Social Sustainability – City of Fort Collins o Tamra Leavenworth, Social Sustainability – City of Fort Collins o Ingrid Decker, City Attorney’s Office – City of Fort Collins For further information, details and insight, and audio recording, resources are available by contacting the HSHF-Board staff liaison. 3. AGENDA REVIEW Josh Johnson read remote session instructions for the Human Services & Housing Funding Board and public attendees. Adam Molzer reviewed agenda. The Board accepted the agenda without modification. 4. APPROVAL OF MINUTES – January 11, 2023 Regular Meeting Olga Duvall moved to approve the January 11, 2023 meeting minutes as presented. Erma Woodfin seconded approval. Approved 8-0. 5. LEARNING SERIES PRESENTATION Conflict Of Interest Policy – Ingrid Decker, Senior Assistant City Attorney • Ingrid Decker provided an overview of the City Attorney’s staff structure, City Charter, and City Code (available on the City Clerks’ website), and the Fort Collins’ Conflict of Interest Policy. • The Charter describes how the City Council may establish Boards and Commissions and limits what Council and Boards can do. • The City Regulations Manual should be the first reference should there be questions about how boards and its members should conduct business. • Conflicts of Interest is a legal issue that comes up frequently. There are two kinds of interests to Human Services & Housing Funding Board REGULAR BOARD MEETING 2/8/2023 – MINUTES Page 2 watch for – financial interest and personal interest. Ingrid provided examples. • If you or a relative has a conflict of interest, you cannot vote on an issue; attempt to influence; or otherwise participate in that decision in any manner. • A conflict of interest must be disclosed. A copy of the disclosure form is available in the Boards and Commissions Manual of the City Clerk’s office. • If you think you have a conflict, review the Charter and Code language (available online) and if you are unsure, talk through it with the Staff Liaison (Adam Molzer) or Ingrid Decker. If you decide there is a conflict, file a disclosure statement with the City Clerk’s Office. • Do not communicate with or try to influence the Board in any way on the item or issue for which you have a conflict. • Erma Woodfin asked if her hosting a table at a recent United Way event would pose as a conflict of interest. Ingrid responded no. 6. UNFINISHED BUSINESS None 7. NEW BUSINESS a. Competitive Process Update • Adam Molzer explained that 6 potential housing projects and 44 potential human service projects submitted their Intent to Apply applications. • February 13 at midnight is the deadline to submit full applications. • Adam informed the board that he hosted two technical assistance sessions last week where he went over the funding process, scorecard and application with potential Human Services applicants. • The Board can start reviewing applications in ZoomGrants on March 3. b. 2023 Officer Nominations Erma Woodfin moved to nominate Josh Johnson as Chair for 2023. Pat Hastings seconded nomination. Josh Johnson moved to nominate Olga Duvall as Vice Chair for 2023. Erma Woodfin seconded nomination. Approved 8-0. 8. BOARD MEMBER REPORTS Olga Duvall shared information about the City Works 101 course and suggested all board members take the course if they are able. She explained that the course is free and teaches residents more about what various City departments do. 9. STAFF REPORTS • The grand opening of Oak 140 will be February 23. • Adam and Tamra have begun processing invoices for FY2022 Human Services grantees and begun dispersing reimbursements. 10. OTHER BUSINESS Grantee Client Story: Adam Molzer shared a brief impact story submitted by Family Housing Network in a Human Services & Housing Funding Board REGULAR BOARD MEETING 2/8/2023 – MINUTES Page 3 recent report. Adam also shared photos from the human service agencies that the City funds through the competitive grant process. 11. NEXT MEETING Wednesday, March 8, 2023 | 5:30 PM | Location: In-Person TBD 13. ADJOURNMENT Josh Johnson adjourned meeting at 6:43 PM. Minutes were finalized and approved by the Human Services & Housing Funding Board on ____________________ 2/28/2023 1 1Human Services & Housing Funding Board Beth Rosen Continuum of Housing Affordability 2 1 2 2/28/2023 2 2022 Income levels 3 Income Limits 1-person 2-person 3-person 4-person 100% AMI $75,200 $85,800 $96,600 $107,300 80% AMI $60,100 $68,650 $77,250 $85,800 60% AMI $45,120 $51,540 $57,960 $64,380 50% AMI $37,600 $42,950 $48,300 $53,650 30% AMI $22,550 $25,800 $29,000 $32,200 Guiding Plans and Policies • Consolidated Plan (2020-2024) • Housing Strategic Plan (2021) 4 3 4 2/28/2023 3 2020-2024 Consolidate Plan Goals Consolidated Plan Goals Increase the supply of affordable housing units Affordable Housing Preservation Housing & Services for persons who are homeless Homeless Prevention 5 Housing Strategic Plan Vision - Everyone has healthy, stable housing they can afford Systems Approach to the Whole Housing Spectrum Center the Plan in Equity for All Connects Housing and Health 6 5 6 2/28/2023 4 Guiding Principles of Note Purpose: Support a holistic approach to evaluating overall priorities for the housing system Of note: • Build on existing plans and policies • Focus direct investment on the lowest income levels • Make decisions for impact, empowerment and systems 7 Housing Strategic Plan For Affordable Housing Specifically Continues the 10% Goal Continues the 4 objectives from previous Affordable Housing Strategic Plan (next slide) Works to better implement 5th Objective of AHSP Refine Development Incentives, Expand Funding Sources and Partnerships 8 7 8 2/28/2023 5 Affordable Housing Goals Increase the inventory of affordable rental units Preserve the long-term affordability & physical condition of existing housing stock Increase housing and supportive services for people with special needs Support opportunities to obtain & sustain affordable home ownership 9 Greatest Needs Confirmed Renters – Housing priced no more than 60% AMI • Biggest need in 0-30% AMI range • Biggest mismatch is in the 61-80% AMI For Sale- Housing priced no more than 120% AMI • Less than 2% sold were affordable to 60% AMI Buyers • 10% of 61-80% AMI Buyers competed for 5% of the homes sold 10 9 10 2/28/2023 6 Financial Resources – 4.2 Million Community Development Block Grant Funds (CDBG) -2023 Funds available $800,000 HOME Investment Partnership (HOME) -2023 Funds available $900,000 -HOME-ARP - $2M for eligible projects City of Fort Collins Affordable Housing Fund -2023 Funds available $525,000 *All funding is an estimate of annual grants, program income & prior year unallocated 11 Eligible Activities Costs that support new housing (CDBG,HOME, AHF) • Land Acquisition • Water tap fees • Public infrastructure and connection to utilities Rehabilitation & Repairs of Existing Housing (CDBG, HOME, AHF) New Construction of Housing (HOME, AHF) 12 11 12 2/28/2023 7 13 City’s Role in New Construction HARMONY COTTAGESMASON PLACE PSH VILLAGE ON HORSETOOTH 14 VILLAGE ON MATUKA THE REMINGTON VILLAGE ON SHIELDS City’s Role in Preservation 13 14 2/28/2023 8 Staff Summary Overview of the following application components: Alignment to HUD Consolidated Plan & Housing Strategic Plan Summary of total project costs and per unit cost History and experience of applicant Readiness to proceed/timeliness of the request Total City subsidy per unit 15 AH Guidance Chart Compares major components of projects with each other: Income limits served (lower is more difficult to reach) Developer history & capacity to undertake the project – Risk Cost Reasonableness Funding needed to proceed Debt service ratio (debt in comparison to net income) Leveraging Ratio $1 from the City: $ from other sources Readiness to Proceed 16 15 16 2/28/2023 9 27% 24% 20% 11% 8% 4% 3% 2% 1% $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 LIHTC Federal Equity Permanent Loan LIHTC State Equity RAD Proceeds State Disaster Relief City Grant Funding Deferred Developer Fee Fee Waiver Owner Equity City Funding Debt supported by rents Other Sources Sample Funding Stack $25M Multifamily Rental Project How to rank: Projects - need full funding request to proceed Consider entire funding request in ranked order to: Timing/ need of the project Project in relation to need of Housing Strategic Plan Programs: Allocate resources to multiple households on an individual basis Can proceed with reduced $; would serve fewer households 18 17 18 2/28/2023 10 Contact Information Meaghan Overton Housing Manager Moverton@fcgov.com 970-416-2283 Beth Rosen Grants Compliance and Policy Manager brosen@fcgov.com 970-221-6812 19 19 Funding Deliberation Structure & Protocol 2023 Competitive Process DRAFT Human Services Goal: Efficiently and equitably determine funding for the Human Services applications Characteristics: rules-based, clear, objective, fair, equitable, transparent, lean Ranking Structure and Display • The human services and CDBG public services grant proposals will be ranked in descending order, 1-43, according to the average cumulative scores submitted by the HSHF Board members. • The aggregate ‘Desired Amount of Recommended Funding’ submitted by the Board members will be displayed (both mean and median) with the rankings, and will not alone be determinative. • The ‘Recommend Funding This Proposal - Yes/No’ responses from the Board members will be tallied and displayed with the rankings. • Prior to deliberation, staff will review the distribution of proposal scores across Board members’ scorecards to validate consistent standard deviations. If anomalies are identified, then the scores may be normalized. • If Board members abstain from scoring a proposal, the denominator will be adjusted accordingly when that proposal’s averages are calculated. Example of Rankings Display Rank Score Score Percent Organization $ Request Mean $ Recommend Median $ Recommend Fund – Yes/No 1 90 / 90 100% Shelter $60,000 $56,600 94% of Rqst $54,000 90% of Rqst 9 – Yes 0 – No 2 87 / 90 97% Daycare $90,000 $82,000 91% of Rqst $80,000 89% of Rqst 9 – Yes 0 – No 3 77 / 90 86% Senior Meals $40,000 $28,200 70% of Rqst $25,500 64% of Rqst 9 – Yes 0 – No 4 70 / 90 78% Youth Services $20,000 $12,300 61% of Rqst $11,500 58% of Rqst 8 – Yes 1 – No 5 63 / 90 70% Therapy $60,000 $19,000 31% of Rqst $18,000 30% of Rqst 6 – Yes 3 – No 6 50 / 90 56% Food Pantry $60,000 $11,200 18% of Rqst $8,400 14% of Rqst 3 – Yes 6 – No Deliberation Protocol • During deliberation, the Board’s discussion of each proposal will begin at the top of the rankings (#1) and move down the list. • Proposals may be revisited and reconsidered throughout the deliberation. • All proposals will be afforded discussion time. • The Board may examine the prioritized budget line-items that were submitted in the grant proposals, and may recommend specific, designated funding amounts and budget items to support accordingly. • The Board members agree to honor the scorecard rankings by abstaining from attempting to ‘pull up’ the ranking of individual proposals, based on their personal preferences. This means that proposals will be considered in ranked order. • The Board members agree to refrain from referencing prior year funding award amounts to determine or influence future funding award amounts. • If a trend is identified of 3+ Board members indicating that they do not recommend funding a proposal, those proposals may be discussed in further detail. This will allow the group to better understand why and to discuss what the group would feel comfortable funding given those concerns. • If the total funding recommendation balance is higher than the available funding at the end of the deliberations, the applications recommended for partial funding will be scaled downward by equal percentage to achieve a balanced budget. Fully funded proposals would be exempt. • Each funding amount endorsed by the Board members, for each proposal, will require an individual motion, second and vote for approval. Friendly amendments will be considered. o If a Board member recuses themselves from a proposal, they will need to exit the room until that proposal’s funding recommendation has been decided. o The final funding recommendation will be voted on by all Board members. o Board members shall vote either Yes or No or Abstain. • During years when new CDBG Public Services applications are reviewed, the Board will select the funding proportion (percentages) that each eligible program will receive on a multi-year basis. Staff will then use those percentages to calculate the award amount after Fort Collins’ HUD federal award is announced annually. The Board may also select programs that they wish to be transferred to the Human Services Program funding pool for consideration, recognizing that those programs may not receive both CDBG and Human Services Program funding. During years when renewal applications for the CDBG Public Services funds are submitted by eligible programs, staff will provide the Board with a summary of program profiles, funding amounts and grant performance assessments to-date. The Board may vote to adopt the recommended funding formula or, alternatively, may elect to change the funding distribution for any of the following circumstances: 1) CDBG grantee does not fully expend their grant funds; or 2) does not comply with terms of their agreement (ex: significant reduction in clients served); or 3) is unable to comply with federal requirements. Renewal applications may not be transferred to the Human Services Program for consideration.